Chief of Staff (Law Firm Operations)
4 days ago
Paramus
Job Description Chief of Staff — Law Firm Operations Help shape the next chapter of a growing law firm. An estate planning and elder law firm recognized on the 2026 Inc. 5000 list of America’s fastest-growing private companies, is seeking an accomplished Chief of Staff. As a member of the firm’s leadership team, you will help shape strategic priorities, guide operational decisions, and ensure that important initiatives move from planning to completion. You will have meaningful responsibility and a voice in how the firm operates, develops its people, and grows. We’re looking for an experienced law-firm leader who combines strategic judgment with the willingness to get involved, solve problems, and follow through. The Opportunity Our growth creates opportunities to develop our people, improve our operations, and expand our capabilities. The Chief of Staff will play a central role in building the management structure, processes, and systems that support that work. For the right person, this is an opportunity to put your experience and ideas into practice, see the results of your leadership, and grow professionally as the organization expands. You’ll work across departments, help develop team leaders, and contribute directly to decisions about the firm’s future. What You’ll Do • Turn priorities into results. Work with the leadership team to translate strategic goals into practical plans with clear ownership, deadlines, and measurable outcomes., • Coordinate firm operations. Strengthen communication and execution across legal, intake, administrative, marketing, and financial functions., • Improve the client and matter workflow. Monitor the process from initial inquiry through consultation, engagement, legal work, billing, and matter completion. Resolve bottlenecks, missed handoffs, and recurring problems., • Build accountability. Establish clear performance expectations, lead productive management meetings, and ensure that decisions lead to completed work., • Use data to guide decisions. Develop and monitor performance measures for intake conversion, matter progression, turnaround times, collections, productivity, and client service., • Create effective processes. Develop, document, and implement procedures that make work more consistent, efficient, and reliable., • Develop the team. Support recruiting, onboarding, training, performance management, and professional development. Address performance concerns directly and constructively., • Lead growth initiatives. Coordinate the integration of new attorneys, employees, offices, systems, and acquired practices., • Manage outside relationships. Oversee vendors and consultants, evaluate their performance, and hold them accountable for agreed-upon deliverables., • Improve technology adoption. Help the firm get greater value from its practice-management, CRM, document-automation, communication, and reporting systems., • Contribute to leadership decisions. Bring informed recommendations, candid feedback, and sound judgment to discussions about staffing, resources, growth, and organizational priorities. What You’ll Bring • Substantial operational or management experience within a law firm., • Demonstrated success leading people, managing projects, and balancing competing priorities., • A strong understanding of law-firm workflows, client service, matter management, billing, and professional responsibilities., • A record of improving processes, implementing systems, and following through on organizational change., • Excellent communication, organizational, leadership, and problem-solving skills., • Confidence working with financial reports, performance data, and business metrics., • Strong judgment, discretion, and emotional intelligence., • Proficiency with law-practice technology and the ability to learn new systems quickly. Experience That Will Set You Apart • Work in estate planning, elder law, trusts and estates, probate, tax, or a related practice., • Leadership within a growing or multi-office law firm., • Familiarity with legal marketing, intake management, consultation conversion, and client follow-up., • Experience integrating new offices, teams, or acquired practices. Your current or previous title might be Chief of Staff, Law Firm Administrator, Executive Director, Director of Operations, or Practice Manager. We also welcome senior legal professionals with substantial management responsibility and a demonstrated record of operational leadership. Who Will Thrive Here You enjoy creating order, developing people, and making things work better. You can move between long-term priorities and daily operational details without losing sight of either. You earn trust, communicate clearly, and address difficult issues with professionalism and respect. You take ownership and value shared decision-making. You’re motivated by the opportunity to contribute as part of a leadership team and help build an organization whose success you can directly influence. How to Apply Apply through ZipRecruiter with your résumé and a brief cover letter describing: • Your law-firm management or operational experience., • The size and structure of the firm or team you helped manage., • One meaningful operational improvement you personally led and the results you achieved. All inquiries and applications will be handled confidentially. Law-firm experience is required. \nCompany Description Milvidskiy Law Group P.C. is a fast-growing law firm focused on elder law and estate planning, serving individuals and families across New Jersey and New York. We assist clients with legal planning related to aging and legacy, including asset protection, Medicaid and long-term care planning, estate and tax planning, probate and trust administration, business succession, and more. Our team is committed to delivering personalized guidance with professionalism, care, and integrity. Milvidskiy Law Group P.C. is a fast-growing law firm focused on elder law and estate planning, serving individuals and families across New Jersey and New York. We assist clients with legal planning related to aging and legacy, including asset protection, Medicaid and long-term care planning, estate and tax planning, probate and trust administration, business succession, and more. Our team is committed to delivering personalized guidance with professionalism, care, and integrity.