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Thanks for your interest in Success Academy! Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporters alike. We are growing fast in New York and expanding to Florida, and we would love to welcome you to our community! We work tirelessly every day to ensure children have access to a fun, rigorous, whole-child education regardless of zip code or economic status. When you join SA, you play a part in giving every student who walks through our doors a fair shot at reaching his or her potential. We are seeking a highly organized, adaptable, and professional Executive Assistant to support our CEO and Founder, Eva Moskowitz. This is a unique opportunity to work alongside one of the country's most influential education leaders in a role that requires exceptional judgment, discretion, and responsiveness. Every day is different, and success depends on your ability to anticipate needs, manage competing priorities, and execute with precision in a fast-moving environment. This is an onsite position based in New York City, five days per week. The role will begin as a temporary 3-4 week assignment with the opportunity to convert to a permanent position if it proves to be a strong mutual fit. As Executive Assistant to the CEO, you will serve as a trusted partner responsible for keeping the CEO organized, informed, and operating at maximum effectiveness. You will manage a demanding schedule, coordinate shifting priorities, and ensure day-to-day executive operations run seamlessly. This is not a traditional 9:00 a.m. to 5:00 p.m. position. Your schedule will align with the CEO's needs, requiring flexibility for early mornings, evenings, and last-minute changes. The ideal candidate is energized by fast-paced work, thrives under pressure, and remains composed while managing sensitive and high-priority matters. Manage a complex and constantly evolving calendar, ensuring the CEO's time is prioritized effectively. Coordinate meetings, appointments, travel, and logistics while proactively anticipating scheduling conflicts. Serve as a trusted administrative partner, responding quickly to changing priorities and urgent requests. Exercise exceptional judgment, professionalism, and discretion when handling confidential information and communications. Ensure seamless execution of day-to-day executive operations, following through on critical tasks and action items. Maintain clear communication across internal and external stakeholders while representing the CEO with professionalism. Remain available to support the CEO's schedule, including work that extends beyond traditional business hours when necessary. This role is driven by the CEO's calendar rather than a fixed work schedule. Hours will vary based on business needs and may include early mornings, evenings, and occasional last-minute schedule changes. Lunch breaks are taken as workflow permits, and flexibility is essential to success in this role. This position begins as a temporary assignment anticipated to last approximately three to four weeks and does not constitute a permanent offer of employment. Candidates who demonstrate exceptional performance during the trial period may be considered for a permanent Executive Assistant opportunity. Entry-level candidates with exceptional organizational skills and executive presence, as well as experienced Executive Assistants, are encouraged to apply. Highly organized with outstanding attention to detail and follow-through. Calm, resourceful, and able to manage multiple priorities in a fast-paced environment. Flexible and responsive, with the ability to adapt quickly to changing circumstances. An excellent communicator with strong written and verbal communication skills. Professional, discreet, and capable of handling highly confidential information. Able to work onsite in New York City five days per week. Passionate about supporting leaders who are driving meaningful impact. Work directly alongside the CEO of one of the nation's leading public charter school networks. Gain unparalleled exposure to executive leadership and strategic decision-making. Play a highly visible role with meaningful responsibility and impact. Join a collaborative, mission-driven organization dedicated to educational excellence. Opportunity to convert to a permanent position based on performance and mutual fit. Compensation: • $66,300 Success Academy Charter Schools is an equal opportunity employer and actively encourages applications from people of all backgrounds. Compensation is competitive and commensurate with experience. Success Academy offers a full benefits program and opportunities for professional growth. Privacy Policy: By providing your phone number, you consent to receive text message updates from Success Academy regarding your application. Reply STOP to unsubscribe. View our _. We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We actively seek applications from people of all backgrounds to strengthen our community and the perspectives needed to flourish in a multicultural world. Success Academy offers a full benefits program and opportunities for professional growth. Success Academy Charter Schools does not offer employment-based immigration sponsorship.

Founded by a highly regarded executive, this financial services firm is one of the first to be woman owned. The group is hard working, educated and team oriented. Position is five days onsite. This addition to staff will support a small team and back up the assistant to the CEO as needed. Exceptional skills, communication and multitasking are key. This is an open door policy offices and they love intuitive, proactive candidates who have interacted with HNW clients. Some responsibilities include scheduling meetings, addressing and answer emails, heavy calendar and travel coordination, assisting with new business communication and meetings. Candidates must have 5+ of experience as an EA. Some financial services experience a plus. Four year degree.

Company Description Tono is the AI specialty medicine company, dermatology is our focus. We connect dermatologists and leading subspecialists with the patients who need them across 34+ states, in partnership with leading health systems and cancer centers. We built our AI-powered dermatology EMR and practice-management platform to run it, and our programs span medical dermatology, complex immunology including hidradenitis suppurativa, supportive oncodermatology, and hair and cosmetic dermatology from our flagship in DUMBO, Brooklyn. We hold a high bar. Our team comes from Apple, Twitter, and Amazon. Our physicians trained and practiced at Columbia, Einstein, Harvard, Mount Sinai, Memorial Sloan Kettering, and other leading medical institutions. Together, we're building the company at the intersection of world-class medicine and AI-native engineering. We believe everyone wants the best medicine. We run a first-class business in a first-class way, and we hire people who want to be part of a team that expects to win. Join us in our mission to deliver life-changing care to more people in more places. Role Description The Director of Clinical Operations will lead the day-to-day performance, financial performance, and continued development of Tono's clinical operations across our nationwide virtual practice and in-person clinics. This is a hands-on leadership role with significant responsibility. You will run the operation while continuing to build it: leading teams, developing and scaling SOPs, managing revenue cycle, improving workflows, supporting physicians, owning operating performance, and building the systems Tono needs to scale. You should be equally comfortable walking the clinic floor, reviewing provider schedules and staffing, investigating opportunities for patient workflow optimization, building KPI dashboards, developing or redesigning SOPs, holding team members accountable, or working with Product and Engineering to automate a process. Your job is to make Tono's clinical operation increasingly reliable, efficient, measurable, profitable, and scalable while preserving an exceptional experience for patients and physicians. You will work closely with Tono's CEO, Chief Medical Officer, physicians, clinical teams,BizOps, Engineering, Finance, and Partnerships. Your responsibilities will include: • End-to-End Clinical Operations: Own the day-to-day performance of Tono's virtual and in-person care delivery, ensuring patients move reliably from scheduling through their visit, clinical support, medications, diagnostics, referrals, procedures, results, and follow-up., • Brooklyn Practice Operations: Lead operations at Tono's DUMBO clinical flagship, including staffing, scheduling, patient flow, medical assistant workflows, procedural operations, facilities, supplies, safety, and the launch of new clinical services., • Nationwide Virtual Care: Oversee the operating infrastructure supporting Tono's physician network across 34+ states, including schedules, capacity, coverage, clinical support, patient messaging, post-visit work, and continuity of care., • Physician Satisfaction & Performance support: Identify capacity constraints, improve schedule performance, satisfaction, support provider ramp-up, and make it easier for physicians to practice effectively., • Clinical Team Leadership: Recruit, develop, and manage high-performing clinical operations and support teams. Set clear expectations, establish accountability, coach team members, and address performance issues directly., • Scalable SOPs and Standardization: Build, document, implement, manage, audit, and continuously optimize SOPs across Tono's clinical organization. Create operating standards that work today and can scale across more physicians, states, sites, specialties, and partners without unnecessary complexity or loss of quality., • Revenue Cycle Management: Own the operational performance of the revenue cycle from eligibility and authorization through charge capture, coding, claims, denials, accounts receivable, collections, and external RCM partner performance. Identify leakage, diagnose root causes, and drive measurable improvement in net collections, denial rates, days in A/R, and cost to collect., • P&L and Practice Economics: Own the operating P&L for clinical operations. Manage performance across revenue growth, provider productivity, staffing efficiency, cost discipline, margin, and contribution economics. Build forecasts, identify variance, and implement action plans to improve financial performance., • Workflow and Process Improvement: Use data and direct observation to identify bottlenecks, failure points, and unnecessary work. Design and implement measurable improvements in patient access, throughput, service quality, provider productivity, team efficiency, and revenue capture., • Quality and Compliance: Partner with medical leadership to operationalize clinical standards and ensure consistent execution of policies, training, audits, safety procedures, and applicable HIPAA, OSHA, CLIA, and other regulatory requirements., • Health-System and Partner Operations: Build and manage the operational workflows required to deliver care effectively for Tono's health-system, cancer-center, and physician-group partners., • Technology and Automation: Work directly with Product and Engineering to reduce manual work, improve routing and prioritization, strengthen clinical workflows, increase physician and team leverage, improve revenue-cycle performance, and build better tools for patients and clinicians., • Growth and Expansion: Support new physicians, clinical programs, partnerships, markets, and future locations by building repeatable operating playbooks rather than recreating the operation each time., • Performance Management: Build and maintain the dashboards, operating reviews, and management cadence necessary to make performance visible and drive accountability across clinical operations and financial performance. We are looking for someone who wants to work closely with leadership to build the playbook, run it, measure it, own the numbers, and continuously improve it as Tono scales. Healthcare does not always fit neatly within traditional business hours, and neither does building a fast-growing company. We will expect you take real ownership of the operation and to be available when physicians need support and when important issues arise, including evenings and weekends when needed. Experience We believe extraordinary people come from a variety of backgrounds, but ideally you will have: • 6+ years of healthcare operations experience, with meaningful responsibility for clinical, practice, ambulatory, or care-delivery operations, • Experience leading teams in a physician practice, specialty medical group, ambulatory health system, urgent-care environment, or technology-enabled organization, • Experience operating across multiple sites, markets, service lines, or a distributed clinical organization, • A demonstrated track record of building, implementing, managing, and continuously improving scalable SOPs and operating systems, • Experience managing capacity, utilization, staffing, patient flow, and operational performance, • Experience hiring, coaching, developing, and holding teams accountable for results, • Strong analytical skills and experience managing through KPIs, dashboards, and regular business reviews, • Demonstrated ownership of financial performance, including practice P&L, revenue growth, provider productivity, staffing efficiency, margin, and cost management, • Meaningful experience managing revenue-cycle performance, including claims, denials, collections, A/R, revenue leakage, and RCM vendor performance, • Strong understanding of physician-practice economics, reimbursement, and the relationship between clinical operations and financial performance, • Demonstrated ability to work effectively with physicians, clinicians, and support teams, • Comfort with EHRs, practice-management systems, healthcare technology, and operational data, • Experience launching new sites, providers, services, or markets is a plus, • Experience in specialty medicine, dermatology, multi-site physician practices, ambulatory care, or virtual care is relevant, though not required with proper operational rigor in prior roles We care more about the scope of what you have owned, the results you have produced, and what you have built than the titles you have held. Personal Characteristics • Relentless Drive for Excellence: Holds themselves and others to exceptionally high standards., • All-In: Wants meaningful responsibility and is willing to put in the work required to build something exceptional., • Fast Learner: Learns new domains quickly, asks strong questions, gets to first principles, and develops expertise without waiting for someone else to provide the answer., • Bias to Action: Comfortable making decisions with imperfect information, moving quickly, measuring results, and adjusting as they learn., • Operational Rigor: Believes great operations require clear standards, measurable performance, disciplined follow-through, and accountability., • Systems Thinker: Does not just solve the problem in front of them. Identifies the root cause and builds a process that prevents the problem from recurring., • Desire to Work with the Best: Motivated by working alongside exceptional physicians, engineers, and operators in a high-performance, mission-driven environment., • Startup Mindset: Positive, resourceful, adaptable, and energized by an environment where the company is growing quickly and many of the systems still need to be built., • Integrity and Trust: Exercises strong judgment, communicates candidly, handles sensitive information appropriately, and can be trusted with significant responsibility. Compensation and Benefits • 150,000-185,000 base salary, depending on experience and qualifications, • Meaningful equity, • Medical and dental benefits, • Paid time off and company holidays, • Growth opportunities in a fast-scaling, mission-driven organization Location: New York City, on-site

About The Role: The Crowd is excited to be partnering with a multidisciplinary, design-led architecture practice to find an Executive Assistant for its New York office. Working within a collaborative and creative environment, this position will provide dedicated support to the CEO while contributing to the smooth coordination of wider studio activities. This is a full-time position based in the office five days per week. The ideal candidate will be a proactive and polished professional with experience supporting senior leadership and confidently managing competing priorities. From coordinating complex diaries and travel to preparing client correspondence and meeting materials, you will anticipate needs, exercise sound judgment, and keep important details moving forward. Strong communication skills, discretion, and a personable approach are essential for building relationships across the studio and with external contacts. Our client offers medical, dental and vision coverage, a 401(k), paid parental leave, and commuter support. Key Responsibilities: • Manage the CEO’s calendar, balancing client commitments, internal meetings, and changing priorities to ensure their time is used effectively., • Organize detailed travel itineraries, accommodation, transportation, and reservations, alongside expense reporting and credit card reconciliation., • Coordinate meetings from preparation through follow-up, including logistics, presentation materials, correspondence, and recording key actions., • Prepare and organize proposals, billing correspondence, and project administration documents, while tracking professional renewals and other recurring deadlines., • Act as a trusted point of contact for clients and colleagues, maintaining contact records and supporting studio events, wider administrative needs, and occasional personal requests. Key Skills/Requirements: • At least 6 years of executive or administrative support experience, ideally supporting senior leadership within architecture, design, or a related professional services environment., • Excellent organizational skills, with the ability to anticipate requirements, manage multiple deadlines, and follow tasks through to completion., • Strong written and verbal communication skills, with a polished, approachable manner and confidence interacting with senior stakeholders and clients., • High levels of discretion, initiative, and sound judgment, with the ability to work independently and collaborate across teams., • Proficiency in Microsoft Outlook, Word, and Excel – familiarity with Adobe software is a plus. To apply for this position please click on the apply button to attach your resume (and portfolio for design positions). By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge. The Crowd is an equal opportunities employer and agency.

