Position Title: Office Manager Department: Administration Reports To: Clinical Director / Practice Owner Employment Type: Full-Time Position Summary The Office Manager is responsible for overseeing the day-to-day administrative operations of YES Psychotherapy Services, ensuring the smooth running of the practice. This role involves managing staff schedules, handling client inquiries, maintaining records, ensuring compliance with healthcare regulations, and supporting the clinical team to deliver exceptional client care. Key Responsibilities 1. Administrative & Office Management Oversee daily operations of the office to ensure an organized and welcoming environment for clients and staff. Manage front desk procedures, including reception, scheduling, and client check-in/check-out processes. Monitor office supplies and order as needed to maintain inventory. Coordinate maintenance of office equipment and facilities. 2. Client Services & Communication Respond to client inquiries via phone, email, and in person in a professional and compassionate manner. Maintain confidentiality of client records in accordance with HIPAA and relevant privacy laws. Support the onboarding process for new clients, including intake forms and appointment scheduling. 3. Staff Coordination & Support Manage schedules for therapists, administrative assistants, and interns. Assist in onboarding and training new administrative staff. Organize staff meetings, trainings, and internal communications. 4. Financial & Billing Oversight Oversee billing processes, including insurance claims, payments, and invoicing. Track accounts receivable and follow up on outstanding balances. Prepare basic financial reports for management review. 5. Compliance & Policy Management Ensure compliance with healthcare, licensing, and insurance regulations. Maintain updated office policies and procedures. Assist in preparing for audits and accreditation reviews. Qualifications Education & Experience: Bachelor’s degree in Business Administration, Healthcare Management, or related field preferred. Minimum of 3 years’ experience in office management, preferably in a healthcare or mental health setting. Skills & Competencies: Strong organizational and multitasking skills. Excellent interpersonal and communication abilities. Knowledge of HIPAA regulations and healthcare office procedures. Proficient in Microsoft Office Suite and practice management software (e.g., SimplePractice, TherapyNotes, etc.). Ability to work with sensitivity and discretion in a mental health environment. Work Schedule & Environment Full-time schedule, Monday to Friday (occasional evenings or weekends for special events). Office-based role with regular interaction with clients and staff. Compensation & Benefits Competitive salary (commensurate with experience). Paid time off, health benefits, and professional development opportunities. Supportive and mission-driven work environment.
A Call for Licensed Counselors, Therapists, and Social Workers to Expand Their Private Practice Are you a licensed mental health professional who has built a thriving practice rooted in your community—whether in a bustling city like Denver or a quiet suburb near Atlanta? We recognize the dedication it takes to foster a space for healing and growth. We now invite you to amplify that impact. This is an opportunity for independent, licensed counselors to transcend geographic boundaries, connect with a broader clientele, and embrace the autonomy of a remote practice, all while retaining full control of your clinical work. Mentalzon is a professional collective designed to champion the independent practitioner. We are not an employer, but a collaborative network that provides the visibility and tools for you to grow your private practice on your own terms. Our focus is on connecting individuals seeking genuine support with dedicated, qualified counselors like you. Your Impact as an Independent Counselor: • Client-Centered Counseling: Deliver compassionate and effective remote counseling sessions, drawing on your unique skills and therapeutic orientation to guide clients toward their goals., • Ensuring a Professional Space: Create and uphold a secure, confidential, and HIPAA-compliant virtual setting that serves as a safe container for the therapeutic relationship., • Deep Ethical Commitment: Practice with unwavering integrity, adhering to the highest ethical principles as defined by your respective state and professional licensing board (e.g., ACA, NASW, AAMFT)., • Entrepreneurial Spirit: Operate as the true owner of your practice. You have complete freedom to manage your schedule, determine your own fees, and cultivate the caseload that best suits your expertise., • Lifelong Learning: Demonstrate a commitment to your professional growth through continued education, consultation, or other activities that enrich your clinical practice. Who We Are Looking For: Core Qualifications: • Master's Degree: A Master's Degree from an accredited institution in Counseling, Social Work, Marriage and Family Therapy, or a related mental health field., • Independent State Licensure: A current, unrestricted license to provide mental health services independently in at least one U.S. state (e.g., LPC, LMHC, LCSW, LMFT, LCPC). This is an essential requirement., • Telehealth Readiness: A clear understanding of and adherence to the legal and ethical requirements for providing telehealth in the state(s) where you are licensed to practice., • Post-Licensure Experience: A minimum of two years of experience providing counseling/psychotherapy after receiving your independent license., • Professional Telehealth Setup: Access to a private, quiet workspace with a reliable, high-speed internet connection to ensure professional, high-quality, and HIPAA-compliant video sessions. Preferred Attributes: • Specialized Training: Certifications or advanced training in specific populations or modalities (e.g., trauma-informed care, Gottman Method, IFS, solution-focused therapy)., • Private Practice Experience: A proven track record of successfully managing a private practice caseload is highly valued., • Collaborative Spirit: An interest in being part of a professional community dedicated to excellence and mutual support. Why Partner with Mentalzon? • Complete Clinical Independence: You are the expert. We provide the connection, but your clinical judgment, therapeutic style, and practice policies remain entirely your own., • Financial Freedom: 100% of Your Rate: Step away from the demands of insurance panels and billing complexities. You set your rate, and you keep it all. Payments are direct from client to you, with zero commissions., • Practice Without Borders: Offer your services to a wider range of clients within your licensed state(s), reaching individuals who need your specific skills but may live outside your immediate area., • Quality Client Matching: Increase your visibility to individuals who are actively and intentionally seeking a licensed counselor, leading to more aligned and successful therapeutic relationships. Begin Your Journey with Us: • Share Your Story (Apply): Submit your application through our straightforward online portal, creating a profile that reflects your professional background and clinical philosophy., • Verification of Credentials: We will securely review your submitted Master's degree and active state license(s) to ensure community quality and trust., • Tailor Your Public Profile: Once verified, you can customize your public-facing profile, outlining your specialties, availability, and session fees., • Welcome New Clients: With your profile live, you'll be ready to receive inquiries from prospective clients and begin the rewarding work of building your remote practice.
