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Job Title: Office Administrator (Maternity Cover) Location: Luton Company: Mobile Fleet Support Ltd Position Type: Fixed contract for 13 months with a potential to extend or become permanent Working hours: 8:30am-5pm Work Location: Office based Salary: 28,000-30,000 per annum About Us: Mobile Fleet Support Ltd is a well-established and respected mechanical services provider. Our team is dedicated to delivering exceptional service and innovative solutions to our clients. We are currently seeking an experienced and organized Office Administrator with bookkeeping responsibilities to join our team. Job Overview: As an Office Administrator, you will play a vital role in the day-to-day operations of the company. You will be the first point of contact for customers and suppliers, manage administrative tasks, and oversee basic bookkeeping functions to ensure the smooth and efficient operation of our office. Key Responsibilities: Administrative Duties: Answer phone calls, emails, and other communication in a timely and professional manner. Manage scheduling, appointments, and customer inquiries. Maintain and organize company files and records. Prepare and process incoming and outgoing mail. Assist in the preparation of reports, job sheets, and other documents. Bookkeeping and Financial Tasks: Maintain accurate financial records and ensure timely payment of invoices. Accurately input supplier invoices into the company’s online platform and ensure all details are correct. Generate and manage supplier statements for review and reconciliation. Create and process Purchase Orders (POs) as required. Prepare and issue customer quotes based on service requests and repair requirements. Generate and process customer invoices, ensuring accuracy and timely delivery. Qualifications: Proven experience as an Office Administrator or in a similar role, preferably within a mechanical or service-based company. Bookkeeping skills and experience with accounting software preferred (Sage or similar). Excellent organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.). Strong written and verbal communication skills. High attention to detail and accuracy in financial tasks. Ability to work independently and as part of a team. What We Offer: Health and dental benefits after successful probationary period. A friendly, supportive team environment. 20 days of holidays + bank holidays Job Type: Fixed term contract Contract length: 13 months Benefits: On-site parking Private dental insurance Private medical insurance