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Title: Administrative Assistant Location: Ridgefield, NJ Employment Type: Contract (~4 weeks, ASAP start) Schedule: Monday–Friday, 8:00 AM – 4:00 PM (Onsite) Start Date: December 1 Interview Process: One round (onsite or virtual), depending on if you are traveling for the holiday or not. Pay Rate: $24hr-29/hr About the Role A leading commercial services company with operations across multiple states in the northeast is seeking an experienced Administrative Assistant to support payroll and administrative functions for several business entities. Key Responsibilities Payroll Management: • Process payroll for approximately 75 employees across multiple companies., • Manage accounts payable and receivable., • Order office supplies and maintain inventory., • Assist with general office tasks and documentation., • Act as a Notary Public (preferred, not required). Required Skills & Experience • Proficiency in ADP payroll systems and QuickBooks Desktop., • Previous experience in the construction industry., • Strong understanding of certified payroll requirements for government projects., • Excellent organizational and communication skills., • Ability to handle multiple priorities in a fast-paced environment.

The Payroll Practitioner/HRIS Assistant supports the Payroll and Human Resources departments as a hybrid position. Responsible for the bi-weekly process of payroll using UKG Dimension and Meditech 6.7. Including all withholding, positive pay, tax report processing, and ad-hoc reporting. Supports the Human Resource team’s efforts in processing voluntary and involuntary deduction changes by ensuring accuracy and timeliness of the data entries. PAYROLL ESSENTIAL DUTIES AND RESPONSIBILITIES • Runs various bi-weekly payroll reports, adjustments, and special payments., • Prepares payroll checks and direct deposit notices for delivery and distribution., • Compile, distribute and File W-2s., • Transmits payroll reports to banks, communicates with banks regarding payroll discrepancies and reviews Positive Pay files daily., • Prepare and submit union dues, funds, and reports monthly., • Confirms and mails bi-weekly withholding checks., • Prepares all special check request., • Responds to management and employee questions and inquires by phone and email., • Prepares payroll reports for grant vouchering, all other reports as requested., • Assists with monthly, quarterly and year end closing as well as annual audits., • Performs other related assigned duties. HUMAN RESOURCES ESSENTIAL DUTIES AND RESPONSIBILITIES • Full life cycle of garnishments: employee notifications, withholding entry into Meditech, ensure withholdings are sent to appropriate garnishees timely., • Input NYSNA dues., • Input 1199 initiation fees and dues., • Ensure year end indicators are marked appropriately pertaining to employees participating in Retirement Plans and those who have received 1199 Third Party Sick Pay., • File room coordinator., • Serve as a liaison between Payroll, HR, and the employees., • Handles multiple customer service-related issues that may arise via walk in, email or phone. Qualifications: • Bachelor’s degree required., • General Accounting and Payroll knowledge required., • Excellent interpersonal skills required., • Hospital experience preferred; NYSNA and 1199 Union experience a plus., • Proficient in MS Excel

About Us At ESU, we believe that every fruit has a story — grown in the regions of the world where it develops its best flavor and character. Our mission is to bring those stories to life by delivering the freshest, most flavorful produce from global fields to family tables. We’re an industry leader in fresh produce — specializing in citrus, pomegranates, berries, grapes, ginger, pineapples and other key categories — and we owe our success to our people. Every team member contributes to our mission with dedication, creativity, and passion. At ESU, we work hard, support one another, and celebrate the joy of bringing the best flavors of the world to families every day. It’s a place where teamwork and growth come naturally — and where your career can truly take root. About the Role As an Office Administrator, you will play a central role in keeping our daily operations running smoothly. From coordinating schedules and managing communication to supporting HR and finance activities, you’ll be the backbone that helps our teams stay organized, connected, and efficient. This is an excellent opportunity for someone who loves structure, enjoys helping others, and takes pride in making a workplace operate seamlessly. You’ll work closely with our leadership and gain hands-on experience in multiple areas of the business — all while developing skills that can grow into a long-term career. Key Responsibilities are as below, but are not limited to: Office & Administrative Support • Manage Company assets, third party services, and expenses., • Serve as the first point of contact for calls/emails, visitors, and vendors — ensuring a warm, professional experience., • Manage events, coordinate meetings, and travel arrangements for the team., • Organize and maintain company files, correspondence, and office supplies. HR & People Support • Assist with onboarding new employees, preparing welcome materials, and maintaining HR records., • Track attendance, time-off requests, and assist in payroll preparation., • Support employee engagement activities and internal communications. Finance & Reporting • Process invoices, receipts, and expense reports in collaboration with the accounting team., • Support data entry, filing, and document organization for financial records., • Assist in maintaining department reports and tracking budgets or