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Job title : Executive Assistant - International Change, CTO Job Type : Fixed Term Contract (Maternity Cover) Contract Duration : 12 Months Department : International Change, CTO Location : London (Hybrid) Company overview Nomura is a global financial services group with an integrated network spanning approximately 30 countries and regions. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Wealth Management, Investment Management, and Wholesale (Global Markets and Investment Banking). Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership. For further information about Nomura, visit Department Overview Nomura's Chief Transformation Office is a department focused on driving change and delivering projects across the Nomura Group, particularly within the wholesale banking functions. This office provides project management and business analysis support, working closely with other departments to ensure the successful execution of global and cross-functional initiatives. The CTO also establishes governance and oversight, maintaining impartiality while working with various stakeholders and technology partners. Role Overview: The successful candidate will work as an assistant within International Change with responsibilities including: Executive Support • Provide comprehensive executive support to the Global Head of International Change, • Manage complex calendars and scheduling, with particular attention during international travel periods, • Coordinate logistics for International Leadership Team onsite visits, including meeting schedules, networking events, and team activities Travel Coordination, • Arrange all aspects of business travel for senior executives including flights, accommodations, and ground transportation, • Create detailed travel itineraries ensuring seamless business trips for leadership team members, • Process expense reports and ensure compliance with firm expense policies, providing guidance to broader team members Office Management, • Oversee office operations including workspace management, facility maintenance, visitor coordination, and ensuring seamless access to physical and technical resource. Support office visitors through registration, meeting scheduling, transportation arrangements, workstation setup, and building access Team Support, • Manage diverse administrative functions including onboarding processes, distribution list maintenance, timesheet administration, and general operational support requests Key objectives critical to success:, • Ability to work accurately and under pressure, whilst remaining calm and composed, • Awareness of confidentiality issues when working in a legal environment, • Accuracy and attention to detail, • Must be willing to assist the team as required, • Must be able to use initiative, prioritise own work and meet deadlines Skills, experience, qualifications and knowledge required: The successful candidate should have: • Willingness to work in a trading floor/banking environment with regular interaction with internal clients, • Strong organisational skills, • Excellent communication skills (written and verbal), • Excellent administration and prioritisation skills, • Ability to multi-task effectively and to work on own initiative, • Enthusiasm and ability to work as a team player with good interpersonal skills, • Excellent IT skills (Word, Excel, PowerPoint and Outlook) Nomura competencies Explore Insights & Vision • Identify the underlying causes of problems faced by you or your team and define a clear vision and direction for the future. Making Strategic Decisions, • Evaluate all the options for resolving the problems and effectively prioritize actions or recommendations. Inspire Entrepreneurship in People, • Inspire team members through effective communication of ideas and motivate them to actively enhance productivity. Elevate Organizational Capability, • Engage proactively in professional development and enhance team productivity through the promotion of knowledge sharing. Inclusion, • Respect DEI, foster a culture of psychological safety in the workplace and cultivate a "Risk Culture" (Challenge, Escalate and Respect). Right to Work The UK Government have taken steps to reduce net migration to the UK by limiting the number of overseas workers from outside the EEA coming to the UK for employment. Please note that whilst we are able to consider applications from overseas workers from outside the EEA (who require a Tier 2 (General) visa) we can only employ them if we can provide evidence that there are no other suitable candidates for this vacancy from inside the EEA. Please contact us if you are visiting our offices and require any form of personal assistance or physical adaptations to be provided for your appointment. A member of staff will be happy to help. Diversity Statement Nomura is committed to an employment policy of equal opportunities and is fundamentally opposed to any less favourable treatment accorded to existing or potential members of staff on the grounds of race, creed, colour, nationality, disability, marital status, pregnancy, gender or sexual orientation. If you require any assistance or reasonable adjustments due to a disability or long-term health condition, please do not hesitate to contact us. Nomura is an Equal Opportunity Employer

STORM Partners is the leading Blockchain Professional Service Provider in Europe, positioned as the 'McKinsey of Web3'. We are looking for an experienced legal assistant to join our team. You will be responsible for streamlining and running our legal administration, allowing our organisation to grow. You are a great fit for this job if you thrive in environments with high workloads and increasing client demand, and create order in the midst of chaos. The role reports to a Senior Associate, Legal & Compliance and includes opportunities to grow in scope and responsibility with time and performance. ⚡️ Hiring for Values: It's essential to us that you fit our values. STORM Partners was created to remove obstacles preventing visionary Web3 companies from delivering on the promise of trust, disintermediation, and decentralization to the world, and we expect our team members to bring those ideas to life. • Ambitious craftsmanship, • Transparent partnership, • Passionate discovery, • Purposeful teamwork ⚡️ Reponsibilities: • Organize legal documents, including deliverables, contracts, reports, and correspondence., • Prepare and ensure timely submission of legal filings., • Assist in managing time tracking for all billing lawyers and paralegals., • Optimize the department’s billable time and act as a project manager when needed., • The ability to proofread or edit documents in French is a plus. ⚡️ Job Requirements: • Work experience in a law firm or similar institution., • Project management or legal operations experience is a strong plus., • Formal legal administration, legal operations, or paralegal certification., • Strong organizational and multitasking abilities., • Proficiency in G-Suite, Asana, and Notion., • Excellent communication and interpersonal skills., • Ability to handle sensitive information with confidentiality and professionalism. While detailed knowledge of Web3 is not necessary, familiarity with technical subjects, finance, software, and the intersection of digital and physical law is beneficial. This role is designed to support the firm's legal and administrative functions, ensuring smooth operations and efficient legal support. Flexibility and the ability to step into a project management role when needed are highly valued. Please upload your CV as a .pdf. LinkedIn does not open a preview of Word documents, which makes them harder to review. Thank you!

