Office Manager - CityNest Hotel

Job DescriptionSalary: Based on Experience Job Summary Bilingual Medical Assistant & Receptionist (English/Spanish) will play a vital role in collaborating with a team of doctors and nurse practitioners in translating and supporting clinical staff to ensure efficient operations of the clinic. This includes accurately documenting patient information, assisting with patient inquiries, managing medical records, and ensuring compliance of healthcare regulations. The goal is to complete all activities accurately, with high quality in a timely manner. Responsibilities • Assisting clinicians in translating Spanish speaking patients, prep patient IVs, perform EKGs, document medical history and vital signs., • Maintain the exam room between patient use to ensure cleanliness for the next patient., • Demonstrate exceptional phone communication skills, conveying empathy and professionalism in all patient interactions. Taking the appropriate measures, or if needed, delegating it to a nurse or provider., • Conduct outbound calls to patients, scheduling in office and telehealth appointments, providing instructions, gathering information and addressing concerns., • Verify patient insurance coverage and review prior authorizations requirements., • Proven work experience as a bilingual medical assistant & receptionist (English/Spanish), • Knowledge of medical office management systems and procedures, • Excellent time management skills, detail oriented, ability to multi-task and prioritize work, • Social perceptiveness and service oriented, • Excellent written and verbal communication skills, • Strong organizational and planning skills, • Proficiency in MS Office and patient management software, • Proficiency in Electronic Medical Record (EMR) system, • BLS Certification (Preferred), • Certified Medical Assistant (Preferred) Experience 1 Year experience (Preferred) Entry level candidates will also be considered Schedule Full Time M-F Location Brooklyn, NY 11210

Job Description Are you an experienced Administrative Assistant ready to join our fantastic team of professionals? MMS Group is on the hunt for someone like YOU! Our Administrative Assistants support the Property Manager with the overall management of our residential properties. MMS Group is seeking an Administrative Assistant for two residential properties located in Staten, Island, NY. Key Responsibilities: * Customer Service: Answer phones and greet tenants in a professional manner Correspondence: Compose and type all correspondence and documents Professional Communication: Maintain professional communication with residents, applicants and vendors Complaint Logging: Log all owner and resident complaints and promptly dispatch maintenance personnel Financial Reports: Assist with the preparation of monthly Financial Reports File Management: Maintain files and paperwork Task Management: Work independently, organize tasks, manage time, and prioritize projects Additional Duties: Perform other duties as outlined in the job description. Desired Skills: * Independence: Able to work in a challenging environment with minimal direction. * Problem-solving: Solution-based thinking skills are highly valued. * Organizational Skills: Ability to work independently, organize tasks, manage time, and prioritize projects. * Communication: Excellent verbal and written communication skills * Language: bilingual skills a plus * Confidentiality: Ability to maintain confidentiality at all times Requirements: * Experience: Administrative assistant in a residential setting preferred * Education: High school education or equivalent * Computer Skills: Proficient in Microsoft Office (Word, Excel, Outlook). * Software Proficiency: Experience with RealPage OneSite or similar property management software a plus About Us: For fifty years, MMS Group and its affiliates (Arco Management and TUC Management) have been dedicated to quality property management. Our growing portfolio exceeds 40,000 residential units and includes affordable housing cooperatives, subsidized rental properties, supportive housing, and conventional apartment buildings. Our clients include progressive building owners, governmental agencies, real estate entrepreneurs, financiers, not-for-profit organizations, and cooperative and condominium boards. While each community and client are unique, each share our singular commitment to excellence. Why join our Team? We invite you to join our growing team of dedicated professionals in a high-tech environment. We offer competitive salaries, benefits, and opportunities for growth and advancement through continuous training and education programs. Contact us today to see how you can achieve your MMS Edge. Perks and Benefits: MMS Group believes in a healthy work-life balance. Keeping our employees in mind, here is a list of a few benefits we offer: * Paid Holidays: 12 paid holidays per year. * Paid Time-Off: Up to 2 weeks PTO in the first year, increasing with tenure. * Healthcare Plans: Comprehensive Medical, Dental, and Vision plans are available after 60 days of employment. * Health Reimbursement Account: Up to $3K per calendar year. * Life Insurance: Company-paid life insurance. * Retirement Savings: Company-matched 401(k) retirement savings plan. * Certifications and Licensing: Company-paid certifications and licensing. * And much more! Are you the person we’re looking for? Apply now. Visit us at for more details! Equal Opportunity Employer

