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  • Full-Time Secretary / Office Administrator
    Full-Time Secretary / Office Administrator
    26 days ago
    Part-time
    Carlstadt

    About the Company Nightingale Bakery & Beverage Distribution, Inc. is a wholesale distributor of bakery ingredients and food products serving bakeries, food manufacturers, and businesses throughout the Northeast. We are looking for a reliable, organized, and motivated office professional to join our growing team. About the Role We are seeking a dependable and detail-oriented Secretary / Office Administrator to support daily office operations, customer service, order processing, and administrative tasks. The ideal candidate should be comfortable working in a fast-paced wholesale food distribution environment and communicating professionally with customers, suppliers, and warehouse staff. Key Responsibilities • Answer incoming phone calls, emails, and customer inquiries., • Enter and process customer orders accurately., • Prepare invoices, purchase orders, delivery documents, and other office paperwork., • Maintain organized customer, supplier, and product records., • Assist with scheduling deliveries and coordinating with warehouse and sales teams., • Follow up on orders, pricing inquiries, and customer requests., • Perform general data entry, filing, and administrative duties., • Provide support to management and other departments as needed. Qualifications • Previous office administration, secretary, or customer service experience preferred., • Basic computer skills, including Microsoft Excel, Word, and email., • Strong organizational skills and attention to detail., • Excellent verbal and written communication skills., • Ability to multitask, prioritize responsibilities, and work independently., • Professional attitude, reliability, and a willingness to learn., • Experience in food distribution, wholesale, order entry, or inventory systems is a plus. What We Are Looking For We want someone who is dependable, proactive, friendly, and eager to contribute to a growing business. The successful candidate will be a team player who takes pride in accuracy, customer service, and keeping daily operations organized. Position Details • Position: Part time - Full-Time Secretary, • Company: Nightingale Bakery & Beverage Distribution, Inc., • Location: Carlstadt, New Jersey, • Compensation: Based on experience Equal Employment Opportunity Nightingale Bakery & Beverage Distribution, Inc. is an equal opportunity employer. We welcome qualified applicants and are committed to providing a respectful and inclusive workplace. Interested candidates are encouraged to apply and become part of our growing team!

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  • Operations Coordinator
    Operations Coordinator
    7 days ago
    $20 hourly
    Full-time
    Manhattan, New York

    ENTRY-LEVEL SUPPORT ROLE AVAILABLE FOR 26-27 SCHOOL YEAR - NO PRIOR EXPERIENCE NEEDED About the Role Basic Office Support: • Greet and check-in visitors following school security protocols, ensuring all guests are properly signed in and receive visitor badges., • Coordinate with teachers and staff to deliver requested supplies from the main office to classrooms or workrooms as needed., • Monitor and restock frequently used office supplies, such as paper, pens, and forms (i.e. MAFs), to maintain a functional work environment., • Assist with digital filing and organizing important documents, ensuring that records are easily accessible and kept in the proper locations. Supporting Attendance Tracking: • Assist with daily attendance processes, ensuring accurate record-keeping and reporting as directed by the BOM., • Ensure arrival is set up each day (i.e.: stanchions, CAASS machines in place)., • Support at arrival by monitoring our CAASS scholar attendance scan-in system and escalating issues as needed. Assisting with Technology, Supply, and Inventory Management: • Check supply levels in the Teacher Work Room (TWR) daily and restock essential items (e.g., paper, pens, markers, snacks) to ensure teachers have the materials needed., • Carry and deliver scholar snacks throughout the school building as scheduled., • Monitor and document inventory levels regularly, noting when supplies are running low and informing the BOM to reorder as needed., • Respond promptly to teacher requests for specific supplies, • Troubleshoot basic scholar Chromebook issues and understand the system for distributing new technology, escalating more complex issues to the BOM or IT support. Facilities Support: • Conduct routine facility checks of the school building as directed by the BOM. (Building Operations Manager), • Ensure rapid acknowledgment of facilities slackbot issues and escalate them to the appropriate personnel (BOM or facilities team) according to established protocols., • Walk through hallways, classrooms, restrooms, and common areas, ensuring they are clean, safe, and free of hazards. General Support During Arrival & Dismissal: • Serve as extra support by being present and observant during arrival and dismissal times, while adhering to the guideline of not assuming any leadership and/or scholar management responsibilities., • Aid in recording tardy arrivals or early dismissals, ensuring that accurate records are kept and communicating any issues to the BOM., • Direct students, families, and staff to designated areas, helping manage foot traffic to keep arrival and dismissal processes efficient. Qualifications • 0-2 years of professional experience in an administrative or support role preferred., • High school diploma or equivalent required; Associate's or Bachelor's degree preferred., • Adaptable and flexible to a fast-paced environment., • Positive and proactive attitude with a strong work ethic., • Strong organizational skills and attention to detail., • Ability to follow instructions and complete tasks efficiently., • Basic computer skills and comfort with technology., • Good verbal communication skills., • Ability to work independently and as part of a team., • Eagerness to learn and contribute to the smooth operation of the school. Please submit your application if you are interested.

