Hire staff

Application administrator jobs in Jersey City, New JerseyCreate job alerts

Are you a business? Hire application administrator candidates in Jersey City, NJ

Mathnasium
Learning Center Administrative Assistant
8 days ago
Full-time
Williamsburg, Brooklyn
Please respond with a short note indicating why you are a good fit for this position Mathnasium is an after school math learning center. We change people's lives. We're looking for someone to take care of things to keep us running: greet clients, schedule appointments, keep us organixed, order supplies, update student binders, screen potential new instructors. We're a team environment and our center is very community focused. Being civic minded and having Riverdale roots are a big plusses. This is a great opportunity to make a difference in people's lives. The schedule is flexible but consistent. Hours Flexible, Sunday to Thursday. Approximately 20 hours per week depending on your availability Please respond with a cover letter explaining why you are a good fit for this position. Job Type: Part-time Pay: From $20.00 per hour Application Question(s): Background Check and Confidentiality Agreement Required. Work Location: In person
Easy apply
Climate Crew Corp
HVAC RECEPTIONIST / ADMINISTRATION
1 month ago
$17 hourly
Full-time
Manhattan, New York
We are seeking a highly organized and professional HVAC Receptionist/Administrative Assistant to join our team. With experience ideal candidate will serve as the first point of contact for our clients and visitors, providing exceptional customer service while managing various administrative tasks - It is a growing company that will take there employee's up with them.- we all grow. We believe in teamwork. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced growing environment. Duties Greet and welcome clients and visitors in a friendly and professional manner. Manage incoming calls, emails, and check fusion always updating, correspondence, ensuring timely responses. Schedule appointments and maintain shedule for staff members. Perform data entry and maintain accurate records using software's Fusion - QuickBooks Online other office software. Assist with office management tasks, including inventory management and supply ordering, willing to learn new tasks on the way. Strong organizational and multitasking skills. Tech-savvy- Ordering parts and materials from suppliers. Ensure the reception area is tidy and presentable at all times. Collaborate with team members to improve office procedures and enhance client satisfaction. Requirements Previous experience as a receptionist or administrative assistant is preferred; experience in a dental or medical office is a plus. Proficiency in Microsoft applications -Scanning, Organized file cabinet - Color Code, keep all contracts updated. Strong organizational skills with the ability to manage multiple tasks simultaneously. Excellent verbal and written communication skills; bilingual candidates are encouraged to apply. Ability to type efficiently and accurately; familiarity with office equipment is advantageous. Strong attention to detail and problem-solving abilities. If you are passionate about providing exceptional service while supporting an efficient office environment, we encourage you to apply for this exciting opportunity as a Receptionist/Administrative Assistant. Job Type: Full-time Pay: $17.00/hr to Start. Expected hours: 8 per week Benefits: Life insurance Schedule: 8 hour shift Monday to Friday Weekends as needed Work Location: In person
Easy apply
Success Academy Charter Schools
Operations Coordinator
5 hours ago
$20 hourly
Full-time
Manhattan, New York
ENTRY-LEVEL SUPPORT ROLE AVAILABLE FOR 26-27 SCHOOL YEAR - NO PRIOR EXPERIENCE NEEDED About the Role Basic Office Support: • Greet and check-in visitors following school security protocols, ensuring all guests are properly signed in and receive visitor badges., • Coordinate with teachers and staff to deliver requested supplies from the main office to classrooms or workrooms as needed., • Monitor and restock frequently used office supplies, such as paper, pens, and forms (i.e. MAFs), to maintain a functional work environment., • Assist with digital filing and organizing important documents, ensuring that records are easily accessible and kept in the proper locations. Supporting Attendance Tracking: • Assist with daily attendance processes, ensuring accurate record-keeping and reporting as directed by the BOM., • Ensure arrival is set up each day (i.e.: stanchions, CAASS machines in place)., • Support at arrival by monitoring our CAASS scholar attendance scan-in system and escalating issues as needed. Assisting with Technology, Supply, and Inventory Management: • Check supply levels in the Teacher Work Room (TWR) daily and restock essential items (e.g., paper, pens, markers, snacks) to ensure teachers have the materials needed., • Carry and deliver scholar snacks throughout the school building as scheduled., • Monitor and document inventory levels regularly, noting when supplies are running low and informing the BOM to reorder as needed., • Respond promptly to teacher requests for specific supplies, • Troubleshoot basic scholar Chromebook issues and understand the system for distributing new technology, escalating more complex issues to the BOM or IT support. Facilities Support: • Conduct routine facility checks of the school building as directed by the BOM. (Building Operations Manager), • Ensure rapid acknowledgment of facilities slackbot issues and escalate them to the appropriate personnel (BOM or facilities team) according to established protocols., • Walk through hallways, classrooms, restrooms, and common areas, ensuring they are clean, safe, and free of hazards. General Support During Arrival & Dismissal: • Serve as extra support by being present and observant during arrival and dismissal times, while adhering to the guideline of not assuming any leadership and/or scholar management responsibilities., • Aid in recording tardy arrivals or early dismissals, ensuring that accurate records are kept and communicating any issues to the BOM., • Direct students, families, and staff to designated areas, helping manage foot traffic to keep arrival and dismissal processes efficient. Qualifications • 0-2 years of professional experience in an administrative or support role preferred., • High school diploma or equivalent required; Associate's or Bachelor's degree preferred., • Adaptable and flexible to a fast-paced environment., • Positive and proactive attitude with a strong work ethic., • Strong organizational skills and attention to detail., • Ability to follow instructions and complete tasks efficiently., • Basic computer skills and comfort with technology., • Good verbal communication skills., • Ability to work independently and as part of a team., • Eagerness to learn and contribute to the smooth operation of the school. Please submit your application if you are interested.
