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Job Description Job Description | Executive Assistant to the Director & CEO Division | Director & CEO’s Office Reporting Relationship | Director & CEO FLSA Status | Exempt About The Newark Museum of Art: We acknowledge the traditional homelands of the Lenape, also known as the Delaware, upon which The Newark Museum of Art resides. We welcome everyone with inclusive experiences that spark curiosity and foster community. Founded in 1909 and located in New Jersey, The Newark Museum of Art (NMOA) is the state's largest museum and ranks twelfth nationally in terms of collection size. Global and diasporic, the collection includes more than 130,000 artworks, as well as significant holdings of science and natural history. From the ancient world to the art of today, NMOA boasts exceptional quality and depth in the Arts of Global Africa; Arts of Global Asia, featuring a renown Tibetan collection and Buddhist altar; Arts of the Americas, with particular strength in Native American art; Arts of the Ancient Mediterranean, and Decorative Arts. Visitor-and community-centered, NMOA responds to the evolving needs and interests of the diverse publics it serves by offering exhibitions, programming, a research library, paid internships, and local and global partnerships. A four-acre campus includes the National Historic Landmark Ballantine House (1885); the Ward Carriage House (1868); the Old Stone School House (1784); and the Alice Ransom Dreyfuss Memorial Garden. NMOA has launched an era of transformation to create an engaged citizenry by reimagining the role of the art museum for the 21st century. Job Summary: The Executive Assistant provides high-level, trusted support to the Director & CEO of The Newark Museum of Art. This role provides comprehensive administrative support, manages complex scheduling, prepares materials for meetings and Board engagement, tracks priorities and follow-up, and coordinates communication from the Director’s office. The Executive Assistant also manages sensitive projects and a wide range of responsibilities essential to the smooth and effective operations of the executive office, ensuring that the Director & CEO is well supported across their activities and priorities. The ideal candidate brings consistent administrative experience, including direct support of a C-level nonprofit leader, strong proficiency with administrative tools, a working knowledge of nonprofit structures, and exceptional written and verbal communication skills. Work Schedule: This position is full-time. Responsibilities: • Coordinate and manage the Director & CEO’s calendar, including meetings, travel, and logistics for any and all activities involving the Director & CEO., • Manage priorities and provide administrative support for the Director & CEO to ensure the office runs efficiently and effectively., • Act as the primary liaison between the Director and internal and external stakeholders, handling correspondence with diplomacy, discretion, and professionalism., • Send the Director & CEO a daily schedule highlighting meetings and key details., • Track projects, commitments, and follow-up items to ensure deadlines and responsibilities are met., • Prepare executive briefing notes, background materials, and presentations to support meetings and decision-making., • Draft and edit correspondence, reports, and presentations on behalf of the Director & CEO., • Serve as the key point of contact between the Director & CEO and staff, helping coordinate communication and next steps., • Maintain organized files, records, and contact lists for the Director & CEO’s office., • Track and manage the Director & CEO’s budget and expenses., • Prepare and process expense reports and reimbursement requests., • Support special projects and initiatives led by the Director & CEO., • Coordinate scheduling and communication between the Director & CEO and the Board of Trustees., • Assist in the preparation and distribution of materials for board and committee meetings, including agendas, minutes, and supporting documentation., • Manage logistics for board meetings, retreats, and committee sessions in coordination with the Manager, Administration., • Record meeting notes and track action items to support follow-up., • Maintain board records and governance documents with accuracy and discretion., • Maintain records for the Board of Trustees including bios, headshots, and committee lists., • Manage all relationships professionally, sensitively and confidentially., • Assist in coordinating organizational initiative meetings involving the Director & CEO; ensure the Director & CEO is aware of all organizational and operational activities., • Ensure the Director & CEO is aware of all activities locally, nationally, and globally that may support the sustainability and awareness of the Museum., • Serve as the primary note-taker in board meetings, leadership team meetings, and other meetings involving the Director & CEO; track key action items and ensure on-time delivery., • Ensure shared areas and meeting rooms are well-organized and maintained to support a professional and welcoming office environment in coordination with the Manager, Administration., • Maintain organized filing systems and records for the Director & CEO’s office., • Coordinate meeting space, materials, and other logistics for meetings and events hosted by the Director & CEO’s office., • Support improvements to office processes and general administrative needs as directed by the Director & CEO. Knowledge, Skills, and Attributes: • Minimum of six (6) years of progressively responsible experience in executive administration, operations, or chief of staff roles, preferably in museums, cultural institutions, or complex nonprofits., • Experience taking meeting minutes and supporting a C-level nonprofit leader required., • Bachelor's degree preferred; Business Administration, Arts Administration, Nonprofit Management, or a related field a plus., • Demonstrated proficiency with administrative tools, including Microsoft Office (Word, PowerPoint, Excel, Outlook, etc.) as well as Adobe Acrobat., • Proven expertise in managing an executive office and optimizing administrative functions., • Skilled at managing multiple complex priorities and deadlines in fast-paced, demanding, and dynamic environments., • Extensive experience liaising with Board of Trustees or Directors a plus., • Exceptional organizational, planning, and project management skills with meticulous attention to detail., • Superior written and verbal communication skills, including drafting high-level correspondence, reports, and presentations for diverse audiences., • Strong interpersonal skills with the ability to build rapport and effectively communicate with stakeholders at all levels., • Demonstrated ability to exercise discretion, maintain strict confidentiality, and handle sensitive information with the utmost integrity and professionalism., • Proactive problem-solver with strong analytical, critical thinking, and decision-making skills., • Proficiency in office management software, calendaring, enterprise resource planning (ERP) systems, database applications, and virtual communication platforms., • Willingness and ability to occasionally work and perform some tasks on evenings and weekends as needed., • Passion for arts and/or science., • Exceptional writing, research, organizational, technology and time management skills. Working Conditions/Physical Demands: • Primarily performed in a professional office environment, with significant time spent utilizing computer and communication devices., • Ability to remain in a stationary period for extended periods of time, move about, access, and operate computer equipment., • Ability to occasionally lift and move up to fifteen (15) pounds., • Ability to move throughout the Museum’s offices, galleries, facilities, and meeting spaces to engage with staff, trustees, and external partners., • Ability to navigate accessible public and administrative areas of the Museum, including use of elevators. Salary: $65,000–$75,000 annually, based on experience and expertise; includes a comprehensive benefits package, including medical plan, dental plan, vision, life insurance, Pension, 401K retirement, and generous paid time off The Newark Museum of Art is an Equal Opportunity Employer. Upholding this commitment, we prohibit discrimination and harassment of any type and afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. This commitment applies to all aspects of employment, including but not limited to recruitment, hiring, compensation, training, promotion, placement, transfer, layoff, recall, leaves of absence, and termination. We embrace a culture of inclusive excellence, ensuring that people of all backgrounds, identities, or abilities are empowered to explore, learn, contribute, and engage with the arts. Since its founding in 1909, the Museum has been grounded in the belief that art and learning are for everyone. The Museum reaffirms its dedication to this inclusive vision, which has shaped its aspirations, actions, and policies for over a century. More information on the Newark Museum of Art’s commitment to a culture of inclusive excellence can be found here. The Newark Museum of Art is dedicated to the full inclusion of all qualified individuals. As an integral part of this commitment, reasonable accommodation may be provided to applicants and employees to support them in performing the essential functions of their roles, unless doing so would cause undue hardship for the organization. For inquiries regarding reasonable accommodation, please contact accessibility@newarkmuseumart.org.

