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Executive Assistant, Personal Assistant, Office Manager Pay: £30,000.00-£35,000.00 per year Location: Harrow Hours: 8:30am to 6:00pm, Monday to Friday, plus emergency support Job description Company Profile At Kings Oak Capital, we believe in fostering creative minds. Our purpose is to push boundaries and unlock new possibilities, enabling individuals to maximize their potential. This belief has guided us since our inception. As a values-driven organization, we are dedicated to operating ethically and sustainably while promoting a collaborative environment that empowers people from diverse backgrounds to thrive. Job Purpose We are seeking a dynamic and organized Executive Assistant and Office Manager to support our Chief Executive Officer (CEO). In this pivotal role, you will ensure the smooth and efficient operation of the office while managing administrative tasks and supporting high-level strategic initiatives. This is a permanent, full-time position based in our Harrow office (5 days per week) from 8:30am to 6:00pm, and includes ad-hoc work evenings/weekends. Job Summary This is a high-responsibility, multi-faceted role that requires exceptional organizational skills, problem-solving abilities, and adaptability. As the key operational backbone of the company, this position demands expertise in Office Management, Executive Assistance, Personal Assistance, Project Coordination, and Human Resources. The individual in this role is responsible for ensuring seamless daily operations, efficient executive support, meticulous project tracking, and strategic HR oversight. A sizable portion of this role is dedicated to Personal Assistance, requiring hands-on involvement in managing the CEO’s personal and professional affairs, including scheduling, household management, travel coordination, and financial administration. This is an around-the-clock responsibility, and the perfect candidate will be available for ad-hoc request 24/7. Beyond this, the role extends into managing company-wide policies, overseeing HR functions, maintaining office efficiency, executing high-level projects, and ensuring compliance across various domains. The scope of responsibilities is vast, covering everything from board-level support, legal and financial coordination, vendor and staff oversight, IT management, compliance enforcement, and executive decision-making assistance. This role is integral to the company’s operational success, requiring someone who can preempt challenges, drive efficiency, and ensure that both business and personal matters run flawlessly. Key Responsibilities Office Manager: • Work with the relevant team on all the office maintenance, management, and efficient running. This will include ordering regular supplies such as water, drinks and food and ensuring the office stationery as well as other items are in stock. As well as any office administration and management that needs to be done., • Meet and greet all visitors, extend hospitality, and make them comfortable, • Ensure the office and meeting room is always ready and presentable, • Answer the office phone within three rings, • Maintain a filing system on the One Drive Server for all items/areas of work., • Look after the management of the phone system and deal with the Communications Provider., • Take responsibility for all IT office related issues., • Ensure a clear desk office policy for all staff, • Manage incoming and outgoing mail with date stamping and scanning into the OneDrive system, • Ensure weekly reports are received and distributed to the board at the required and set times. This involves creating spreadsheets, extracting reports from Asana and chasing up task holders, • Ensure office policies are always adhered to, • Oversea the health, safety and compliance policies of the company and ensure health and safety is always adhered to, • Book in all maintenance and ensure fire safety and plans are up to date., • Solely responsible for the scheduling of all maintenance Executive Assistant: • Management of directors’ diaries., • Help other members of the board with ad hoc admin tasks and appointments scheduling., • Managing all vehicle insurance (MOTs / insurance / services / road tax etc.), • Take accurate and well-presented minutes in various meetings, • Attend all senior meetings and Board meetings, • Preparing agendas, meeting minutes, and follow-up action points, • Coordinating internal and external communications, • Managing confidential documents and data handling, • Handling expense reports, invoices, and budget tracking Personal Assistant: • Managing calendars, scheduling appointments, and setting reminders for Deepak and his family, • Organizing events, and personal engagements, • Manage and lodge all insurance claims, • Manage and execute all refunds and returns, • Arranging car servicing, insurance renewals, and registrations., • Booking travel, accommodations, and itineraries., • Must check in all travelling guests and provide specific parameters for their travel needs, • Managing travel visas, passports, and documentation, • Being available after work and on weekends for any ad hoc tasks., • Managing household staff, vendors, and maintenance schedules daily, • Keep an updated list of tasks on Asana for The Broadwalk and follow up daily, • Producing a weekly report for the tracking of all household staff including summarizing the Household tutors' findings and extrapolating this to future childhood development, • Always be researching potential holidays for specified dates and booking restaurants,, • Assist Director with any administrative tasks, • Purchase any online shopping items requested by Directors for household., • Always be researching potential activities for CEO's daughter, • Managing subscriptions, memberships, and renewals, • Liaising with legal, financial, and professional service providers Project Management: • Circulate meeting notes, action points, and take ownership of following up on such points., • Be the manager of Project managing software Asana., • Ensure all Actionable tasks are input into the system, described, and assigned to specific members of the team, • Associate tasks with dates and ensure such tasks are delivered by the task holder within the timeline., • Monitoring project progress and ensuring deadlines are met, • Follow up with team members when their task due dates are immanent, • Regular status meetings and updates, • Maintaining detailed documentation and records Human resources: • Set up HR practices and systems and then maintain these systems going forward. This includes all forms that need to be completed on a regular basis, all legal requirements to be done for leavers and starters as well as monthly and quarterly requirements for HR such as the completion of KPIs and other relevant HR information., • Managing the holiday and out of office system for the entire group and this will include holiday requests and ensure the right managers approve them. The system will need to be set up in such a way that team members can only apply for holiday according to the rules, such as any dependencies within the system e.g., two senior managers cannot be away at the same time etc., • All fresh staff onboarding and exiting, • Set up Contracts for fresh staff, • Manage and maintain the overseas sponsorship license processes., • Maintain Connect Teams and all associate software. Use it as a team management tool for updates and rewards for the team., • Monthly HR report to be circulated, • Daily attendance tracker to be upheld and circulated Personal Profile We are looking for someone with the following qualifications and traits: Experience: • Proven experience as an Office Manager supporting senior management., • Background in property development or construction is advantageous. Skills: • Strong organizational skills with the ability to multitask and prioritize effectively., • Excellent written and verbal communication skills., • Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)., • Familiarity with virtual meeting tools (e.g., MS Teams, Zoom). Attributes: • Professional, flexible, and calm under pressure., • High level of integrity, confidentiality, and attention to detail., • A team player with a proactive and solutions-oriented approach., • Other notes: Why Join Kings Oak Capital? We are an equal opportunities employer, committed to creating an inclusive workplace. At Kings Oak Capital, we hire based on skills and experience, ensuring all applicants are treated equally. If you are an organized, professional individual looking for a role where you can make a real impact, we would love to hear from you! Benefits and perks: • Competitive Salary: Up to £35,000 pa (depending on experience), • Company Pension, • Performance-Based Bonus, • On Site parking, • Opportunity to be part of a growing company's success