We’re looking for a proactive, personable Personal Assistant to join a fast-paced media agency. Supporting the Sales Director and wider Commercial team, you’ll provide high-level PA support, which will predominantly consist of extensive diary management, travel logistics and event planning. This is a fulltime position, office based 4 days a week in the West End, working 9am - 5.45pm. They are a small, successful agency with around 10 employees and a fun and friendly environment. Key Responsibilities Executive Support • Provide proactive diary and administrative support to the Sales Director, • Coordinate and organize internal and external meetings, often with last minute changes, • Organise international travel, both business and private holidays, • Organise events for clients - there are two skiing trips planned in 2026 as well as smaller day trips including golf and sports events, • Manage expenses, purchase orders, and departmental budgets., • Prepare professional presentations, documents, and reports., • Build strong working relationships with internal teams and external partners., • Support onboarding and offboarding processes, including new starter coordination. You’re a confident communicator and trusted right-hand to senior leaders. You can balance multiple priorities while staying calm, organized, and positive. You’ll bring: • Excellent communication and relationship-building skills., • Impeccable attention to detail and accuracy., • Discretion when handling sensitive information., • Strong organizational and problem-solving abilities., • Experience managing changing priorities in a fast-paced environment., • A proactive, flexible, and can-do attitude., • Proficiency with standard office and collaboration software.

Job Summary: As the Team Assistant, you play a crucial role in maintaining smooth daily operations of facilities management of our client's reception and office space in London, Canary Wharf (HQ) and administrative support to the senior leadership team. The successful candidate will need to be organised, proactive and able to prioritise and match the pace of engaged and driven colleagues. Your role scope will be broad, varied and interesting, with the opportunity to develop further. You will be the first point of contact for clients and colleagues, so you will play an important role in actively contributing to the company culture. Please note this opportunity requires a valid right to work in the UK and is paying up to £35,000 per annum as a base salary excluding benefits. Must be prepared to be office-based 5 days per week. Key Responsibilities: Reception/Facilities (70-80% of the role): • Ensure the smooth day-to-day running of our client’s office in Canary Wharf (and Mayfair as required), • Take ownership and design ways to improve office environment continuously, • Maintain a great relationship with both ours and our clients’ vendors and suppliers, • Maintain and order office equipment, stationery and kitchen supplies when required, • Responsible for the Health and Safety induction for new joiners on behalf of our client, • Maintain office databases, archive records and implement systems, • Welcome clients and guests visiting the office, answer incoming calls and take messages, • Ensure that all clients are pre-registered and issue permanent passes to employees, • Take stock, raise PO orders, and organise catering and refreshments when required, • Prepare and maintain meeting rooms, oversee the room booking system and overall meeting room set-up and servicing throughout the day, • Manage and deliver excellent levels of customer service and help meet and exceed expectations and requirements of our existing clients and prospects., • Collect and distribute incoming and ongoing post and arrange courier and taxi bookings, • Ensure cleanliness and functionality of the office, meeting rooms, and kitchen, • Ensure the kitchen is tidy and fully stocked throughout the day, • Arrange social and CSR events on behalf of our client for the wider Bank in conjunction with the Executive Support colleagues, • Execute other administrative functions such as setting up infrastructure for new joiners, maintaining relevant internal records, and filing key records, • Ensure that monthly Health and Safety checks are completed, • Visit the client’s Mayfair office weekly and ensure that the office is running smoothly; take stock and place orders, • Trained First Aider and Fire Warden. Team Administrator (20-30% of the role): • Proactively manage diaries for assigned Senior Leaders and their teams as determined by the Head of Executive Support; ensuring a balanced and efficient scheduling of meetings whilst using initiative to identify, anticipate, and resolve any diary conflicts, • Arrange and coordinate meetings, calls and seminars with internal and external parties, ensuring preparation is undertaken and provided, • Arrange travel, including visa applications, flights, hotel bookings and expense reimbursement, • Manage, log, and track invoices and coordinate internally and with third parties, • Complete accurate data entry into internal management information systems and be responsible for accurate collation of information to senior management, • Maintain a logical, accurate, up-to-date electronic filing system, • Organise team meetings, coordinating any data documentation for discussion and provide general team support, • Prepare, collate, and format documents and distribute these, • Create PowerPoint presentations when required, • Arrange for documents to be signed physically and electronically, • Provide basic project management administrative support for our client on initiatives or projects as required, • Ensure all memberships/visas/accounts/CPD logs are up to date/in date/renewed, • Maintain compliance with organisational policies and practices, and attendance/completion of mandatory training, • Assist with our clients’ photoshoots for the senior staff members, • Work closely with the rest of the client Executive Support team to make sure all Execs and Senior Leaders are supported as required, • Always act in good faith towards customers, avoid causing foreseeable harm, and enable and support the Bank’s clients /customers to pursue their financial objectives. As related to your role, you should monitor, assess, understand and evidence how you are acting to deliver good outcomes to clients and customers as per the FCA’s Consumer Duty regulations., • Uphold the client’s company values at all times. Qualifications & Experience The successful candidate will have … Skills: • Excellent verbal and written communication skills, • Excellent administration, organisational and prioritisation skills, • Ability to multi-task effectively and to work on own initiative, • Effective team player with well-developed interpersonal skills, • Able to manage confidential information and handle sensitive topics with discretion, • Confidence in dealing with people of all levels both internally and externally, • Organised and detail-oriented, • Proficiency in Microsoft Office products, • Previous experience as an office administrator or/and personal/team assistant with Banking/Finance or Professional Services essential, • Can do attitude and active corporate citizen, always upholding the Bank’s PROUD value Working Hours: Monday – Friday 8:00am – 5pm and 9:00am – 6:00pm (2 shifts on a rotating basis) Must be prepared to be office-based 5 days per week Requires working from the Mayfair office on ad hoc basis when needed (for example can be split during any one day up to 2-3hrs on a fortnightly basis) Please note this opportunity requires a valid right to work in the UK and is paying up to £35,000 per annum as a base salary excluding benefits. Must be prepared to be office-based 5 days per week.