If an office environment is more your style, this position can also sit in our HQ office, Philadelphia.

Rwazi operates in a high-velocity, AI-native environment where clarity, follow-through, and structured thinking are essential.The Executive Assistant supports the CEO in day-to-day executive operations — documentation, planning cadence, structured follow-ups, and internal coordination.This is a fo

We’re looking for an exceptional Executive Assistant to provide high-level executive and personal support to Nimble’s CEO.This is a high-trust, high-responsibility role for someone who is highly organized, discreet, proactive, and comfortable operating in a fast-paced environment with constantly

Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc).

We’re looking for a reliable, proactive, and highly organized Executive Assistant to support our CEO and senior leadership team. Track expenses, manage invoices, and assist with light administrative bookkeeping. Executive Assistant, ideally in real estate, property management, or a related field.

We are hiring an on-site, part-time Personal Assistant to work directly out of the CEO's office in Westfield, NJ. This is a trusted role in a personal, on-site environment reliability, discretion, and follow-through matter more than experience.

Executive Assistant, Personal Assistant or similar role. We are looking for an Executive/Personal Assistant to perform a variety of administrative tasks and support our companys CEO. Executive Assistant responsibilities include:.

At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive. With over four decades of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? • Benefits: We offer Medical, Dental, and Vision plans to Full-Time team members. We offer Dental and Vision to Part-Time team members., • Paid Time Off: We offer generous paid time off to Full-Time and Part-Time team members., • Support for New Grads: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field., • Continuing Education: Keep growing with free CEUs through Medbridge., • H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role., • Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Physical Therapist Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being a Physical Therapist Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: • Applying takes 3 minutes, give or take., • You'll hear back from us within 1 business day., • If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability., • You will then be presented to the hiring manager., • The hiring manager will reach out within a business day to schedule the interview., • This all happens within 1-5 business days from the phone screen., • After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week., • If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: • Graduate of an accredited Physical Therapist Assistant Program certified by the American Physical Therapy Association., • Licensed and/or eligible for licensure as required by the state of practice. Posted Salary Range USD $40.00 - USD $45.00 /Hr.