We are recruiting for a well-established firm of solicitors seeking an organised and proactive Office Manager / Personal Assistant to support the smooth running oftheiroffice.This is a varied role combining administrative management with direct support to senior staff.Overseeing the day-to-day runni

A public arts organization in London is seeking a proactive personal assistant to support the Area Director.This permanent, full-time role requires managing a busy diary and organizing committee meetings.Candidates should have senior level administrative experience and strong organizational skills.B

We have a great opportunity for an entry-level PA to support the EA of a well-established business based in North London. This is a remote role with occasional meetings in North London. This role has been created to support the Executive Assistant, whose responsibilities have grown significantly to encompass executive diary and inbox management, property administration, operational support, supplier liaison, and financial administration. The PA will work directly under the EA's direction, providing day-to-day administrative assistance and, on an occasional basis, acting as first point of contact in the EA's absence. What’s in it for you? * Salary: £26k * Hours: Mon-Fri 9am-5.30pm, with flexibility needed * Discretionary bonus Key responsibilities: * Diary & Inbox Support: Coordinate busy diaries, schedule meetings, and manage shared inboxes, preparing agendas and meeting materials * Travel Planning: Book UK and international travel, handle changes, and process expenses * General Admin: Provide day‑to‑day support to the EA and CEO office, maintain filing systems, liaise with suppliers, and handle ad‑hoc tasks * Property Administration: Support residential property management, tenant communication, and upkeep of compliance and insurance documents * Operational Support: Assist with preparing documents, managing supplier relationships, and tracking outstanding actions * Financial Admin: Help raise invoices, maintain financial records, and flag discrepancies * EA Cover: Provide first‑line support during EA absence and ensure smooth handover What the employer is looking for: * Exceptional organisational skills with the ability to manage multiple priorities simultaneously * Strong written and verbal communication skills, with a professional and discreet manner * Professional approach and well-presented * High level of proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) * Confident managing diary and inbox systems on behalf of senior stakeholders * Ability to work autonomously and use initiative when the EA is unavailable * Meticulous attention to detail and a commitment to accuracy * A proactive, can-do attitude with the flexibility to adapt to changing priorities * Ability to handle confidential and sensitive information with absolute discretion Red Door Recruitment is committed to encouraging equality, diversity, and inclusion among our workforce, and eliminating unlawful discrimination. Full details available on our website. Please note due to the number of applications we often receive; only shortlisted applicants will be contacted