Executive Assistant to CEO & CTO / Office Manager | AI Healthcare Startup | NYC We are working with a rapidly growing AI healthcare startup that recently raised its Series B and is looking to hire an Executive Assistant / Office Manager to support its CEO and CTO and help run its NYC office. The company is currently around 25 employees and expects to roughly double in size over the next several months, so this is a really exciting time to join. We're looking for someone who wants to be part of that growth and is excited by a role where no two days will look exactly the same. This is a combination of Executive Assistant, Office Manager, and some light personal support. You'll work closely with the CEO, CTO, and Chief of Staff and have a lot of visibility across the company. What you'll be doing: • Own calendar management for the CEO and CTO, including protecting focus time, prioritizing meetings, and proactively resolving conflicts, • Coordinate domestic and international travel and make sure the executives have everything they need before meetings, • Help manage the day-to-day office and create a welcoming environment for employees, candidates, customers, and investors, • Coordinate team dinners, company events, and offsites, • Help support an office move, • Manage office supplies, snacks, vendors, deliveries, and general office needs, • Assist with expenses, documents, presentations, and ad hoc projects, • Provide occasional light personal support when needed—think grabbing lunch on an especially busy day, reservations, or a last-minute pickup Who we're looking for: Someone who is hungry, organized, curious, and incredibly resourceful Someone who has worked in a fast-moving environment and naturally takes ownership. 2–4 years of administrative, EA, or office management experience Startup, technology, finance, or another fast-paced environment is ideal You should be someone who: • Is proactive and anticipates what needs to happen next, • Is comfortable supporting two executives with very different working styles, • Has strong calendar and travel coordination experience, • Communicates professionally with senior executives, candidates, customers, and investors, • Is comfortable wearing multiple hats and doesn't get hung up on whether something is technically "your job", • Is highly organized but flexible when priorities change, • Is comfortable with Google Workspace, Slack, and other modern productivity tools, • Is genuinely interested in AI and how it can make you better at your job The culture: Casual, collaborative, and entrepreneurial No dress code, dogs in the office, and people genuinely wear multiple hats. The team values people who take ownership, move quickly, ask questions, and figure things out. Opportunity for growth always welcome! You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Our client, a fast-growing AI software development startup in the education space, is seeking an Executive Assistant with 7+ years of experience to serve as the right hand to the CEO. You'll be a force multiplier, owning the CEO's time, schedule, and logistics so he can focus on building the future of learning. The ideal candidate thrives in unstructured, high-change environments and has supported founders or senior investors at startups or VC firms. You're resourceful, tech-savvy, and don't need hand-holding. You anticipate needs, communicate as a proxy for the CEO, and find creative ways to make more time in the day. What will you be doing? • Own and strategically manage the CEO's complex calendar, prioritizing ruthlessly, saying no when needed, and sequencing meetings to align with company goals, • Act as a proxy for the CEO in communications with investors, board members, partners, and internal stakeholders, • Coordinate all travel logistics, including flights and car services, and troubleshoot last-minute changes (e.g., canceled flights, rescheduled customer meetings), • Proactively find creative ways to boost the CEO's efficiency, going beyond basic scheduling to remove friction and free up time, • Handle a mix of professional and light personal assistant duties (e.g., confirming appointments, coordinating a dog walker) with discretion and sound judgment Dealbreakers • Work experience: Experience as an Executive Assistant supporting a founder, high-level investor, or senior executive, • Hard skills: Exceptional at heavy calendar and travel logistics management Baseline • Seniority: 7+ years of experience as an executive assistant, • Work experience: Experience working in a startup, high-growth company, venture capital fund, or investment firm, • Hard skills: Comfortable with technology and able to use AI in daily workflows, • Soft skills: Comfort working in unstructured, rapidly changing environments; highly proactive and creative in problem-solving, • Miscellaneous: Ability to work in person at their downtown office 5 days a week; flexibility with work hours and availability outside of regular business hours

Controller Location: Fort Lee, NJ Job Type: Full-Time Position Summary A growing, high-volume organization is seeking an experienced Controller to lead its accounting and finance operations. Reporting to the CEO, the Controller will oversee financial reporting, accounting operations, cash management, budgeting, internal controls, compliance, and team leadership. This is a hands-on leadership role suited to a finance professional who can manage day-to-day accounting execution while also providing strategic financial insight to senior leadership. The ideal candidate will bring strong technical accounting skills, business judgment, process discipline, and experience operating in a fast-paced, transaction-heavy environment. Key Responsibilities Financial Reporting & Accounting • Lead monthly, quarterly, and annual financial close processes, targeting a monthly close within 7–10 business days., • Ensure accurate GAAP and tax-basis financial statements, reconciliations, schedules, and supporting documentation., • Prepare monthly management reporting comparing actual results to budget, forecast, and prior year., • Analyze revenue, COGS, gross margin, freight, rebates, commissions, credits, returns, and other key financial drivers., • Identify financial trends, variances, risks, and opportunities and provide actionable recommendations to executive leadership., • Maintain strong accounting policies, procedures, approval controls, and segregation of duties. Budgeting & Business Analysis • Lead annual budgeting and periodic forecasting/reforecasting in partnership with operating leaders., • Provide financial analysis to support pricing, customer and vendor programs, contracts, new products, capital expenditures, hiring, and other investments., • Support ownership, lenders, advisors, audits, transactions, and due-diligence requests as needed., • Serve as a trusted financial advisor to the CEO and senior leadership. Cash Flow & Working Capital • Own a rolling 13-week cash-flow forecast and provide ongoing visibility into liquidity., • Oversee bank reconciliations, treasury activities, payment controls, banking administration, and borrowing-base/covenant reporting., • Improve working capital across accounts receivable, accounts payable, inventory, customer deposits, and vendor terms., • Monitor and escalate significant liquidity, credit, collection, inventory, or financial risks. Accounts Receivable & Credit • Establish and enforce credit and collections policies, including customer onboarding, credit limits, exceptions, and escalation procedures., • Monitor aging, DSO, past-due exposure, disputes, deductions, bad-debt reserves, and customer concentration., • Oversee controls for cash application, credit memos, refunds, write-offs, and customer account changes., • Partner with sales and executive leadership to resolve significant credit and collection issues. Accounts Payable & Vendor Accounting • Ensure timely and accurate AP processing, invoice approvals, three-way matching, vendor-master controls, and duplicate-payment prevention., • Optimize payment terms and vendor-related cash-flow opportunities., • Oversee accounting for vendor rebates, allowances, billbacks, freight programs, accruals, returns, and other supplier economics., • Ensure amounts due from vendors are properly recorded, reconciled, and collected. Inventory & Cost Accounting • Oversee inventory valuation, product costing, and landed-cost accounting, including freight, duties, tariffs, and brokerage., • Manage cycle counts, physical inventories, warehouse/3PL reconciliations, shrinkage, obsolescence, reserves, and write-offs., • Reconcile inventory records, the general ledger, warehouse/3PL balances, and inventory in transit., • Investigate inventory variances and protect gross-margin accuracy across stocked, imported, drop-ship, private-label, special-order, and branded products. Payroll, Tax & Compliance • Oversee payroll, commissions, incentive compensation, and related accruals with appropriate controls and confidentiality., • Reconcile payroll to the general ledger and coordinate payroll tax filings and W-2/1099 reporting., • Coordinate financial administration and reconciliation of employee benefit programs with external providers., • Oversee multi-state sales and use tax compliance, exemption documentation, income/franchise tax support, property tax, and other required filings., • Coordinate audits, tax engagements, insurance audits, lender reporting, and other external financial requirements., • Maintain effective internal controls, documentation, record retention, and audit readiness. Systems & Process Improvement • Serve as the finance owner of the ERP environment and partner with IT to maintain accurate accounting configuration, workflows, permissions, and reporting., • Ensure data integrity across ERP, e-commerce, EDI, tax, banking, payroll, warehouse/3PL, and other integrated systems., • Monitor high-volume transactions and EDI activity and resolve interface or transaction issues., • Standardize and document accounting processes, automate appropriate activities, reduce manual errors, and improve reporting and close efficiency. Team Leadership • Lead, coach, and develop the accounting and finance team., • Establish clear responsibilities, deadlines, performance expectations, and accountability., • Build cross-training, documented procedures, and succession capabilities., • Partner effectively with Sales, Purchasing, Operations, E-commerce, IT, and Human Resources while maintaining financial discipline and independent judgment. Qualifications • Bachelor's degree in Accounting, Finance, or related field required., • 10+ years of progressive accounting and finance experience, including Controller, Assistant Controller, or comparable senior-level leadership experience., • Strong knowledge of the full accounting cycle, financial close, financial statements, budgeting, forecasting, cash management, internal controls, audit, and tax coordination., • Experience with inventory accounting, cost accounting, landed costs, freight, rebates, gross-margin analysis, and working capital., • Distribution, wholesale, e-commerce, multi-location, or other high-volume transactional experience strongly preferred., • NetSuite experience strongly preferred; strong ERP and financial reporting capabilities required., • Advanced Excel skills., • Strong analytical, organizational, communication, and problem-solving abilities., • High integrity, attention to detail, sound judgment, and ability to work with confidential financial information., • Comfortable operating as a hands-on leader in a lean, fast-paced environment., • CPA and/or MBA preferred. Benefits Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, pleasenavigate to _ The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state,and local laws and/or security clearance requirements.

Assistant Director, Major Gifts Reports to: Senior Director of Development Salary: $115,000–$125,000, with annual performance bonus up to $10,000 About NADAP Since 1971, NADAP has helped New Yorkers overcome barriers to health, employment, recovery, and economic stability. Serving over 35,000 individuals annually across New York State, NADAP delivers workforce development, care management, health insurance enrollment, behavioral health navigation, and other services that address the social determinants of health. As the organization continues to diversify beyond its historic government funding base, philanthropy is becoming an increasingly important driver of innovation, growth, and long-term sustainability. The Opportunity This is an opportunity to build a major gifts program. Reporting to the Senior Director of Development and working in close partnership with the CEO, the Assistant Director of Major Gifts will help shape NADAP's individual philanthropy strategy, expand relationships with high-net-worth individuals, family foundations, and philanthropic advisors, and meaningfully increase unrestricted support. The successful candidate will be a strategic fundraiser who enjoys creating new opportunities, building systems, and collaborating with executive leadership. While an existing donor network is welcome, equal value will be placed on candidates with a demonstrated ability to identify, cultivate, solicit, and steward new philanthropic relationships. Primary Responsibilities • Strategic Leadership, • While this is an individual contributor role, this position will help develop and execute NADAP's multi-year major gifts strategy., • Build a sustainable pipeline capable of generating $500,000+ annually in unrestricted individual giving over time., • Identify new philanthropic markets, family foundations, donor-advised fund opportunities, and leadership giving prospects., • Major Gift Fundraising, • Personally manage a portfolio of approximately 100–150 high-capacity prospects., • Lead cultivation, solicitation, stewardship, and multi-year giving strategies for gifts of $1,000–$100,000+., • Partner with executive leadership on complex solicitations and transformational gifts., • Board & Executive Engagement, • Develop engagement strategies leveraging the Board, Advisory Board, CEO, and senior leadership., • Prepare donor briefings, proposals, stewardship plans, and cultivation events., • Data, Technology & AI, • Use EveryAction (or similar CRM) to manage moves management, forecasting, reporting, and donor segmentation., • Leverage AI and modern fundraising technology to enhance prospect research, wealth intelligence, donor communications, portfolio optimization, briefing preparation, and strategic decision-making while maintaining thoughtful human relationship management., • Evaluate emerging digital marketing and fundraising technologies that improve productivity and donor engagement., • Communications, • In collaboration with the Senior Director of Development, marketing, and our partners and influencers, produce compelling donor proposals, impact reports, stewardship materials, and campaign messaging. Qualifications • 7+ years of progressively responsible fundraising experience; major gifts leadership preferred., • Demonstrated success securing five- and six-figure gifts and building or expanding major gifts programs., • Experience partnering with CEOs, Boards, and influential volunteers., • Exceptional relationship-building, communication, and strategic planning skills., • Experience with fundraising CRMs and data-driven portfolio management., • Comfort integrating AI-enabled research, writing, analytics, and productivity tools into fundraising workflows., • Knowledge of the New York philanthropic community preferred., • Passion for advancing health equity, workforce development, recovery, and economic opportunity., • Able to attend occasional night and weekend events with advance notice., • Able to work a hybrid schedule; up to 2 remote days/week. Why Join NADAP? • Play a foundational leadership role in building one of New York's next-generation major gifts programs., • Work directly with an engaged CEO and Senior Director of Development committed to investing in philanthropy., • Help diversify revenue and expand services that improve the lives of thousands of New Yorkers each year., • Competitive salary, comprehensive benefits, retirement plan, generous paid time off, and hybrid work flexibility.

Executive Assistant – C-Level Executive A premier, globally recognized hedge fund is seeking a polished, high-energy, and deeply proactive Executive Assistant to support the CEO of a newly launched division of the firm and their growing team in New York City. This is a newly created role that offers the perfect professional blend: the rock-solid structure, prestige, and premium benefits of a top-tier investment firm, combined with the dynamic, entrepreneurial excitement of helping build a division from the ground up. • Compensation: $125,000 – $160,000 base salary (commensurate with experience) + generous discretionary bonus, • Location: Midtown West, NYC (Fully Onsite, Monday – Friday), • Flexibility for one-off remote work when life happens (e.g., medical appointments)., • Hours: Standard business hours (approx. 8:30 AM/9:00 AM – 5:30 PM/6:00 PM) with a "trust-based" culture—not chained to a desk, but requires a 24/7 mentality for occasional urgent or time-sensitive matters. Perks & Premium Benefits include: • Fully company-covered excellent healthcare and benefits packages., • 401(k) with 3% company contribution., • 15 days of paid vacation + sick days + 2 paid volunteer days (vacation scales to 18 days after 2 years)., • Complimentary daily meals, premium snacks, and office perks. Key Responsibilities As the primary gatekeeper and strategic partner to the CEO, you will manage complex daily operations and anticipate needs before they arise. • Advanced Calendar Management: Proactively manage dense and ever-changing calendars via Outlook. Look "around corners" to identify gaps, resolve overlaps, and seamlessly align schedule changes with shifting business priorities., • Global Travel Coordination: Plan and execute complex, multi-leg domestic and international travel itineraries (with a heavy emphasis on travel to Asia), ensuring seamless logistics from end to end., • Team Support: Act as the primary administrative anchor for the executive's current team of four. As the division scales, you will help integrate future administrative support to keep workloads balanced., • Operational Excellence: Handle comprehensive expense reconciliation, manage incoming correspondence, coordinate meetings, answer phones, and prepare high-level meeting materials (e.g., binding presentation books)., • Cross-Firm Collaboration: Partner closely with the broader administrative and EA network across the firm. Maintain a "no job too small" attitude to ensure overall operational success. Qualifications & Key Attributes We are seeking an ambitious, high-caliber professional who thrives in a fast-paced, high-standards financial environment. • Experience: 7+ years of relevant Executive Assistant experience within finance or alternative asset management (Hedge Fund, Private Equity, Investment Banking)., • Technical Skills: Elite proficiency in Microsoft Office, particularly advanced Outlook calendar and email management., • Mindset: An "athlete" mentality—highly energetic, ambitious, deeply proactive, and an exceptional natural problem solver., • Education: Bachelor’s degree preferred, but not required., • Professionalism: Impeccable polish, discretion, and communication skills., • References: Must be able to provide strong professional references from previous direct supervisors. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting _. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Position Summary The Payroll Specialist is responsible for the accurate and timely processing of payroll and serves as a key member of the Human Resources team. This role manages day-to-day payroll administration, employee payroll inquiries, payroll data and reporting, reconciliations, and employee changes while ensuring compliance with applicable federal, state, and local requirements. The Payroll Specialist works closely with Human Resources and Finance to ensure employee data, compensation changes, deductions, and payroll records are accurate and properly maintained. The ideal candidate is highly detail-oriented, analytical, organized, and comfortable taking ownership of recurring processes and deadlines. This individual should have hands-on payroll experience and a strong commitment to accuracy, confidentiality, and employee service. Key Responsibilities Payroll Administration • Process payroll accurately and on schedule for exempt and non-exempt employees, • Review and validate payroll inputs prior to processing, • Process new hires, terminations, promotions, salary changes, bonuses, and other compensation changes, • Review timekeeping records and identify discrepancies, • Process payroll deductions, garnishments, reimbursements, and other adjustments, • Review payroll previews and audit reports prior to final submission, • Coordinate payroll approvals with HR and Finance, • Maintain accurate payroll records and documentation, • Assist with off-cycle and special payrolls as needed, • Ensure final pay is processed in accordance with applicable state requirements Payroll Reconciliation & Auditing • Perform regular payroll audits to identify discrepancies and ensure data accuracy, • Reconcile payroll reports against HRIS and employee records, • Review payroll registers prior to final processing, • Reconcile payroll-related deductions and adjustments, • Research and resolve payroll discrepancies, • Partner with Finance on payroll reconciliations and reporting, • Support month-end, quarter-end, and year-end payroll activities, • Assist with W-2 review and year-end payroll reconciliation Employee Support • Serve as the primary point of contact for employee payroll questions, • Research and resolve issues related to pay, deductions, taxes, direct deposits, and other payroll matters, • Provide clear and timely communication to employees regarding payroll questions, • Maintain confidentiality when handling sensitive employee and compensation information, • Educate employees and managers on payroll processes and deadlines HRIS & Employee Data • Maintain accurate payroll-related employee data within the HRIS/payroll system, • Process employee status and compensation changes, • Audit employee records to ensure consistency between HR and payroll systems, • Maintain payroll documentation and records in accordance with record-retention requirements, • Identify opportunities to improve payroll workflows, controls, and system utilization, • Assist with payroll system implementations, upgrades, and testing as needed Payroll Compliance • Support compliance with federal, state, and local wage and hour requirements, • Ensure appropriate payroll tax setup for employees, • Assist with multi-state payroll administration and taxation, • Maintain required payroll records, • Support payroll-related audits, • Stay informed of payroll regulations and identify potential compliance issues, • Partner with HR leadership and payroll vendors to resolve compliance concerns Payroll Reporting • Prepare recurring and ad hoc payroll reports, • Provide payroll data to HR and Finance for workforce and financial reporting, • Support compensation and headcount reporting, • Assist with payroll-related budgeting and forecasting data, • Track and report payroll trends and discrepancies, • Ensure payroll reporting is accurate and delivered on schedule HR Operations & Executive Assistant Support As a member of a lean HR team, the Payroll Specialist may also provide support across HR operations as business needs require as well as supporting the schedule management of our CEO including: • HRIS data maintenance, • Employee record administration, • Onboarding and offboarding support, • Employment documentation, • HR reporting and audits, • Compensation data administration, • HR projects and process improvements, • Manage and coordinate the CEO's calendar and meeting schedule, • Schedule and reschedule internal and external meetings, • Help prioritize scheduling requests and identify potential calendar conflicts, • Communicate professionally with internal and external stakeholders on behalf of the CEO regarding scheduling Qualifications Required • 2–4 years of hands-on payroll experience, • Experience independently processing or supporting end-to-end payroll, • Knowledge of payroll practices, wage and hour requirements, and payroll taxation, • Experience working with payroll and/or HRIS platforms (UKG is a plus!), • Strong Microsoft Excel skills, • Strong analytical and problem-solving abilities, • Exceptional attention to detail and accuracy, • Ability to manage recurring deadlines and competing priorities, • Strong written and verbal communication skills, • Ability to handle confidential employee and compensation information with discretion, • Bilingual in Korean is required