Immediate start!
No experience
Easy apply
Mejuri
Stylist (Retail) (Part-time)
10 days ago
Part-time
Williamsburg, Brooklyn
Since 2015, Mejuri has reimagined what fine jewelry can be in a modern world—shifting it from a traditional gift to to a personal choice rooted in self-expression. Founded by third-generation jeweller Noura Sakkijha, the brand was built on a simple idea: fine jewelry shouldn't require a special occasion, and it should never come with guilt. It's about celebrating yourself—your style, your life, your everyday. Mejuri meets customers where they are—online, in app, and through a growing global retail footprint of 58+ stores worldwide. Mejuri is also deeply committed to doing things the right way, with responsible sourcing, sustainable practices, and philanthropic initiatives that reflect our values and long-term vision. The Role: A Stylist at Mejuri is more than a salesperson—it's a pivotal role in delivering an exceptional, personalized shopping experience that embodies our commitment to redefining luxury. As a trusted advisor to every customer, the Retail Stylist bridges the gap between beautiful jewelry and meaningful moments, ensuring every interaction reflects Mejuri's core values and dedication to excellence. Our Stylists create a warm, welcoming environment where customers feel valued and empowered to make confident choices. Through expert product knowledge, a deep understanding of style, and a passion for storytelling, you'll guide customers in discovering pieces that resonate personally while driving key performance metrics such as sales, conversion, and customer satisfaction. Stylists at Mejuri are engaging, nimble, creative and driven. Join us in redefining luxury—one customer, one team member, and one exceptional experience at a time. Customer: STACK: Lead by example and validate the quality of the in-store customer experience by communicating, training, and upholding expectations on the team on Mejuri's Steps of Selling. Services: Ensure positive customer experience and promotion of services offerings including piercing, engraving, and other offerings. KPIs: OPH, SPH, NPS (85%<) Operations: Order Fulfillment: Participate as needed the back of house flow to support in-store sales, phone sales or BOPIS, ensuring efficiency with packaging and order delivery standards. Storage & Organization: Support in maintaining organizational integrity of our BOH up to and including display inventory and sellable inventory, packaging, and all supplies. Systems & Technology: Experience using or possesses the ability to learn to use point-of-sale systems and other retail technology. Shrink: Supports in mitigating internal, external and administrative loss of product. Escalations: Participate in Identify and escalate opportunities, gaps, risks and roadblocks to store leadership. Merchandising: Merchandising. Support in ensuring that Mejuri brand standards of visual presentation, cleanliness and functionality are upheld Fixtures & Maintenance. Support with validating the integrity of all display forms, graphics, furniture, and decor items to manage costs and propel the brand, notifying appropriate teams when display tools are missing or damaged. Escalations: Flag, identify and action any inefficiencies People: Engaging: Build healthy relationships with our people and establish a positive and engaging work environment. Employee Relations: Adhere to our policies compliance practices. What you'll bring to the team: An ability to connect with all of our customers in an authentic and warm way that makes them feel comfortable and keeps them coming back. Strong verbal communication skills and active listening to effectively deliver on our customer needs and work as a team. An ability to learn and retain relevant product knowledge to suggest and style for our customers. Is able to think critically and solution in the moment to deliver on customer and business needs effectively. An ability to meet and exceed key performance indicators including SPH, Conversion, NPS, AOV, UPT. Ability to pay attention to customer feedback, trends and shares insights with management. Great attention to detail, and a highly organized working style and strong sense of initiative. Ability to work on the sales floor for extended periods of time. History of successfully participating in and contributing to a positive team working environment. Benefits at Mejuri: Paid sick days. Monthly retail bonus program. Regular feedback via performance reviews. A robust in-house retail learning program Generous product discount! #LI-Onsite Looking for the perfect next opportunity is a big decision. Mejuri recognizes the importance of pay transparency when it comes to salary ranges as it empowers individuals through the hiring process and supports them in making an informed decision. This role currently has a base pay range of $18 - $20 per hour based on a candidate's experience and qualifications. At Mejuri our success is driven by a strong commitment to our Purpose and Values. They're the foundation of our operations, defining how we show up, solve problems, and accomplish incredible things—together. Our strength comes from each team member's dedication to embracing and embodying these Values daily. This isn't merely a duty; it's a passion that defines us. They guide us in providing extraordinary experiences for our customers and fostering an innovative environment. Success, for us, means living our values relentlessly. Our values are: RAISE THE BAR | Stay Curious, Share/Seek Feedback, and Strive for Excellence CUSTOMER OBSESSED | Get close to the customer and prioritize them in our decisions EMPOWERED OWNERS | Treat the company like your own, take initiative FIND A WAY | Seek simple, creative solutions, and act fast DRIVE RESULTS | Be clear on your goals and be relentless in achieving them TEAM FIRST | Value team success over personal ego Accommodation / Accessibility: Mejuri does not discriminate in hiring or terms and conditions of employment because of an individual's race, ancestry, colour, place of origin, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, family status or marital status, or any other protected category recognized by provincial or federal laws. Should you require any accommodation, please inform us and we will work with you to meet your accessibility needs. For any accessibility-related assistance, requests for information in accessible alternative formats or to report any accessibility problems, please share in your application.