Job DescriptionDescription: The Chief Development Officer reports to the Chief Executive Officer and is responsible for the planning, management, implementation and evaluation of Agency efforts involving the Board, leadership development, fundraising, and marketing. The Chief Development Officer is a member of the JFS Senior Management Team and seeks opportunities to integrate development efforts within all areas of the Agency. Duties and Responsibilities: Board and Leadership Development: · Develops orientation sessions new members, education and fundraising training for new and current JFS Board members · Attends regularly scheduled Board of Trustee Meetings and is the primary liaison to the Board to ensure active involvement on committees and/or project placement of Board Members. · Plans the Board and Executive Committee yearly calendar · Responsible for meeting with committee chairs as appropriate for fundraising and nominating related activities. · Oversight of JFS sponsored donor related programs, as determined. · Planning and implementation of JFS Annual meeting. · Maintains a record of Board and Executive Committee meetings and minutes, including special meetings and other issues related to the Board/EC. · Research new and changing development trends. Fundraising · Oversight of all Agency fundraising · Donor cultivation and stewardship · Supervision of development staff · Working with the CEO and CFO to develop fundraising budgets · Develops and manages the annual budget for the Development Department throughout the year. · Planning and implementation of annual direct mail campaign · Planning and implementation of the annual JFS Gala · Planning and implementation of the JFS Giving Societies · Planning and implementation of any targeted fundraising events, as determined. · Oversight/Management of Tribute Fund program. · Knowledge of Donor Perfect · Oversees processing and acknowledging all donors. Community Engagement · Supports new and ongoing donor related community engagement events. · Oversees production of all direct mail letters, brochures, and sponsorship proposals to facilitate donor engagement. · Maintain strong positive relationships with donors and prospects to enhance support for and understanding of the agency’s development initiatives. · Represents the Agency in the community, when instructed by the CEO. Supervisory/Administrative Responsibilities: · Supervision of Development staff including Assistant Director of Development, Associate Marketing Director and Fundraising Manager. · Monitor, evaluate and address staff performance issues. · Manage budgets and spending in accordance with funding source guidelines. · Collaborate with Business Office and grant writer on funding needs. Requirements: Qualifications: · A bachelor’s degree in business administration, public policy communications, or related field · Master’s Degree preferred · 7-10+ years of senior-level experience in fundraising, corporate development, or non-profit management. · Exceptional public speaking and interpersonal skills to articulate agency value · Exceptional communication skills, both written and verbal. · A record of success in raising money by creating and /or expanding a culture of major gift philanthropy. · Leadership experience and proven ability to think strategically and create competitive, breakthrough philanthropic approaches. · Strong ability to analyze data, manage department budgets and forecast financial trends. · People management experience · Works well with others · Experience working with a board. · Technologically savvy about social media, and other tech-driven approaches to fundraising. Physical Requirements (if any): The physical requirements described are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. While performing this job, one typically spends time sitting, walking, standing, driving, listening, speaking, typing, reading, and writing. In addition, an employee may be asked to carry or lift up to 20 lbs.

Executive Assistant to the Chairman & CEO to manage complex calendars, travel, and meeting logistics within the Office of the CEO.

This role directly supports the Chairman and CEO, Andy Sullivan, and works closely with the broader Office of the CEO. This role offers a unique opportunity to gain exposure to senior leadership, enterprise priorities, and Board-related activities while playing a critical role in ensuring the effect

