Construction Project Assistant
9 days ago
Richmond
Job DescriptionWe are looking for a detail-oriented Construction Project Assistant to support active construction projects in Richmond, California. This contract position with permanent potential is ideal for someone who thrives in a fast-paced environment and can manage documentation, coordination, and administrative workflows with minimal supervision. The person in this role will partner closely with project leadership to keep records organized, support contract-related processes, and help maintain steady progress across multiple jobs. Responsibilities: • Prepare and organize bid documentation, contract packets, and subcontract materials to support project startup and execution., • Coordinate administrative steps tied to contract approvals, permit processing, and billing handoff to the accounting team., • Build, update, and maintain complete project files, ensuring correspondence and supporting documents are accurately stored and easy to retrieve., • Manage outgoing project communications, including formal notices, contract documents, change-related paperwork, and submittal packages., • Support the preparation of change order documentation and assist with budget revisions as project needs evolve., • Print, compile, and distribute plans, drawings, and other construction records required by project teams., • Assemble closeout materials and final binders to support project completion and turnover., • Use Procore and standard office software to track documentation, monitor project items, and maintain administrative accuracy across multiple assignments.• At least 2 years of administrative experience within a construction company environment., • Bachelor’s degree from an accredited college or university is preferred., • Working knowledge of construction processes, project documentation, and office procedures related to job administration., • Hands-on experience with Procore, including the ability to manage items such as submittals, change events, commitments, drawings, and related records., • Proficiency in Microsoft Word, Excel, Outlook, email correspondence, and data entry., • Strong written and verbal English communication skills with the ability to interact professionally with diverse stakeholders., • Excellent organizational and time management skills, with the ability to balance multiple priorities and adjust quickly to urgent needs., • Ability to work independently while also collaborating effectively with project managers and other team members.