Executive Assistant $80-95k plus bonus
hace 2 días
Addison
Executive Assistant $80-95k plus bonus Addison, TX Responsibilities • Provide comprehensive administrative and operational support to the CEO and Founder and Principal., • Provide high-level, trusted support to the CEO and Principal, managing a wide range of confidential and time-sensitive responsibilities to ensure smooth day-to-day operations., • Coordinate and manage complex calendars for the CEO and Principal, including meetings, appointments, and podcast recordings., • Support workplace operations in coordination with building management, including conference room scheduling, security badges, and parking logistics., • Facilitate conference sponsorships and attendance, including travel arrangements for company attendees, in collaboration with Marketing., • Partner with Marketing to support executive-driven initiatives and special projects, ensuring follow-through and alignment with leadership direction., • Review and proofread marketing materials and communications prior to distribution, including newsletters and other company communications, ensuring accuracy, consistency, and professionalism., • Review assigned projects and tasks within Asana to support cross-functional coordination and timely execution., • Organize and book company-wide travel arrangements, including negotiating preferred hotel rates and ensuring cost-effective solutions., • Prepare, review, and submit expense reports for the CEO and Principal., • Gather, reconcile, and manage receipts for corporate credit cards., • Support Human Resources and legal processes by drafting and coordinating employment agreements, severance letters, NDAs, independent contractor agreements, and related documentation., • Provide oversight of the Receptionist/Office Manager, including day-to-day supervision and ensuring appropriate front-office coverage., • Regularly provide coverage for Receptionist/Office Manager during lunch breaks or absences as part of normal responsibilities., • Assist with office operations as needed to maintain continuity and professionalism, while maintaining focus on executive-level support., • Maintain strict confidentiality and discretion in all matters related to leadership, personnel, and company operations., • Comply with all company policies, procedures, and directives., • Perform additional duties as assigned in support of executive leadership and company priorities. Requirements • Experience supporting executives or operations within the oil and gas industry is required., • Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); must be able to independently create, edit, format, and manage documents, spreadsheets, calendars, and presentations., • Excel proficiency sufficient to navigate, organize, filter, and manipulate data accurately (advanced formulas such as VLOOKUPs not required)., • Demonstrated ability to draft, proofread, and distribute professional business correspondence., • Proven experience coordinating and booking travel, including flights, hotels, and ground transportation., • Strong written and verbal communication skills, with sound judgment related to tone, clarity, and professionalism., • High level of organizational skill with the ability to manage multiple priorities and deadlines simultaneously., • Exceptional attention to detail and accuracy across communications, scheduling, and documentation., • Ability to exercise discretion, professionalism, and sound judgment when handling confidential information., • Comfort working cross-functionally with executives, marketing, HR, and operations teams., • Ability to work independently, anticipate needs, and adapt in a fast-paced, executive-driven environment. BETTER TALENT. BETTER OPPORTUNITY. FIND IT HERE. Bellsearchfirm.com Bell & Associates, Inc. is a recognized Executive Recruiting & Staffing leader based in Kansas City. We focus and specialize in the following practice areas - Accounting/Finance, Engineering, Executive Leadership, Financial Institutions, Healthcare, Human Resources, Information Technology, Manufacturing/Operations Management. We provide top talent to our clients on a Direct Hire, Contract, and Contract-to-Hire basis.