Job Description Geo Owl is seeking an experienced Special Security Representative (SSR) to provide day-to-day Special Compartmented Information (SCI) security support within Sensitive Compartmented Information Facilities (SCIFs). The SSR will support the management and implementation of SCI security programs, policies, procedures, and administrative requirements while working closely with military leadership and government Special Security Offices (SSOs). The SSR will help ensure SCIF operations remain compliant with applicable intelligence community security requirements and ICD-705 standards while supporting the security and training readiness of Army Reserve Military Intelligence personnel. Key Responsibilities • Provide day-to-day SCI security and administrative support within assigned SCIFs., • Support SCI program management, security planning, policy implementation, and operational integration., • Coordinate with government Special Security Offices (SSOs) and other security organizations to ensure compliance with applicable directives., • Advise leadership and personnel on SCI security policies, procedures, and requirements., • Monitor SCIF security practices and assist with corrective actions and compliance requirements., • Support Army Reserve MI training readiness by ensuring training environments and platforms comply with ICD-705 standards., • Maintain accurate SCI security records, documentation, access rosters, and required reports., • Support security incident response, documentation, investigations, and corrective actions as directed., • Conduct SCI security education, indoctrination support, and security awareness training., • Assist with inspections, audits, security reviews, and preparation for government security assessments., • Identify security vulnerabilities and recommend improvements to SCI security processes and procedures., • Maintain strict protection of classified information and ensure compliance with applicable security policies and regulations.Required Qualifications, • Active TS/SCI clearance required., • 3+ years of experience supporting SCI security programs, SCIF operations, Special Security Office activities, or a related security discipline., • Working knowledge of ICD-705 and SCIF security requirements., • Familiarity with Intelligence Community security policies, procedures, and SCI administrative processes., • Experience supporting security inspections, audits, incident reporting, and security documentation., • Strong written and verbal communication skills., • Ability to work independently while coordinating effectively with military leadership, government security personnel, and contractor teams., • Ability to work onsite at Fort Dix, NJ or Camp Bullis, TX.Preferred Qualifications, • Prior experience as an SSO, SSR, Assistant SSO, CSSO, or SCI Security Specialist., • Experience supporting Army Reserve, Military Intelligence, or Department of Defense organizations., • Experience with SCIF accreditation, ICD-705 compliance, or security inspection preparation., • Experience providing SCI security training and security awareness briefings., • Familiarity with DISS, Scattered Castles, JPAS, or other personnel security systems., • Experience supporting multiple SCIFs or geographically dispersed security programs. Join Geo Owl and support critical national security missions by providing trusted SCI security expertise to operational and military organizations. Benefits: Health Insurance (Geo Owl pays 80%+ of the premium). 401k matching. Dental, Vision, and other supplemental insurance plans available. Company-paid short-term and long-term disability and life insurance. Peer-to-Peer spot bonuses. 120 hours of PTO per year plus federal holidays. Fully Paid Military Leave: You make your full Geo Owl salary while you are on military duty Exiting the Military? Apply to our Military Transition Program for key insights into making the transition to civilian life from people who have been there before! Engage with Your Team! About Us: Our mission is to empower EVERYONE with geospatial technologies. Geo Owl is a premier provider of geospatial intelligence services, delivering cutting-edge solutions to the Department of Defense, intelligence agencies, and enterprises around the globe. Our comprehensive products and services include advanced geospatial analysis, imagery intelligence, remote sensing analysis, data science, and space-based custom intelligence solutions. At Geo Owl, we are dedicated to leveraging the latest analytic principles and technology to support and enhance the missions of our clients. Our core values—innovation, integrity, and excellence—drive everything we do. We are committed to pushing the boundaries of geospatial intelligence to ensure our clients receive the most accurate, timely, and actionable intelligence possible. Integrity is at the heart of our operations; we uphold the highest standards of ethics and accountability in our work. Striving for excellence is not just a goal but a standard; we consistently aim to exceed expectations in every project. Geo Owl's culture is built on collaboration, continuous learning, and respect. We cultivate an environment where team members can grow both personally and professionally. Our team is composed of passionate, dedicated experts who are always ready to support each other. We value work-life balance, offering flexible working arrangements and a supportive workplace where everyone feels valued. At Geo Owl, we invest in our employees' growth and development. We provide ongoing training, career advancement opportunities, and a platform to work on impactful projects that make a real difference. Our team enjoys a strong sense of camaraderie and purpose, knowing that their work contributes to national security and global stability. If you are looking for a dynamic, rewarding career in geospatial intelligence, Geo Owl is the place for you. Join us and be part of a team that is shaping the future of geospatial intelligence. A Note From Our CEO: Our 14 Principles: Equal Opportunities Geo Owl is an equal opportunity employer and does not discriminate on the basis of race, color, religion, creed, sex, age, sexual orientation, national origin, disability, marital status, military status, genetic predisposition, or any other basis protected by law. Follow Geo Owl on LinkedIn! Powered by JazzHR Duq0PIA06R