purchases. Operations Coordination • Partner with procurement, logistics, and sales departments to keep daily activities on track., • Support cross-departmental communications and project follow-ups., • Help identify opportunities to improve workflows and office systems. Qualifications Experience: • 1–2 years of experience in Office management, administrative assistant, or executive assistant preferred. Skills That Help You Succeed • Organization & Attention to Detail – You take pride in keeping things in order and ensuring nothing slips through the cracks., • Communication & Professionalism – Clear, warm, and courteous in person and in writing., • Initiative & Problem-Solving – You notice what needs to be done and take action before being asked., • Team Collaboration – You work well with others and enjoy supporting a common goal., • Technology Skills – Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with business systems is a plus., • Customer Service Mindset – You enjoy helping people and creating a positive impression for everyone who interacts with ESU. Why You’ll Love Working Here • A team that values growth, collaboration, and respect., • Opportunities to learn about multiple departments and the inner workings of a global business., • A company culture that appreciates your initiative, reliability, and care. Equal Opportunity Statement ESU is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, or sexual orientation), national origin, age, disability, veteran status, or any other legally protected status.

Job Description Title: Accounting Assistant Type: Temp to Perm Opportunity Location: Fort Lee, NJ (100% on-site) Salary: $50,000 - $55,000 LHH is working with a growing company in their search for a dependable and adaptable Accounting Assistant to support its finance team with day-to-day operations. This role is ideal for someone proactive, detail-oriented, and comfortable thriving in a fast-paced environment. Key Responsibilities: · Process Accounts Payable (AP) and Accounts Receivable (AR) · Generate, manage, and track billing and invoicing · Utilize basic Excel functions for data entry and reporting · Perform miscellaneous administrative duties as needed · Provide departmental coverage and support during team absences Qualifications: · Associate’s Degree in Accounting, Finance, or related field · Strong organizational skills and exceptional attention to detail · Ability to work under pressure and maintain professionalism (thick skin a plus!) · Experience creating invoices and managing billing cycles · Willingness to assist across all accounting functions and adapt to shifting priorities If you’re looking for a role that offers variety, growth potential, and the chance to support a dynamic accounting team, this could be a great fit! To Apply: For immediate consideration, please email your resume to: Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: * The California Fair Chance Act * Los Angeles City Fair Chance Ordinance * Los Angeles County Fair Chance Ordinance for Employers * San Francisco Fair Chance Ordinance Pay Details: $50,000.00 to $55,000.00 per year Search managed by: Christine Senn Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description The Assistant Residence Manager is responsible for supporting the Residence Manager in the supervision of individuals’ supports, maintenance of assigned programs, and implementation of Life plans. She/he supports and assists people supported in attaining their needs, desires, and dreams through a person-centered planning focus. She/he assures quality services by providing an environment that is conducive to their welfare of the people supported and in accordance with federal, state, local, and organization regulations and policies. She/he provides support to the Residence Manager in leadership of the team and serves as an advocate to ensure appropriate treatment, teaching, and protection of the person supported rights. She/he develops and cultivates positive relationships with families and other stakeholders. She/he monitors the coordination of individual appointments and activities, and the management of the persons supported personal fund accounts. The Assistant Residence Manager is responsible for the supporting the Residence Manager by working collaboratively with the Quality Improvement team to ensure the best outcomes for the program and individuals, ensures compliance with relevant regulations, and ensures that programs and services to individuals supported are person-centered and directed. The Assistant Residence Manager is an effective communicator. She/he is able to provide person supported and staff constructive feedback regarding performance and behavior. Must be a good listener, speak with respect and treat all respectfully. The Assistant Residence Manager is responsible for updating the Residence Manager on a daily basis of all events in the residence. Essential Functions Staffing In partnership with the Residence Manager: • Ensures that the program is adequately and appropriately staffed and monitored., • Ensures the appropriate training of staff who are assigned to the Residence., • Provides weekly supervision meeting for residential staff., • Observes, monitors, and regularly provides feedback to staff regarding the implementation of the individuals’ plans through the use of meal observations, community meetings, and daily performance of goals., • Demonstrates and models’ effective methods to teach existing positive and replacement behaviors to individuals. In partnership with the Residence Manager: • Ensures that the program meets the guidelines and regulations which govern residential operations., • Tracks program and individual progress to ensure further program