Property Administrator - Chessington
21 hours ago
Chessington
Job Description Your Role The Property Operations Administrator works closely with the Property Manager to support the comprehensive management and maintenance of Digital Realty’s Non-White Space areas including non-DC buildings and Digital Realty owned office spaces and supports the Site Operations team with various administrative tasks. This role involves providing crucial administrative and organizational assistance to ensure the seamless daily operations of sites, office buildings and exterior surfaces. The Property Operations Administrator plays a key role in implementing Digital Realty standards, policies, and procedures within their designated property or portfolio. What You'll Do Vendor Contract Administration • Maintain organized contract tracking for detailed lists and centralized database, • Ensure accurate and up-to-date records for easy retrieval, • Collaborate with Property Manager to address deviations promptly, • Assist in monitoring vendor contract compliance with Global standards, • Collaborate in managing Vendor KPIs for Non-White Space Operational Support • Assist the Property Manager in the management of Digital Realty’s Non-White Space areas including non-DC buildings and Digital Realty owned office spaces., • Provide administrative oversight for purchase orders of Site Operations, receipting, and invoicing., • Liaise with finance, providing input to ensure accuracy and compliance in financial transactions., • Assist in ensuring the effective management of the purchase order process for vendors., • Support in overseeing and coordinating the purchase of all office goods and services., • Organize site access as required including vendors, contractors, third party suppliers etc Document Management • Ensure proper documentation of all vendor contracts, COIs, and related communications., • Support the Property Manager in maintaining a well-organized and accessible filing system What You'll Need • Previous experience providing administrative support, preferably in a similar environment Some Key Competencies • Efficiently manage office tasks and utilize relevant software., • Effective Communication: Clear and concise communication with team members, vendors, and proprietors., • Organizational Skills: Prioritize tasks and maintain an organized work environment., • Attention to Detail: Ensure accuracy in reports, documentation, and data entry., • Customer Service: Professionally assist with internal and external customer queries and provide support., • Adaptability: Flexibility in handling changing priorities and tasks., • Team Collaboration: Collaborate effectively with colleagues and support team goals., • Basic Financial Understanding: Handle basic financial tasks and support budget-related activities., • Problem-Solving: Identify and propose practical solutions; escalate issues appropriately., • Initiative: Proactively approach tasks and take on additional responsibilities as needed. A Bit About Us Digital Realty brings companies and data together by delivering the full spectrum of data center, colocation and interconnection solutions. PlatformDIGITAL®, the company’s global data center platform, provides customers with a secure data meeting place and a proven Pervasive Datacenter Architecture (PDx®) solution methodology for powering innovation and efficiently managing Data Gravity challenges. Digital Realty gives its customers access to the connected data communities that matter to them with a global data center footprint of 300+ facilities in 50+ metros across 25+ countries on six continents. To learn more about Digital Realty, please visit digitalrealty.com or follow us on LinkedIn and Twitter . What We Can Offer You Our rapidly evolving business sector offers the opportunity to be part of a courageous and passionate team who work together to understand and meet the changing needs of our global customers. Join us and you’ll be part of a supportive and inclusive environment where you can bring your whole self to work. As part of our team, you’ll get to work with people from different business areas, challenge the way we do things and put your ideas into action. We’ll also give you plenty of development opportunities so you can build a rewarding and successful career with us. Apply today, take charge of your career and grow your talents with us. Health and Safety Safety isn't just a priority here at Digital; it's critical to everything we do. Safeguarding lives, protecting assets, and securing data aren't just ideals - they're essential pillars of our commitment to excellence for our people, our partners and our customers. We have a culture of care where every member of Team Digital embraces a relentless pursuit of working safely across Digital Realty. Together we are Safely Powering Progress. Our Compensation Philosophy Digital Realty offers its employees a highly competitive compensation package, excellent benefits, and an environment that recognizes and rewards your contributions. Central to our compensation philosophy is rewarding our employees for achieving the values and objectives aligned to the company's overall goals and values.
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