Job Description JOB DESCRIPTION: Under the direction of the Hub Director, the Assistant Director oversees the staff and activities of the Hub office and operational unit(s) responsible for providing general administrative and/or fiscal management activities, program policy and planning services, along with varied social, community, and/or education-related services for the region. Provides supervisory oversight and management of the Hub staff and the model to ensure alignment with program procedures and the DCF Operations Manual. Assists the Director in the development of the program’s administrative and programmatic operations. Develops and maintains partnerships and collaborations with school districts and community resources and ensures program availability, opportunities, and successes are marketed to promote program sustainability.1 POSITION RESPONSIBILITIES: The Assistant Director is responsible for managing NJ4S program services. This responsibility includes but is not limited to: • Planning and implementation of programs in schools and communities., • Establishing alliances with organizations that have similar or allied goals, such as school boards, local law enforcement, healthcare providers, community centers, and service providers., • Serve as a customer service role model to ensure a positive relationship in interactions with all participants, applying to schools and the community., • Provides supervision to a team of prevention specialists who will provide trainings and workshops to community and youth., • Implement evidence-based prevention services and curriculum fidelity., • Supervise the program team, • Develop a program evaluation framework to assess the strengths of the program and to identify areas for improvement, • Develop and effectively manage program timelines to achieve grant deliverables., • Develop andmaintainpositiverelationshipswithpartners,funders,andstakeholders., • Participateinstrategicplanningactivitiesandexecutivemanagementmeetings/trainings., • Lead and facilitate internal and external meetings with staff, school partners, community stakeholders, and other NJ4S partners., • Deliver engaging presentations, workshops, informational sessions, and program overviews to diverse audiences, including school administrators, educators, parents/caregivers, students, community partners, and professional groups., • Represent NJ4S at conferences, community events, stakeholder meetings, networking events, and other public forums., • Ensure the collection and easy access of programmatic information such as, but not limited to, program outcomes, number of people served, etc. STAFFING RESPONSIBILITIES • In collaboration with the Director of NJ4S,recruit,interview,and select well- qualified program staff, • Ensure compliance and model by example Prevention Links' human resources policies, procedures, and practices, • Complete regular performance evaluations, • Meet with staff(one-on-ones, team meetings, etc.) to understand and troubleshoot challenges they are facing. PROGRAM LEADERSHIP Ensure all team members receive proper onboarding and offboarding. Ensure all team members receive appropriate training Supervise team by providing direction, input, and performance feedback in real time. Coordinate the delivery of services among different program activities to increase effectiveness and efficiency Responsibilities: Behave Ethically: Understand ethical behavior and business practices, and ensure that own behavior and the behavior of others are consistent with these standards and align with the values and culture of the agency. Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the agency. Communicate Effectively: Speak, listen, and write in a clear, thorough, and timely manner using appropriate and effective communication tools and techniques. Foster Teamwork: Work cooperatively and effectively with the team to set goals, resolve problems, and make decisions that enhance agency effectiveness. Lead: Positively influence others to achieve results that are in the best interest of the agency. Make Decisions: Assess situations to determine the importance, urgency, and risks, and make clear decisions that are timely and in the best interests of the agency. Plan: In collaboration with the Division Director, develop strategies to move the agency forward, set goals, create and implement action plans, and evaluate the process and results. Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem. REQUIRED DUTIES AND RESPONSIBILITIES: Must be able to perform work responsibilities in various locations. Must possess excellent oral and written communication skills. Must be sensitive, flexible, and responsive to gender, race, ethnicity, socio-economic status, religion, age, sexual orientation, or any other special needs as reflected in the ability to communicate with staff and/or clients. Must be proficient with Microsoft Word, Excel, PowerPoint, Outlook and possess basic computer skills. Knowledge of Salesforce is a plus. Must be available to attend weekend and evening meetings and events as required. Must be able to work both independently and in a team environment. Must possess the time management skills necessary to organize and manage multiple priorities and tasks. Must be authorized to work in the U.S and New Jersey. Must possess the ability to serve as a representative of Prevention Links, upholding the agency’s expectation of excellence and collaboration. Must maintain an understanding of all programs, grants, and projects offered by Prevention Links. Must adhere to Prevention Links administrative, reporting, and record keeping guidelines to support accurate documentation of activities. Must participate in all agency-required training. Must be able to speak and write English. Must be able to walk, stand, and sit for long periods of time. Must be able to lift 25 pounds. Must possess a valid New Jersey Driver’s License and an independent mode of transportation. Must complete all other duties and tasks as requested by the CEO or Deputy Director. NOTE: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the organization's ongoing needs. Job descriptions can be revised and updated periodically to meet the needs of the organization. EDUCATION AND EXPERIENCE: Master’s degree in a related field (e.g., counseling, public administration, social work, etc.). At least five (5) years’ experience in community organizing, developing community partnerships, and project management. Five (5) years of experience analyzing, monitoring, maintaining, or implementing social service, community service, evidence-based programs, or any other human support/assistance program, three (3) of which shall have been in a supervisory capacity.2 TRAVEL: This full-time position may require domestic travel. Local, independent travel is required. EVENING AND WEEKEND AVAILABILITY: Must be available evenings and weekends as needed to meet contract deliverables. Prevention Links provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Prevention Links complies with applicable state and local laws governing nondiscrimination in employment at every location where the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Prevention Links expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with Prevention Links’ employees' ability to perform their job duties may result in discipline up to and including discharge.