development., • Maintain and update medication records of individuals residing in the IRA., • Monitor to ensure all medical appointments and follow-up visits are done as needed., • Work closely with Nurse/Medical Director on all medical care for residents., • Work closely with Psychologist on all behavioral plans and data for residents., • Establish professional relationships with local pharmacies, urgent care centers, etc., • Ensure that all reports of injuries and accidents are reported as required by organization policy and OPWDD regulations. In partnership with the Residence Manager: • Monitors staff’s required charting and documentation records and completes reports on person supported progress towards meeting goals and outcome as needed., • Responds to all correspondence promptly and professionally, meeting required timeframes., • Conducts one unannounced visit per month to I/DD IRAs or Day Programs; completing the unannounced visit checklist during each visit and reporting results to Director I/DD and Director QI within one week of visit; and following up on action items at next unannounced visit., • Ensures the proper documentation and reporting of all incidents and events to all of the proper Organization and Monitoring authorities., • Ensures the review of all incidents and events on a monthly and quarterly basis., • Compiles other reports and data for management review., • Ensures that all reports of injuries and untoward incidents for staff and individuals are reported appropriately., • Ensures that appropriate training and documentation of training for individuals and staff is up to date and meets standards for reimbursement as well as program guidelines., • Ensures that all billing information for the program is completed and submitted to accounting in a timely manner., • View Foothold records on a daily basis to ensure that individuals’ goals are recorded., • The Assistant Residence Manager is responsible for the supporting the Residence Manager in monitoring and reviewing all documentation in accordance with federal, state, local, and organization regulations and policies, and ensuring all documentation is done in a timely manner. Communication In partnership with the Residence Manager: • Communicates effectively with individuals , using their primary method of communication (gestures, verbal, sign-language, communication board), • Establish positive relations with parents, guardians, advocates of the people we support and outside providers., • Assists staff and individuals in developing daily activities which are of interest to the person., • Provides counseling and support to staff when conflicts arise; facilitates teamwork and positive interactions., • Gathers staff opinions and input regarding work issues and empowers staff to make decisions through monthly mission effectiveness meetings., • On call for emergencies and reports as indicated by program guidelines., • Provides a safe work environment for staff and individuals., • Other related duties as assigned by supervisor., • Attends in-service training and participates in continuing education to develop management skills; implements and demonstrates skills learned to build staff skillsets., • The Assistant Residence Manager will demonstrate excellence in providing culturally appropriate supports to individuals and staff using a person-centered approach., • The Assistant Residence Manager will work with the team to develop staff action plans that promote the health, safety and wellbeing of all the people supported., • The Assistant Residence Manager will support the Direct support staff and person supported in exploring educational, employment, volunteer opportunities that will assist the people we support in order to live active lives as independently as possible., • The Assistant Residence Manager will enhance professional relations among team members and their capacity to work effectively with others toward a common goal. The Assistant manager will work on recruiting, interviewing, and selecting new staff. The Assistant Residence Manager participates in the interviewing, hiring, coaching, and on-going feedback of staff. She/he is responsible along with the Residence Manager for assigning and directing work, addressing complaints, and resolving problems. Qualifications Minimum of Associate's Degree in Human Services or related field preferred. 2 years’ experience working in a similar environment. Knowledge of Intellectual/Developmental Disabilities Must have a clean NYS Driver’s License Additional Eligibility Qualifications AMAP and First Aid/CPR/AED certification a plus Must have a clean NYS Driver’s License Skilled with Microsoft Office Suite, especially MS Word and MS Outlook

Job Description Administrative Assistant – TC Advisors TC Advisors, a growing CPA firm, is seeking a motivated Administrative Assistant to join our team. This role is currently part-time with the opportunity to grow into a permanent, expanded position. We are looking for someone eager to learn various aspects of our practice and ready to step in wherever needed. As part of a CPA firm, you may also be introduced to entry-level tax preparation and bookkeeping tasks—an interest in or basic understanding of these areas is a plus. Responsibilities * Prepare professional correspondence and other business documents * Coordinate and manage appointments, meetings, and firm events * Greet and support clients and visitors in our office * Answer and route incoming phone calls * Maintain organized digital and physical filing systems * Assist with general office operations and special projects as needed Qualifications * Prior experience in administrative support or a related field * Strong ability to multitask and prioritize effectively * Excellent written and verbal communication skills * High attention to detail and accuracy * Strong organizational skills and a proactive mindset Company DescriptionTC Advisors is a fast-growing CPA firm where adaptability, innovation, and personal service come together. We support individuals and small businesses with tax and accounting services, and we’re building a team that wants to grow with us, improve processes, and help shape the future of the firm.TC Advisors is a fast-growing CPA firm where adaptability, innovation, and personal service come together. We support individuals and small businesses with tax and accounting services, and we’re building a team that wants to grow with us, improve processes, and help shape the future of the firm.