Easy apply
Encore Business Group inc
Customer Service Assistant
15 days ago
Full-time
Union City
As the Customer Service Specialist, you will take on a dual-position role that combines administrative support with customer service responsibilities. In this role, you will be responsible for delivering excellent customer service both over the phone and in person while maintaining a positive attitude and demonstrating a strong work ethic. This dual position requires a self-motivated individual who is eager to take on additional responsibilities, capable of managing multiple duties effectively, and able to support staff across various tasks with professionalism and efficiency. We are currently seeking qualified candidates for this position. Please note that, at this time, we are only considering applications from local candidates. Relocation assistance is not available for this role. Candidates must reside within a commutable distance to Union City New Jersey to be eligible for consideration. Thank you for your understanding, and we look forward to reviewing applications from talented individuals in our local area. I'm interested! What will I get to do in this position? Serve as the first point of contact for customers via phone, email, and in-person. Resolve customer inquiries and complaints promptly and professionally. Maintain customer accounts, update records, and process orders or returns. Collaborate with internal departments to address customer needs and ensure satisfaction. Prepare correspondence, reports, and other documents as needed. Maintain organized filing systems (physical and electronic). Support team members with ads administrative tasks Work week will be Monday - Friday and some weekends if asked Requirements Encore will only onboard those authorized to work in the United States, pass background check ,drug test Compensation will be discussed during interview
Immediate start!
Easy apply
Union Smiles Family Dental
Front Desk Dental Receptionist Front Desk Dental Receptionist
17 days ago
$19 hourly
Part-time
Union City
Job Summary Only applicants with prior experience working as a front desk receptionist in a dental office will be considered DENTAL EXPERIENCE A MUST (must be fluent in English and Spanish). We are seeking a dedicated and organized Dental Receptionist to join our dental clinic team. The ideal candidate will play a crucial role in ensuring a smooth and efficient front office operation. This position requires excellent communication skills, attention to detail for a start up office. The Dental Receptionist will be the first point of contact for patients, providing exceptional service while managing administrative duties. Responsibilities • Greet patients warmly and manage the check-in and check-out process., • Schedule appointments and confirm patient visits using dental software such as Dentrix, • Maintain accurate patient records and documentation review., • Handle medical collections and insurance verification processes., • Answer phone calls, respond to inquiries, and provide information about services offered., • Collaborate with dental staff to ensure seamless patient flow throughout the clinic., • Utilize computerized systems for scheduling, patient management, and documentation. Skills • Proficient in Dentrix Ascend, • Familiarity with coding practices related to dental procedures is an asset., • Excellent interpersonal skills with the ability to communicate effectively with patients and staff., • Strong organizational skills and attention to detail are essential for managing multiple tasks efficiently. Join our team as a Dental Receptionist where your skills will contribute to providing excellent care to our patients while ensuring smooth operational flow within the practice. Job Types: Full-time, Part-time Application Question(s): • How many years of experience do you have working as a dental office front desk receptionist? (Please note: candidates with ZERO dental front desk experience will NOT be considered), • Which Dental software are you familiar with? (Please note: candidates with ZERO dental front desk experience will NOT be considered) Work Location: In person
Immediate start!