Job Description Do you love getting in front of the camera and filming content for the world to see? Do you love Digital Marketing & creating ads that drive conversions? Well then you might be a great fit for what we're looking for.. We are looking to bring on a Marketing Content Assistant that will help our internal brands create more winning video ad creatives for Facebook, TikTok & YouTube Ads. You’ll spend your days working directly with the CEO & head copywriter ideating new scripts & ads, then you will jump in our studio and film them. You'll then work with our video editing team to add b-roll, animation, & more to produce the final product. Finally you'll pass these videos off to our internal media buying team, who will then use them to promote our advertising agency and products. Your number one goal is to drive qualified booked calls for as cheap as possible. You'll be responsible for coming up with, filming, & producing 35 - 40 fully produced video ads every single month for our advertising agency, Client Accelerators. A Little Bit About Us: We're Client Accelerators, and we're like the superheroes of the direct response advertising world! Our main mission? We partner with coaches, consultants, experts, and course creators, turbocharging their leads, booked calls, and sales. Wondering how we do it? Buckle up! We sprint into action with our ad skills, set up all the tracking, sift through the data like seasoned detectives, and give our clients' creatives the full-cycle treatment they deserve! This includes the magical works of copywriting, video editing, and content tweaking. The result? A sales-boosting extravaganza that can double, triple, or even quadruple our clients' revenue! How much advertising power are we talking about here? Try over $40 Million Dollars a year spent on prime advertising platforms like Google, YouTube, Facebook, and Instagram. So, if you're excited to jump on board our vibrant, fast-paced team, we can't wait to meet you. Together, we'll create amazing results and have a blast along the way! Requirements Responsibilities • Market Detective: Put on your detective hat and scour competitors' ads, websites, YouTube channels, and other social media platforms to cook up 40 brilliant new video ad ideas every month., • Film: Use our brand new studio to film all of the raw footage for each ad. Each ad will be from 1 minute, all the way up to 5 minutes in length., • Edit: Work with our editing team to edit each ad with b roll, CTAs, and transitions to drive the lowest cost per booked call possible. Ideally you will have some editing ability yourself, to make any little changes you need., • Report: You will work with the stats team to do creative reporting on each ad you produce. Results: • Creator: 35 Fully Produced Video Ads For The Agency - 1 to 5 minutes in length, • CPA: Cost Per Qualified Appointment is $300 or less, • Planner: 4 Weeks of Content Planned In Advance Benefits • Health Care Plan (Medical, Dental & Vision), • Unlimited PTO