Executive Assistant & Project Coordinator 🏊🚴🏃 Who We Are: The Professional Triathletes Organisation (PTO) is not your typical sports organisation. We're a global start-up, co-owned by professional athletes themselves, on a mission to celebrate and elevate the sport of triathlon like never before. In just five years, we’ve disrupted the sport - launching the T100 Triathlon World Tour in 2024 and showcasing the world’s top-ranked athletes across some of the most iconic cities on the planet, where we crowned our first-ever World Champions. Building on that success, our T100 mass participation races have opened the door for everyday athletes to race on the same courses, in the same cities, and in the same electric atmosphere as the pros. As we look ahead to 2026, we’re entering our next phase of growth - elevating the athlete and fan experience, and transforming triathlon into a truly global sports and entertainment property. This is a rare opportunity to join a high performing, high-energy, values-driven team with leadership talent from the likes of UFC, RFU, Uber, Meta, ATP, and F1 - all passionate about building something extraordinary from the ground up. At the PTO, we’re passionate about triathlon, serious about quality, and obsessed with innovation. We don’t just talk - we get sh!t done. We move fast, collaborate as a small team, and challenge the status quo at every turn. It’s what gives us our EDGE - our core values framework that drives how we work, how we win, and how we show up every day. Role We’re looking for a highly organised and ambitious Executive Assistant & Project Coordinator to join the PTO. In this role, you’ll provide top-tier support to our C-suite leadership team, while also playing an active role in company communications and strategic projects. You’ll be embedded in the heart of the organisation - helping the leadership team operate at pace, keeping priorities aligned, and ensuring our most important meetings, decisions, and initiatives run seamlessly. At the PTO, you’ll contribute to bold, industry-defining projects, learning through experimentation and helping reshape the future of triathlon. Reporting to the CFO, this role is based at our London HQ. Key Role Responsibilities Executive & Administrative Support • Provide high-level executive assistance to the CEO, Chairman and broader C-suite, managing complex calendars, scheduling, and prioritisation., • Coordinate all travel logistics (flights, visas, accommodation, and ground transport) across multiple time zones., • Serve as a key point of contact for internal and external stakeholders, handling communications with professionalism and discretion., • Prepare correspondence, briefings, and materials for internal meetings, board sessions, and external engagements., • Maintain confidentiality and exercise sound judgment in handling sensitive information. Internal Communications • Draft and deliver company-wide updates and announcements on behalf of the leadership team., • Act as a communication bridge between executives and the wider organisation, ensuring clarity, consistency, and follow-through., • Support the development of internal narratives and messaging, helping shape how the leadership team engages with staff. Project Coordination & Meetings • Coordinate key meetings (leadership forums, offsites, board meetings), ensuring agendas, materials, and actions are managed efficiently., • Track progress on strategic cross-functional initiatives, following up to keep stakeholders accountable., • Capture key decisions and ensure timely follow-through. Strategic Support • Participate in senior meetings, providing structured follow-up and coordination across departments., • Conduct research and prepare reports or briefing notes to support executive decision-making., • Take ownership of ad hoc or special projects spanning multiple business areas. Who we’re looking for / Profile • 2-4 years’ experience in an Executive Assistant, PA, or project coordination role, ideally supporting senior leadership., • Excellent organisational and time management skills, with proven ability to manage competing priorities., • Strong written and verbal communication skills, with experience drafting executive-level correspondence and presentations., • Able to operate with professionalism, confidentiality, and sound judgment in a fast-paced, high-growth environment., • Proactive, detail-oriented, and solutions-focused, with a calm approach under pressure., • Proficient in Google Workspace: Drive, Docs, Sheets and Forms; comfortable learning new tools and systems quickly., • A strong collaborator who builds trusted relationships across teams and seniority levels., • Interest in sport, live events, or entertainment is a plus - but most important is the drive to contribute to something ambitious and industry-defining. The PTO Values: The EDGE we’re seeking • Entrepreneur at Heart: A ‘Doer’ who thinks and acts like a founder, driving impact and pushing boundaries to achieve key results. You like getting ‘stuck in’ and making sure that great ideas come to life and deliver real change., • Dynamic Innovator: An adaptable individual who thrives in fast paced environments, seeking new opportunities to drive progress., • Growth Mindset: Embraces challenges as opportunities, bouncing back stronger from every setback. There is nothing you can’t do if you apply yourself fully., • Equality of voice: A. Team. Player. Able to inspire and motivate others, bringing energy, innovation, and a can-do attitude to our startup environment. Benefits • The opportunity to change the sport of triathlon and build something you can be really proud of., • Flat working environment and a get-things-done company culture., • Private health insurance through Vitality, including wellness benefits and more., • Learning & Development budget for courses, books, events and more., • 25 days holiday + Christmas break., • Flexible working structure., • Enhanced parental leave., • Company shares option scheme to drive ownership ability and allow financial participation in company success., • Complimentary / discounted T100 event entries for employees, friends and family., • Free snacks, drinks, gym classes, open water swim credits and more. Inclusive Employer We’re an equal opportunities employer and positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, religion, or belief. We are committed to providing a workplace free from discrimination and fostering an inclusive culture where all employees are respected and valued. If you’re worried you don’t quite hit all the requirements mentioned above, don’t let that hold you back from submitting your application! Unique backgrounds, experiences, and perspectives are essential for our ability to innovate and grow, so if you think you’d be a great fit then we’d love to hear from you. Please note that due to the volume of applications received, we are unable to provide specific feedback on unsuccessful applications. Important information: Please note that the recruitment process for this position is being managed by JLB Search led by Hannah Cashell. By applying, you consent to sharing your information with JLB.