A high-profile individual is seeking a sharp, discreet Executive Personal Assistant to support both her professional and personal life. This is not a chief of staff or strategic role. It is pure execution. The right candidate gets things done without being asked twice and takes pride in being the invisible force that keeps everything running smoothly in a fast-paced, ever-changing environment. What You'll Do • Own complex, ever-changing travel logistics, international and domestic, with precision and zero drama, • Manage a fast-moving calendar and day-to-day scheduling, including call sheets and keeping the day on time across time zones, • Handle reservations, gifts, cards, expenses, and the full range of personal and executive admin tasks, • Anticipate needs before they're voiced and execute without hand-holding, • Interface professionally with a UHNW and tech network, including investors, founders, family office contacts, and board members, • Adapt fast as priorities shift, and bring sound business judgment to every call you make on the principal's behalf Who You Are • Experienced supporting a CEO or founder: you've worked directly for a high-profile executive, preferably in the tech space, and know the pace and pressure of that world firsthand, • A seasoned travel manager: you've handled complex, multi-leg, international itineraries and know how to troubleshoot on the fly, • Sharp with business acumen: you read a room, size up priorities fast, and make smart calls even when the ground keeps shifting, • Quietly excellent: you're smart, organized, and capable, and you don't need the role to be about you, • Built for chaos: you thrive in fast-paced, high-growth environments where the day rarely goes as planned, • A team player: you work seamlessly with the broader team to get it done Location: NYC, open to candidates in Miami Compensation and Benefits: $150K+ DOE including healthcare and PTO Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment. Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

About HIFI HIFI is a stablecoin infrastructure company building technology for the next-generation of financial products. We build developer tools that allow value to be programmed—with rules, behavior, and logic embedded directly at the asset level. Institutions and enterprises already use our platform and API's to move billions of dollars in production environments around the world. But we view this as the beginning rather than the end. Founded in 2022, our organization is flat and our team is talent dense. We are in person at our office in Flatiron and are intentional about who we work with. We've raised $37 million from world-class investors and recently closed a Series A lead by Left Lane Capital. About the Team HIFI's founders run the company's most time-sensitive work: fundraising, regulatory licensing, enterprise partnerships, and hiring. As the company scales from an early-stage startup into a long-term, category-defining platform, this role will define how the founders operate and how their priorities turn into execution across the company. The Executive Assistant works directly with the CEO and COO as their right hand. You'll own their calendars and communications while also driving cross-functional projects, running the company's operating cadence, and making sure decisions get executed. This is a hands-on role. You'll be the one scheduling the board meeting, building the board deck, and holding teams accountable to the action items that come out of it. Responsibilities • Own the founders' calendars, inboxes, and travel, prioritizing time against company goals, • Serve as a thought partner to the CEO and COO on priorities, decisions, and follow-through, • Run the company's operating cadence: leadership meetings, OKR tracking, weekly updates, and accountability on action items, • Lead special projects across fundraising, licensing, partnerships, and hiring from scoping to completion, • Prepare board materials, investor updates, and briefing docs for high-stakes meetings, • Manage fundraising logistics: investor pipeline tracking, data room organization, and diligence follow-ups, • Coordinate with legal, finance, and compliance on filings, signatures, and regulatory deadlines, • Act as a point of contact for investors, partners, and candidates on behalf of the founders, • Draft internal and external communications, including company announcements and executive correspondence, • Handle confidential board, legal, and personnel matters with discretion, • Build scalable systems for how the founders and leadership team operate as headcount and complexity grow You might be a fit if • 3-6 years of experience as an executive assistant, chief of staff, or in an operations role supporting founders or senior executives, ideally in high-growth startups, fintech, or crypto, • Track record of managing multiple executives' calendars, inboxes, and priorities in fast-moving, resource-constrained environments, • Strong written communicator who can draft correspondence, updates, and briefing docs in an executive's voice, • Comfortable with ambiguity and building process from scratch, • Comfortable switching between tactical work (travel, scheduling, logistics) and strategic projects in the same day, • Track record of running board meetings, investor updates, or fundraising logistics under real time pressure, • Trusted with confidential information and sensitive conversations, • You want to be the founders' right hand at the center of how the company runs, not a narrow support role within a larger org Why This Role Matters This is a chance to sit at the center of a stablecoin payments infrastructure company as it scales, and to define how its founders and leadership team operate. If you're excited about working directly with the founders on the company's highest-stakes work, this role is for you. Additional Requirement Must be within a commutable distance from our office and able to work in person most days of the week. Equal Opportunity Statement HIFI is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status. We also provide reasonable accommodations during the hiring process.

Executive Assistant (Temp-to-Perm) Midtown Manhattan, NYC (Hybrid) Temp-to-Perm | Non-Exempt A well-established membership-based nonprofit organization headquartered in Midtown Manhattan is seeking a highly organized and adaptable Executive Assistant to support their CEO. Responsibilities • Manage and coordinate the CEO’s complex calendar, including internal and external meetings and scheduling priorities, • Support the day-to-day operations of the Executive Office, • Prepare meeting materials, briefing documents, agendas, and follow-up items, • Coordinate Board of Directors and committee meetings, including logistics and materials preparation, • Track key initiatives, deadlines, and ongoing commitments, • Arrange domestic travel and provide onsite support for events and 3–4 annual conferences requiring overnight travel, • Maintain executive and member information across internal systems, including iMIS, OnBoard, and SharePoint, • Support CEO-led initiatives, special projects, and external outreach efforts, • Manage expense reporting and monthly reconciliation, • Serve as the initial point of contact for headquarters rental inquiries, • Provide additional administrative support and special projects as needed Qualifications • Bachelor’s degree required, • 3–5+ years of experience supporting senior executives or C-level leadership, • Exceptional organizational skills with the ability to manage multiple priorities and deadlines, • Strong judgment and discretion when handling confidential information, • Excellent written and verbal communication skills; writing samples will be required, • Professional, dependable, and calm under pressure, • Collaborative team player with a proactive mindset, • Proficiency in Microsoft Office Suite, Zoom, and virtual meeting platforms, • Experience with or ability to quickly learn platforms such as OnBoard, iMIS, Constant Contact, and Broadcast Please submit your resume for immediate consideration. You can use _ to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Title: Executive Administrative Assistant Location: New York, NY; Newark, NJ; or Houston, TX Duration: 12 months (possible conversion) Pay Range: $35/hr - $38/hr (W2) About TSR TSR is a trusted staffing and workforce solutions partner with more than 50 years of experience delivery highly qualified talent to support clients' most critical business and technology initiatives. Through a disciplined approach to sourcing, candidate vetting, and delivery, TSR helps organizations scale teams quickly while maintaining quality and reliability. TSR operates with a global delivery model, leveraging specialized teams to support enterprise clients across North America and beyond. In June 2024, TSR was acquired by Justin Christian, founder and CEO of BCforward, a global provider of professional services and workforce solutions. This partnership expands TSR's ability to deliver broader capabilities, global delivery resources, and enhanced opportunities for both clients and consultants. Job Description: We are seeking a Executive Administrative Assistant to join our dynamic team. The ideal candidate will have strong experience in executive calendar management, travel coordination, meeting preparation, and expense administration and a proven ability to anticipate executive needs, manage competing priorities, and drive follow-through on action items. Responsibilities: • Manage complex calendars for two senior leaders, including scheduling, prioritization, coordination, and conflict resolution., • Arrange domestic and international travel, including air, lodging, ground transport, itineraries, and required documentation., • Prepare, submit, and track expense reports in compliance with company policy., • Coordinate meeting logistics, invitations, agendas, materials, rooms or virtual links, and attendee communications., • Provide light business and meeting-preparation support, including background research, stakeholder input, briefing materials, presentations, and notes., • Develop understanding of executive priorities and key initiatives to anticipate needs and ensure timely completion of action items., • Maintain trackers, organize materials, and provide administrative coordination for selected initiatives., • Handle sensitive information with discretion, professionalism, and sound judgment., • Support additional administrative and operational activities as needed. Required Skills & Qualifications: • 2-4 years supporting senior leaders in administrative or executive assistant roles., • Bachelor’s degree preferred, or equivalent experience., • Proficiency with calendar, travel, presentation, and expense-management tools., • Strong written and verbal communication, with ability to synthesize information into clear materials and actions., • Demonstrated ability to manage competing priorities, work independently, and maintain attention to detail., • Organizational, analytical, and problem-solving skills with awareness of broader business objectives., • Experience with expense billing, data collection, and presentation preparation. Preferred Skills: • Experience supporting multiple executives simultaneously., • Familiarity with virtual meeting platforms and collaboration tools. Why TSR? • At TSR, we believe in advancing lives and careers. When you join our team, you gain access to:, • Competitive compensation and benefits., • Opportunities for growth with global clients., • A supportive, inclusive culture that values innovation and people., • Exposure to cutting-edge technologies and projects. About Our Commitment TSR is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status. Interested? Apply Now! If this sounds like the right opportunity for you, please apply with your most recent resume. Add a brief sales pitch at the top that explains why you are qualified for this role.

A growing enterprise SaaS company is hiring a highly organized, proactive Executive Assistant to work closely with its Founder & CEO and support day-to-day operations in its New York office. At its core, this role exists to make sure the CEO's time, attention, commitments, and priorities are managed exceptionally well. You'll help organize a constantly changing calendar, stay ahead of follow-ups and deadlines, coordinate meetings and travel, manage incoming requests, and make sure important commitments don't get lost in the pace of the business. What You'll Own Executive & Calendar Management • Own and actively manage the CEO's calendar across internal meetings, customer conversations, external commitments, travel, events, and changing priorities, • Anticipate scheduling conflicts and protect time for what matters most, • Coordinate meetings across internal teams, customers, partners, and vendors, • Keep the calendar accurate and organized as priorities shift Priorities, Follow-Through & Executive Organization • Turn a high volume of conversations, ideas, and requests into clear next steps, • Track deadlines, outstanding decisions, and items requiring the CEO's attention, • Prepare materials, context, and agendas for important meetings, • Help distinguish what needs the CEO's involvement from what can be delegated Travel, Meetings & Logistics • Coordinate domestic and occasional international travel: flights, hotels, ground transportation, itineraries, last-minute changes, • Coordinate logistics for leadership meetings, customer meetings, and company events, • Support expense management and recurring executive administration Office & Day-to-Day Operations • Help ensure the NYC office runs smoothly and the team has what it needs, • Manage supplies, deliveries, vendors, and meeting logistics, • Handle errands, purchasing, and other time-sensitive logistical needs Processes & Special Projects • Identify disorganized or overly manual recurring work and build a better system, • Build and maintain trackers, checklists, and documentation, • Take loosely defined assignments and drive them to completion What They're Looking For • 4+ years in executive support, operations, project coordination, office management, or a similarly organized role, • MUST HAVE - Direct experience supporting a founder, CEO, or senior executive, • Exceptional organization, attention to detail, and follow-through, • Strong judgment about urgency, priorities, confidentiality, and escalation, • Comfortable with a leader whose schedule and priorities change quickly, • Excellent written and verbal communication skills, • Resourceful and able to figure things out independently, • Comfortable across Google Workspace, Slack, project management systems, CRM platforms, and other SaaS tools, • High discretion with confidential company, customer, and personnel information You'll thrive here if you think several steps ahead, love creating order out of a lot of moving pieces, take ownership without being asked twice, and can move from prepping a board-level meeting to solving an office logistics issue without blinking.