Job Description:\n\nREPORTS TO: CEO\nLOCATION: 229 South Ave. W, Westfield, New Jersey, 07909\nCOMPENSATION STRUCTURE: $60,000 - $84,000\nPlease Read This Full Job Post Before You Apply:\nDo you thrive on solving problems and figuring out the possible... and impossible? \n Do you like to research tried and true solutions on the web and then adapt those solutions to make anything you do more optimal, efficient, and doable? \n You'll read web pages, books, watch videos... whatever it takes... to gain what you need to quickly solve a problem. Every day. \n That's just who you are and how you get stuff done.\n Then this might be the perfect position for you..ROLE\nYou serve as the liaison between the CEO of Client Accelerators, and the rest of the company. This means you are responsible for executing processes and making decisions on behalf of the CEO. You will work on a one-to-one basis on a variety of tasks related to the CEO’s working and personal life.\nYou'll work directly with our accomplished CEO who usually has his head in the clouds thinking abstractly about visionary projects and client strategies. \nYour sole job is to make sure that many of his day-to-day necessities are taken care of so his time is freed up for thinking, business development and executing. Given his time constraints and personality, some of his requests to you will be abstract and ambiguous. \nBut you're an independent and critical thinker who isn't intimidated by that. You never fear asking a "stupid" clarifying question. \n But you also don't need step-by-step instructions and you frequently do quick research to generally educate yourself on the topic, so you can ask smarter, clarifying questions to zero in on the right approach and solution for the task at hand.\nTo be the best executive assistant for him, you will need to be flexible, calm under pressure, a strategic thinker, and also able to work quickly when needed.\nThe CEO's requests won't always be easy. He's always stretching and growing himself and that will mean the same for you. If you get stumped easily, this is definitely not the right job for you. He's ONLY interested in someone who thrives on being stretched, challenged, intellectually stimulated... and never broken. How This Role Is Weighted\nThis is one role with a clear focus. Most of your time goes to a small number of core areas. Other responsibilities come up regularly but take less of your week, and a few items are occasional or seasonal.Core Responsibilities (≈60% of your time)\nThis is the heart of the role and where you'll spend most of your week.CEO Time & Calendar Management\n\n Pre-plan the CEO's calendar weekly (complete by EOD Friday or Monday 9am).\n Filter, prioritize, and delegate the 80% of incoming requests that don't need the CEO.\n Debrief the CEO at the start of each day on items needing his input.\n Keep non-urgent interruptions to fewer than 5 per week.\nProject & Meeting Coordination\n\n Take meeting minutes for the Weekly Executive Meeting, and document project status to hold attendees accountable.\n Act as liaison between the CEO and the leadership team — capture what they need from him and book the time on his calendar.\n Keep Asana updated and accurate (Monday / Wednesday / Friday at minimum).\n Manage projects on behalf of the CEO so KPIs and deadlines are met.\nCommunications\n\n Handle all incoming communication on behalf of the CEO — email, Slack, YouTube, Facebook, Instagram.\n Respond to all social media and email inquiries by EOD each day, escalating only what needs his judgment.\n Draft letters, documents, and correspondence on his behalf.\nSupporting Responsibilities (≈30% of your time)\nImportant and recurring, but not where most of your week lives.Personal Finance & Banking\n\n Coordinate with the CPA, banks, and lenders.\n Monthly reconciliation of personal financial transactions.\n Ensure 100% of bills are paid on time.\n Deliver a weekly cash flow update and a monthly financial summary by the 5th.\nReal Estate Portfolio Coordination\n\n Maintain rent roll accuracy and log rent collection within 72 hours.\n Track tax, mortgage, and insurance deadlines so none are missed.\n Coordinate maintenance requests within 48 hours of receipt.\n Deliver a quarterly portfolio summary.\nTravel & Logistics\n\n Organize travel and complex itineraries — including multi-stop, international, and points-optimized trips.\n Research and book lodging, transportation, and reservations.\nOccasional Responsibilities (≈10% of your time)\nComes up in cycles or on an as-needed basis. Not a daily burden, but part of the scope.Household & Personal Support\n\n Maintain a rolling meal plan and keep home/office food and supplements stocked.\n Prepare a fresh meal per day on days the CEO has requested it.\n Coordinate dog care: daily walks, feeding schedule, grooming, vet visits, and boarding when the CEO travels.\n Research and purchase gifts for business and personal occasions.\nSpecial Projects\n\n Office asset cataloging and inventory control (one-time build-out in the first 30 days, then maintenance).\n Assist with new initiatives as they come up — funnel launches, book launches, vendor onboarding, hiring projects.\n Adapt contract templates and coordinate revisions with the company's lawyer.\nWhat This Job Actually Feels Like\nA few real examples so you can picture the work:\n\n Admin: "Clean up my Asana so it only shows what I haven't completed, sorted by due date and priority."\n Travel: "Book a complex multi-stop international trip. Compare business vs. economy on the long legs and check whether points can lower the total cost."\n Vendors: "We have 100+ domains on Network Solutions and the renewals are getting expensive. Figure out how to move them to GoDaddy at a bulk discount."\n Legal: "Adapt this contract template to include these points, then coordinate with our lawyer to finalize."\n Hiring support: "Source 3 assistants for our top media buyers from the Philippines and help us run them through the hiring process."\n Real estate: "Find 3 brokers in these specific areas who can send us multi-family deals matching our investment parameters."\nWhat Success Looks Like\n\n The CEO spends his time on the top 20% of activities that move the company forward — the rest is handled or delegated.\n His calendar is pre-planned every week so his time is fully optimized.\n Personal and business appointments run smoothly, accounting for drive times and spacing.\n All inquiries are screened and either handled directly or escalated with context.\n Asana is current Monday/Wednesday/Friday and all action items are tracked.\n Social media and email inquiries are responded to by EOD each day.