Revenues Assistant Officer Location: Wallfields, Pegs Lane, Hertford, Hertfordshire Contract Type: Permanent Contract Details: 37 hours, full-time, permanent position, home working available with office working on a rota basis on passing of probation and training Salary: £29,793 - £31,751 (inclusive of local weighting) Job Category: Revenue and Benefits Job Introduction Are you an enthusiastic worker and team player who enjoys a professional, fast-paced, customer-facing environment? We are looking for someone like you to join our team! If we are a good fit for you, you will have the opportunity to work on a wide range of projects to assist with the efficient and effective collection of council tax, through administering discount and exemption reviews, reporting work to ensure records are accurate, and making decisions over liability and recovery methods. What will you be doing? Some key responsibilities include: • To identify and process the correct liability for each property, checking and issuing appropriate bills, forms, and notices. - To set up direct debit arrangements, amendments, cancellations, special payment arrangements and action refunds as appropriate. - To identify accounts requiring recovery action and to take such action as appropriate in the case of non-payment. - To decide and implement suitable action after a Liability Order has been granted, up to and including referring the appropriate case to enforcement agents. - To keep and maintain appropriate records and statistics, review exception reports and ensure appropriate action is taken. - To provide a customer interface with members of the public or their representatives, in writing. - To assist in the administration and processing of discount and exemption reviews. - To carry out duties to support the work of the shared service managers, including a range of administrative and clerical tasks. - To provide administrative support to remote and home workers. About you As an ideal candidate, you will have: • Numeracy skills, including the ability to manipulate numerical data. - Excellent verbal and written communication skills, with a strong customer focus. - Experience in a similar environment. - The ability and willingness to help support and provide guidance, support, and advice to less experienced staff. - Knowledge of Windows-based office packages. - The ability to work as part of a team, willing to assist others, but also take responsibility for one's own work as required. - The ability to prioritise and work accurately to targets and deadlines. - Good Word processing and IT skills, including the ability to use an online computer system to interrogate and update data. - A self-motivated, enthusiastic approach, with the ability to deal with a heavy and varied workload. - The ability to deal with difficult situations. - The ability to maintain concentration in a busy environment. - The ability to work methodically, accurately, and thoroughly, paying close attention to detail. - The ability to remain calm and focused under pressure. - The ability to prioritise and work accurately to targets and deadlines. - The ability to learn all legislation and guidance appropriate to the post. - A commitment to developing customer service skills for dealing with members of the public, both via email and letter. What can we offer you? • Opportunities for growth and cross-department working, learning new skills and service areas. - 26-29 days’ annual leave, rising to 34 days with five years’ local government service. - Usage of our e-fleet during business hours for business-related visits. - Employee well-being programme. - Employee events group. - Regular opportunities to socialise with other teams within the council. - Flexible working arrangements, including flexi-time. - Up to 50% working from home for eligible posts. - Free parking in our offices and select council-owned car parks during business hours. - Access to well-being and occupational health schemes, such as the Employee Assistance Programme (EAP). - Local Government pension scheme. - Discounts at council-owned leisure centres. - Opportunity to network with colleagues across councils in Hertfordshire and the East of England. - Professional environment where your career path really matters, and your development is supported by the organisation. How to apply For an informal discussion about the role, please contact Kathryn Metcalfe, Revenues Assistant Manager or Elaine Chapman, Senior Revenues Officer. Closing date: 19.04.2026 at Midnight. Interviews will be held the week of 27.04.2026 - 01.05.2026. We, as a council, are ambitious. To find out more about our ambitions and what it’s like working at East Herts, hear from our employees on our careers site. We are proud to be an equal opportunities employer, valuing diversity and maintaining a firm commitment to providing equal employment opportunities for all employees and applicants. We believe that creating inclusive environments leads to stronger collaboration and better outcomes in our work. Find out more about our disability confident scheme

Senior Office & Operations Administrator (Polish & English Speaking). We’re looking for a reliable, highly organised Senior Office & Operations Administrator who is fluent in Polish and English to support the day-to-day running of our operations office. Acting as a senior point of contact in t

Minimum 5 years working in an Administrative Assistant or Paralegal position. Provide administrative and drafting support for complex legal work including business communications, corporate policies, customer agreements, partner agreements, and non‑disclosure agreements. Provide day‑to‑day adm

Atrium Global is recruiting on behalf of a leading financial services client for a Senior Administrative Assistant to provide high-level support to a senior leader and a team of investment bankers. Senior Executive Administrative Assistant. Proven experience providing administrative support to senio

Other job titles you may be searching for: Administrative Assistant, Administrative Officer, Administrative Support, Administrative Coordinator, Secretary, Administrative Specialist, Business Support, Office Assistant, Personal Assistant, Office Administration, Administrator. Senior Administrative A

Senior Administrative Assistant - Specialist SEN School, Poole. Position: Senior Administrative Assistant. Strong administrative background, ideally within a school or education setting.