Easy apply
Vivacity Management
Administrative Assistant
20 days ago
$16–$25 hourly
Full-time
Secaucus
Location: North Bergen/ Secaucus NJ Onsite role Must have a reliable personal car for transportation Join a progressive sales and marketing firm in a dynamic entry-level role where you can blend administrative precision with digital creativity. We are seeking a professional to manage our physical workspace while actively contributing to our fast-paced digital presence. If you excel at making a brand resonate on social media and possess strong organizational skills, we invite you to connect with us. This on-site position offers a competitive hourly rate plus performance-based incentives. While no prior corporate title is required, a strong portfolio or personal social media presence is preferred, showcasing your understanding of digital trends. Key Responsibilities Include: • Office Operations: Provide essential administrative support, manage scheduling, and ensure the smooth, uninterrupted daily workflow of the office., • Short-Form Content Creation: Direct, film, and edit engaging, high-energy content specifically for platforms like TikTok, Reels, and YouTube Shorts., • Brand Strategy: Monitor and analyze emerging sounds and cultural trends to keep our brand at the forefront of digital relevance., • Copywriting: Develop internal communications and social media captions that effectively capture our unique brand voice, ensuring they are authentic and current., • Project Support: Collaborate on various marketing campaigns and assist with the logistical planning and execution of local events. What We Are Looking For: • Trend Awareness: A keen ability to identify viral content and meme formats early, with the insight to apply them effectively in a business context., • Tech Savvy: Proficiency in popular mobile editing applications such as CapCut and design tools like Canva., • Growth Mindset: Eagerness to learn and immerse yourself in the sales and marketing industry from the ground up., • Communication Skills: Capability to handle professional email correspondence with ease, complemented by a creative edge in content development., • Self-Starter: Proactive in taking initiative on tasks, demonstrating independence and a strong drive to complete work efficiently. We are committed to personal growth and professional development. In our team, your creative contributions are valued just as much as your administrative accuracy. You will thrive in an environment that champions authenticity and high energy, providing a robust platform to develop a diverse skill set within a real-world marketing setting.
Easy apply
Great Performances
Chef de Cuisine - Wollman Rink
20 days ago
$8500–$9000 yearly
Full-time
Manhattan, New York
About us: From innovative menus and striking design to impeccable service and critical attention to detail, at Great Performances, we weave our mission into all we do. Serving New York City for over four decades Great Performances has evolved from a waitress staffing agency to the leading catering, events, and hospitality companies in the greater New York area. We provide food services in an array of celebrated New York City cultural institutions including Jazz at Lincoln Center, Brooklyn Museum, Brooklyn Academy of Music, Wave Hill, and The Apollo Theater. We are known for full-service catering and events, corporate workplace dining and amenity programs, and large-scale event and festival production. Great Performances is the nation’s first caterer to own and operate an organic farm, Katchkie Farm located in Kinderhook, NY. Progressive from the start, we consistently set the pace for industry best practices. We are seeking highly motivated and talented individuals to join our team and to support our vision, mission, and values through everything they do. If you share our passion and want to make a meaningful impact, we invite you to apply. Our Vision: Building Community to Better Our World Our Mission: Unleash Joy through Genuine Hospitality Our Core Values: Craftsmanship: developing new menus, designs, and moments to deliver engaging experiences to our clients and guests. People: creating fair access, opportunity, and advancement for everyone. Our employees are our greatest asset. Sustainability: upholding and elevating standards for sustainable behaviors that support our planet. Collaboration: aligning with our clients’, colleagues’, and community’s visions to execute a successful experience. Doing Good through Food: engaging in action around food access, health and wellness, education, and philanthropy. We are seeking a talented, organized, and experienced Chef de Cuisine to lead our kitchen operations at Wollman Rink and deliver exceptional culinary experiences. The ideal candidate is a strong leader who thrives in a fast-paced environment and is passionate about food quality, team development, and operational excellence. This role is responsible for overseeing kitchen staff, maintaining the highest food safety and quality standards, managing inventory and purchasing, and ensuring every dish is prepared and presented with excellence and consistency. Responsibilities Culinary Excellence & Kitchen Operations • Ensure the timely preparation, freshness, quality, and consistency of all dishes served., • Maintain high standards for food presentation, plating, and execution across all services., • Assist with menu development, recipe creation, and seasonal culinary initiatives., • Monitor kitchen operations to ensure efficiency, organization, and smooth daily service. Leadership & Team Development • Lead, motivate, and develop a high-performing kitchen team in a fast-paced environment., • Recruit, hire, train, coach, and mentor cooks, food preparation staff, and dishwashers., • Coordinate staff schedules, assignments, and daily workflow to meet operational needs., • Establish and maintain performance standards that promote accountability, consistency, and teamwork. Food Safety & Sanitation • Maintain strict compliance with all food safety, sanitation, and health department regulations., • Implement and enforce hygiene, cleanliness, and workplace safety procedures., • Monitor kitchen equipment and workspaces to ensure cleanliness, functionality, and operational efficiency. Inventory, Purchasing & Administrative Management • Manage inventory levels and oversee the ordering of food, supplies, and kitchen equipment., • Submit purchase orders and maintain accurate inventory and cost controls., • Purchase products from company-approved vendors while ensuring quality and budget expectations are met., • Support operational and financial goals through effective labor and resource management. Collaboration & Guest Experience • Partner closely with the General Manager and front-of-house leadership to ensure strong communication and seamless service execution., • Address guest or client concerns related to food quality and service in a professional and timely manner., • Continuously seek feedback to improve culinary offerings and the overall guest experience. Qualifications • Minimum of 2 years of restaurant management experience in a high-volume hospitality environment., • Strong culinary background with professional references required., • Knowledge of food safety, sanitation standards, and kitchen operations best practices., • Proficiency in Microsoft Office, including Microsoft Excel., • Strong leadership, coaching, and team development skills., • Excellent organizational, multitasking, and problem-solving abilities., • Ability to communicate and collaborate effectively with kitchen, service, and leadership teams., • Professional demeanor with a positive attitude and strong work ethic., • NYC Food Handler’s Certificate preferred. Location: Wollman Rink, 830 5th Avenue, New York, NY 10065 Position Type: Full-Time, On-Site Base salary: $85,000 – $90,000 year, based on experience Benefits: PTO, 401(k), medical, dental, and vision insurance, transit benefits, paid safe and sick leave, and an FSA (Flexible Spending Account). Must be able to provide valid documentation that you are legally eligible to work in the United States. Great Performance is an equal-opportunity employer. At Great Performances, we employ qualified individuals based solely on their ability, training, and experience. Great Performances does not discriminate against any employee or applicant for employment or promotion based on race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Immediate start!