We’re looking for a proactive and detail-oriented Assistant Project Manager to support our team with a focus on accommodation building projects for the Ministry of Defence. This is a fantastic opportunity to grow your career in construction project management while working on meaningful, impactful programmes. What You’ll Do You’ll work closely with our Project Managers & Senior Project Managers to support the full project lifecycle—from planning and execution to final delivery. You’ll take ownership of specific tasks and administrative duties to help ensure projects are delivered on time, within budget, and to the highest standards. Your key responsibilities will include: • Supporting project planning and reporting, • Managing project documentation and data, • Coordinating with clients, consultants, subcontractors, and internal teams, • Assisting with cost control, risk management, and contract administration, • Scheduling meetings, tracking actions, and maintaining project records, • Ensuring compliance with Reds10’s ISO standards and H&S policies What We’re Looking For We’re seeking someone who is interested in developing a career in construction, is organised, motivated, and eager to learn. You’ll thrive in a fast-paced environment and enjoy working collaboratively across teams. Essential qualifications and experience: • Degree in Project/Construction Management or related field (or equivalent experience), • Knowledge and interest in project management or the built environment, • Strong IT skills, • Strong communication skills Desirable: • Working towards APM, RICS, CIOB or similar professional membership Please note that this role will require Baseline Personnel Security Standard (BPSS) Why Join Reds10? At Reds10, we’re passionate about delivering smarter, faster, and greener buildings. You’ll be part of a supportive team that values innovation, collaboration, and continuous improvement. We invest in our people and offer real opportunities for growth and development. Ready to Apply? If you’re excited about making a difference and growing your career in a forward-thinking company, we’d love to hear from you.

Role Description This is a full-time on-site role for a Part 1 Architectural Assistant located in London. The Architectural Assistant will be involved in preparing technical drawings and architectural drawings, assisting in the presentation of architectural designs, and supporting communication between different stakeholders. The role also includes day-to-day administrative tasks and collaboration with senior architects and designers to ensure project success. Qualifications • Technical Drawing and Architectural Drawings skills, • Strong Communication skills and experience in delivering Presentations, • Degree in Architecture or a related field, • Proficiency in 3D architectural design software (e.g., Archicad, Revit), • Ability to work collaboratively as part of a team, • Attention to detail and problem-solving skills, • Knowledge of UK building regulations is a plus

Executive Assistant Financial Services, Private Wealth Division Permanent Mayfair, 1-2 days WFH per week Competitive salary 5-AEXB/SD The Client: A leading global investment firm is seeking to appoint an experienced Executive Assistant to support 2 Managing Directors and 4 Principals in the Private Wealth division. The Executive Assistant Role: This is a highly visible EA role providing comprehensive administrative support to members of Private Wealth Division. Responsibilities will include (but are not limited to): • Complex diary management for multiple senior stakeholders, including scheduling internal and external appointments, confirming meetings, and coordinating with other assistants., • Managing high volumes of phone calls, acting as a professional gatekeeper, and handling correspondence., • Booking and preparing meeting rooms, meeting and greeting guests, and ensuring visitors are registered., • Coordinating international and domestic travel arrangements (flights, visas, cars, hotels, etc.)., • Completing and tracking detailed corporate expenses, reimbursements, and invoices, ensuring accurate coding (experience with Coupa and/or Concur advantageous)., • Organising regular co-ordination of conference (audio & video) calls The successful Executive Assistant will have: • Prior industry experience within a professional services or financial environment is essential., • Strong organisational skills with exceptional attention to detail., • Ability to multi-task and manage competing deadlines with calm efficiency., • Excellent written and verbal communication skills; high emotional intelligence., • Discretion, confidentiality, and professional integrity at all times., • Proficiency in the Microsoft Office Suite; familiarity with Concur, Coupa, and/or Box is beneficial. The Details and Benefits: • Competitive depending on experience, • This is a full-time permanent role starting ASAP, • Core hours 9am-5:30pm, • 1-2 days WFH per week, • Opportunity to join a fast-paced and interesting team within a world-renowned financial services firm If this Executive Assistant role interests you and you have the relevant skills and experience, we encourage you to apply now!