Senior Administrative Assistant page is loaded## Senior Administrative Assistantlocations: London, Warwick Courttime type: Full timeposted on: Posted Todayjob requisition id: 80486At T. Role Summary:The Administrative Assistant will provide direct and high-level support to one or more senior

A leading global design firm in Greater London is seeking an Administrative Assistant to join their dynamic team. In this role, you will manage correspondence and high-level travel logistics while providing proactive administrative support to Senior Partners and project teams.

The salary advertised is full time (35 hours per week, 52 weeks per year).Part-time hours / sessional posts will be pro-rated accordingly.This is a 39-week sessional post i.Monday - Friday, working 7 hours per day.East Lothian Council seek to appoint a positive, resilient and committed individual fo

Weekend Receptionist - Blenheim Court, Liss - £12.Bedded Nursing, Dementia and Residential Care Home.At Caring Homes, our mission is simple: to make each home the best possible place to live and work for our residents and our teams.We strive to create an environment that feels like home, whether w

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to £700 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your op

You will work closely with clinical teams and senior practitioners to support young people within homes, helping them feel safe while maintaining the consistency and boundaries they need to stabilise and progress.

Job Title: Female Support Worker Reporting to: Team Leader Hours: 37.Schedule: Monday to Friday, 8:50am-4:20pm Locations: Christchurch, Dorset Important NoteDue to the current demands on the service and to meet the specific care needs of the individuals supported, we require a female Support Worker

Helping others improve and turn their lives around theres no better feeling.Its what we do for thousands of people at more than 150 sites across the UK.Join Our Team as aSpecialist Day Support Worker!Are you a confident Support Worker driven by a passion for delivering exceptional care in a special

Why join our night team?Work in a state-of-the-art warehouse using cutting-edge robotics while earning enhanced night pay.Our night shifts are perfect for people who are seeking the night-shift lifestyle, enhanced pay while still playing a vital part in keeping thousands of orders moving every day.W

Ref:276) Female Support Worker Merthyr Tydfil (Exemption is claimed under the Equality Act 2010 Part 1 Schedule9)Contract:PermanentLocation:MerthyrHours per week:36 hours weekly (to include upto 3 x 12-hour shifts and selection of afternoon/evening shifts)Working Pattern:Term time:12-hour shifts W

Pick a career packed with opportunities.Join Ocado Logistics today!As a Warehouse Operative for Ocado Logistics, you are at the heart of preparing orders for customers.Join our warehouse in Bicester where you'll be working in a state-of-the-art facility preparing orders for customers.We have a varie

Senior Residential Care Worker Children and Young People Social, Emotional and Mental Health 4 Bed Residential Home Salary: NJC pt. Hours: Full-time (37 hours per week, including weekends, evenings, sleep-ins, and bank holidays) Closing Date: Sunday 5th April (MidnightJob DetailsWe are seeking a pas

We are looking for passionate Adult Support Workers who are available to work on a flexible basis.As an Adult Support Worker you will work as part of a team to deliver a high standard of care at all times and support the Adults emotional wellbeing.You recognise that the role is to help support servi

Were looking for dedicatedSenior Residential Care Workerto join our team near Barnstaple, Devon.

At Hestia, we are guided by our core values and are dedicated to fostering an equitable, diverse, and inclusive organisation.Our mission is to empower individuals to rebuild their lives and achieve independence.Right now, we are looking for a Support Worker to play a pivotal role in our Complex Need

If you believe support work should be personal, purposeful and built around real lives, this Rehabilitation Support Worker role offers the chance to make a genuine difference every single day.In this role youll work 1 to 1 with a male client who has an acquired brain injury, helping him rebuild skil

Description Location: Goring by Sea, West Sussex Salary: £14.Hours: 9 pm until 7 am Allowance: Unsociable hours uplift £4.Who are we:Southdown is a not-for-profit provider supporting 160 adults with learning and physical disabilities across Sussex.We run 23 supported living services and 4 resident

We are currently recruiting for a compassionate, resilient Complex Care / Support Workers to provide 2:1 support for a young woman in her early 20s with complex mental health needs.