Easy apply
River Steakhouse Fine Dining
Customer Service Representative - Actively Hiring!
21 days ago
$19–$23 hourly
Full-time
Manhattan, New York
NOW HIRING - FAST HIRE - APPLY NOW! The time is here - We are now interviewing and hiring for Administration Roles in our Customer Support Department. All applicants will be considered. Must be 18 and over to inquire. No Experience is required we will train, however experience is preferred All positions will require you to maintain on-the-job professional attire. All positions start immediately! Hiring on a first come - first serve basis. Must be willing to work Monday - Friday / FT. All applicants must have a resume to present to higher ups at the time of interviewing JOIN US ON OUR NEXT OPEN CALL - FAST HIRE!
Immediate start!
No experience
Easy apply
TurnBell LLC
Event Intern
23 days ago
Part-time
Prospect Lefferts Gardens, Brooklyn
JOB TITLE: Event Intern (Multiple Roles Available) COMPANY: TurnBell LLC LOCATION: New York City, NY (In-Person / On-Site at Events) JOB TYPE: Internship COMPENSATION: Commission-Based + Perks (Event Access, Networking, Industry Experience) START DATE: Immediate ABOUT JOINTS & JAMS Joints & Jams is a growing live event brand based in New York City, dedicated to curating authentic music and cultural experiences. We are in an exciting growth phase and looking for motivated, passionate interns to join our core team. This is a ground-floor opportunity to be part of building something real in the NYC events and entertainment space. We offer interns genuine responsibility, creative freedom, and the chance to build a portfolio of work in a fast-moving, real-world environment — not coffee runs and data entry. OPEN INTERNSHIP POSITIONS We are currently hiring for three roles: 1. EVENT PLANNING INTERN, 2. MARKETING & SOCIAL MEDIA INTERN, 3. OPERATIONS & ADMIN INTERN Applicants should indicate which role they are applying for in their submission. ROLE DESCRIPTIONS EVENT PLANNING INTERN Responsibilities: • Assist in the planning and coordination of Joints & Jams events from concept to execution, • Communicate with vendors, venues, and talent contacts, • Support day-of event operations and logistics, • Help develop event timelines, run-of-show documents, and production schedules, • Identify opportunities to improve the guest experience Ideal Candidate: • Interest in event production, hospitality, or entertainment, • Strong organizational and communication skills, • Able to remain calm and problem-solve in fast-paced environments, • Comfortable working evenings and weekends for events MARKETING & SOCIAL MEDIA INTERN Responsibilities: • Create and schedule content across Instagram, TikTok, and other platforms, • Develop promotional materials for upcoming events (graphics, captions, reels), • Grow our online following and community engagement, • Monitor performance metrics and suggest content improvements, • Assist with email campaigns and event promotion outreach Ideal Candidate: • Demonstrated social media presence or portfolio (personal or professional), • Eye for design and strong written communication skills, • Familiar with Canva, CapCut, or similar tools (preferred, not required), • Self-directed with creative ideas and the drive to execute them OPERATIONS & ADMIN INTERN Responsibilities: • Support day-to-day organizational and administrative functions, • Manage communications, scheduling, and internal documentation, • Track deadlines, deliverables, and team action items, • Assist with research, outreach, and planning tasks as needed, • Help keep systems and processes running smoothly across the team Ideal Candidate: • Highly organized with strong attention to detail, • Proactive communicator who follows through consistently, • Comfortable working independently in a startup-style environment, • Interest in business operations, project management, or entertainment administration WHAT ALL INTERNS RECEIVE • Hands-on experience with a growing NYC event brand, • Complimentary access to Joints & Jams events, • Commission opportunities tied to brand growth and performance, • Direct mentorship and collaboration with the founding team, • Networking access within the NYC music and events industry, • A strong portfolio piece and professional reference upon completion REQUIREMENTS (ALL ROLES) • Based in or able to commute to New York City, • Currently enrolled in a college/university program or recently graduated (preferred), • Reliable, self-motivated, and able to manage your own time, • Genuine passion for music, live events, and culture, • Availability to attend events (some evenings and weekends required)
Immediate start!