About the company At Gas Strategies, we help energy businesses move faster, think clearer, and act with confidence. As senior consultants with deep industry expertise, we inject momentum into complex projects—accelerating readiness and unlocking value across global energy markets. We’re proud to be an independent consultancy with a collaborative culture and a sharp focus on client impact. Our work spans strategy, commercial advisory, and market insight, and we’re trusted by clients to turn process into progress. We are proud recipients of the King’s Award for Enterprise – International Trade 2025, the UK’s highest business honour, recognising excellence in global impact. The Role This is a high-impact, multi-dimensional role at the heart of our business operations. As Senior Operations Coordinator, you’ll be the glue that keeps our internal engine running—supporting teams, streamlining processes, and ensuring our London office remains a vibrant culture, well-organised hub. You’ll work across business operations, office management, marketing, and people & culture—bringing structure, energy, and attention to detail to everything from internal planning and travel logistics to campaign support and team events. You’ll also collaborate closely with senior leaders, attend key meetings, and help drive progress on strategic initiatives. If you’re a natural organiser who enjoys variety, thrives on responsibility, and loves making things work better, this role offers a unique opportunity to shape how we operate and grow. What you’ll be doing Business Operations & Team Support • Support day-to-day business operations, including compliance, internal tooling, and process improvement related to office and team workflows., • Act as a central point of contact across the business, helping teams stay accountable and aligned with internal plans and priorities., • Coordinate internal meetings and planning sessions, including quarterly off-sites, team socials, the annual Christmas party, and company-wide events., • Assist with business planning tasks such as creating timelines, roadmaps, and tracking progress against internal initiatives., • Arrange and manage travel bookings for team members, including flights, accommodation, and visas, liaising with external providers to ensure cost-effective and efficient travel., • Assist with the preparation and formatting of high-quality presentations, reports, and briefing materials., • Provide administrative support to consultants, including document formatting and updating internal tools., • Provide cover and support for the Executive Assistant to the CEO during leave or busy periods., • Attend senior-level and business operations meetings, take notes, and follow up on actions to ensure delivery. Office Management • Oversee the daily running of the London office, ensuring it is well-maintained, stocked, and welcoming., • Manage relationships with office and marketing vendors and service providers (e.g. cleaners, building management), including periodic reviews and audits., • Order and manage office supplies, branded merchandise, and refreshments., • Coordinate front desk responsibilities, including answering calls, managing the company enquiries inbox, and welcoming visitors., • Support the implementation and communication of office-related policies and procedures., • Manage ad-hoc requests such as courier bookings, logistics, and vendor coordination., • Create internal content to support office communications, team updates, and engagement initiatives. Marketing & Events • Support the marketing lead with the planning and delivery of integrated campaigns across email, social, and digital channels., • Assist with the creation and organisation of marketing materials and content., • Help manage marketing administration, including maintaining SharePoint files and campaign documentation., • Coordinate logistics for external events, conferences, and client dinners, including venue research and maintaining an annual events calendar., • Monitor marketing metrics such as website traffic, engagement rates, and lead quality, and share insights with relevant stakeholders., • Support co-marketing initiatives with external partners and help build workflows for campaign delivery. People & Culture • Support the People Partner with onboarding, training coordination, and HR administration., • Help plan and deliver internal events and cultural initiatives that enhance employee experience and team connection. Who you are • 3+ years of Proven experience—ideally in a professional services or consulting environment is a plus., • Strong organisational and multitasking skills with excellent attention to detail., • Experience supporting senior leaders or executive assistants., • Proficiency in Microsoft Office Suite (especially PowerPoint), and collaboration tools like Teams, SharePoint., • Familiarity with CRM systems and marketing platforms (e.g. Salesforce, Mailchimp, Canva) is a plus., • Strong written and verbal communication skills., • Proactive, solutions-focused, and comfortable working across multiple teams., • Able to handle sensitive information with discretion and professionalism., • problem-solving skills., • Proactive and able to take initiative without constant supervision., • Excellent time management abilities. What's in it for you? • Competitive compensation, • Annual Xmas office closure, • Annual leave, • 10 work from anywhere days, • Hybrid working (3 days in the office - Mon, Tues & Thurs), • Enhanced pension scheme, • Company socials, • Free lunch during our Lunch and learns, • Quarterly off-site team days, • Private medical insurance, • Cycle to work scheme, • Employee Assistance Plan, • Learning and Development opportunities are supported, • Great opportunity to work with all levels in the business and make a real impact with purpose We encourage you to apply even if you feel that you do not meet all of the above qualifications. No one ever meets 100% of the requirements. We look forward to your application! We acknowledge that an emphasis on diversity, equity, and inclusion (“DE&I”) is essential to hiring phenomenal people. To create the best home for businesses and spark success at our firm, we aim to establish an environment where every person is welcomed, accepted, and empowered to excel in their role.

Senior Administrative Assistant – Investment Banking Duration: 6 months (with potential for extension/conversion to permanent position) Location: London, UK Working hours: Full-time Onsite requirements: Initially full-time in the office; moving to 1 day working from home once training is complete Engagement Type: Contract (via PAYE or Umbrella) Hourly Rate: Up to £30 per hour (DoE) Legal Right to Work Applicants must have the legal right to work in the UK. This role does not offer visa sponsorship. Job Overview Atrium Global is recruiting on behalf of a leading financial services client for a Senior Administrative Assistant to provide high-level support to a senior leader and a team of investment bankers. This is an excellent opportunity for an experienced and proactive professional to join a fast-paced, dynamic environment where organisation, discretion, and strong interpersonal skills are key. RESPONSIBILITIES • Comprehensive diary management, including scheduling internal and external meetings., • Coordinating complex UK and international business travel., • Arranging conference and video calls across multiple time zones., • Submitting expenses using Concur in line with company policy., • Building knowledge of senior leadership team priorities, clients, and workflows., • Establishing effective communication with internal stakeholders and external contacts., • Handling sensitive and confidential information with discretion., • Managing inboxes on behalf of senior leaders, prioritising and responding where appropriate., • Handling professional responses to telephone calls and queries., • Planning and supporting team offsites and internal events., • Providing cover for other administrative team members during periods of leave or high workload. REQUIREMENTS • Proven experience providing administrative support to senior leaders and multiple bankers within an investment banking environment., • Strong communication skills, both written and verbal., • High proficiency in Microsoft Outlook, Word, Excel, and PowerPoint., • Confidence when interacting with stakeholders at all levels., • Ability to multitask, prioritise, and work effectively under pressure., • Professional, reliable, and polished approach., • Proactive, adaptable, and able to work independently as well as collaboratively.

