Receptionist / Front Desk Associate - CityNest Hotel

Location: On-site (Office in Brooklyn) Schedule: 9am-6pm Languages: Fluent English & Russian (Required) Responsibilities Handle office documentation and internal records Process payments for offices, services, and accounts Maintain tracking systems and administrative logs Open and close the office daily Answer incoming and outgoing calls and emails Provide staff support and coordinate daily operations Manage employee calendars and schedules Prepare and update work schedules Coordinate staff movements and logistics Purchase office and operational supplies Personal assistance to management Follow up and call back incoming requests and inquiries Requirements Fluent English and Russian (spoken & written) — mandatory Previous experience as an Office Administrator, Office Manager, or Administrative Assistant Strong organizational and multitasking skills Proficiency with Google Workspace / Microsoft Office High attention to detail and responsibility We Offer Stable full-time position Competitive compensation (based on experience) Growth opportunities Fast-paced and professional work environment

We are a well-established and esteemed doctor's office dedicated to providing exceptional healthcare services to our patients. Our team is comprised of passionate professionals committed to delivering top-notch medical care in a friendly and supportive environment. We are currently seeking a Front Desk Receptionist to join our team and play a pivotal role in ensuring smooth operations and exceptional patient experiences. Job Description: As our Front Desk Receptionist, you will be the face of our practice, responsible for providing outstanding customer service and administrative support to patients, visitors, and staff. Your primary responsibilities will include: • Greeting patients and visitors with a warm and welcoming demeanor., • Answering phone calls, scheduling appointments, and managing the appointment calendar., • Verifying patient information and insurance coverage., • Collecting patient co-payments and processing payments., • Managing patient medical records and ensuring confidentiality., • Assisting patients with inquiries and providing information about our services., • Coordinating with medical staff to ensure efficient patient flow., • Performing general administrative tasks such as filing, faxing, and data entry., • Maintaining cleanliness and organization at the front desk area. Requirements: We are looking for candidates who possess the following qualifications: • Previous experience in a medical office or similar healthcare setting is preferred., • Excellent communication and interpersonal skills., • Strong organizational and multitasking abilities., • Proficiency in using computer systems and basic office software., • Ability to maintain composure in fast-paced and high-pressure situations., • Attention to detail and a commitment to accuracy., • Knowledge of medical terminology and insurance procedures is a plus., • A positive attitude and a passion for providing exceptional customer service. Join our team and become an integral part of our mission to enhance the health and well-being of our community!

Front desk clerk/receptionist will be responsible for checking in patients, helping them schedule follow up appointments, check insurance benefit/eligibility, and assist with other administrative duties. Job Type: Part-time Pay: $20.00 per hour Work Location: In person Requirements • Must be conversational in Mandarin Chinese and English (fluency is preferred), • No prior experience required, but previous experience in administration and/or healthcare administration roles is a plus, • Ability to travel to the Upper West Side area for work, • Be able to work at least one day of the week from 11:00am-7:00pm Must be authorized to work in the U.S. Skills/Knowledge • Familiarity with health insurance policies is a plus

Be part of a winning team! Jackson Heights Orthodontics is looking for a person willing to be the best part of our patient's day by creating an amazing first impression and daily experience for all patients. Responsibilities include but not limited to the following: Answering the phone Welcome our patients with warmth and enthusiasm Check patients in and out during the course of the day Optimizing provider schedules and patient satisfaction with efficient scheduling Verify paperwork/online submissions and manage emails Create and maintain a comfortable reception environment Responsible to make sure all patients have future appointments Comforting patients by anticipating anxieties and effectively answering questions Update patient information and financial accounts Verifying financial records and collecting patient charges Maintaining office inventory and equipment by anticipating supply needs and expediting supply orders Verify insurances such as Medicaid and PPO Calculate co-pays Customer service experience and/or prior front office experience preferred. Full time with benefits, attractive salary/pension and vacation package. Please submit cover letter and resume telling us why you would be the perfect candidate for this position. Job Type: 40 hours/week Job Type: Full-time Pay: $17.00 - $19.00 per hour Benefits: 401(k Health insurance Paid time off Healthcare setting: Orthodontic office Schedule: Day shift () 1 hour unpaid lunch Monday to Friday 1 Saturday a month Weekend availability Experience: Front desk: 1 year (Required) Office experience: 1 year (Required) Customer service: 1 year (Required) Medical terminology: 1 year (Preferred) Job Type: Full-time Pay: $17.00 - $19.00 per hour Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Ability to Commute: Jackson Heights, NY 11372 (Required) Ability to Relocate: Jackson Heights, NY 11372: Relocate before starting work (Required) Work Location: In person

Our Dance Studio is seeking a friendly, enthusiastic, and organized Front Desk Receptionist to be the first point of contact for our students and guests. Responsibilities: • Greet students and visitors with a warm, professional attitude, • Answer phone calls, texts, and emails, • Assist with scheduling lessons and classes, • Process payments and registrations, • Communicate studio events, promotions, and updates, • Maintain a clean and welcoming front desk area, • Support instructors and studio staff as needed Qualifications: • Positive, outgoing personality, • Excellent communication and customer service skills, • Strong organizational and multitasking abilities, • Good computer skills, • Previous receptionist or customer service experience preferred, • Interest in dance or performing arts is a plus (no dance experience required) Schedule: Full-time Monday through Friday 1pm to 9pm How to Apply: Please email your resume or apply in person at our studio location.