No experience
Easy apply
Lovella Salon
Experience Hair Salon Front Desk Coordinator / Assistant
1 month ago
$20 hourly
Full-time
Manhattan, New York
We are seeking a skilled Front Desk/ assistant with Salon experience only join our team. The ideal candidate will be responsible for overseeing the front desk operations and ensuring excellent customer service. Please be advised - Expereince is required for this role - We will not consider you if you do not have prior Salon experience. Duties: • Manage the front desk area and ensure it is organized and presentable, • Greet and assist visitors in a professional manner, • Answer and direct phone calls appropriately, • Handle incoming and outgoing mail and packages, • Schedule appointments and maintain calendars, • Assist with administrative tasks such as data entry, filing, and record-keeping, • Provide support to other staff members as needed Experience: • Proven experience in administrative roles, • Proficiency in QuickBooks, Google Suite, and Microsoft Office applications, • Strong customer support skills, • Knowledge of office management procedures, • Experience with real estate administrative tasks is a plus, • Ability to type efficiently and accurately, • Familiarity with calendar management This position offers a competitive salary, opportunities for growth, and a supportive work environment. If you have the required skills and experience, we would love to hear from you! Job Type: Part-time Pay: $20.00 - $21.00 per hour Benefits: Employee discount Flexible schedule Experience: hair salon: 1 year (Required) Language: English (Required) Ability to Commute: New York, NY 10065 (Required) Ability to Relocate: New York, NY 10065: Relocate before starting work (Required) Work Location: In person
Easy apply
The TemPositions Group of Companies
Substitute Teacher
1 month ago
$130–$200 hourly
Part-time
Manhattan, New York
School Professionals is recruiting for substitute teachers to work in Charter and Private Schools for this school year. We offer opportunities for both short- and long-term assignments. This offers flexibility to create your own schedule. We are looking for both new and experienced teachers. Substitute Teachers are responsible for teaching age-appropriate lessons, overall classroom management and supervision, and the academic and social-emotional growth of students. While some assignments/classrooms may include an Assistant Teacher or Co-Teacher model, a Teacher role always carries the primary responsibility for the students, whether alone or with another educator. Requirements: • 3+ months experience working with students in a traditional classroom or analogous setting. This can include substitute teaching, student teaching, after school counselor, coach, tutor, camp counselor, religious school instructor, higher education professor, etc., • *Bachelor's degree or higher – New York Employees., • Be flexible to cover a variety of grades and subjects based on school needs which are subject to change at any time., • Excellent classroom management skills and ability to keep students engaged, focused, and motivated. Ability to circulate classrooms or other spaces to supervise and assist students as necessary. Manage student behavior in a positive manner and be able to de-escalate situations., • Excellent communication skills. Be patient and exercise sound judgment., • Lesson planning, taking and reporting student attendance, grading/scoring, light administrative duties, organizing the classroom, recess, lunch duty, attending field trips, some lifting duties as needed., • Attend meetings such as professional development, parent teacher conferences, etc. if requested/approved by school/program and School Professionals. How to Apply: Please submit your resume here, Substitute Teacher Jobs Available Now: Get Paid to Teach. We are happy to review and be in touch. -- COMPANY OVERVIEW This job is presented to you by School Professionals, a division of the TemPositions Group of Companies. Enjoy exceptional compensation, benefits, and a wealth of opportunities in education. We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.
Immediate start!