Job Description Responsibilities: • Compile and bill attorney hours to clients every month., • Reviews and edits pre-bills in response to attorney and assistant requests., • Apply retainer funds as directed by attorney., • Process write-offs following Firm policy., • Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split-party billing, preparation of electronic bills)., • Ability to handle a high volume of bills per month., • Ability to effectively interact and communicate with attorneys, assistants, and clients., • Review and verify accuracy of billing and supporting documentation as required., • Research and respond to inquiries regarding billing issues and problems., • Create new billing formats as needed., • Create billing schedules and various other billing analyses as required., • Creates and prints final client billing., • Creates and distributes monthly reports., • Is familiar with and applies Firm billing policies., • Ensures strict confidentiality at all times., • 4+ years of hands-on billing experience in a law firm., • Elite 3E, Aderant (or equivalent accounting software) experience., • Demonstrated proficiency with MS Office., • Ability to multi-task and prioritize., • Ability to organize work flow and use time efficiently., • Ability to show strong attention to detail., • Flexibility to adapt to all situations and work varied hours; possibly work weekends or evenings.

Job DescriptionBenefits: Overview: As an office assistant at our tax accounting firm, you will play a vital role in ensuring the smooth operation of organizing and prepping tax returns and daily administrative tasks. Your responsibilities will include providing support to our team of tax professionals and the Office Manager; scanning and filing tax documents, maintaining office efficiencies; heavy phone volume; and assisting clients with their inquiries. Responsibilities: Data Management: Organize and maintain physical and digital files, records, and databases. Scanning and digital filing of tax documents. Ensure the confidentiality and security of sensitive client information. Administrative Support: Assist in organizing and managing office operations, including maintaining office supplies, equipment, and facilities. Manage incoming and outgoing correspondence, emails, and phone calls. Schedule appointments and meetings for tax professionals. Client Interaction: Interacts with clients and visitors in person, over the phone and via email and provides them with general information about our services. Assist clients with inquiries, appointments, and document submissions. Ensure a high level of customer service and professionalism in all client interactions. Financial Support: Assist with basic accounting tasks such as invoicing, billing, and processing payments. Team Collaboration: Collaborate with CPAs, the Office Manager and other office staff to ensure efficient workflow and communication. Assist with special projects and tasks as assigned by management. Qualifications: • Associate degree required. College Degree in Accounting or Business preferred., • Previous experience in an administrative role, preferably in a tax/accounting environment., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic accounting software., • Strong detail skills with attention to accuracy and organization., • Excellent communication and interpersonal skills., • Ability to prioritize tasks, multitask, and work independently or as part of a team., • Must be able to work overtime during tax season

Job DescriptionBenefits: • 401(k), • Competitive Compensation, • Paid Time Off Responsibilities • Job Summary: This role involves handling bookkeeping tasks, lease administration, and tenant communications to ensure the smooth and compliant operation of properties under management and working with Real Estate Owners. Responsibilities: * • Communicate with Real Estate Owners on a day to day basis. 1. Deposit rental payments and record transactions., 2. Input accounts payable and maintain accurate records of vendor invoices., 3. Prepare and issue checks for real estate related expenses., 4. Reconcile bank accounts and property financials monthly., 5. Track and follow up on violations to ensure timely resolution., 6. Manage and follow up on tenant repair and maintenance complaints., 7. Monitor and follow up on legal actions related to tenant or property matters.8. 8. Issue monthly reports to the Owners and Accountants, 8. Generate and review monthly financial and operational reports., 9. Track and follow up on tenant arrears and coordinate collections as needed. Qualifications • Bachelors degree in accounting or a related field, • Previous experience as an accountant, bookkeeper, or similar position, • Knowledge of generally accepted accounting principles (GAAP), • Good with spreadsheets, experienced in Microsoft Excel, QuickBooks, and basic accounting systems, • Working knowledge of Appfolio, • Strong mathematical and analytical skills, • Excellent attention to detail, time management, and communication skills