Position: EA Manager / Admin Manager Location: Hybrid – Aldgate, London Employment Type: Full-time, Permanent About the Company Our client is a growing insurance business based near Aldgate, London. With a collaborative and professional culture, they are seeking an experienced EA / Admin Manager to provide high-level support to the senior leadership team and oversee the smooth running of office administration. Role Overview This is a dual role, combining Executive Assistant responsibilities with management of day-to-day administrative operations. The successful candidate will act as a key point of contact for the leadership team, while also ensuring the wider administrative function is efficient, organised, and aligned with company needs. Key Responsibilities: Executive Assistant Duties • Manage complex diary scheduling, travel arrangements, and meeting coordination for senior leadership., • Prepare agendas, minutes, reports, and presentations for internal and external meetings., • Act as a first point of contact, managing communications and correspondence with professionalism and discretion., • Support with project management tasks, ensuring key deadlines and deliverables are met. Administration Management Duties • Oversee the day-to-day running of office operations and hybrid working processes., • Line manage and support administrative staff, allocating workload and ensuring high performance., • Implement and improve office policies, systems, and procedures to support efficiency., • Liaise with suppliers, building management, and external partners as required., • Manage budgets and expenses for office-related costs., • Support HR administration, onboarding, and compliance processes. Skills & Experience Required • Proven experience as an Executive Assistant, Office Manager, or Administrative Manager, ideally within financial services or insurance., • Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment., • Excellent communication skills and the confidence to liaise at senior levels., • Strong leadership and people management skills., • High degree of professionalism, discretion, and confidentiality., • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

Position: Business Support Coordinator Location: London (hybrid, 2 days a week in office) Salary: £25,000 - £28,000 • Play a key role supporting the leadership and Board of Team England., • Join an organisation committed to diversity and inclusion., • Enjoy a hybrid working model based in London., • Gain experience in governance, compliance, and office management, and exposure to senior stakeholders. Commonwealth Games England leads and manages Team England at the Commonwealth Games. The organisation works with sports bodies, funders, and partners to create excellent performance environments. They are committed to raising the profile and value of the Games. The Games are known for innovation, inclusivity, and sustainability, featuring the largest integrated para-sports programme to date. Commonwealth Games England is looking for a Business Support Coordinator. This is a great opportunity to join their London-based team. You will provide essential support to the organisation's senior leaders. This role is perfect if you are organised, proactive and passionate about sport. Business Support Coordinator Position Overview: As the Business Support Coordinator, you will be central to the organisation's operations. You will support the CEO, COO, and Chair, ensuring a smooth-running office. Your work will directly contribute to an exceptional environment for Team England. You will manage key administrative, governance, and office management duties. Business Support Coordinator Responsibilities: • Provide proactive support to the CEO, COO, and Chair., • Organise and support Board and Committee meetings., • Take accurate minutes for Board and key committee meetings., • Lead the onboarding for new Board and Committee members., • Manage the day-to-day running of the London office., • Oversee relationships with office suppliers and third parties., • Administer employee benefits and support staff on-boarding., • Maintain internal policy and compliance registers., • Support the organisation on administrative tasks across Finance, IT and HR. Business Support Coordinator Requirements: • Skilled in managing suppliers and other third parties., • Excellent attention to detail and organisational skills., • Strong verbal and written communication abilities., • Proficient with Microsoft Office (Word, Excel, PowerPoint)., • A 'can do' attitude and a solution-focused approach. Benefits: • Discretionary annual bonus., • 25 days holiday plus bank holidays = 33 days a year., • £500 healthy lifestyle allowance (after probation)., • Workplace pension with up to 5% employer matched contribution., • Private medical scheme for you, your partner, and dependants., • Life insurance providing 4x salary to a dependent., • Free on-site gym access., • Your birthday off as an extra day of leave., • One day off for personal volunteering. Alongside these benefits, you will join a supportive and engaging team. The organisation encourages team cohesion through regular, company-funded social events organised by staff. The Process: To ensure a fair and inclusive recruitment process, we are working with as our trusted recruitment partner for this vacancy. Therefore, all applications for this position will be handled and managed exclusively by them. If you have any accessibility requirements or would like to understand their process further, please contact level= How to apply: • Register your interest (CV only): Upload your CV by Monday, 3rd November, 12:00 (BST)., • CVs are used for contact/eligibility only. Reviewers won't see your name or CV during scoring., • Receive the Candidate Pack: Within 48 hours, you'll get the Administration Assistant Candidate Pack (role details, timelines, and how to complete the next steps). Check junk/spam if needed., • Complete the anonymised work sample tasks: Submit answers by Tuesday, 4th November 2025, 12:00 (BST)., • All responses are reviewed anonymously against the same criteria., • Interviews: Week commencing 10th November 2025.

We are a friendly, chart-driven music management company specialising in songwriters, producers, mixers and musical directors. We are looking to offer an internship and invaluable training to a bright and enthusiastic candidate. Recent interns have secured permanent jobs in the industry and are dotted throughout labels, artists management companies, publishing, agents etc. We have had success over the past few years with the likes of Ed Sheeran, Royal Blood, Rina Sawayama, Gang of Youths, Tom Walker, Mumford & Sons, Skepta, The Verve, Stereophonics, Craig David, Sugababes, Ella Henderson, Martin Solveig and more. The successful candidate will be involved with all aspects of management, admin and creative. Your role will be assisting the busy MD and Senior Management Assistant of the company on day-to-day tasks. The internship commences with administrative tasks and leads to more creative sides at a later stage. Job Role Responsibilities • Scheduling and preparing for meetings with clients, • Raising invoices, commission paperwork, preparing remittance documentation and assisting our bookkeeper with VAT returns, • Pitching our client list to artists, labels and managers, • Regularly updating our website and social media, • Day-to-day administration and personal assistance duties for the MD It will be music to our ears if you… • Are passionate about music, with a broad range of tastes, • Have experience in an administrative role, particularly financial administration, • Have experience with social media management, most notably Instagram Please send your CV and cover letter to and and we will endeavour to respond as quickly as possible. Initial interviews will be held on Zoom.

