Administrative Assistant
2 months ago
Chorleywood
We are now looking for an experienced and confident Administrator on a part time, permanent basis. The role is to help streamline the nursery administration processes, ensuring that highest level service is provided to the customer, whilst supporting the business to provide a happy safe, secure and stimulating environment in which the physical, emotional, intellectual, social and psychological development of the children is taken in to full account.
Roles/Responsibilities include:
General Administrative Duties:
Maintaining family and account records on the nursery computer program.
Dealing with any parents account queries swiftly & efficiently.
Maintaining accurate and confidential staff, children’s, and parent’s records.
Managing supplies and ordering
Enquiries:
Booking prospective parents into show rounds
Liaising with head office regarding enrolment week and open days
Obtaining feedback on those who have attended the nursery
Working closely with Head Office to manage and maintain a waiting list (if required)
Financial Support
Submitting funding for the site when required
Invoicing monthly via Connect & the monthly collection of direct debits, childcare vouchers, tax free childcare.
Ensuring accounts are up to date and accurate, including direct debt management
To work alongside the Pre-School manager to Ensure the Early Years, 2,3 & 4-year-old funding is claimed correctly, and head count forms completed by parents on a termly basis and submitted to the council within the omitted time scales.
Monitor & track Funding payments and highlight any anomalies immediately to the management team.
Post payments to the children’s accounts to ensure accuracy of accounts.
Monthly review with manager regarding debt, payments and collections.
Managing and preparing receipts/invoices for site credit card (monthly)
Run and pay site invoices monthly, via zero
Recruitment & Personnel
Maintaining accurate staff employment records, including the collection of references and DBS.
Support the managers maintain weekly personnel and payroll records
The ideal candidate will have experience in a similar role, with exceptional administration, financial administration, and customer service skills. You will be a quick and efficient worker, and be fully conversant with MS Office packages and programmes (good Excel skills are a must), and have previously worked with various Software Packages. Experience with Connect, Xero and/or ADP systems would be an advantage. Little Cakes Montessori School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Safer recruitment practice and pre-employment checks will be undertaken before any appointment is confirmed. This post is subject to an enhanced Disclosure and Barring Service (DBS) check.
Job Types: Part-time, Permanent
Pay: £13.00 per hour
Expected hours: 21-25 per week
Schedule:
Monday Thursday, Friday
Work Location: In person