Join our team as a front desk receptionist at our esteemed med spa, where you'll be the first point of contact for our clients. Responsibilities include welcoming guests, managing appointments, and ensuring a smooth and pleasant experience for all visitors. • Greet and welcome clients as they arrive, • Answer phone calls and respond to inquiries, • Schedule and confirm appointments, • Maintain a tidy and organized reception area, • Assist in administrative tasks as needed • Excellent communication and interpersonal skills, • Professional appearance and demeanor, • Ability to multitask and manage time effectively, • Previous experience in a similar role is a plus Join us in delivering exceptional service and contributing to a relaxing and rejuvenating environment for our clients.

Job Title: Medical Receptionist – Audiology Office (Phones & Data Entry) Location: Brooklyn / Queens / Manhattan – Audiology practice About Us Busy, growing audiology practice looking for a friendly, reliable receptionist to be the first point of contact for our patients. We provide hearing evaluations, hearing aids, and related services in a professional but down-to-earth environment. Key Responsibilities Phone & Patient Communication • Answer high volume of incoming calls in a professional, warm manner, • Schedule, confirm, and reschedule patient appointments, • Check voicemails and return calls promptly, • Provide basic information about services, locations, and hours, • Transfer calls to the appropriate provider/office when needed Front Desk & Admin • Greet patients and check them in/out, • Verify and update patient demographics and insurance information, • Collect copays and outstanding balances when applicable, • Maintain a neat, organized, welcoming front desk area Data Entry • Enter patient information into EMR/practice management system accurately, • Scan and upload documents (ID, insurance cards, referrals, audiograms, etc.), • Update notes and appointment statuses in the system in real time General Support • Communicate with audiologists and support staff regarding schedule changes or urgent issues, • Help with basic office tasks: filing, faxing, printing, emailing documents, • Follow office protocols for HIPAA and patient privacy, • Requirements, • Experience:, • Prior medical office or front desk experience strongly preferred, • Experience in audiology, ENT, or other specialty is a plus but not required, • Skills:, • Excellent phone etiquette and clear, friendly communication, • Strong typing and data entry skills with attention to detail, • Comfortable working with computers, email, and multi-line phone systems, • Able to multitask and stay calm when phones are busy, • Personality:, • Patient, kind, and professional with all patients, • Team player who is reliable and punctual, • Willing to learn audiology-specific terminology and office workflows, • Language:, • English required, • Bilingual (English/Spanish or English/Russian/other) is a big plus, • Schedule & Compensation, • Schedule: Full-time (e.g., Monday–Friday, 9am–5pm), • Some flexibility for evenings or Saturdays is a plus, • Compensation: Competitive hourly rate based on experience, plus potential performance bonuses, • Benefits may include paid time off and holidays (can adjust based on what you offer)

📌 Job Title: Entry-Level Receptionist / Secretary / Admin / Personal Assistant 📍 Location: Manhattan, Plaza District 🕒 Employment Type: Full-Time (On-site) 💼 Department: Administrative Support Position Overview: We are seeking to hire an entry-level staff for our new office location. This is a great opportunity for a motivated individual looking to grow with an excellent opportunity. You will serve as the first point of contact for visitors and clients while supporting day-to-day office operations and administrative tasks. Key Responsibilities: Manage calendars for meetings, travel, and personal commitments. Make travel arrangements for in-office professionals and special visitors. Sit in on meetings to take accurate minutes and distribute them as needed. Create memos, reports, and agendas in collaboration with office staff. Negotiate with suppliers and vendors to obtain quotes, order supplies, and maintain inventory levels. Prepare financial documents, including statements, invoices, letters, and reports. Disseminate important information, such as memos and updates, to relevant colleagues. Coordinate with upper-level staff at our other office locations in the U.S. and abroad. Welcome and direct visitors, manage incoming calls, and ensure a professional front-desk presence. Some nights and weekends required due to nature of international business and/or travel Qualifications: High school diploma or equivalent required; associate's or bachelor’s degree is a plus. Strong organizational and multitasking skills. Excellent written and verbal communication. Proficiency with Microsoft Office Suite (Word, Excel, Outlook). Strong attention to detail and ability to handle confidential information. Professional appearance and customer-focused attitude. Previous office or administrative experience is preferred but not required. What We Offer: Competitive entry-level pay with plenty of room for growth Supportive environment with training and personal mentorship Opportunities for growth and advancement

JOB DESCRIPTION – Spanish-Speaking Receptionist Alinea Medical Spa – Acne Scar & Laser Skin Care NYC** Position: Bilingual Receptionist (Spanish/English) Company: Alinea Medical Spa – NYC Employment Type: Full-Time Job Summary: Alinea Medical Spa is seeking a bilingual (Spanish-speaking) Receptionist to be the first point of contact for clients. The ideal candidate is professional, articulate, and experienced in delivering high-quality front desk service. Key Responsibilities: Greet clients warmly and manage check-in/check-out procedures Answer phone calls and respond to inquiries in English and Spanish Schedule appointments and manage booking system Handle payments, invoices, and receipts Communicate pre-treatment information and policies Maintain lobby cleanliness and front desk organization Assist with administrative tasks and patient coordination Qualifications: Bilingual in Spanish and English (required) Prior experience in medical spa, clinic, or luxury service setting preferred Strong communication and customer service skills Proficiency in scheduling software and office tools Professional appearance and demeanor Ability to multitask in a fast-paced environment