Our client, a real estate firm, is seeking an Executive Assistant to provide support to the office and CEO. This is an excellent opportunity for a motivated professional who thrives in a fast-paced environment and enjoys wearing multiple hats. The ideal candidate is resourceful, detail-oriented, and eager to contribute wherever needed. Job Details: ROLE: Executive Assistant LOCATION: Downtown Manhattan – fully onsite COMPENSATION: $90k-$130k base depending on experience HOURS: 9:00am – 6:00pm DEGREE: Required Responsibilities • Perform front desk receptionist duties (answer phones, greet guests, manage conference room usage, coordinate catering and refreshments for meetings), • Manage calendars, schedule calls & meetings for the CEO, • Prepare travel arrangements as needed, • Spearhead office improvement projects, installations, repairs, and maintenance, • Function as the office representative to building management, vendors, and IT consultants, • Order office supplies and maintain inventory, • Assist with planning company events, as needed, • Maintain files and documents, • Prepare expense and travel reimbursement reports, • Assist with data entry, • Assist with special projects as needed Requirements • Bachelor’s degree required, • 3+ years of administrative or executive support experience, • Microsoft Outlook, Excel, PowerPoint, and Word experience, • Outgoing and engaging personality, • Detail oriented, • Patient and willing to go above with a positive attitude

Client Overview Our client is an international financial institution seeking a highly capable Temp Executive Assistant to support a senior executive at their New York headquarters. Salary/Hourly Rate $38/hr - $42/hr Position Overview Our client is looking for a polished, professional Temp Executive Assistant who thrives in high-touch, high-expectation environments. In this role, you will provide seamless support to a top-level executive, managing the day-to-day with discretion and efficiency. The ideal candidate brings a hospitality mindset, next-level organization, and a deep understanding of what it means to support at a high level. Responsibilities Of The Temp Executive Assistant • Manage executive calendars, scheduling, and high-level correspondence with grace and efficiency., • Coordinate international and domestic travel, accommodations, and detailed itineraries., • Handle expenses, reporting, and confidential documents with the utmost professionalism., • Liaise with internal teams and external partners while representing the executive with professionalism and polish., • Anticipate needs, troubleshoot proactively, and ensure no detail is overlooked., • Assist with special projects, event coordination, and internal communications. Required Experience/Skills For The Temp Executive Assistant • 5+ years of experience as an Executive Assistant supporting multiple executives., • Impeccable organizational and time-management skills., • Exceptional written and verbal communication skills., • High proficiency in Google Workspace, Microsoft Office, and modern collaboration tools., • Professional presence, discretion, and a “white-glove” service mindset. Preferred Experience/Skills For The Temp Executive Assistant • Experience supporting C-suite or senior executives in finance, technology, or similar industries., • Direct CEO support experience is a plus., • Familiarity with booking international travel and managing across multiple time zones., • Background in event planning, personal assistance, or project coordination is a plus. Education Requirements • Bachelor’s degree is preferred or equivalent professional experience. Benefits • Potential for conversion to a full-time Executive Assistant role with long-term opportunity., • Competitive pay, employee discounts, and a team culture centered around excellence., • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Beau Dietl & Associates is seeking an exceptional Executive Assistant to support its high-profile CEO. This is a highly visible, fast-paced position requiring exceptional judgment, discretion, organization, initiative, strong social media skills, and the ability to anticipate needs before they arise. The Executive Assistant will serve as a trusted extension of the CEO and will work closely with senior leadership, employees, clients, business partners, public figures, media contacts, and other high-level relationships. This role goes well beyond traditional administrative support. The successful candidate must be comfortable managing competing priorities, protecting the CEO's time, exercising independent judgment, following through relentlessly, assisting with the CEO's public-facing presence, and representing the CEO professionally when appropriate. Key Responsibilities · Manage and prioritize the CEO's complex calendar, meetings, appointments, commitments, and daily schedule. · Serve as gatekeeper for the CEO, determining what requires his immediate attention and what can be delegated, deferred, or resolved independently. · Coordinate extensive domestic and international travel, including flights, hotels, ground transportation, itineraries, reservations, and last-minute changes. · Prepare the CEO for meetings by researching individuals, organizations, companies, and relevant background information. · Identify potential business opportunities, relationships, synergies, introductions, and appropriate follow-up resulting from meetings and conversations. · Track commitments, conversations, introductions, ideas, and action items to ensure nothing falls through the cracks. · Draft, proofread, edit, and prepare correspondence on behalf of the CEO, including emails, letters, proposals, presentations, press materials, marketing materials, newsletters, and other communications. · Review incoming correspondence and determine appropriate responses or next steps. · Prepare presentations, reports, briefing materials, meeting notes, and other executive-level documents. · Submit and track expenses and maintain appropriate documentation. · Coordinate internal and external meetings and ensure the CEO is fully prepared in advance. · Communicate directly with senior executives, clients, attorneys, government contacts, public figures, media contacts, vendors, employees, and other stakeholders. · Assist with the CEO's social media presence, including monitoring platforms, identifying relevant content and opportunities, coordinating posts, reviewing messaging, and ensuring communications are consistent with the CEO's professional image and brand. · Maintain awareness of social media trends, digital news cycles, public conversations, and emerging issues that may be relevant to the CEO or company. · Help coordinate photos, videos, interviews, appearances, events, and other content for social and digital platforms. · Work with internal or external marketing and media professionals as needed to support the CEO's public-facing communications. · Represent the CEO professionally in certain communications or meetings when authorized. · Exercise independent judgment when the CEO and/or President is unavailable. · Provide direction or guidance to administrative or support personnel when necessary. · Maintain confidential files, records, communications, and highly sensitive company or personal information. · Assist with special projects and business initiatives as requested. · Adapt quickly to changing priorities and handle urgent or unexpected matters calmly and effectively. Qualifications · Bachelor's degree, Associate degree, or equivalent higher education. · Minimum of three years of executive, administrative, or high-level secretarial experience preferred. · Demonstrated experience supporting senior management or high-profile executives. · Exceptional organizational and time-management skills. · Strong judgment and ability to make decisions independently. · Absolute discretion and ability to maintain confidentiality. · Superior written and verbal communication skills. · Excellent interpersonal skills and professional telephone etiquette. · Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Microsoft Office. · Strong technology skills and ability to quickly learn new systems and applications. · Strong social media skills and proficiency with major platforms, including Instagram, Facebook, X, LinkedIn, TikTok, and other relevant digital channels. · Ability to understand social media tone, branding, content strategy, audience engagement, reputation management, and the fast-moving nature of digital communications. · Strong visual judgment and an understanding of what makes effective photos, videos, short-form content, captions, and social media posts. · Ability to manage smartphone synchronization and executive communication across devices. · Strong proofreading and editing skills. · Ability to type approximately 65 words per minute or higher. · Ability to manage multiple priorities simultaneously in a fast-moving environment. · Persistent follow-through and exceptional attention to detail. · Professional presence, polished appearance, and appropriate business attire. · Ability to interact confidently and professionally with individuals at all levels. · Political, government, media, public relations, social media, security, investigative, or high-profile executive experience is a significant plus. The Ideal Candidate The ideal candidate is proactive rather than reactive. They do not simply wait for assignments; they anticipate what the CEO will need next. They understand that supporting a high-profile executive requires knowing when to protect his time, when to interrupt him, when to escalate something, and when to handle an issue independently. They are also digitally savvy and comfortable operating in a world where social media, news, reputation, business development, and executive visibility often intersect. They understand that a high-profile CEO's social media presence is an extension of his professional reputation and can identify both opportunities and potential issues before they become problems. They are resourceful, composed under pressure, highly discreet, exceptionally organized, and comfortable operating in an environment where priorities can change rapidly. Most importantly, they take ownership. If something is assigned to them, the CEO should be confident that it will be followed through to completion without repeated reminders. This is a full-time position offering competitive compensation, excellent benefits, paid vacation, and holidays. Salary will be discussed during the interview process.

Union Specialty is an AI-native wholesale insurance brokerage based in New York. What we are building Every year, around $150 billion of E&S premium is placed, most of it through wholesalers, and almost all of it moves the way it did twenty years ago: email chains, carrier portals, retyped applications and a week of waiting for a quote. We are building an AI-native wholesale brokerage to change that. AI takes over much of the routine work, brokers focus on judgment and relationships, and agents get terms in hours instead of weeks. The role You will join our New York brokerage team, working directly with the CEO, our senior brokers and the CTO. The job has two halves, and they run in parallel. The first half is the brokerage. You place business: you work accounts end to end, from submission through quoting, negotiation with underwriters and bind, and you handle what our platform does not handle yet, including exceptions, endorsements, change requests and the agent who needs a phone call. The second half is the platform. You make the brokerage better: you are the first user of everything we build, and you sit side by side with our engineers. When an agent gets stuck, when a carrier portal does something strange, when a quote takes longer than it should, you find it, you bring it to the engineers, and you own getting it fixed. The way you handle an account today becomes the way the company handles the next hundred. This is also how you learn to build technology. Writing up what is broken, deciding what matters most, working through a solution with engineers and testing what comes back is the job of a product manager at a technology company, and you will be doing it from your first month. You will see every account, every market and every step of the process, and you will talk to underwriters and agents every day and to the CEO and CTO about what you learned. The people who learn this business inside out at this stage are the ones who run it later, as a broker, an underwriter or the head of our operations as we add states and lines. Who we are looking for • Experience in insurance: a broker at a wholesaler, an underwriting assistant or associate underwriter at an MGA, or an account manager at a retail agency. Recent graduates of a risk management and insurance program are welcome, • You like insurance and cannot stand how slowly it moves, • P&C license a plus; if you are not licensed, we will get you there, • Comfortable with technology: you learn a new carrier portal in an afternoon and use AI tools every day, • Precise in writing and clear on the phone; every email you send goes to an underwriter or an agent under our name, • Self-directed, willing to work hard, and motivated by being part of something early; the hours are long at times, • New York, in office 5 days a week at 200 Broadway; some flexibility for the right person Compensation • $70,000 to $100,000 base salary (depending on experience), • Bonus tied to team goals, • Competitive benefits; licensing and exam costs covered

Finance firm in New York City is hiring an Executive Personal Assistant to support the CEO. Candidates must be NY based. Responsibilities: • -Manage a complex calendar, appointments, meetings, and changing priorities., • -Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries., • -Prepare meeting materials and assist with follow-ups and special projects., • -Handle personal appointments, reservations, errands, purchases, and family-related logistics., • -Coordinate household vendors, deliveries, and service providers as needed., • -Manage expenses, correspondence, and confidential information., • -Serve as a trusted liaison with internal and external contacts., • -Anticipate the CEO’s needs and proactively resolve issues. Qualifications • -5+ years of Executive Assistant, Personal Assistant, or similar experience., • -Experience supporting a CEO, founder, or senior executive preferred., • -Exceptional organization, communication, and time-management skills., • -Highly discreet with strong judgment and attention to detail., • -Proactive, resourceful, polished, and comfortable in a fast-paced environment., • -Proficiency with Microsoft Office and Google Workspace., • -Flexibility to occasionally work outside standard business hours.

Executive Assistant to the President & CEO Insurance NYC-Midtown-On-Site $65,000-70,000 Base + Bonus Minimum 2 years of Administrative Assistant Experience! Position Summary A growing insurance firm is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the President & CEO. This role is responsible for managing a demanding calendar, coordinating frequent travel, scheduling appointments and meetings, preparing reports, and supporting special projects. The ideal candidate has at least 2–3 years of executive-support experience, excellent judgment, strong communication skills, and advanced proficiency in Microsoft Excel and Microsoft Office. This position requires discretion, flexibility, resourcefulness, and the ability to anticipate the CEO’s needs in a fast-paced environment. Key Responsibilities • Manage the President & CEO’s complex calendar, including meetings, appointments, calls, deadlines, and personal commitments as needed., • Coordinate frequent domestic and international travel, including flights, hotels, ground transportation, itineraries, and last-minute changes., • Schedule and confirm internal and external meetings with clients, carriers, vendors, and business partners., • Prepare detailed travel itineraries and ensure the CEO has all necessary documents and information., • Monitor priorities, provide reminders, and proactively resolve scheduling conflicts., • Draft, edit, and format correspondence, presentations, reports, spreadsheets, and other business documents., • Create and maintain Excel reports, trackers, analyses, and project-management tools., • Support special projects by researching information, organizing materials, monitoring deadlines, and following up with stakeholders., • Prepare meeting agendas, take notes, document action items, and track follow-up assignments., • Screen and prioritize emails, calls, requests, and other communications., • Organize and maintain confidential electronic and paper records., • Prepare and reconcile expense reports, invoices, and travel-related documentation., • Coordinate company events, leadership meetings, and client appointments as needed., • Serve as a professional point of contact for employees, clients, vendors, and other stakeholders., • Handle confidential and sensitive information with the highest level of discretion., • Perform additional administrative and project-based duties as assigned. Qualifications • Minimum of 2–3 years of experience supporting a senior executive, business owner, president, or CEO., • Advanced proficiency in Microsoft Excel, including formulas, sorting and filtering, charts, formatting, and data tracking., • Strong proficiency in Microsoft Outlook, Word, PowerPoint, and Teams., • Demonstrated experience managing complex calendars and frequent travel arrangements., • Excellent written and verbal communication skills., • Strong organizational, time-management, and problem-solving abilities., • Exceptional attention to detail and follow-through., • Ability to manage multiple priorities and adapt quickly to changing schedules., • Sound judgment and a high degree of professionalism, confidentiality, and discretion., • Ability to work independently, anticipate needs, and take initiative., • Experience in insurance or financial services is preferred but not required., • High school diploma or equivalent required; associate’s or bachelor’s degree preferred.

Our client, an established award-winning media group is seeking a c-level Executive Assistant. This role serves as the right hand support to the CEO, managing priorities, facilitating communication, coordinating key initiatives, and ensuring the smooth operation of the Executive Office. The Executive Assistant will handle sensitive, confidential, strategic, and proprietary information and serve as a primary representative of the Office of the President & CEO, this position interfaces with Board of Directors, senior leadership, donors, government officials, community leaders, and external stakeholders. The ideal candidate is a proactive, resourceful professional who can anticipate needs and manage competing priorities in a fast-paced, high-profile environment. Responsibilities: • Manage and prioritize the President/CEO's complex calendar, appointments, meetings, travel, conferences, and special events, ensuring alignment with organizational priorities., • Anticipate the President/CEO's needs by proactively identifying scheduling conflicts, preparing materials, and coordinating follow-up actions., • Coordinate all travel arrangements, including transportation, lodging, itineraries, and related logistics., • Draft, edit, proofread, and prepare correspondence, reports, presentations, speeches, briefing materials, and other communications on behalf of the President/CEO., • Screen and prioritize incoming communications, correspondence, and requests, exercising independent judgment regarding appropriate action and response., • Manage the President/CEO's office operations, records, and files while ensuring the highest level of confidentiality and data security., • Serve as a liaison between the President/CEO, Board members, senior leadership, and key stakeholders., • Assist in preparing presentations, reports, and supporting materials for Board meetings, fundraising activities, strategic planning sessions, and executive leadership meetings., • Maintain professional communication with Board members and other high-level stakeholders., • Coordinate special projects and strategic initiatives on behalf of the President/CEO, tracking deliverables, deadlines, and outcomes., • Build and maintain positive working relationships with donors, community leaders, government officials, business partners, and external constituents., • Represent the Office of the President/CEO with professionalism, discretion, and sound judgment., • Assemble and organize materials required for meetings, presentations, and executive decision-making., • Maintain records, reports, and documentation related to executive office activities., • Perform other duties and special assignments as required to support the President/CEO and organizational objectives. Qualifications: • College degree preferred., • 10 years of executive administrative experience supporting a CEO, President, C-suite executive., • Experience supporting a Board of Directors and executive leadership team strongly preferred., • Exceptional organizational, planning, and project management skills with the ability to manage multiple priorities and competing deadlines., • Strong critical thinking, problem-solving, and decision-making abilities., • Demonstrated ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion., • Excellent written, verbal, and interpersonal communication skills., • Ability to build effective relationships and work collaboratively with individuals at all organizational levels as well as external stakeholders., • Proven ability to work independently and anticipate needs.

Executive Assistant (New York, NY - Hybrid) Madison Street Search has partnered with a high-growth AI and technology company seeking an Executive Assistant to support the Founder & CEO. This is a high-impact opportunity for someone who is highly organized, tech-savvy, discreet, and comfortable operating in a fast-paced environment. Responsibilities • Manage a complex executive calendar and coordinate domestic and international travel., • Triage communications, prioritize requests, and track follow-ups., • Coordinate meetings, events, dinners, appointments, vendors, and other logistics., • Serve as a professional point of contact for investors, customers, partners, candidates, and other senior stakeholders., • Provide select personal and professional support., • Leverage AI, automation, and modern productivity tools to improve organization and efficiency., • Handle sensitive business and personal matters with exceptional discretion. Ideal Candidate • Experience supporting a Founder, CEO, senior executive, investor, or principal., • Background in technology, AI, software, startups, or a similarly fast-paced environment strongly preferred., • Highly tech-savvy and comfortable using AI tools, including Claude and ChatGPT., • Exceptional judgment, organization, discretion, and follow-through., • Proactive, resourceful, and able to manage priorities independently., • Polished, adaptable, and comfortable working with highly driven individuals., • NYC-based and comfortable working in the office 3–5 days per week. This is an excellent opportunity for someone seeking a long-term partnership with a successful founder in a fast-growing technology environment. Compensation will be competitive and based on experience.