The Organisation: Consistently ranked as Asia's Top Convention City, Singapore is a global leader for business events. As the lead government agency for the business events sector in Singapore, the Singapore Exhibition & Convention Bureau (SECB), part of the Singapore Tourism Board (STB), is responsible for shaping and retaining Singapore's exceptional reputation as one of the world's best business events destinations. At SECB, we champion business events to grow, nature and reinforce Singapore’s reputation as a dynamic, innovative and sustainable events destination. We strive to deliver exceptional experiences for our visitors and develop our industry in partnership with global associations and organisations. Our team is diverse with a global mindset. People are at the heart of everything we do and we stand by the values to be reliable, fair and honest (Integrity), succeed, bond and learn as a team (Team), dare to speak, dream and do (Courage), be caring, nurturing and have respect for one another (Care) and believe in our purpose and be driven to excel (Passion)! To learn more about us, check out our website: ___ To learn more about us, check out our website: Purpose of Job: The role involves building top-of-mind awareness and consideration of Singapore as a choice destination for MICE and securing business events from Europe for Singapore. The Opportunity: The Assistant Manager/Manager/Senior Manager (MICE) will represent the SECB and be responsible for the promotion of Singapore as the preferred choice for Meetings, Incentives, Conferences and Exhibitions (MICE) destination for the European market. Europe is a key source market for business events for Singapore with its strong base of international companies, associations and exhibition organisers seeking to grow and expand their businesses. This individual will be responsible for identifying and securing new events and opportunities for Singapore as well as developing and cultivating a pipeline of business leads within the European MICE sector to raise awareness of Singapore as a top meetings destination. Based in London, this position will require interact with team members in the Singapore Headquarters (HQ). This position will also maintain strong relationships with external stakeholders, the media and potential clients to identify new MICE events to bring to Singapore. Main Responsibilities: 1. Immediate Lead Generation and Account Management • Be part of the STB Europe MICE team with responsibilities to deliver STB Europe MICE targets for Singapore. This position serves as the main contact for MICE accounts headquartered in Northern and Southwestern Europe, including but not limited to the United Kingdom (core focus), Nordics, Spain and Portugal. However, geographical area of coverage and number of markets under management may be subject to change based on regular review of the business needs of STB and/or market opportunities., • Secure and build a pipeline of business events from the Europe region across Association Conferences, Trade shows and Exhibition, Corporate Meetings & Incentives (M&I), with a strong focus on M&I, • Grow strong relationships with clients, respond to client queries and event bidding opportunities (e.g. RFP), • Develop a strong understanding of Singapore’s MICE offerings, venues and suppliers and navigate relationships with partners in order to respond to client queries and develop solutions to meet the client’s needs, • Provide timely advice and facilitation support through various STB incentives, programmes and initiatives, as well as prepare and submit internal proposals and applications for STB's programmes and initiatives (e.g grants), • Support HQ colleagues in cultivating and maintaining relationship with key Exhibition & Conferences decision makers in market, and hunt for accounts that are not yet in Singapore., • Maintain account records for all assigned accounts including document appointments, activities and overall account management in the CRM system (e.g. Salesforce). 2. Pipeline Development • The manager will need to be proactive in proposing and driving suitable business development activities to support SECB's work to bid for conventions and meetings and build a pipeline of MICE events, with a strong focus on M&I Travels. These may include identifying and participating in forums, road shows, trade shows, sales calls, or organising site inspections in Singapore., • Co-drive joint business development initiatives with stakeholders and partners (i.e. DMCs, airlines, hotels, venues), such as conducting collaborative sales calls, organising in-market client cultivation events and FAM trips., • Leverage HQ's strategic partnerships to execute entitlements and maximise outcomes across STB Europe (e.g. conducting internal training sessions, client cultivation events, tapping on internal database of meeting planners etc.), • Identify and pursue new partner opportunities (such as partnerships and alliances with industry associations, platforms and third party meeting planners) to grow Singapore’s presence and influence within Europe. 3. Tradeshows • Leading Singapore's participation in major Europe-based tradeshows (e.g. The Meeting Show London), including overseeing booth design/construction, on-site logistics and operations, meeting diaries, and working with HQ colleagues to brief/engage participating Singapore partners., • Represent Singapore at Europe-based tradeshows (e.g. IMEX Frankfurt and IBTM Barcelona) including supporting in operations and logistics, as well as leading meetings at the tradeshows. 4. Others • Contribute to STB Europe's strategies, such as through gathering and analysing of market intelligence data and stakeholder feedback and developing recommendations to increase Singapore's competitiveness in acquiring new business events, • Work with HQ colleagues to support and execute strategic MICE projects and activations, • Oversee administrative matters (e.g. budget monitoring, contracts related to service providers such as travel agency, warehouse, office and staff insurances etc.), • Perform other duties as assigned (e.g. organising meetings and note taking, participation in workplan discussions, piloting new tech) What are we looking for • At least 3 to 5 year sales, business development experience in the hospitality, venue and MICE sector;, • Proven track record of achieving sales quotas; experience with venue, destination marketing is a plus, • Strong stakeholder management, negotiation, communication and presentation skills, as well as outside-the-box thinking to attract new business, • Independent worker with strong project management and problem solving skills, including ability to execute multiple projects simultaneously in a fast-paced environment, • Excellent verbal and written communication skills, • Experience working in a global team across multiple time zones and cultures, • Willingness to travel within Europe to attend meetings, roadshows, tradeshows and staff weekend events where required as part of work duties, • Willingness to travel to Singapore as part of corporate meetings and work duties, • Data driven and proficient in reading and analyzing data., • Proficient knowledge of Microsoft programs such as Word, Excel, Outlook and Powerpoint, • Independent contributor role, working alongside other team members in Europe (including STB offices in London, Frankfurt and Brussels) and Singapore, • Reports to Area Director in STB Northern and Southwestern Europe and Executive Director Europe, both based in London., • Willingness to travel domestically and internationally is a must, • Please submit a portfolio/CV as part of the application. Shortlisted candidates will be contacted within 2 weeks from the closing date of this job posting. We regret to inform that only shortlisted candidates will be notified.

