Administrative Assistance Administrator
hace 13 días
Hounslow
Freightserve recruitment are looking for a Administration Assistant for a major Freight Forwarder based in the Heathrow area. Role:- • Maintain 100% compliance with all aviation, safety, data, and industry regulations across the expanded site, • Manage all site administration, security pass control, records, training, and meeting services for 200+ staff, • Work alongside the existing Administrator to share the significantly increased workload, • Shadow and learn all site-specific processes, systems, and compliance requirements to ensure full continuity, • Ensure no gaps, delays, or breaches in compliance, security, or site operations at any time Duties:- REGULATORY & COMPLIANCE MANAGEMENT • Ensure full adherence to Civil Aviation Authority (CAA) / Aviation Security (AVSEC) rules, including audits, checks, and reporting, • Manage Dangerous Goods records, checks, file updates, and audit trails, • Administer DBS vetting: new applications, renewals, checks, and record tracking, • Maintain GDP (Good Distribution Practice) documentation, processes, and compliance evidence, • Uphold GDPR & data protection: secure storage, accuracy, confidentiality, and retention of all personnel and operational records, • Coordinate, schedule, and maintain records for AVSEC & mandatory site training, • Keep all compliance regist...