JRN: #2520 We are seeking a highly polished, proactive, and discreet operations focused Personal Assistant to support our client, the CEO of a publicly traded company. This role sits within the broader “Office of the CEO” and partners closely with the Executive Assistant (corporate) to ensure seamless management of the CEO’s personal and lifestyle operations. This is a high-touch, high-responsibility role requiring exceptional responsiveness, judgment, and execution. Looking to hire ASAP. Responsibilities: • Own all personal and lifestyle management for the CEO, • Coordinate complex travel logistics (commercial and private aviation), • Manage day-to-day personal scheduling and requests with precision and urgency, • Manage personal calendar, and book appointments on behalf of the executive, • Vendor management for multiple properties, • Event management, • Oversee home and lifestyle operations, including vendor coordination, • Provide pet care coordination, • Act as a trusted gatekeeper and problem solver, anticipating needs before they arise, • Partner closely with the corporate EA to ensure full calendar and priority alignment, • Maintain 24/7 availability and responsiveness (off-hours communication is expected), • Other ad hoc responsibilities as needed Requirements: • 5–10+ years of experience in high-level personal or executive support (CEO-level preferred), • Background in:, • C-suite Personal/Executive Assistant roles, • OR high-touch environments (e.g., luxury travel, talent agencies, event/wedding planning, VIP hospitality), • Must be based in Miami, • Must demonstrate exceptional discretion, integrity, and emotional intelligence, • Must be able to thrive in fast-paced, high-demand environments, • Must be highly organized, detail-oriented, and relentlessly proactive Location: Fully in-person role. Full-time 5 days a week. 24/7 mentality. Flexibility outside of standard business hours as needed. The office is located in Brickell, Miami, FL. Compensation: $120-150k DOE base, bonus opportunity, and competitive equity. Comprehensive benefits package. Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment. Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

Our Client Our client is a prestigious global investment firm seeking an exceptional Executive Assistant / Personal Assistant to support a senior investment executive and partner closely with a Chief of Staff and broader executive support team. This is a highly visible opportunity for an experienced EA/PA who thrives in a fast-paced, high-performance environment and enjoys operating at the intersection of sophisticated executive support and high-touch personal assistance. The role offers direct exposure to senior leadership, international collaboration, and the opportunity to become a trusted partner across both business and personal matters. The ideal candidate is proactive, resourceful, highly organized, and comfortable managing complex priorities with professionalism, discretion, and exceptional attention to detail. The Role The Executive Assistant / Personal Assistant will provide seamless support to a globally active executive with significant business and personal responsibilities. This position requires exceptional judgment, responsiveness, flexibility, and the ability to anticipate needs in a constantly evolving environment. Working closely with internal stakeholders, external partners, household staff, and an established support infrastructure, this individual will play a critical role in ensuring day-to-day operations run efficiently while supporting both professional and personal priorities. Responsibilities • Manage a highly complex and constantly evolving calendar for a senior executive operating across multiple time zones, • Coordinate global travel arrangements, including commercial and private aviation, and prepare detailed itineraries, • Manage inbox communications, prioritize requests, and ensure timely follow-up on action items, • Coordinate meetings and ensure all materials, logistics, and stakeholders are aligned in advance, • Partner closely with the Chief of Staff, executive support teams, and key internal and external stakeholders, • Support special projects, operational initiatives, and process improvement efforts, • Handle last-minute scheduling changes, travel disruptions, and urgent requests with discretion and efficiency, • Plan personal and family travel, vacations, and special events, • Manage dining reservations, entertainment, hospitality, and lifestyle-related requests, • Oversee gifting, purchasing, and other personal administration activities, • Coordinate with household staff, vendors, contractors, drivers, security personnel, and service providers, • Manage passports, visas, renewals, and other personal documentation, • Support family-related matters, including staffing, education, and ad hoc projects, • Oversee residential operations, property-related projects, deliveries, and installations, • Serve as a trusted partner across both business and personal matters while maintaining absolute confidentiality Qualifications • Bachelor's degree required, • Significant Executive Assistant and/or Personal Assistant experience supporting a Founder, CEO, CIO, Principal, or other senior executive, • Proven experience managing complex international travel and logistics, • Exceptional calendar management and inbox management skills, • Strong written and verbal communication abilities, • Highly organized with exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment, • Ability to anticipate needs, exercise strong judgment, and solve problems proactively, • Experience supporting both corporate and personal responsibilities simultaneously, • Professional, polished, and confident interacting with senior stakeholders and external partners, • High level of discretion, confidentiality, and emotional intelligence, • Flexible, adaptable, and comfortable working in a demanding environment, • Willingness to provide occasional after-hours or weekend support when required, • Interest in technology, AI tools, and operational efficiencies is a plus Compensation, Benefits & Schedule • starting at $150,000 + base salary, • Comprehensive benefits package, • Five days onsite in New York City, • Collaborative, high-performance culture, • Direct exposure to senior leadership and strategic initiatives, • Significant learning, development, and long-term growth potential, • Occasional travel may be required based on business needs and special projects Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together

Abrams Media is looking for an Executive Assistant to the CEO Founded by Dan Abrams, Chief Legal Analyst at ABC News, host of On Patrol Live on Reelz and “The Dan Abrams Show” on SiriusXM, and founder of the restaurant Danny’s, Abrams Media owns and operates a growing portfolio of media properties reaching millions of users each month, including Mediaite and The Daily Pour. Its acquisitions include Law&Crime (acquired by Jellysmack in 2023) and Court TV. About this role This position reports directly to CEO Dan Abrams and will be responsible for managing a wide range of professional and personal responsibilities to help ensure his schedule, priorities, and day-to-day operations run smoothly. It will combine aspects of executive assistant work and personal assistant responsibilities. The person in this role must be flexible, a multi-tasker, organized, and well-versed in Google Workspace and Microsoft Office. This person must be prepared to complete tasks such as: • Manage, coordinate, and schedule appointments, meetings, and travel for executives, • Provide basic technical support (emails, printers, cellphones, TVs), • Research potential projects/tasks as needed, • Oversee various appointments and personnel/contractors (for restaurant and household), • Send/distribute mail, receive packages offsite, complete occasional post office runs, • Support other team members by providing project assistance as needed, • Handle ad hoc requests and special projects as needed, including occasional restaurant operations (menu changes, website updates, PR-related requests, etc.) and household matters (repairs, deliveries, etc.) Required Qualifications: • Excellent written and verbal communication, • Professional and personable demeanor when interacting with executives, vendors, contractors, and other stakeholders, • Flexibility - able to handle tasks both in-office and offsite as they arise during the workday, • Ability to prioritize and manage competing demands, • Proficient in Microsoft Office and Google Workspace, • Exceptional organizational skills, • Discretion when dealing with confidential information, • Independence - comfortable tackling and researching problems and identifying solutions with minimal guidance Salary: • $60,000 plus benefits and vacation time To Apply: • Please submit your resume with a cover letter as one PDF attached through LinkedIn. Applications without both the resume and cover letter will not be considered.

Executive Assistant to CEO A world-class investment firm based is seeking an exceptional Executive Assistant to support our Founder & CEO. Operating in tandem with a co-EA, you will act as a critical execution engine behind the CEO’s professional life. You will step into a highly collaborative, fast-paced, and supportive partnership. We boast an incredible, close-knit office culture of about 50 people. We work in an open, collaborative environment with a fantastic energy, a flat structure, and exceptional perks. Location: New York, NY (West Village) Work Setup: Hybrid (Typically 4 days in-office, 1 day remote with flexibility to be in office 5 days if needed to match the CEO’s schedule) Hours typically 8:30am-6pm - While we maintain a 24/7 responsiveness mindset for time-sensitive matters, the CEO is highly self-sufficient and respects boundaries (no 2:00 AM wake-up calls). Comp Range: $100,000 – $200,000 base (commensurate with experience) + generous discretionary bonus + premium benefits package • Day 1 Premium Benefits: Comprehensive health, dental, and vision coverage paid 100% by the firm starting on your first day., • Automatic 401(k) Contribution, • Unlimited PTO: We trust our team to manage their time., • In-Office Perks: Daily catered lunches and regular office happy hours. What You’ll Do • Seamless Co-Pilot Support: Partner closely with the co-EA to divide, conquer, and manage the CEO’s daily workflows, ensuring uninterrupted, high-touch support., • Concierge-Level Travel & Logistics: Orchestrate complex domestic and international travel end-to-end (private and commercial flights, luxury lodging, ground transport, and dining). Build meticulously detailed itineraries and handle real-time, last-minute changes on a dime., • Meeting & Event Prep: Own the setup of executive meetings, virtual conferencing, printed materials, and catering., • Administrative Excellence: Manage expenses, reconcile reports, maintain pristine contact databases, and act as a first line of defense for basic tech/device troubleshooting., • Ad-Hoc Projects: Spearhead special initiatives, corporate gifting, and internal events with autonomy and discretion. Who You Are • We are open to level of candidate and industry background as long as you are used to high-volume, rapid environments., • A True Partner: You possess a "concierge" mindset—highly intuitive, polished, and capable of anticipating a sophisticated executive's specific preferences and directives., • Adaptable & Sharp: Your organizational skills and attention to detail are flawless. You thrive amid shifting priorities and can pivot effortlessly when plans change at the eleventh hour., • Collaborative & Outgoing: You have a bright, positive personality and thrive in a team-oriented environment., • Education: Bachelor’s degree is required. Please share your resume for consideration. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting _. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Our client, a mission-driven public media organization, is seeking a highly experienced Executive Assistant to support its President and CEO. This role extends beyond traditional administrative support and requires a strategic partner who can operate with Chief of Staff-level capabilities, manage competing priorities, drive follow-through, and represent the President and CEO’s office with professionalism. The successful candidate will exercise excellent judgment and communicate effectively with senior executives, board members, donors, community leaders, and other key stakeholders. RESPONSIBILITIES • Manage the President and CEO’s complex calendar, appointments, meetings, and competing priorities, • Serve as a strategic partner and extension of the President and CEO, anticipating needs and helping ensure priorities move forward, • Coordinate meetings and prepare agendas, briefing materials, presentations, and other relevant information, • Manage phone and email correspondence, assessing urgency and responding or escalating as appropriate, • Serve as a key liaison between the President and CEO and the Board of Trustees, • Coordinate Board meetings, communications, materials, and follow-up items, • Partner with senior leadership and cross-functional teams to track strategic initiatives, deliverables, and deadlines, • Liaise professionally with donors, community leaders, media partners, and other external stakeholders, • Conduct research and support special projects and organizational initiatives, • Handle sensitive and confidential information with the utmost discretion, • Provide high-level administrative and strategic support as needed REQUIREMENTS • Bachelor’s degree strongly preferred, • Approximately 10+ years of senior-level executive support experience, • Prior experience supporting a President, CEO, or similarly senior executive, • Experience combining traditional executive support with strategic project management or Chief of Staff-level responsibilities, • Nonprofit, arts, culture, media, or similarly mission-driven experience is highly preferred, • Strong calendar management, organizational, and prioritization skills, • Excellent written and verbal communication skills, • Ability to synthesize information, exercise sound judgment, and drive follow-through, • Polished and professional demeanor with strong stakeholder-management skills, • Proactive, highly discreet, and comfortable operating independently, • Ability to remain composed while managing shifting priorities and time-sensitive matters, • Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook SALARY Base salary up to $150K, depending on experience, plus a comprehensive benefits package. The top of the range is reserved for candidates with strong, directly relevant experience. No additional bonus. HOURS & SCHEDULE Core hours are approximately 9:00 AM–5:00 PM. This position is based in Manhattan and requires five days per week in the office. Candidates must also be available on call as needed, including during evenings and weekends.

Executive Assistant to CEO & Operations Coordinator About Brynson™ Brynson is a growing SaaS company building technology that helps enterprise operators manage complex compliance, data, and digital workflows at scale. Our platform sits across multiple systems, data sources, integrations, and operational teams. That means successful client management requires more than relationship ownership. It requires someone who can understand how the product works, reason through data, navigate technical issues, communicate clearly with clients, and move problems forward without relying on constant internal support. We work with sophisticated enterprise organizations where accuracy, responsiveness, and strong client leadership matter. About The Role We are hiring a highly organized, proactive Executive Assistant to work closely with our Founder & CEO and support the day-to-day operations of our New York office. At its core, this role exists to make sure the CEO's time, attention, commitments, and priorities are managed exceptionally well. You will help organize a constantly changing calendar, stay ahead of important follow-ups and deadlines, coordinate meetings and travel, manage incoming requests, and make sure important commitments do not get lost in the pace of the business. We need someone who sees operational friction and helps create order around it. You may organize a recurring process, build a tracker, improve how follow-ups are managed, coordinate an internal project, help run the office, prepare for an important meeting, send materials to a customer, coordinate a delivery, or handle an errand that simply needs to get done. The right person is equally comfortable managing a complex executive calendar and figuring out a better system for something that currently lives in someone's head. What You'll Own Executive & Calendar Management • Own and actively manage the CEO's calendar across internal meetings, customer conversations, external commitments, travel, events, and changing priorities., • Anticipate scheduling conflicts and help protect time for the work that matters most., • Coordinate meetings across internal teams, customers, partners, vendors, and other external stakeholders., • Help ensure the CEO is prepared for important meetings, deadlines, commitments, and follow-ups., • Keep the calendar accurate and organized as priorities change. Priorities, Follow-Through & Executive Organization • Help turn a high volume of conversations, ideas, requests, and commitments into clear next steps., • Maintain visibility into important follow-ups so critical items do not fall through the cracks., • Track deadlines, outstanding decisions, commitments, and items requiring, • the CEO's attention., • Prepare materials, context, agendas, and other information needed for important meetings., • Help distinguish what requires the CEO's involvement from what can be delegated, handled elsewhere, or resolved independently. Travel, Meetings & Logistics • Coordinate domestic and occasional international travel, including flights, hotels, ground transportation, itineraries, and last-minute changes., • Coordinate logistics for leadership meetings, customer meetings, company events, dinners, and other executive commitments., • Handle reservations, meeting spaces, catering, materials, and other details required to make meetings run smoothly., • Support expense management and recurring executive administration. Office & Day-to-Day Operations • Help ensure the New York office operates smoothly and the team has what it needs., • Manage supplies, deliveries, shipping, vendors, meeting logistics, and other office needs., • Coordinate company gatherings and in-office activities when needed., • Handle local errands, purchasing, deliveries, and other time-sensitive logistical needs., • Step into miscellaneous operational tasks that need an owner and drive them through completion Processes & Special Projects • Identify recurring work that is disorganized, manual, or overly dependent on individual memory and help create a better system., • Build and maintain simple trackers, checklists, workflows, and documentation where they make work more efficient., • Coordinate executive or cross-functional projects that require strong organization and follow-through., • Help establish repeatable processes around recurring executive and office needs., • Take loosely defined assignments, determine what needs to happen, and move them forward. What We’re Looking For • 2+ years of relevant professional experience in executive support, operations, project coordination, office management, or another highly organized role., • Direct experience supporting a founder, CEO, or senior executive, • Exceptional organization and attention to detail., • Strong judgment about urgency, priorities, confidentiality, and when something requires escalation., • Strong follow-through. If you own something, people should not need to chase you for it., • Comfortable working with a leader whose schedule, priorities, and needs can change quickly., • Excellent written and verbal communication skills., • Comfortable interacting professionally with executives, customers, partners, vendors, and employees., • Resourceful and able to figure things out independently rather than requiring detailed instructions for every task., • Comfortable moving between executive support and very practical work, including scheduling, errands, shipping, office logistics, and administrative tasks., • Able to create structure around recurring work using simple processes, tools, trackers, and documentation., • High discretion when handling confidential company, customer, and personnel information., • Comfortable learning and working across tools such as Google Workspace, Slack, project management systems, CRM platforms, and other SaaS tools. You'll Thrive Here If • You naturally think several steps ahead and notice what other people are likely to forget., • You like creating order out of a lot of moving pieces., • You take ownership and enjoy being the person who makes sure something actually gets done., • You can switch from preparing for an important executive meeting to arranging a delivery or solving an office issue without viewing either as beneath you., • You enjoy supporting a fast-moving leader and learning enough about the business to understand what deserves their attention., • You notice inefficient processes and naturally think about how to improve them., • You prefer ownership and variety over a narrow, highly prescribed role. Benefits & Perks • Compensation: $95,000-$115,000, • Location: Hybrid role; must be commutable distance to New York, NY, • Benefits: Comprehensive medical, dental, and vision coverage., • Time Off: Flexible PTO policy that supports work-life balance. Brynson is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other status protected by federal, state, or New York City law.