Easy apply
MatinicusLT LLC
Human Resources and Payroll Manager
2 months ago
Full-time
Sunnyside, Queens
Human Resources and Payroll Manager An elite labor and employment law firm seeks a Human Resources and Payroll Manager. Based in its Manhattan, New York office, the role supports core HR functions, with an emphasis on payroll, leave of absence, administration, and benefits. Responsibilities: • Oversee the firm’s HRIS system (Paycom) and payroll to ensure timely and accurate processing across jurisdictions; maintain employee data, payroll, and benefits HRIS and other files; lead post-implementation system updates and enhancements (including evaluation of modules for expenses, journal and general ledgers); generate payroll-related reports and analyze payroll- related data to inform decision-making and improve HR processes; support payroll-related audits; manage year-end payroll-related deliverables (e.g., W-2s, related employer tax forms, total rewards statements). • Support firm-sponsored benefit plans, programs, and policies, and identify opportunities for improvement; forecast benefits trends and assist with benefits design; prepare annual census for benefits-plan testing; serve as a primary contact for payroll- and benefits-related vendors and third-party administrators (including the benefits broker) by managing vendor relationships, reviewing and processing invoices, facilitating employee communication, and attending recurring meetings; coordinate Fidelity updates, 401(k) funding submissions, and wage reporting for workers’ compensation; and, with others on the People team, coordinate employee training related to the use of the Paycom (HRIS) and Fidelity (401(k)) platforms. • Partner with the Chief Human Resources Officer (CHRO) and Human Resources Manager to administer the payroll aspects of leaves of absence (e.g., disability, FMLA, parental); produce leave and PTO reports to support year-end bonus calculations; coordinate the secure transfer of employee data to third-party vendors for services, premiums, and plan administration; administer workers’ compensation claims with third-party administration needs; review and respond to unemployment claims with appropriate documentation; review unemployment statements; and ensure that required reporting and employee notices relating to payroll and benefits (e.g., EEOC, ACA) are timely distributed. • Stay abreast of regulations, industry trends, current practices, new developments, and applicable HR best practices; support annual compensation review including research into market trends and benchmarks; collaborate with others on the HR team to ensure that the Firm’s Employee Handbook is up to date and comprehensive; and assist in developing, implementing, and maintaining personnel policies and procedures (particularly as related to payroll and benefits) to ensure compliance with local, state, and federal requirements across multiple jurisdictions. • Work with others on the Human Resources team to respond to daily HR-related matters that arise (including, but not limited to, payroll and benefits inquiries); partner with others on the People team to help create and maintain a culture of respect, inclusion, development, and innovation in alignment with the Firm’s equity-and-engagement vision and objectives; and proactively assume other duties as necessary. Qualifications: Do have a combination of employment, educational, and life experience that demonstrates the qualities and skills below: • Education and Experience: You have a minimum of 5 years of relevant experience, including a minimum of 2 years in a supervisory role—and a demonstrated track record of HR leadership, including developing and leading initiatives and process improvements in a highly collaborative environment. You have experience building, mentoring, and developing a team and cultivating a respectful work environment. You lead by example. Extensive knowledge of the payroll function is required, with Paycom experience preferred, and an understanding of employee benefits. • Flexibility and Organization: You are versatile and able to respond quickly and positively to shifting demands and opportunities. You are comfortable in an environment where your responsibilities may vary from day to day. You demonstrate a “no job too big, no job too small” attitude, and take a collaborative, team-focused approach to rejuggling priorities and contributing to Firm tasks. You are comfortable balancing tasks of varying levels of urgency and complexity and work well under pressure with tight deadlines. • Ownership, Initiative, and Teamwork: You take ownership of your projects and follow through on their completion. You proactively anticipate, communicate, and work to independently resolve obstacles you encounter in your work. You possess a strong client-service orientation and ability to work well individually and as part of a team. • Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. • Mission Orientation: You are enthusiastic and passionate about our commitment to advocating for employee rights. You thrive when your work is connected to purpose. Compensation: An attractive compensation package (tailored to experience), with target base compensation of $130,000–$165,000 per year (exempt). The firm offers employees a robust benefits package including healthcare benefits.
Easy apply
SkinTight MedSpa
Personal Assistant
2 months ago
Full-time
Manhattan, New York
We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support and work in the office of our MedSpa. We need help with personal matters and office matters. We need someone flexible and organized. The ideal candidate will possess strong administrative skills and a keen ability to manage multiple tasks efficiently. This role requires a detail-oriented individual who can handle various responsibilities, including event planning, project coordination, and office management, while maintaining a high level of professionalism. Duties Manage executive calendars, including scheduling appointments and meetings using Microsoft Outlook Calendar and Google Workspace. Provide executive administrative support by preparing reports, presentations, and correspondence. Coordinate events, meetings, and travel arrangements as needed. Maintain organized filing systems and ensure accurate data entry for various projects. Handle phone calls with professionalism and courtesy, utilizing multi-line phone systems. Assist with bookkeeping tasks using QuickBooks and manage office expenses. Conduct proofreading and transcription of documents to ensure accuracy. Provide customer service support by addressing inquiries and resolving issues promptly. Perform clerical duties such as typing, filing, and maintaining office supplies inventory. Skills Proven experience in administrative roles with a focus on personal assistant responsibilities. Strong organizational skills with the ability to prioritize tasks effectively. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications. Familiarity with QuickBooks for bookkeeping purposes is preferred. Excellent typing skills with attention to detail for accurate data entry and transcription tasks. Strong phone etiquette and customer service skills to interact positively with clients and stakeholders. Ability to coordinate projects efficiently while managing multiple deadlines. Experience in event planning is a plus, demonstrating the ability to organize successful gatherings or meetings. If you are a motivated individual with a passion for providing exceptional support in a dynamic environment, we encourage you to apply for this exciting opportunity as a Personal Assistant. Job Type: Part-time Pay: $18.00 - $20.00 per hour Benefits: Flexible schedule Work Location: In person