Job Description About Our Client's Organization Our client’s organization was founded in 1991. They pride themselves on a great supporting team culture and an organization that thinks big, to regrow the business as big as it can grow. The office is in an excellent location in upscale Fort Lee, NJ. The area is known for its great neighborhoods and top education systems in New Jersey State, making it an ideal place for the candidates and families. A super easy commute to Manhattan, NY is only a 5 minutes’ drive via the George Washington Bridge, offering a scenic view of the Hudson River and the Upper West Side. Additionally, the location is within a 15 -20-minute drive to major international airports, A-rated shopping malls, restaurants, golf range, and walking distance to great cafes, bars, restaurants, a local theater, and Modern Building complexes. Also, there are frequent and multi route NJ transit buses to and for Manhattan as well as nearby neighborhoods. Description of the Role: This role will be responsible for assisting the Family Office Investment accounting operations and financial management with the Financial Staff Accountant with experience in Asset-Wealth Management or Public Accounting. This role will require strong knowledge in accounting, a strong work ethic, and excellent communication skills. This is an ideal position for a hard-working and self-motivated accountant for a Fund Accounting position who is extremely detailed, organized and enjoys being challenged with new and ever-changing responsibilities. Key Responsibilities Accounting Operations & Administration: o Books maintenance and facilitate month-end close for the group, its affiliates, handle taxation; distributions and investors’ data collection. O Facilitate and Assist Financial Accounting Manager with the year-end audit processes, year-end audit process in collaboration with teams and the administrator. o Investigate and record corporate actions, dividends, financing costs as well as other expenses Implement accounting procedures and monitor systems. o Work closely with the accounting and investment team on projects that include system and reporting implementation Monitor bookkeeping account in QuickBooks. o Ensure compliance with all financial regulations and tax standards as required. Finance Operations and Administration: o Assist in financial operations including budgeting; forecasting; financial reporting and analysis. o Perform timely and accurate completion of month end, quarter end, year end closing and account reconciliations. o Provide assistant in improvement in areas of “record to report, order to cash/pay. o Assist in accounting of cash management, forecast, financial cost control and assess impact on current year audit engagements. o Meeting deadline for financial closing o Assist accounting in investment transactions and monthly reconciliation. o Perform with the assistance in revenue forecast and accrual. o Demonstrate good understanding in investment types. o Prepare and assist in complex financial closings, tax compliance filings and other business analysis o Prepare and assist compiling the evaluation of complex data, computations, documentation and various tax and accounting software. o Work closely with the Family Office Principle, providing comprehensive accounting duties including bookkeeping, general ledger, reporting (Investment and accounting), tax coordination, and various other accounting and administrative projects Required Qualifications: • Bachelor’s Degree in Accounting, Finance or a related field, • Proven experience in family office or investment accounting preferred., • EA Certification preferred, • 3 to 5+ years of current or recent experience in a public accounting, investment or banking environment, • Experience leading teams and mentoring associates, • Understanding some knowledge of GAAP, GAAS and FASB or IFRS regulations, • Experience with multi-manager funds is a plus, • Ideal candidate is analytical, detail-oriented and can work independently, • Ability to prioritize and handle multiple tasks in a dynamic work environment, • Ability to work independently and collaboratively, • Knowledge of accounting systems and trade-order management systems would be preferable, • Ability to work on conceptual and analytically., • Strong proficiency using Microsoft products such as Excel, Word, and Power Point, • Excellent communication, integrity, confidentiality, and trustworthiness Responsibilities · Paid Time Off · Paid Holidays · Retirement Plan · Health, Dental and Vision Insurance *Our client does not sponsor visa status. Company DescriptionOn Target Staffing Corporate Recruiting is a division of On Target Staffing, LLC. With 50 offices across the United States we are able to provide services to companies and individuals both local and national. We know that one size does not fit all. That’s why we take an individualized approach— offering customized recruiting solutions tailored to your unique needs. Our approach is to clearly understand your business goals, identify the best position for you, and enhance your opportunities. We look forward to working with you!On Target Staffing Corporate Recruiting is a division of On Target Staffing, LLC. With 50 offices across the United States we are able to provide services to companies and individuals both local and national. We know that one size does not fit all. That’s why we take an individualized approach— offering customized recruiting solutions tailored to your unique needs. Our approach is to clearly understand your business goals, identify the best position for you, and enhance your opportunities. We look forward to working with you!

