Bid Coordinator
2 days ago
Oxford
Bid Co-ordinator, Oxford City Centre (2 mins from train station) £35,000 – £45,000. 3 months FTC, Hybrid working Monday–Friday (9:00 AM – 5:30 PM)The OpportunityAre you looking for a role within the bid and tender arena? We are seeking a highly organised Bid Co-ordinator to join a small collaborative team. The bid team is currently high-performing but facing a common challenge: they are so busy responding to a strong pipeline of tenders that they need a dedicated specialist to help them migrate their high-quality content into a new automated bid library system. This is a hands-on role where you will bridge the gap between archived bid material and a live, high-efficiency digital library.The Role: Migration & CoordinationYou will be the "engine room" of the bid department for the next 3 months. Your primary task is to take technical content from previous successful submissions and prepare it for a modern automated system. • Content Curation: Reviewing previous tender responses—covering subjects like technical architecture, security, and project delivery methodologies—to identify the best material for reuse., • System Migration: Organising and styling this content within a staging area before importing it into the new bid library tool., • Information Architecture: Ensuring all content is tagged with the correct metadata so it is easily searchable and functional for the writing team., • Document Mastery: Using advanced MS Word skills to ensure every piece of content is perfectly styled, tables are optimised, and images are correctly anchored., • Bid Facilitation: As the library takes shape, you will assist the team in pulling together initial "first drafts" for live, large-scale tender submissions.About YouThis role is ideal for a Bid Assistant, Bid Coordinator, or Administrator or Bid Manager who has a passion for organisation and document management., • Public Sector Tender Knowledge: You understand the lifecycle of public sector procurement and the importance of structure, compliance, and deadlines., • MS Word Expert: You must be highly proficient in styles, formatting, and managing complex documents. Strong Excel skills are also required., • Organised & Proactive: You can take a brief from the Bid Manager and work independently to meet project milestones., • Technical Literacy: You are comfortable engaging with technical subject matter (such as software deployment or project frameworks like Prince2) and can organise it logically.Interview Process The client is moving quickly with a single-stage virtual interview.