Senior Residential Support WorkerContract Type: Full-time, permanentSpecific Hours: Average of 39 hours per week- weekly rota pattern alternatesSalary: Unqualified: Base salary of £28,260.

Location: HMP Guys Marsh Job Type: Part time, 8 hours - Fridays and Saturdays 4 hours each day 12.Contract Type: Permanent Salary: £24,570 FTE (£5,241.Benefits: Generous Holiday allowance, Season Ticket loan, Cycle to work scheme, Charity worker discounts, Enhanced maternity package, Wellness, inc

Join Ocado Logistics as a Freezer Warehouse Operative!Find your crowd, be part of the Ocado Logistics Bristol family.Here at Ocado Logistics in Bristol, its all go.Go for friendly, welcoming teams.Go for a great work/life balance.And go when you join us as a Warehouse Freezer Operative, where youll

Family Case Worker & Outreach SupportContract: Full time, permanent (part time considered)Location: NorwichSalary: £26,000-£28,000 per annumWe are delighted to be supporting a specialist domestic abuse service in their search for a compassionate and skilled Family Case Worker & Outreach Support pr

At Places for People, we hire People, not numbers! So, if you like the sound of one of our jobs, please apply - you could be just whowe'relooking for! Of course, experience andtrack recordare important, butwe'remore interested in hiring someone that embodies our People Promises.That'ssomeone that do

Childrens Residential Senior Support Worker Bicester, Oxfordshire OX26Employer: Homes2Inspire (part of Shaw Trust Group) Contract: Full-time, Permanent, 40 hours per weekSalary: £30,196 - £31,259 per annum + sleep-in allowance (£46.

We are looking for calm, resourceful, and energetic individuals who are highly motivated, hardworking, and keen to support older people in a proactive and holistic manner.We are a local provider employing a diverse team of over 100 well-supported staff to deliver great services in Tower Hamlets.You

Senior Support Worker Location: Lymington, SO41 8NE Pay Rate: £16. Umbrella) Job Type: Temporary , Ongoing Start Date: ASAPWe are currently recruiting for experienced Senior Support Workers to join a dedicated team supporting young people across a range of settings, including classroom environments

They are seeking compassionate, resilient Senior Residential Childcare Support Workers to provide steady, nurturing care to the young people they support, while also guiding and su.

Hours of work:Zero Hours contracts available to include weekend and evening workingContract type:Zero HoursA bit about us:Fairfield Trust is committed to safeguarding and promoting the welfare of young people and all staff are expected to share this commitment.You will be expected to report any con

Helping others improve and turn their lives around theres no better feeling.Its what we do for thousands of people at more than 150 sites across the UK.Cygnet Group are looking for a confident Nights Support Worker with a genuine passion for delivering outstanding care.The Old Vicarageis a speciali

Senior Children's Support WorkerLocation: Warrington Salary: £13. Sleep-in Allowance: £3,000 £6,000 per yearHours: 39 hours per week full-time long day shifts plus sleep-insContract: Full-time, temporary contract with the opportunity to become permanent About the RoleOur client is seeking an ex

We have an exciting opportunity for a Senior Support Worker to join our friendly team in Wakefield, West Yorkshire.

Warehouse Operative Location: Southampton About Us: At Gregory Distribution Ltd, we are committed to delivering excellence in logistics and transport services.Our team is dedicated to maintaining high standards of compliance and operational efficiency.Join us and grow your career in a supportive and

Residential Childcare Support WorkerLocation: ChedzoyContract: Full Time, permanentSpecific Hours: 38 hours per weekSalary: Unqualified: Base salary of £27,866.Qualified: Base salary of £29,181.Headway Adolescent Resources were formed in 1999 and have established a good reputation in the residenti

Residential Childcare Support Worker (Sessional/Casual)Company: Bay ViewContract: Casual Location: Heysham, MorecambeSalary: £12.We're seeking a flexible Residential Childcare Support Worker to join our Bay View team on a casual basis, covering shifts as needed.You'll work in one of our family-styl

Ref: 277) 2x Female Support Worker - Haverfordwest (Exemption is claimed under the Equality Act 2010 Part 1 Schedule 9) Contract:PermanentLocation:HaverfordwestHours per week:Post 1 - 36 hours per weekPost 2 - 18 hours per weekWorking Pattern: Weekdays 3pm to 9am (Inc Sleep shift).Weekends 8am to 8a