Executive Assistant Hart Howerton The Executive Assistant’s primary role is to support the CEO in the New York office as well as to facilitate administrative functions throughout the firm. The Executive Assistant’s role contributes to the overall efficiency of the firm by providing administrative support and executive level communication both within Hart Howerton and externally to clients and consultants. Responsibilities • Client Interface: Provide high-end, professional ‘front line’ interface for CEO’s contacts and clients in person, via email, and over the phone., • Calendar Management: Maintain and manage appointments by tracking availability while CEO is present in the office and traveling. Coordinate and schedule availability to attend various firm, team and project meetings, performance reviews, interviews, etc., • Meetings: Assist in coordinating and preparing for firm, project and client meetings which may require document scanning, photocopying, editing and revising documents and/or presentations often with tight deadlines. Coordinate meeting preparation by scheduling, arranging and delivering meals and beverages, preparing dial-in information for participants, and delivering relevant materials to the meeting., • Travel and Expense Reports: Coordinate travel arrangements, including but not limited to air and land transportation, lodging, appointment of onsite contact person at destination, book dining reservations and create travel files to accurately account for all trip related itineraries and receipts. Coordinate with travel agency for best time and cost options, present to executives and finalize booking. Process monthly expense reports and credit card reconciliations in a timely manner., • Proposals: Receive information via print, email, or verbal and prepare, format and send proposals for projects managed by the CEO and other teams within the firm., • Continuing Education & Professional Licensing: Track, maintain and process multi-state continuing education records and keep professional licensing current. Use tracking system to manage when requirements are due, review coursework options with CEO and register for courses. Prepare and provide documents needed before course as needed., • Marketing: Interface with internal marketing team and external marketing consultants, assist with mailings to various marketing groups., • Billing Letters and Project Management Plans: Prepare and send numerous billing letters for projects. Prompt monthly PMP requests and coordinate meetings with PMs to accomplish PMPs in a timely manner on a monthly basis., • Timesheets: Collect information and input the CEO’s weekly timesheets, in a timely manner., • Weekly PAB (Principals Advisory Board) Calls: Participate in PAB calls as needed, take meeting minutes when required., • Special Event Coordination: Work with Social Committee and Staff on various office events. Be knowledgeable and professional in New York dining, booking and hospitality., • Contact databases: Maintain and manage CEO’s contact databases; support CEO by sending out individual emails as well as large group emails to external clubs and foundations., • Deliveries: Prepare overnight deliveries, drop off at shipping vendor, or other designated locations when necessary., • General: Provide general administrative support by coordinating workflow, information, project schedules, production, accounting, consultants, clients, and other entities involved in both corporate and project work., • Support: Serve as a reliable administrative resource to both the firm and the broader team. Support others in the firm when the CEO is traveling., • Other duties as may be assigned, including but not limited to personal errands. Qualifications • Bachelor's degree or equivalent experience, • 6+ years of executive or administrative experience Requirements and Skills: • Maintains confidentiality and security of sensitive employee and firm information., • Reliable attendance in office 5 days per week., • Well-organized, detail-oriented, ability to plan, organize, multi-task and use time effectively. Strong follow-up skills., • Experience in managing multiple priorities, administrative coordination, and logistics., • Exceptional communication skills, both verbal and written., • Effectively able to work well with others at all levels of the company, both onsite and remote., • Ability to quickly analyze and resolve problems and adhere to applicable laws and firm mission, using initiative, industry experience, and good business judgment., • Ability to read and interpret written information including business documents, contracts, forms, email correspondence and follow instructions., • Ability to prepare reports, correspondence and memos., • Work independently as well in team environments, and under general supervision., • Provides prompt and courteous customer service., • Working knowledge of PC based desktop computers and server-based networks. Proficient in Microsoft Suite: Word, Excel and Outlook. Use of Adobe is preferred. Our Mission: Our firm’s practice is interdisciplinary. We think in terms of designing complete environments that respond to market, environmental and client objectives. We are committed to the professional growth of our staff and promote collaboration, a team environment and sharing knowledge firm-wide and with our clients. For consideration in the NY office, please submit your resume directly by email to Human Resources, Beth Repeta at brepeta@harthowerton.com.

Administrative Assistant / Private Dining Coordinator. Executive & Administrative Support. Serve as personal/executive assistant to the Founder & CEO, supporting day-to-day operations and priorities.

Job Description Linden Center for Nursing is an EEO employer - M/F/Vets/Disabled The Allure Group is looking for a Certified Nursing Assistant (CNA) to join the team at our Skilled Nursing Facility in Brooklyn, NY! Who We Are The Allure Group is a consortium of six rehabilitation centers across Brooklyn and Manhattan, NY, specializing in post-acute and sub-acute skilled nursing and rehabilitation. We pride ourselves on providing a high standard of care for patients of all ages and conditions while upholding an environment of kindness, dignity, and respect for employees and residents alike. As a Certified Nursing Assistant at The Allure Group, you would be part of a winning team doing meaningful work to improve the quality of life, health, and comfort of residents. Certified Nursing Assistant (CNA) Responsibilities • Ensure all residents are comfortable, • Assist residents with activities of daily living (food service, personal care, bowel and bladder functions, etc.), • Measure and record vitals routinely, • Observe and report the well-being of residents, • Provide assistance with Range of Motion exercises and ambulation, • Establish healthy communication with nursing personnel and other department personnel, • Perform restorative and rehabilitative procedures as instructed, • Assist with the lifting, moving, positioning, and transporting of residents, • Check, review, and abide by resident care plans, • Follow work assignments and schedules in completing tasks, • Create and maintain an atmosphere of warmth, personal interest, and positivity Requirements • High school diploma or its equivalent, • Valid NYS Certified Nursing Assistant license, • Exceptional communication, customer service, and interpersonal skills Preferred • Previous experience in long-term care, • Previous experience with Point Click Care What We Offer • Competitive pay scale, • Medical and dental coverage, • 401k, • Paid time off, • CEU-eligible training programs, • Ongoing leadership and professional development training, • Dedicated and local leadership support Apply today! The opportunity for job satisfaction and growth for a Certified Nursing Assistant position is here! \nCompany Description Founded in 2011, The Allure Group started as a solution to a pressing issue. While caring for his elderly grandfather, CEO Joel Landau recognized significant deficiencies in New York City's eldercare system, particularly the lack of resources and services that hindered seniors from living with dignity, comfort, and purpose. At The Allure Group, we are committed to transforming the standard of care through innovation and compassion. Our comprehensive healthcare services are designed to enhance the quality of life for our residents and clients. Our skilled professionals collaborate to create a nurturing environment where dignity, respect, and individuality are paramount. Built on the principles of empathy and integrity, The Allure Group operates multiple facilities specializing in long-term care, rehabilitation, and supportive services. We utilize advanced technology and evidence-based practices to ensure our residents receive the highest standard of care. We seek dedicated individuals who share our passion for making a difference in the lives of others. Join us in our mission to provide exceptional care and positively impact the communities we serve. At The Allure Group, you’ll discover a supportive workplace culture that fosters growth, learning, and teamwork. Join us and be part of something truly meaningful! Founded in 2011, The Allure Group started as a solution to a pressing issue. While caring for his elderly grandfather, CEO Joel Landau recognized significant deficiencies in New York City's eldercare system, particularly the lack of resources and services that hindered seniors from living with dignity, comfort, and purpose. \r\n\r\nAt The Allure Group, we are committed to transforming the standard of care through innovation and compassion. Our comprehensive healthcare services are designed to enhance the quality of life for our residents and clients. Our skilled professionals collaborate to create a nurturing environment where dignity, respect, and individuality are paramount.\r\n\r\nBuilt on the principles of empathy and integrity, The Allure Group operates multiple facilities specializing in long-term care, rehabilitation, and supportive services. We utilize advanced technology and evidence-based practices to ensure our residents receive the highest standard of care.\r\n\r\nWe seek dedicated individuals who share our passion for making a difference in the lives of others. Join us in our mission to provide exceptional care and positively impact the communities we serve. At The Allure Group, you’ll discover a supportive workplace culture that fosters growth, learning, and teamwork.\r\n\r\nJoin us and be part of something truly meaningful!

Job Description Hamilton Park Center for Nursing and Rehabilitation is looking for a Certified Nursing Assistant (CNA) to join the team at our Skilled Nursing Facility in Brooklyn, NY! Who We Are The Allure Group is a consortium of six rehabilitation centers across Brooklyn and Manhattan, NY, specializing in post-acute and sub-acute skilled nursing and rehabilitation. We pride ourselves on providing a high standard of care for patients of all ages and conditions while upholding an environment of kindness, dignity, and respect for employees and residents. As a Certified Nursing Assistant at The Allure Group, you would be part of a winning team doing meaningful work to improve residents' quality of life, health, and comfort. Certified Nursing Assistant (CNA) Responsibilities • Ensure all residents are comfortable, • Assist residents with activities of daily living (food service, personal care, bowel and bladder functions, etc.), • Measure and record vitals routinely, • Observe and report the well-being of residents, • Provide assistance with Range of Motion exercises and ambulation, • Establish healthy communication with nursing personnel and other department personnel, • Perform restorative and rehabilitative procedures as instructed, • Assist with the lifting, moving, positioning, and transporting of residents, • Check, review, and abide by resident care plans, • Follow work assignments and schedules in completing tasks, • Create and maintain an atmosphere of warmth, personal interest, and positivity, • Remain prepared to do any services and assignments within the scope of practice of a CNA Certified Nursing Assistant (CNA) Requirements • High school diploma or its equivalent, • Valid NYS Certified Nursing Assistant license, • Exceptional communication, customer service, and interpersonal skills, • COVID-19 Vaccination Preferred • Previous experience in long-term care, • Previous experience with Point Click Care What We Offer • Competitive pay scale, • Weekly payroll, • Medical and dental coverage, • Generous employee referral bonus, • 401k, • Paid time off, • CEU-eligible training programs, • Ongoing leadership and professional development training, • Dedicated and local leadership support Apply today! The opportunity for job satisfaction and growth for a Certified Nursing Assistant (CNA) position is here! \nCompany Description Founded in 2011, The Allure Group started as a solution to a pressing issue. While caring for his elderly grandfather, CEO Joel Landau recognized significant deficiencies in New York City's eldercare system, particularly the lack of resources and services that hindered seniors from living with dignity, comfort, and purpose. At The Allure Group, we are committed to transforming the standard of care through innovation and compassion. Our comprehensive healthcare services are designed to enhance the quality of life for our residents and clients. Our skilled professionals collaborate to create a nurturing environment where dignity, respect, and individuality are paramount. Built on the principles of empathy and integrity, The Allure Group operates multiple facilities specializing in long-term care, rehabilitation, and supportive services. We utilize advanced technology and evidence-based practices to ensure our residents receive the highest standard of care. We seek dedicated individuals who share our passion for making a difference in the lives of others. Join us in our mission to provide exceptional care and positively impact the communities we serve. At The Allure Group, you’ll discover a supportive workplace culture that fosters growth, learning, and teamwork. Join us and be part of something truly meaningful! Founded in 2011, The Allure Group started as a solution to a pressing issue. While caring for his elderly grandfather, CEO Joel Landau recognized significant deficiencies in New York City's eldercare system, particularly the lack of resources and services that hindered seniors from living with dignity, comfort, and purpose. \r\n\r\nAt The Allure Group, we are committed to transforming the standard of care through innovation and compassion. Our comprehensive healthcare services are designed to enhance the quality of life for our residents and clients. Our skilled professionals collaborate to create a nurturing environment where dignity, respect, and individuality are paramount.\r\n\r\nBuilt on the principles of empathy and integrity, The Allure Group operates multiple facilities specializing in long-term care, rehabilitation, and supportive services. We utilize advanced technology and evidence-based practices to ensure our residents receive the highest standard of care.\r\n\r\nWe seek dedicated individuals who share our passion for making a difference in the lives of others. Join us in our mission to provide exceptional care and positively impact the communities we serve. At The Allure Group, you’ll discover a supportive workplace culture that fosters growth, learning, and teamwork.\r\n\r\nJoin us and be part of something truly meaningful!

Job Description Certified Nursing Assistant (CNA) $5,000 SIGN ON BONUS Brooklyn, NY Full-time $20.20/hour Bedford Center for Nursing and Rehabilitation is an EEO employer - M/F/Vets/Disabled Bedford Center for Nursing and Rehabilitation is looking for a Certified Nursing Assistant (CNA) to join the team at our Skilled Nursing Facility in Brooklyn, NY! Who We Are The Allure Group is a consortium of six rehabilitation centers across Brooklyn and Manhattan, NY, specializing in post-acute and sub-acute skilled nursing and rehabilitation. We pride ourselves in providing a high standard of care for patients of all ages and conditions, while upholding an environment of kindness, dignity, and respect for employees and residents alike. As a Certified Nursing Assistant at The Allure Group, you would be part of a winning team doing meaningful work to improve the quality of life, health, and comfort of residents. Certified Nursing Assistant (CNA) Responsibilities • Ensure all residents are comfortable, • Assist residents with activities of daily living (food service, personal care, bowel and bladder functions, etc.), • Measure and record vitals routinely, • Observe and report the well-being of residents, • Provide assistance with Range of Motion exercises and ambulation, • Establish healthy communication with nursing personnel and other department personnel, • Perform restorative and rehabilitative procedures as instructed, • Assist with the lifting, moving, positioning, and transporting of residents, • Check, review, and abide by resident care plans, • Follow work assignments and schedules in completing tasks, • Create and maintain an atmosphere of warmth, personal interest, and positivity Certified Nursing Assistant (CNA) Requirements • High school diploma or its equivalent, • Valid NYS Certified Nursing Assistant license, • Exceptional communication, customer service, and interpersonal skills Preferred • Previous experience in long-term care, • Previous experience with Point Click Care What We Offer • Pay rate of $20 per hour as of 12/1, • Competitive pay scale, • Medical and dental coverage, • Generous employee referral bonus, • 401k, • Paid time off, • CEU eligible training programs, • Ongoing leadership and professional development training, • Dedicated and local leadership support Apply today! The opportunity for job satisfaction and growth for a Certified Nursing Assistant (CNA) position is here! Please visit our careers page to see more job opportunities. \nCompany Description Founded in 2011, The Allure Group started as a solution to a pressing issue. While caring for his elderly grandfather, CEO Joel Landau recognized significant deficiencies in New York City's eldercare system, particularly the lack of resources and services that hindered seniors from living with dignity, comfort, and purpose. At The Allure Group, we are committed to transforming the standard of care through innovation and compassion. Our comprehensive healthcare services are designed to enhance the quality of life for our residents and clients. Our skilled professionals collaborate to create a nurturing environment where dignity, respect, and individuality are paramount. Built on the principles of empathy and integrity, The Allure Group operates multiple facilities specializing in long-term care, rehabilitation, and supportive services. We utilize advanced technology and evidence-based practices to ensure our residents receive the highest standard of care. We seek dedicated individuals who share our passion for making a difference in the lives of others. Join us in our mission to provide exceptional care and positively impact the communities we serve. At The Allure Group, you’ll discover a supportive workplace culture that fosters growth, learning, and teamwork. Join us and be part of something truly meaningful! Founded in 2011, The Allure Group started as a solution to a pressing issue. While caring for his elderly grandfather, CEO Joel Landau recognized significant deficiencies in New York City's eldercare system, particularly the lack of resources and services that hindered seniors from living with dignity, comfort, and purpose. \r\n\r\nAt The Allure Group, we are committed to transforming the standard of care through innovation and compassion. Our comprehensive healthcare services are designed to enhance the quality of life for our residents and clients. Our skilled professionals collaborate to create a nurturing environment where dignity, respect, and individuality are paramount.\r\n\r\nBuilt on the principles of empathy and integrity, The Allure Group operates multiple facilities specializing in long-term care, rehabilitation, and supportive services. We utilize advanced technology and evidence-based practices to ensure our residents receive the highest standard of care.\r\n\r\nWe seek dedicated individuals who share our passion for making a difference in the lives of others. Join us in our mission to provide exceptional care and positively impact the communities we serve. At The Allure Group, you’ll discover a supportive workplace culture that fosters growth, learning, and teamwork.\r\n\r\nJoin us and be part of something truly meaningful!