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  • Customer Service Representative
    Customer Service Representative
    1 month ago
    $18–$40 hourly
    Full-time
    Manhattan, New York

    Effective Coverage Inc. is an established insurance brokerage located in the heart of Manhattan Chinatown. We are dedicated to providing excellent service and tailored insurance solutions to our clients. Job Opening: Full-Time Bilingual Office Clerk / Insurance CSR We are currently seeking a highly organized, detail-oriented Office Clerk / Insurance Customer Service Representative (CSR) to join our Chinatown office. This is a fantastic, entry-level opportunity for anyone looking to build a career in a professional office environment. No prior insurance experience necessary. Key Responsibilities Serve as the first point of contact for clients, greeting them warmly and answering basic inquiries. Assist clients in both English and Chinese (Mandarin/Cantonese). Perform routine clerical and administrative tasks, including data entry, and organizing documents. Manage incoming and outgoing correspondence via phone and email (Microsoft Outlook). Carefully follow instructions and standard operating procedures to ensure client information is processed accurately. Draft and format basic documents using Microsoft Word. Support the licensed insurance brokers with daily operational tasks as needed. Qualifications & Requirements Language Skills: Fluent in reading and writing English, and fluent in speaking Chinese. (Fluency in both Mandarin and Cantonese is highly preferred). Experience: Prior office experience; no prior insurance experience is necessary. Attention to Detail: Must be highly detail-oriented and capable of following precise instructions. Technical Skills: Proficiency with regular office applications, specifically Microsoft Word and Microsoft Outlook, is preferred. Work Ethic: Reliable, punctual, and eager to learn in a fast-paced environment. What We Offer Full-time stability in a convenient Manhattan location. Complete, paid on-the-job training. A supportive, community-focused team environment. Salary is commensurate with experience Health insurance Pay: From $18.00 per hour Expected hours: 40.0 per week Benefits: Health insurance Work Location: In person

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  • Travel Consultant
    Travel Consultant
    1 month ago
    $40000–$46000 yearly
    Full-time
    Downtown Jersey City, Jersey City

    Travel Consultant – Entry Level Blueteam USA International Growth Inc. One Evertrust Plaza - Jersey City, - New Jersey | Full-Time | On-site About Us Blueteam USA is a New Jersey–based travel agency serving corporate and leisure clients across the United States and internationally. We are growing our team and looking for a motivated Travel Consultant who is eager to learn and build a career in the travel industry. What You'll Do • Assist clients with booking flights, hotels, car rentals, and other travel services, • Build itineraries tailored to client needs, budgets, and travel policies, • Handle changes, cancellations, and refunds in a timely and professional manner, • Respond to client inquiries by phone and email, providing excellent customer service, • Work with GDS/booking platforms (training provided), • Keep accurate records of bookings and support the team with administrative tasks What We're Looking For • High school diploma required; associate or bachelor's degree is a plus, • 0–2 years of experience; interest in travel, hospitality, or customer service, • Strong communication and organizational skills, • Attention to detail and ability to handle multiple requests at once, • Comfortable with computers and Microsoft Office, • Knowledge of a second language (e.g., Italian or Spanish) is a plus, • Fluency in Italian and English (written and spoken) is required Work Authorization Candidates must be legally authorized to work in the United States. Employment eligibility will be verified through Form I-9 upon hire. This position is not eligible for visa sponsorship. What We Offer • Salary range: $40,000,00 – $46,000.00 per year, • Paid training and growth opportunities, • Partial Health insurance / PTO / 401(k), • A dynamic, international work environment Blueteam USA International Growth Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.

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