Job Description Rainbow USA Inc. is one of the fastest growing junior, kids, plus, and petite specialty apparel chains. Headquartered in Brooklyn, NY and founded in 1935, Rainbow is a fashion leader to its 14-49 year old customers. We are currently looking to fill the position of Lease Administration Specialist at our corporate location. The Lease Administration Specialist is required to have knowledge of lease terms and conditions. The Lease Admin is responsible for ensuring that all rent-related costs have been documented, verified and accounted for and that pertinent lease terms are correctly entered into Rainbow’s system, activated, updated and enforced. Responsibilities Include: • Verify and abstractall lease documents including accurately updating internal database for existing and new stores, • Perform accounting functions relating to lease obligations including: timely processing monthly rental payments, annual reconciliations and other expenses, accrual of unpaid invoice and allocation of prepaid expense, • Interpret lease to ensure all such rental payments are in compliance with lease terms, • Maintain lease tracking database, • Monitor leases/amendments for rent commencement, operating expense changes, changes in ownership, and lease terminations, • Accurately process legal notices and payment relating to leases, • Oversee day-to-day landlord relationships regarding account receivables, sales reporting, maintenance issues and Landlord sales audits to ensure prompt resolution to any issues, • Draft lease correspondence and notices, addressing and resolving landlord/tenant issues, • Monitor commencement and ongoing co-tenancy requirements, • Special Projects as assigned by manager, • Provide back up for fellow Lease Administrators, as necessary Required Skills and Experience: Bachelor's degree or significant related experience Minimum of 3 years work experience in Lease Administration, Real Estate, Accounting, Real Estate Law, Property Management or related field The developed ability to interpret lease provisions, attention to detail, strong interpersonal skills, ability to build and maintain effective relationships, work independently, prioritize, take initiative to investigate and resolve problems using sound judgment, excellent oral and written communication skills are required. Company DescriptionOur company offers competitive pay with opportunity for benefits and growth with our company.Our company offers competitive pay with opportunity for benefits and growth with our company.

Job Description Our client, a growing mid-sized real estate Management & Consulting firm is seeking a full-time temporary to permanent administrative assistant. • This is temp-to-perm position., • The work schedule is Monday – Friday, 9am – 5pm with overtime., • Ability to attend monthly Board Meetings held in the evening., • The pay rate is $27.00 per hour. The administrative assistant will provide support to property managers with the day-to-day operations of luxury multi-family buildings in NYC (primarily Cooperatives & Condominiums). The successful candidate will effectively manage all administrative, communication, organizational and operational tasks while working collaboratively with other departments (i.e. finance, A/R, A/P, sales & leasing, project management, etc.), support the manager, board members, and residents. Responsibilities and Duties: • Assist manager with building related issues., • Prepare and modify documents including correspondence, drafts, memos, action lists and emails., • Attend virtual monthly Board meetings and take minutes (as needed). Meetings are held either at night or in the early morning before normal business hours. You will be paid overtime for these meetings., • Provide general administrative and clerical support, including mailing, scanning, copying and maintaining all internal records., • Maintain electronic and hard copy filing system., • Prepare adjustment forms and check requisitions., • Manage calendar for building events. Schedule and coordinate meetings and appointments., • Contact vendors to schedule meetings and request proposals., • Order and maintain supplies for buildings (as needed)., • Check open invoices for any issues/errors., • Request proof of insurance from vendors., • Correspond with building staff., • Review collection/arrears report and contact those who’ve fallen behind., • Distribute monthly Board Packages. Administrative Duties: • Scheduling, • Running errands, • Stocking supplies, • Sorting and sending mail, • Answering and routing phone calls, • Greeting visitors Qualifications and Skills: • Ability to multi-task, • Excellent communication and organizational skills, • Ability to take initiative and anticipate upcoming tasks, • Ability to prioritize workload, • Proficient in Word and Excel