Job Description King David Center for Nursing is an EEO Employer - M/F/Disability/Protected Veteran Status The Allure Group is looking for a Certified Nursing Assistant (CNA) to join the team at our Skilled Nursing Facility in Brooklyn, NY! Who We Are The Allure Group is a consortium of six rehabilitation centers across Brooklyn and Manhattan, NY, specializing in post-acute and sub-acute skilled nursing and rehabilitation. We pride ourselves in providing a high standard of care for patients of all ages and conditions, while upholding an environment of kindness, dignity, and respect for employees and residents alike. As a Certified Nursing Assistant at The Allure Group, you would be part of a winning team doing meaningful work to improve the quality of life, health, and comfort of residents. Certified Nursing Assistant (CNA) Responsibilities • Ensure all residents are comfortable, • Assist residents with activities of daily living (food service, personal care, bowel and bladder functions, etc.), • Measure and record vitals routinely, • Observe and report the well-being of residents, • Provide assistance with Range of Motion exercises and ambulation, • Establish healthy communication with nursing personnel and other department personnel, • Perform restorative and rehabilitative procedures as instructed, • Assist with the lifting, moving, positioning, and transporting of residents, • Check, review, and abide by resident care plans, • Follow work assignments and schedules in completing tasks, • Create and maintain an atmosphere of warmth, personal interest, and positivity Certified Nursing Assistant (CNA) Requirements • High school diploma or its equivalent, • Valid NYS Certified Nursing Assistant license, • Exceptional communication, customer service, and interpersonal skills Preferred • Previous experience in long-term care, • Previous experience with Point Click Car What We Offer • Competitive pay scale, • Weekly pay, • Medical and dental coverage, • 401k, • Paid time off, • CEU-eligible training programs, • Ongoing leadership and professional development training, • Dedicated and local leadership support Apply today! The opportunity for job satisfaction and growth for a Certified Nursing Assistant position is here! Please visit our careers page to see more job opportunities. \nCompany Description Founded in 2011, The Allure Group started as a solution to a pressing issue. While caring for his elderly grandfather, CEO Joel Landau recognized significant deficiencies in New York City's eldercare system, particularly the lack of resources and services that hindered seniors from living with dignity, comfort, and purpose. At The Allure Group, we are committed to transforming the standard of care through innovation and compassion. Our comprehensive healthcare services are designed to enhance the quality of life for our residents and clients. Our skilled professionals collaborate to create a nurturing environment where dignity, respect, and individuality are paramount. Built on the principles of empathy and integrity, The Allure Group operates multiple facilities specializing in long-term care, rehabilitation, and supportive services. We utilize advanced technology and evidence-based practices to ensure our residents receive the highest standard of care. We seek dedicated individuals who share our passion for making a difference in the lives of others. Join us in our mission to provide exceptional care and positively impact the communities we serve. At The Allure Group, you’ll discover a supportive workplace culture that fosters growth, learning, and teamwork. Join us and be part of something truly meaningful! Founded in 2011, The Allure Group started as a solution to a pressing issue. While caring for his elderly grandfather, CEO Joel Landau recognized significant deficiencies in New York City's eldercare system, particularly the lack of resources and services that hindered seniors from living with dignity, comfort, and purpose. \r\n\r\nAt The Allure Group, we are committed to transforming the standard of care through innovation and compassion. Our comprehensive healthcare services are designed to enhance the quality of life for our residents and clients. Our skilled professionals collaborate to create a nurturing environment where dignity, respect, and individuality are paramount.\r\n\r\nBuilt on the principles of empathy and integrity, The Allure Group operates multiple facilities specializing in long-term care, rehabilitation, and supportive services. We utilize advanced technology and evidence-based practices to ensure our residents receive the highest standard of care.\r\n\r\nWe seek dedicated individuals who share our passion for making a difference in the lives of others. Join us in our mission to provide exceptional care and positively impact the communities we serve. At The Allure Group, you’ll discover a supportive workplace culture that fosters growth, learning, and teamwork.\r\n\r\nJoin us and be part of something truly meaningful!

Job Description Executive Assistant to CEO Location: New York, NY Schedule: Full-Time | 5 Days Onsite Position Type: Temp-to-Perm A high-growth education organization in New York City is seeking a sharp, highly organized, and adaptable Executive Assistant to support its CEO/Founder. This is a fast-paced, high-visibility position for someone who thrives in a demanding environment and can anticipate needs, shift priorities quickly, and keep a busy executive organized. The position will initially begin as a 3–4 week temporary assignment, with the opportunity to convert to a permanent role if there is a strong mutual fit. What You'll Do • Manage a complex and constantly evolving executive calendar, including meetings, appointments, and scheduling changes, • Coordinate travel, logistics, and day-to-day priorities for the CEO, • Anticipate scheduling conflicts and proactively resolve issues, • Communicate with internal and external stakeholders on behalf of the executive, • Track follow-ups, action items, and important deadlines, • Handle confidential and sensitive information with discretion, • Respond quickly to last-minute changes and time-sensitive requests, • Provide additional administrative and project support as needed What We're Looking For • Exceptional organizational and time-management skills, • Strong written and verbal communication skills, • Professional, polished, and confident interacting with senior stakeholders, • Ability to work with urgency while maintaining accuracy and attention to detail, • Proactive mindset and ability to anticipate needs rather than wait for direction, • Comfortable working in a high-energy environment where priorities can change quickly, • Strong judgment, discretion, and problem-solving abilities, • Tech-savvy and comfortable learning new systems Both early-career candidates with exceptional organizational skills and executive presence and experienced Executive Assistants are encouraged to apply. Schedule & Flexibility This is not a traditional 9-to-5 position. The Executive Assistant's schedule will closely follow the CEO's needs, which may include early mornings, evenings, and last-minute schedule changes. Candidates should be comfortable with this level of flexibility. The position is onsite in New York City five days per week. Compensation $31-32/hr Candidates must be authorized to work in the United States. Employment-based immigration sponsorship is not available for this position.

Work for a well-established, successful Managing Partner at a law firm in NYC! This Jobot Job is hosted by: Andrea Ankarlo Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $60,000 - $65,000 per year A bit about us: We are working with a well-established, national law firm that is seeking a Personal/Administrative Assistant to work directly with a Managing Partner. The firm serves a variety of clientele and industries including entertainment, music, television, media, health & wellness, sports, fashion, start-ups, and more! Location: New York City, NY Schedule: 4 days onsite, 1 day remote Why join us? • Comprehensive benefits package Job Details The ideal candidate will have strong experience with complex calendaring, managing emails, and communicating with clients. Qualifications: • Prior experience as a Personal Assistant and/or Executive Assistant, • Experience with complex calendaring, managing emails, and communicating with clients, • Excellent communication and client-facing professionalism, • Highly organized, detail-oriented, ability to prioritize and multitask in a fast-paced environment, • Must be able to pivot quickly and take ownership on tasks, anticipate needs, etc. PLEASE SEND ANSWERS TO THE FOLLOWING APPLICATION QUESTIONS TO andrea.ankarlo@jobot.com DIRECTLY AFTER YOU APPLY 1. How many years of experience do you have in this type of role?, 2. Do you have experience managing complex calendars? Please elaborate!, 3. Do you have experience managing emails for someone at a CEO/Managing Partner level? Please elaborate!, 4. Why are you looking for a new position at this time?, 5. The salary range for this position is between $60k-$65k/year + annual bonus. Please confirm this is a salary range you would accept an offer at., 6. Are you able to work onsite 4 days per week in NYC? Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

Job Description I am seeking an Executive Assistant with a broad skill set and interest in learning business administration, to work alongside an Owner/Operator of multiple businesses in both the Manufacturing industry as well as Restaurant/Bar hospitality industry. The ideal candidate has experience in administering payroll (exp. with ADP Total Source is desired) alongside our PEO Payroll partner. Candidate will be experienced in maintaining A/R and A/P working in Quickbooks Online or similar, receiving payments from Clients and paying bills to Vendors in a timely fashion. Candidate has strong bookkeeping skills and can reconcile account. Needs general office organizational skills. The position will be required to: -Handle deliveries/mail receiving, organizing and entering bills, and sending out mail - occasional light shipping. -Field phone calls and messages in office, directing inquiries to the correct staff. -Maintain general business email inquiries, direct to appropriate department, follow up with staff that situations have been followed through / completed. -Maintain email for this position specifically, communicating with Vendors, ADP, Clients, etc. as well as CEO. -Assist CEO with communications for staff and managers: CEO travels frequently and work remotely occasionally, so Candidate will be required to be CEO-by-proxy on site at the office, to take direction via phone or email, and execute tasks as directed. Hours flexible, 10:00am - 5:00pm typical. 10:00am - 4:00/5:00pm 35 Hour work week

Job Description Position Summary The Executive Assistant provides high-level administrative support to the Co-Chief Executive Officer (CEO) and the Corporate Development team. This individual is responsible for managing schedules, coordinating meetings and travel, preparing materials, and providing day-to-day administrative support to help the Co-CEO and Corporate Development team operate the business efficiently. There will be need to be close collaboration with the Executive Assistant that supports the other Co-CEO in the Wellesley, MA office. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable working in a fast-paced environment with changing priorities. This position requires professionalism, sound judgment, and the ability to handle confidential and sensitive business information. Key Responsibilities CEO Support · Manage the CEO’s calendar, including scheduling and coordinating internal and external meetings. · Coordinate domestic and international travel arrangements, itineraries, accommodations, and transportation. · Proactively manage scheduling conflicts, changes, and meeting priorities. · Prepare and organize meeting materials, presentations, correspondence, and other documents. · Coordinate meetings and communications with senior executives, board members, investors, business partners, and other external stakeholders. · Assist with meeting logistics and follow-up items as needed. · Process expense reports, invoices, and other administrative documentation. · Maintain executive files, contacts, and other confidential information. · Coordinate executive meetings, dinners, events, and off-site activities. · Provide general administrative and project support to the CEO as needed. Corporate Development Support · Provide administrative support to members of the Corporate Development team. · Coordinate internal and external meetings related to acquisitions, investments, partnerships, and other strategic initiatives. · Manage calendars and assist with travel arrangements for members of the Corporate Development team. · Coordinate meetings and communications with investment banks, advisors, consultants, legal counsel, potential acquisition targets, and other external parties. · Assist with the preparation, formatting, and organization of presentations, meeting materials, and other documents. · Help coordinate diligence meetings, management presentations, and other transaction-related activities. · Maintain organized electronic files and assist with document management for active and prospective transactions. · Process expense reports and invoices and provide other administrative support to the team. · Coordinate day-to-day administration of the 8-person NYC office space · Assist with special projects and team initiatives as needed. Qualifications · Bachelor’s degree preferred or equivalent combination of education and relevant experience. · 5+ years of Executive Assistant or senior-level administrative support experience preferred. · Prior experience supporting a CEO, C-suite executive, or other senior leader strongly preferred. · Experience supporting multiple executives or a team in addition to a senior executive preferred. · Experience in financial services, private equity, investment banking, corporate development, professional services, or a similar fast-paced corporate environment is a plus. · Strong experience managing complex calendars, executive travel, and meeting coordination. · Exceptional organizational and time-management skills with strong attention to detail. · Ability to prioritize multiple requests and adapt quickly to changing schedules and business needs. · Excellent written and verbal communication skills. · Strong judgment, professionalism, and discretion when handling confidential and sensitive information. · Proactive, resourceful, dependable, and able to work independently. · Strong interpersonal skills and ability to interact professionally with senior executives and external stakeholders. · Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel. Work Environment This is a full-time, in-office position based in New York City. Regular and reliable in-office attendance is an essential component of the role given the position’s direct support of the Co-CEO and Corporate Development team. Flexibility outside of normal business hours may occasionally be required based on executive travel, meetings, transaction activity, and other business needs.