Proven experience as an Executive Assistant, Personal Assistant, or senior administrative professional supporting a senior leader. Executive Assistant to the CEO. As Executive Assistant to the CEO, you will play a pivotal role at the heart of our client's organisation.

AJ Chambers are assisting a top City Law Firm who have an exciting opportunity for and experienced Legal Executive Assistant (EA) who will provide high-level administrative, organisational, and legal support to a team of lawyers within the Structured Finance group. This role will be based on a 12 month Maternity cover. The role requires strong knowledge of finance documentation, excellent attention to detail, and the ability to work effectively in a fast-paced, transaction-driven environment. Key Responsibilities: Legal & Transactional Support • Assist in the preparation, formatting, and execution of complex finance documentation (e.g., facility agreements, security documents, offering memoranda, trust deeds, and SPV documentation)., • Coordinate signing and closing processes, including the compilation of signature pages, board minutes, and closing checklists., • Manage document version control, redlining, and comparison of drafts., • Liaise with internal teams, external counsel, counterparties, and trustees to ensure smooth transaction execution., • Provide proactive diary and inbox management for senior lawyers or partners., • Coordinate travel, meeting logistics, and client events., • Prepare PowerPoint presentations, board packs, and reports as required., • Handle expense management and billing coordination (time entries, invoices, and engagement letters)., • Ensure confidentiality and compliance with regulatory and internal policies., • Manage document retention in line with data protection and record-keeping requirements., • Support internal audits and risk reviews related to structured finance matters. Key Skills & Competencies: • Excellent organisational and multitasking skills with strong attention to detail., • Proven ability to handle confidential information with discretion., • Exceptional written and verbal communication skills., • Strong document management and formatting skills (Word styles, track changes, etc.)., • High proficiency in Microsoft Office Suite and legal document management systems (e.g., iManage, NetDocuments)., • Minimum 5+ years’ experience as a Legal EA, ideally within a banking, finance, or structured finance practice group., • Familiarity with securitisation, project finance, or capital markets documentation is highly desirable., • Experience coordinating multi-jurisdictional transactions preferred., • Proactive and solution-oriented with a “can-do” attitude., • Strong interpersonal skills; able to build rapport with clients and colleagues at all levels., • Highly adaptable with a strong sense of initiative and ownership., • Professional, polished, and resilient under pressure. If you are immediately available and have worked within structured finance at Partner Support level then feel free to get in touch. Great salary and benefits on offer Contact Ella Britton at AJ Chambers

Business Development Assistant – London I am delighted to be working with a leading international law firm who are looking for a talented BD Assistant to join their team in London. This is a unique opportunity to work closely with an inspiring senior BD leader, supporting the continued success and growth of the London office. You’ll be part of a friendly, supportive team, working alongside highly engaged stakeholders, at a key time of growth for the firm. What you’ll do: In this role, you’ll play a key part in supporting the London Business Development team. While your day-to-day may vary, your core responsibilities will include: • Assisting with the preparation of high-quality, targeted marketing materials and pitch documents., • Ensuring new and existing client information is accurate and current within the CRM system and maintain detailed records of business development activity., • Helping to organise and deliver client events for the London office., • Carrying out market and competitor research., • Update firm website., • Collaborating with BD colleagues internationally to share knowledge and insights., • Supporting directory and award submissions., • Providing day-to-day administrative support to the London BD team. What we’re looking for: • Experience of working in a marketing or BD team in a law firm or wider professional services environment., • Strong writing, editing, and proofreading abilities, with exceptional attention to detail., • Highly organised, able to prioritise tasks, and comfortable juggling multiple projects., • Calm and reliable, able to work to deadlines., • Proactive, resourceful, and able to show initiative. Equal Opportunities As a responsible business, it is important that we represent the diversity of our people, our clients and our communities. We believe that the firms that thrive are those with the most diverse team; that's why we work so hard to source the best talent from the broadest pool possible. As an equal opportunity employer, we strive to accommodate anyone who may have specific needs. If you require reasonable adjustments to be made during the selection process, please talk to a member of the recruitment team so that any required adjustments can be made in advance.

Pinnacle Group are looking to recruit a Housing Assistant to provide administrative and organisational support to the Senior Housing Manager and respond to a wide range of enquiries from residents and other customers by providing advice and information at the first point of contact through assessing

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The Assistant is responsible for administrative support and secretarial assistance to senior and/or other managers in the Climate Strategy and Delivery team. The role ensures the smooth running of managers’ business activities including extensive travel planning, expenses, diary management includi

This is a fantastic Office & Administrative Assistant role that won’t be around for long — apply now to be considered!. Office & Administrative Assistant. This newly created position offers the chance to work closely with senior management and the Head of London Office Administration, supporting

Proven experience as an Executive Assistant, Personal Assistant, or senior administrative professional supporting a senior leader. Executive Assistant to the CEO. As Executive Assistant to the CEO, you will play a pivotal role at the heart of our client's organisation.

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The Senior Administrative Assistant is an independent, motivated team member and provides administrative support to the Global Program Team (GPT) and Global Clinical Team (GCT) members with minimal supervision. We are looking for Senior Administrative Assistants to join our team. May provide guidanc

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As the successful Executive Assistant, you'll provide support to our Interiors Board, oversee the running of our busy Head Office, and manage the administration function for the business. Proven experience as an Executive Assistant, PA or in a senior administrative role. Sign in to set job alerts fo

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Make an impact with our Administration team as a Senior Administrative Assistant.