Personal Assistant
2 days ago
Orpington
Job Description PA to Chairman Job Title: PA to Chairman Reports To: Chairman Hours of Work: 9:00 a.m. – 5:30 p.m., Monday to Friday (5 Days) Purpose of the role: To provide full administrative and secretarial support at senior level to the Chairman to ensure the smooth management of his day‑to‑day professional and personal affairs and most effective use of his time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate, especially in the Chairman’s absence. Main duties and responsibilities: • Manage Chairman's electronic diary/calendar, assessing priority of appointments and reallocating as necessary, • Process Chairman's correspondence ensuring that incoming correspondence is dealt with by Chairman or on his behalf, • Maintain Chairman's office systems, including data management and filing, • Maintain records of Chairman's contacts, • Screen calls, enquiries and requests, and deal with them when appropriate, • Assist Chairman in researching and following up with action on matters which fall within the Chairman's responsibility — chasing responses, triggering follow‑up action, • Produce documents, briefing papers and reports for the Chairman, • Audio typing, • Organise meetings and ensure that the Chairman is well prepared for those meetings, including preparing agendas, pre‑meeting briefings, and meeting papers, • Meet and greet visitors at all levels of seniority, • Supervise all incoming/outgoing mail, • Any other duties as may reasonably be required by the Chairman, • Arranging appointments for Chairman's family, both professional and personal, • Managing Chairman's personal UK bank accounts and overseas currency accounts, • Liaising with Spanish lawyer and collating/providing information for Spanish tax returns, • Liaising with investment fund managers for up‑to‑date information on Chairman's investments and share portfolio, • Managing household staff and dealing with their immigration affairs, including visas, indefinite leave to remain, and citizenship applications, • Running personal and professional errands for the Chairman as necessary, • Overseeing Customer Service Coordinator, • Fulfilling HR role: preparation of employment contracts, staff handbook, and associated correspondence, • Administering company pension scheme, • Administering and keeping staff holiday records, • Administering and processing monthly staff payroll, • Maintaining personnel records, • Organising Employer's Liability Insurance, • Administering the company's mobile phone account, • Administering Chairman's Private Medical Insurance and processing PMI claims for Chairman and family, • Managing Chairman's personal property portfolio, UK and overseas Skills, Knowledge & Experience • Experienced Personal Assistant at senior management level, • Exceptional interpersonal and communication skills to enable professional interaction with a wide range of contacts; ability to communicate at all levels, • Ability to organise, prioritise and plan own work, • Excellent attention to detail with ability to maintain a high level of accuracy, • A flexible, proactive approach to work, including the ability to prioritise and re‑prioritise, • Ability to work on own initiative, • Ability to deal with sensitive information with discretion and maintain confidentiality, • Excellent IT skills To start your application please click "Fast Apply" now!