\nWho You Are\n\n A strong, proactive problem solver who'd rather figure something out than wait for instructions.\n Calm under pressure and able to shift gears when priorities change.\n Detail-oriented with strong follow-through — you don't drop balls.\n A clear written and verbal communicator who can "manage up" when the situation calls for it.\n Comfortable owning operational systems and improving them as you go.\n Quick to learn new software and tools.\n Genuinely energized by variety and breadth — this role spans business and personal, strategic and tactical.\nRequirementsExperience\n\n Minimum 2+ years supporting a C-level executive, founder, or business owner.\n Background in consulting, operations, chief-of-staff work, or executive support preferred (not required to be from a top-tier firm).\n Bachelor's degree.\n Proficient with Microsoft Office and able to pick up new software quickly.\n Proven track record in a fast-paced, dynamic environment.\nSchedule\n\n Monday – Friday, in-office at our Westfield, NJ location.\n "On call" expectations: you'll need to be reachable by phone or Slack for genuine urgencies outside business hours (e.g., last-minute travel change, property emergency). This is not a 24/7 expectation — most evenings and weekends are yours.\n Occasional weekend availability for travel coordination or time-sensitive projects (a few times per quarter, not weekly).\n\nRequirements\nREQUIREMENTS\n\n Works well under tight deadlines and pressing situations\n\n Ability to adapt to a fast growing company and changing/moving up of role\n\n Operationally excellent\n\n Ability to “manage up” the CEO and give assertive directions when it’s best for the company\n\n HIGH managerial skills\n\n Ability to design organizational systems on behalf of CEO\n\n HIGH communication skills\n\n Ability to learn software quickly\n\n Efficient with email, phone, scheduling, etc..\n\n Able to consistently maintain a positive attitude and reflect the demeanor of CEO\nCOMMUNICATION CYCLEDAILY\n\n Communications on priority items via Slack with CEO\n\n Communications with CEO’s Direct Reports on short or priority items via Slack\n\n Long-form questions or requests, as well as low-priority items, are consolidated as best possible and communicated via Email, with potential for follow-up via Voxer\n\n All requests / responsibilities are added to the Asana board and updated daily\n\n Asana board is up to date Monday/Wednesday/Friday\nWEEKLY\n\n Asana is updated by EOD Friday each week.\n\n Attends all meetings requested, including but not limited to (subject to change):\n\n Weekly & Monthly Strategic Team Meetings\n\n Weekly Executive Meeting\n\n Predefined 1:1s between CEO and certain Direct Reports\nSchedule:\n\n Monday to Friday\n On call\n Weekend availability\nExperience:\nHard Qualifications:\n\n Minimum of 2+ years experience supporting a C-level executive or business owner\n Excellent interpersonal skills with the ability to work well with individuals at all levels of the company\n Demonstrated proficiency with Microsoft Office Suite including Word, Excel and PowerPoint\n Proven ability to perform in a fast-paced, dynamic environment\n Ability to handle multiple high priority tasks at a time without losing focus on daily responsibilities\n\nSoft Qualifications:\n\n Strong business acumen\n Self-directed, flexible and enthusiastic with a focus on Results\n Exceptionally strong time management and organizational skill set, excellence in both written and verbal communication with superior follow-through skills\n Proactive in nature with the ability to multitask while still providing a high attention to detail and deadlines\n Excellent analytical and problem solving skills with the ability to “think on your feet”\n\nWHO ARE WE?\nClient Accelerators is the 'go to' company for coaches, consultants, experts, & authors who want to achieve sustained growth through paid acquisition channels like YouTube, Facebook, TikTok & Google. \nWe were the 207th fastest growing company on the Inc 5000 list last year, and have had record growth for an advertising agency, growing an incredible 2,574% over the past 3 years.\nWe’ve been able to have this record growth because of the incredible results we’ve been able to get for our clients, which has allowed us to speak on stages all over the world on our strategies & tactics to doubling, tripling or even 10x their profits by working with us.\n We take a hands-on approach to growing each client we bring in by scripting all of their creatives, video production, tracking, & running their ads on these channels to hit agreed upon targets. \n Our proven approach has allowed us to spend over $150 Million Dollars & generate over $300 Million Dollars in verified sales in the past 5 years. Currently, our company is focused on founder-led businesses across the e-learning, SaaS and service-based internet space.\nWe believe great people are at the center of every successful business. Employees are provided a full suite of benefits, including competitive compensation, healthcare, unlimited paid time off and access to world class training material.\nWhat makes Client Accelerators so different? For one, our founder, Mike Buontempo is a consultant himself, who has been consulting with different companies & entrepreneurs for the past 13 years. \n Our vision is to attract and hire the very best people to help our clients grow profitably and systematically through paid media. Client Accelerators Core Values\n\n We are problem solvers: If you spot a problem in our company or a client’s company, provide a solution. There’s millions of problems, and not as many problem solvers, be the solution.\n Open Source Code: We share what’s working with everyone\n Empty The Bucket: Picture this, if you just spent two hours cleaning your car, you put all of the cleaning materials away, but you notice you missed a spot. What do you do? You go back, get everything back out, and complete the job to perfection\n We’re a ‘TEAM’ not a Family: Leaders at CA hire, develop, and cut smartly, so we have Superstars at every position\n Ownership Thinking: Going out of your way to make sure your actions and the actions of your peers are in the best interest of the company\n Being The Best: Mastering your domain so you’re the best in the world at it\n\nBenefits\n\n Competitive Salary Package with bonus structure\n Unlimited PTO\n Great career growth opportunity - You’ll be working with ‘A’ players in Operations, Sales, Creative, and Media Buying\n Company Leadership Events and Industry Conferences

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