Job Description Job Summary The Assistant Account Manager is responsible for supporting the Account Manager in maintaining and growing client relationships, and ensuring that clients are satisfied with our products or services. The role requires excellent communication skills, an understanding of customer needs, and the ability to work closely with internal departments to ensure the timely and successful delivery of solutions. Key Responsibilities • Client Support: a. Assist in managing and nurturing client relationships. b. Work closely with the Account Manager to understand client objectives and needs. c. Provide excellent customer service by promptly addressing client inquiries and concerns. d. Keep clients informed about the latest products, services, or promotions., • Account Management: a. Assist in the preparation and presentation of client reports and presentations. b. Schedule and participate in regular meetings with clients to discuss performance, strategies, and opportunities. c. Maintain records of client communications and sales activity in the CRM system. d. Monitor account performance and metrics to ensure client satisfaction and retention., • Collaboration & Coordination: a. Collaborate with internal teams such as sales, marketing, product development, and customer support to ensure client requirements are met. b. Coordinate with the Account Manager in creating and executing account plans and strategies. c. Help in the development of proposals, quotations, and contracts for clients., • Market and Competitor Analysis: a. Stay informed on industry trends and competitor offerings to provide valuable insights and recommendations to clients. b. Assist in identifying opportunities for upselling and cross-selling products and services., • Administrative Tasks: a. Assist in processing orders, invoices, and payments. b. Contribute to team meetings and internal projects as needed. c. Complete other administrative tasks as assigned by the Account Manager. Qualifications: • Bachelor's degree, • Proficiency in Microsoft Office, advanced in Excel, • Basic accounting knowledge, • Strong written and verbal communication skills, • Must be a bilingual in Korean and English

Job Description Skills: Bookkeeper /Administrative Assistant Multi-tasking Written Communication Face-to-Face Communication Prior Office equipment & Custom Programs exp. Expense tracking and accurate record keeping Reception Duties Computer / Organizational Skills Professional acumen Teamwork Time management Customer Service Data Entry / Record Keeping QuickBooks (5 Yrs exp) Microsoft Suite fluid Check fraud protection exp Qualifications: Finance major or accounting degree Proven experience as an Administrative Assistant / Bookkeeper Proficiency in Microsoft Office – Word, Excel, Outlook ~ with strong emphasis on Excel Ability to work independently or with auditor Manage multiple tasks in fast paced environment Local candidate must be present Monday through Friday Minium of 5 years’ working experience as an administrative assistant Provide references (2) Provide copy of degrees / certifications 5 yrs on-site work experience (no hybrids) Manage accounts payable \manage accounts receivable Company DescriptionThe General Office Staff supports our members with guidance to navigate their careers within the IBEW that has been established for over 120 plus years. As an organization, Local 164 embraces the adage of skill, attitude and knowledge. Each member also is strongly encouraged to give back to the community through his or her trade. Local 164 has overcome the tests of the last century and will be at the vanguard of the next due to the high standards associated with being a Local 164 member.The General Office Staff supports our members with guidance to navigate their careers within the IBEW that has been established for over 120 plus years.\r\n\r\nAs an organization, Local 164 embraces the adage of skill, attitude and knowledge. Each member also is strongly encouraged to give back to the community through his or her trade. Local 164 has overcome the tests of the last century and will be at the vanguard of the next due to the high standards associated with being a Local 164 member.

