Engineering Administrator
16 days ago
Prestwick
About Us Elite Cooling Services Scotland is a growing engineering company working with a wide range of clients across multiple sectors. Due to continued growth, we are looking to recruit an Engineering Administrator to join our expanding team. This role will be based full-time on-site at one of our largest client contracts in Prestwick, offering a great opportunity to be part of a key operation within the business and contribute to the success of an important contract. Job Summary We are seeking a highly organised and detail-oriented Engineering Administrator to support our engineering team. This is an entry-level role, ideal for someone looking to start their career, with full training provided. The successful candidate will play a key role in ordering parts, liaising with suppliers, and supporting stock and inventory management, helping ensure engineers have everything they need to carry out their work efficiently. Key Responsibilities • Order parts and materials for engineers in a timely manner, • Contact suppliers to obtain quotes and place orders, • Raise purchase orders (POs) using internal systems (Sage & Tradify), • Monitor and follow up on supplier lead times and deliveries, • Maintain accurate records of orders, suppliers, and documentation, • Support stock control and inventory management processes, • Assist with the organisation and management of the engineering store, • Use eMaint to:, • Update and manage inventory, • Log stock movements, • Create work orders, • Track and record equipment downtime, • Coordinate communication between engineers, suppliers, and internal teams, • Provide general administrative support including data entry, filing, and document management Requirements • Good communication skills, both written and verbal, • Strong organisational skills with attention to detail, • Computer literate (basic Microsoft Office skills preferred), • Ability to manage multiple tasks and prioritise workload, • Quick learner with a proactive attitude, • Ability to work independently and as part of a team Desirable (not essential): • Previous experience in an administrative or office-based role What We Offer • Full training and development, • No prior experience required, • Opportunity to grow within the business, • Supportive team environment, • On site parking, • 20 days of holiday + Bank holidays off