Job Title: Medical Assistant – Cardiology Location: Office of Philip J. Weintraub, MD Department: Cardiology Reports To: Practice Manager / Physician Job Summary: The office of Philip J. Weintraub, MD, a leading cardiology practice, is seeking a dedicated and detail-oriented Medical Assistant to support our clinical team. The ideal candidate will have experience in cardiology or a related specialty and will provide high-quality patient care, support diagnostic testing, and ensure efficient clinic operations. Key Responsibilities: Greet and prepare patients for exams, including taking vital signs, ECGs, and medical histories Assist with stress testing, Holter monitors, and other cardiac diagnostic procedures Accurately document patient information in the electronic health record (EHR) Schedule appointments, tests, and follow-ups as directed by the physician Ensure exam rooms are clean, stocked, and organized Provide patients with instructions for medications, procedures, or follow-up care Communicate with pharmacies, labs, and other providers as needed Support physician during in-office procedures as required Adhere to HIPAA guidelines and maintain patient confidentiality at all times Qualifications: High school diploma or equivalent required Graduate of an accredited Medical Assistant program preferred Certification (CMA or RMA) strongly preferred At least 1 year of experience in a medical office, preferably in cardiology Proficient in taking vital signs, performing ECGs, and using EHR systems (e.g., eClinicalWorks, Epic) Strong communication and interpersonal skills Ability to multitask and work well under pressure in a fast-paced environment BLS (Basic Life Support) certification required or must be obtained upon hire Working Conditions: Full-time position, Monday–Friday Clinical setting – may require standing for long periods and occasional lifting of supplies or equipment
Job description Job Description: We are seeking a motivated and confident Physician Assistant to join our busy ENT (Ear, Nose & Throat) Facial Plastic and Reconstructive practice in Midtown Manhattan. This position starts as part-time with the potential to transition into full-time after successful on-site training. New graduates are welcome and will be trained in all aspects of ENT, including sleep apnea, allergy, and cosmetic services. This is a hands-on role in a fast-paced, patient-centered environment. We are looking for someone who is detail-oriented, an independent thinker, and eager to learn. Responsibilities: Conduct thorough medical histories and physical exams Diagnose and manage ENT-related and personal injury conditions under physician supervision Prescribe medications and order appropriate diagnostic testing Educate and counsel patients on treatment plans and preventive care Maintain accurate clinical documentation Assist occasionally with hospital-based care Ensure a safe, clean, and organized work environment Qualifications: Graduate of an accredited Physician Assistant program Valid NY State PA license (or eligibility) Strong interpersonal and communication skills Ability to work independently and collaboratively Comfortable in a dynamic, fast-paced setting Good manual dexterity and attention to detail Enthusiastic, personable, and compassionate What We Offer: Part-time position with potential for full-time after training Competitive salary commensurate with experience Malpractice insurance provided for full-time status Health benefits available for full-time status Supportive team and a collaborative work environment Diverse clinical experience in ENT, sleep medicine, allergy, and cosmetic procedures About Us: Our practice offers comprehensive ENT, facial plastic and reconstructive services, personal injury cases with a focus on innovation, patient satisfaction, and integrated care. To Apply: Please submit your resume and a brief cover letter through Indeed. We look forward to welcoming a new team member who is ready to grow with us! Job Type: Full-time Pay: $90,000 - $125,000 per year Work Location: In person