Job Description Harwood Lloyd, LLP of Hackensack, NJ, is looking to hire a full-time Finance Assistant (Billing) to join us in our Finance Department. Are you a forward-thinking team player who is determined to succeed? Would you like to work for a successful law firm that is not only known as being trustworthy and hardworking but also dedicated to giving back to our community? Are you an energetic problem solver who is passionate about the law? Do you want to be part of a diverse team that serves people from a variety of backgrounds and experiences? If so, please read on! We offer a competitive benefits package for our full-time employees that includes health, dental, and vision insurance, long-term disability, firm-paid life insurance, a 401(k) plan with matching and profit sharing, generous paid time off allowance (PTO), paid holidays, plus more! Perks like mid-week bagels, pizza luncheons, company outings, and much more are also enjoyed by our staff! If this sounds like the right opportunity for you, please apply now! ABOUT HARWOOD LLOYD, LLP Harwood Lloyd, LLP is a full-service law firm that proudly serves regional and individual clients by offering the personal attention and service of a boutique firm with the experience and quality of a large national firm. Today, our firm has grown to a roster of over 35 attorneys, each of whom has been carefully selected to ensure that we can meet the increasing demand for high levels of sophistication in every segment of the metropolitan area's expanding market. Harwood Lloyd's talent has been recognized by top publications in the legal industry, including US News - Best Lawyers in America "Best Law Firms," 201 Magazine's Top Lawyers, and Super Lawyers. Our team shares the common goal of providing clients with high-quality customer service and excellent legal representation. We strive to create an environment where employees feel empowered to thrive personally and professionally. FINANCE ASSISTANT As a Finance Assistant, you will be responsible for coordinating the client billing process for an assigned group of partners. This role involves ensuring accurate and timely billing, maintaining client records, and providing support to attorneys and staff regarding billing inquiries. We are looking for someone who is detail-oriented and well organized, as our firm is constantly growing. Your positive, can-do attitude makes you a joy to work with for both clients and staff alike. While you are organized and love the satisfaction of getting things done, you are also a people person and enjoy interacting with colleagues throughout your workday. Though you are self-directed and able to work independently, you are also a team player who collaborates well with everyone at the firm to make things happen for our clients. You feel great about working for an ethical firm where customer service is a priority. QUALIFICATIONS FOR A FINANCE ASSISTANT (BILLING) The Finance Assistant will provide general, accounting, and clerical support to the finance department. This is an entry-level position that can provide a pathway to a more advanced role for the right candidate. Responsibilities: • Handle closings and related attorney trust account transactions, • Assist with the monthly client billing process and distribution of invoices to clients, • Support the billing team with client budget submissions and monitoring new matters using our financial systems, • Record client disbursements and provide backup when necessary, • Coordinate with the Accounts Payable team to resolve any vendor discrepancies and assist with reimbursement requests, • Assist with conflict checks and opening of new files, • Provide assistance with reception coverage, • Associate degree or higher preferred, • 2+ years of relevant billing experience, • Familiar with using expense management software for accurate data entry and reconciliation (Orion, QuickBooks, or similar platforms, or similar tools etc.), • Ability to work under pressure and demonstrate flexibility with competing demands of internal and external sources, as well as the ability to work independently with supervision within a team-oriented environment, • Excellent time management, organizational, and interpersonal skills, • Must be detail-oriented with the ability to readily identify issues that could impede processes while taking the initiative to provide solutions, • Technical proficiency in a range of software, including Microsoft Office, e-billing software, and document management systems, is preferred, • Perform other ad-hoc duties and projects, as needed. WORK SCHEDULE This is a full-time, Monday-Friday, 9:00 am - 5:00 pm position. ONSITE READY TO JOIN OUR LAW FIRM? If you feel that you would be right for this position at our law firm, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you!