Easy apply
MatinicusLT LLC
Paralegal- 6 Years of Law firm experience
2 months ago
Full-time
Sunnyside, Queens
Paralegal My client is seeking a Paralegal to provide organizational and practice specific assistance to attorneys in preparing cases from onset through post-trial. The person in this role will be expected to be physically present in the Firm’s New York or San Francisco office at least three or four days per week, with more on-site support required during pretrial and trial phases. MANDATORY REQUIREMENTS: 6 years of paralegal experience, litigation experience, trial experience Location: Oakland, California. For a law firm Responsibilities:  Facilitate and coordinate logistics during negotiations, arbitrations, trials, and settlement discussions; create trial and witness notebooks, identify and organize exhibits, coordinate witness schedules, maintain trial calendars, set up trial spaces, and travel for trial as needed.  Organize and prepare pleadings and discovery documents and support litigation by reviewing, finalizing, and compiling documents.  Assist and manage the discovery process, prepare for depositions, and prepare for expert discovery.  Speak with clients and potential clients to pursue investigations and facilitate case administration.  Assist in case investigations and development by conducting factual and legal research.  Draft, proofread, and format routine correspondence and litigation documents and conforming to applicable rules of federal court, state courts, administrative agencies, and arbitration forums.  Perform and oversee cite-checking, Shepardize case law, confirm case quotes, and proofread briefs and other legal documents.  Maintain electronic case files and manage large document discovery databases.  Interact and liaise with clients and vendors.  Train more junior members of the Litigation Operations team.  Assist with administrative tasks and ad hoc assignments for attorneys.  Proactively assume other duties as necessary. k Qualifications: The successful candidate will have a combination of employment, educational, and life experience that demonstrates the qualities and skills below:  Education and Experience: You have a minimum of 5 years of experience as a paralegal or case manager at a law firm. You have a strong familiarity with federal and state court litigation procedures and experience with trial technology (e.g., CaseMap, TextMap, Sanction). You have a proven track record of supporting attorneys in all aspects of litigation in a highly collaborative environment. Paralegal certification or equivalent preferred.  Leadership: You have experience building, mentoring, and developing a team and cultivating a respectful work environment. You lead by example.  Clear Communication and Attention to Detail: You express yourself clearly and concisely, always highlighting the most important information. You proactively communicate the status of your work and share updates with colleagues when necessary. You ensure that your work is mistake free.  Confidentiality: You must be able to adhere to Firm policies regarding the protection of confidential data and demonstrate sensitivity to (and good judgment in connection with) confidential attorney, personnel, and Firm matters.  Flexibility and Organization: You are versatile and able to respond quickly and positively to shifting demands and opportunities. You are comfortable in an environment where your responsibilities may vary from day to day. You demonstrate a “no job too big, no job too small” attitude, and take a collaborative, team-focused approach to rejuggling priorities and contributing to Firm tasks. You are comfortable balancing tasks of varying levels of urgency and complexity and work well under pressure with tight deadlines.  Ownership, Initiative, and Teamwork: You take ownership of your projects and follow through on their completion. You proactively anticipate, communicate, and work to independently resolve obstacles you encounter in your work. You possess a strong client- service orientation and ability to work well individually and as part of a team.  Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.  Mission Orientation: You are enthusiastic and passionate about our commitment to advocating for employee rights. You want to work in an organization where the commitment to DE&I is about more than a statement, and k to know that your work is part of ongoing efforts towards progress. You thrive when your work is connected to purpose. Compensation: An attractive compensation package (tailored to experience), with target base compensation range of $40.00 to $44.00 per hour (non-exempt, annualizing to $85,000 to $93,000 per year based on 40 hours of work per week, and overtime- eligible). This includes a robust benefits package including healthcare benefits.
Easy apply
Open Field Capital LLC
Finance Internship - Gain Hands-On Experience (For Academic Credit Only)
2 months ago
Part-time
Manhattan, New York
Are you a finance student looking to build real-world experience? This internship is designed as a learning opportunity where you’ll develop practical skills while supporting day-to-day finance operations. What You’ll Learn: • How to organize, scan, and digitally archive financial and administrative documents, • How to maintain structured filing systems (both physical and electronic), • How to perform accurate data entry and basic financial record-keeping, • How finance teams manage sensitive financial information securely, • How to support administrative processes within a finance department, • How to identify and improve document management workflows for efficiency Skills You’ll Develop: • Strong attention to detail and organizational skills, • Proficiency in Microsoft Excel and general computer tools, • Consistency and accuracy when handling repetitive tasks, • Professional experience working with financial documentation Requirements: • Currently studying Finance, Accounting, or a related field, • Must be eligible to receive academic credit from a college., • Willingness to learn and contribute in a team environment Important: This is an unpaid internship for academic credit only. Applicants must be current students.
No experience
Easy apply

1

Popular jobs searches in Jersey City, New Jersey

Popular application administrator jobs locations