Job Description Zeta Charter Schools is currently accepting early applications for Resident Teachers for the 2027–2028 school year. Our team plans to begin reviewing applications in November 2026 and will follow up with candidates as we move through the hiring process. Follow your passion Are you ready to help build the next chapter of educational excellence? At Zeta, we pursue an unprecedented combination of high academic achievement and social-emotional development for our students. We insist that every student receives a world-class education while fostering a love for learning. We are passionate about changing the landscape of public education in New York City and beyond, and we are uncompromising in our mission. Zeta serves students across the Bronx, Upper Manhattan, and Queens and continues to grow our Pre-K through 12th grade network at an ambitious pace. This year alone, we opened our first high school, added another elementary school in Queens, and launched two additional middle schools in the Bronx. And we are not slowing down. We have big plans to continue growing each year so that more children have access to an excellent education. Joining Zeta means joining a team that is actively building the next generation of our school network and serving as a change agent for children. The role at a glance Role: Entry-Level Resident Teacher Start date: July 2027 - Early Application Location: Bronx, Upper Manhattan, or Queens Work model: Fully on-site in New York City Year 1 salary: $65,000 Reports to: Assistant Principal We hire for this role at different points throughout the year as positions become available, and onboard on a rolling basis. If your experience aligns with what we are looking for, our team may reach out to explore a current or upcoming opportunity and whether the timing is right for both you and Zeta. Compensation is determined according to Zeta's applicable salary scale, which factors in relevant experience and internal equity. Who you are We are searching for a Resident Teacher who is excited to build a classroom culture that fosters students' genuine love for learning and creates a sense of community for families. You bring: • Bachelor's degree and a minimum undergraduate cumulative GPA of 3.0, • A strong interest in pursuing a career in education and growing into an exceptional teacher, • A willingness to learn, receive feedback, and continuously improve your practice, • Strong communication, organization, and relationship-building skills, • A student-centered mindset, sense of ownership, and resilience in a fast-paced environmentWhat you'll be doing In the Resident Teacher role, you will: • Co-plan and deliver inquiry-based, academically rigorous instruction alongside your Head Teacher that ignites curiosity, accelerates learning, and empowers every student to think boldly and deeply., • Build and maintain strong classroom culture in partnership with your Head Teacher, reinforcing consistent routines, high expectations, and a safe, joyful learning environment where students are highly engaged in learning., • Master the foundations of Zeta's academic and social-emotional curriculum, developing the expertise needed to deliver exceptional instruction across disciplines., • Use student work, assessment data, and daily observations to identify gaps, respond to individual needs, and adjust instruction with your Head Teacher so that 90%+ students are on or above grade level in all subjects by end-of-year, • Own strong relationships with students and families, communicating consistently and contributing to a cohesive support system for each child's academic, social-emotional, and personal development., • Actively apply coaching and feedback from your Head Teacher and School Leaders, translating weekly professional learning into concrete changes in planning, instruction, classroom culture, and student outcomes. The Zeta Teacher Residency Program is a 3-year program for new teachers. As a Resident Teacher, if you are not on a pathway to New York State Teacher Certification, Zeta will support your enrollment in a 2-year, fully subsidized Master's degree program through Touro University. You will gain the knowledge and skills needed to elevate your teaching practice and be on track to receive New York State professional certification in both general and special education (a requirement of the role). This role is a 3-year commitment; two years as a teacher and graduate student, and a third year as a fully certified teacher at Zeta. The teacher residency trajectory For Resident Teachers who remain in good standing, Zeta anticipates offering a three-year compensation trajectory with annual salary increases tied to role progression and certification milestones. The anticipated three-year annual base salary scale for Resident Teachers starting at Zeta in 2027-2028 is as follows (before applicable taxes and deductions): • Year 1: $65,000, • Year 2: $75,000, • Year 3:, • $80,500 - $83,500 (for teachers who hold New York State Initial Certification by the start of Year 3, as verified by Zeta), OR, • $78,500 (for teachers who do not hold New York State Initial Certification by the start of Year 3) Advancement to the $80,500 - $83,500 salary level is expressly contingent upon obtaining New York State Initial Certification through Touro University or an approved certification program by the start of the third school year. Candidates who do not meet certification requirements by Year 3 may remain eligible for continued employment at an adjusted compensation level, subject to role availability and organizational needs. The compensation trajectory provided here reflects current compensation structures and is provided for illustrative purposes; all compensation decisions reflect individual factors, and compensation structures are reviewed annually and subject to change at Zeta's discretion. Join our purpose-driven community Zeta teammates are lifelong learners who live with child-like joy and a deep sense of purpose. We disrupt the status quo, tackle problems together, and stand united by our commitment to a limitless future for every child. At Zeta: • We are passionate about our mission of providing world-class education to all students, • We bring a mindset of growth, flexibility, and openness to feedback, • We are hungry and determined to not only meet our goals, but surpass them, • We are humble, willing to put the team's needs ahead of our own, and committed to contributing to a collaborative work environment, • We have a high bar for excellence and sweat over the detailsHow does Zeta invest in you? We offer great benefits • Comprehensive and affordable medical, dental, and vision plans, • Flexible spending accounts for eligible medical purchases and commuter expenses, • 403(b) retirement plan; Zeta offers matching contributions toward your savings, • Relocation support to help eligible candidates make the move to New York City We provide awesome perks • Monthly stipend for wellness and lifestyle expenses – from gym memberships to salon appointments, concerts, and more, • Four live therapy sessions per month through Talkspace and a free Headspace subscription, • MacBook Air and specified monthly reimbursement for use of a mobile phone, • Fully stocked team spaces with snacks and quality coffee to keep you fueled throughout the day, • Zeta swag, team outings, and some of NYC's finest sweet treats handpicked from our CEO, • Books and resources for professional development We care deeply about your personal and professional growth • Clear pathways to professional growth, • Consistent feedback and support from managers and teammates, • Community Circle practice to build and strengthen our sense of team, • Interactive Mindfulness and DEIJ programmingApply Now Equity is at the heart of our mission. We have a deep commitment to pursuing diversity and striving for equity. Zeta is an equal opportunity employer. Candidates of all backgrounds are encouraged to apply. Work authorization is required. Candidates must have permanent authorization to work in the United States.

Job Description We live in a world where technology is rapidly changing the educational experiences of students and teachers everywhere, and we have the opportunity to shape how this change takes place. Kira's mission is to harness transformative AI technologies to make world-class personalized teaching and learning accessible to everyone. Kira is a rapidly growing startup backed by top-tier Venture Capital funds including New Enterprise Associates (NEA), Andrew Ng’s AI Fund, and Primavera. We’re looking for a highly capable, startup-experienced Executive Assistant to support our CEO and Co-Founder. At its core, this role is about leverage. You won’t just schedule meetings - you’ll understand what they’re for, how they connect to company goals, and how to sequence them intelligently. You will manage a complex and fast-moving schedule, understand shifting business priorities, and make thoughtful decisions about where time is best spent. This role requires strong judgment, calm execution under pressure, and a clear understanding of how startups operate. You should be detail-oriented, discreet, and highly organized, with the ability to anticipate needs and prevent problems before they arise. This is a full-time position that requires flexibility with work hours and availability outside of regular business hours. This role is based out of our Tribeca office and we ask that employees come into the office in-person 4 days a week (Wednesdays WFH). What You'll Do Manage the CEO's complex calendar with a clear understanding of business priorities and competing demands. Sequence meetings strategically to optimize focus, preparation time, and energy. Serve as the primary gatekeeper for inbound requests, applying thoughtful judgment to scheduling decisions. Coordinate internal and external meetings, ensuring logistics, materials, and preparation are handled in advance. Manage travel arrangements, expenses, and administrative workflows with precision. Maintain visibility into ongoing priorities to ensure alignment between schedule and company objectives. Communicate clearly and professionally with board members, investors, partners, and internal stakeholders. Handle confidential information with discretion and sound judgment. What We're Looking For 5+ years of experience as an Executive Assistant supporting a senior executive in a fast-paced environment. Startup or high-growth company experience strongly preferred. Exceptional calendar management skills with demonstrated ability to prioritize and manage competing demands. Strong business judgment and ability to understand how executive time maps to company priorities. Highly organized with outstanding attention to detail. Professional, clear communicator with strong interpersonal skills. Discreet and trustworthy with sensitive information. Calm, adaptable, and solutions-oriented under pressure. Success in This Role Looks Like Within 6–12 months: CEO's schedule is tightly aligned with top company priorities and runs with minimal friction. Meetings are well-sequenced, thoughtfully prepared, and rarely reactive. Inbound requests are handled efficiently with clear communication and good judgment. The leadership team experience you as highly reliable, thoughtful, and proactive. What We Offer Competitive compensation and equity. Salary range for this role is $120,000 - $180,000 depending on relevant experience and skill set. Medical, dental, vision and life insurance, including a medical insurance plan with 100% coverage of employee premiums. Flexible PTO policy and company holidays. DoorDash credit for lunch daily. Wellhub Membership: 100% company-paid access to premium gym networks (Orangetheory, SoulCycle), 60+ wellness apps (Headspace, MyFitnessPal, Apple Fitness+), and 1:1 coaching sessions spanning fitness, mental health, nutrition, and sleep. Dog friendly office . Equal Employment Opportunity Employer At Kira, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. Kira believes that diversity and inclusion among our employees are critical to our success as a company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. Selection for employment is decided on the basis of qualifications, merit, and business need. Background Check Kira will make a conditional job offer in line with local, state and federal laws, and a subsequent criminal, education, and employment history background check will then be issued.

Job Description Job Title: Senior Executive Assistant to the CEO Location (City, State): New York, New York Industry: Professional Services / Corporate Pay: $180,000- $200,000 / yr (DOE) Benefits: This role is eligible for medical, dental and vision. About Our Client: Addison Group is partnering with a well-established organization seeking an experienced Senior Executive Assistant to provide high-level support to its CEO. This is an excellent opportunity for a polished and highly organized executive support professional who thrives in a fast-paced environment and is comfortable managing both business and personal priorities. The ideal candidate will bring strong judgment, exceptional attention to detail, and a proactive approach to supporting a senior executive. Job Description The Senior Executive Assistant will provide comprehensive support to the CEO and serve as a trusted point of contact for internal and external stakeholders. This individual will manage a complex calendar, coordinate travel and meetings, oversee key administrative priorities, and help ensure the CEO’s day-to-day operations run efficiently. The successful candidate will be confident, resourceful, highly organized, and able to anticipate needs while maintaining professionalism and discretion. This role requires the ability to manage competing priorities, adapt to changing schedules, and handle sensitive business and personal matters with sound judgment. Key Responsibilities • Manage a complex and frequently changing professional and personal calendar, including meetings, appointments, events, and travel., • Coordinate domestic and international travel, including detailed itineraries, transportation, accommodations, and related logistics., • Serve as a key liaison between the CEO and internal leadership, external contacts, and other stakeholders., • Coordinate executive meetings, including scheduling, agendas, materials, logistics, and follow-up., • Prepare and draft professional correspondence, presentations, reports, and other executive-level materials., • Provide high-level administrative and personal support while maintaining strict confidentiality., • Manage executive expenses, invoices, and related administrative documentation., • Act as a gatekeeper by prioritizing requests, managing communications, and helping to ensure the CEO’s time is used effectively., • Track key priorities and follow up on outstanding action items and commitments., • Anticipate needs, identify potential issues, and proactively coordinate solutions., • Build strong working relationships across the organization and maintain a professional, service-oriented approach., • Provide flexibility outside standard business hours for urgent scheduling, travel, or executive matters. Qualifications • Bachelor’s degree preferred., • 10+ years of progressive Executive Assistant and/or Personal Assistant experience supporting CEOs, C-suite executives, founders, or other senior leaders., • Experience supporting senior executives within professional services, financial services, legal, consulting, corporate, investment, or similarly fast-paced environments is preferred., • Experience supporting both professional and personal executive needs., • Exceptional written and verbal communication skills, with the ability to interact confidently with senior-level stakeholders., • Demonstrated ability to handle confidential business and personal information with discretion., • Highly proactive, resourceful, and detail-oriented, with strong problem-solving skills., • Advanced proficiency in Microsoft Office, Outlook, Teams, and other business productivity tools., • Comfortable adapting to new systems, technology, and evolving executive priorities., • Flexible and responsive, with the ability to provide occasional after-hours support when necessary. Additional Details • This is a full-time, on-site position in New York City, • The role supports a highly visible CEO and requires a polished, dependable, and proactive professional Perks • Competitive base salary and annual bonus opportunity, • Comprehensive Medical, Dental, and Vision Insurance, • Additional company-sponsored benefits Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request. #Admin4

Job Description Beware of Recruitment Fraud: We are committed to protecting job seekers from recruitment fraud. Please be aware that all official communication regarding opportunities with our firm will come exclusively from an email address ending in @RoseNYC.com. We will never request payment, financial information, or sensitive personal documentation during the application process, and we will never extend a job offer without first conducting a formal in-person interview. If you receive a message that appears suspicious or does not originate from this domain, please mark it as spam or phishing and report it to us directly at recruiting@rosenyc.com. Overview Rose Associates is a recognized market leader in multifamily and mixed-use real estate. Based in New York City, we own, develop and operate leading properties in urban markets from Philadelphia to Boston and across all residential asset classes, including market, regulated, workforce and affordable housing. Our dynamic services platform spans development, construction, property and asset management, leasing, marketing and accounting/financial operations. We partner with private owners and institutional investors globally to develop and operate some of the most iconic assets in our markets. We rely on technology and the deep expertise of our team to consistently outperform the market in the operation of more than 30,000 units across some 250 properties in the most challenging housing markets in the country. For the past three years, Rose has been the top-rated manager for resident satisfaction in the United States on the Kingsley Surveys platform (peer group of firms with 10-30,000 units being surveyed). Established in 1925, Rose Associates possesses a century of real estate expertise and an impeccable reputation for excellence and integrity. Today a woman-owned business led by CEO Amy Rose, we are committed to a corporate culture of belonging and inclusion that is widely admired in the industry. As we expand across the Northeast, Rose is providing opportunity for our team members to grow their careers in an environment of respect and support. Join us on the forefront of innovation and growth – Rose Associates is where excitement meets opportunity! Step into an exciting role as an Assistant Resident Manager, where you will actively shape the vibrant daily life of a residential community. Collaborate with the Resident Manager, overseeing the building services team, ensuring staff excellence, resident satisfaction, and financial success. We are seeking a passionate leader with exceptional customer service skills, problem-solving abilities, and clear communication, all while being able to handle a multitude of tasks. This is your opportunity to take your career to the next level, bringing your energy and excitement to promote excellence in our community! Essential Job Functions • Actively assist in managing day-to-day property operations and maintenance, promptly addressing tenant and client concerns., • Support timely maintenance of building operations, including coordinating preventive maintenance and optimizing asset performance., • Participate in overseeing maintenance and repair activities, collaborating with external contractors and vendors., • Contribute to negotiating service contracts, ensuring suppliers meet contractual obligations (e.g., HVAC, cleaning, landscaping)., • Assist in developing and managing the building maintenance budget, reviewing variances, and controlling expenditures., • Play an active role in responding to building emergencies, supervising construction projects, and enforcing safety protocols., • Collaborate in conducting safety inspections and providing necessary training for a safe work environment., • Participate in recruiting, hiring, leading, training, and evaluating building staff, contributing to a productive working environment., • Collaborate with unions and union representatives., • Able to remain stationary for extended periods of time, up to 50% of the work day., • Ability to move about the building(s) for meetings with tenants, vendors and staff., • Ascend / descend stairs and ladders, as well as positions oneself in small spaces for building inspections and maintenance., • Effectively communicate with tenants, vendors, staff and various departments within the company, • Recognize areas for improvement, detect issues and assess the best plan of action to rectify them., • Transport large or heavy objects (up to 50 lbs) throughout the property, • Exposure to a variety of environments to include varying weather conditions Qualifications • A minimum of 5 years of experience in residential building maintenance., • Ability to actively contribute to implementing sustainable energy practices and grid interactive maintenance procedures., • Knowledge of building mechanical systems, including plumbing, electrical, carpentry, waterproofing, and HVAC., • Proficiency in actively participating in effective verbal and written communication., • Required licenses and certificates (Certificate of fitness S12, S-13, S-95, P-99, EPA 608 Universal)., • Must actively respond to emergencies and be on call 24 hours., • Strong self-management and prioritization skills., • Practical experience with modern motion detection and video capture technologies., • Experience with unions, particularly 32BJ, is preferred., • Proficiency with computers and active involvement in property management software, including Microsoft Office and Yardi., • Work authorization (required)Hourly pay range: $32 - $35 Powered by JazzHR boV9k6ls3W

Job Description Job Description | Executive Assistant to the Director & CEO Division | Director & CEO’s Office Reporting Relationship | Director & CEO FLSA Status | Exempt About The Newark Museum of Art: We acknowledge the traditional homelands of the Lenape, also known as the Delaware, upon which The Newark Museum of Art resides. We welcome everyone with inclusive experiences that spark curiosity and foster community. Founded in 1909 and located in New Jersey, The Newark Museum of Art (NMOA) is the state's largest museum and ranks twelfth nationally in terms of collection size. Global and diasporic, the collection includes more than 130,000 artworks, as well as significant holdings of science and natural history. From the ancient world to the art of today, NMOA boasts exceptional quality and depth in the Arts of Global Africa; Arts of Global Asia, featuring a renown Tibetan collection and Buddhist altar; Arts of the Americas, with particular strength in Native American art; Arts of the Ancient Mediterranean, and Decorative Arts. Visitor-and community-centered, NMOA responds to the evolving needs and interests of the diverse publics it serves by offering exhibitions, programming, a research library, paid internships, and local and global partnerships. A four-acre campus includes the National Historic Landmark Ballantine House (1885); the Ward Carriage House (1868); the Old Stone School House (1784); and the Alice Ransom Dreyfuss Memorial Garden. NMOA has launched an era of transformation to create an engaged citizenry by reimagining the role of the art museum for the 21st century. Job Summary: The Executive Assistant provides high-level, trusted support to the Director & CEO of The Newark Museum of Art. This role provides comprehensive administrative support, manages complex scheduling, prepares materials for meetings and Board engagement, tracks priorities and follow-up, and coordinates communication from the Director’s office. The Executive Assistant also manages sensitive projects and a wide range of responsibilities essential to the smooth and effective operations of the executive office, ensuring that the Director & CEO is well supported across their activities and priorities. The ideal candidate brings consistent administrative experience, including direct support of a C-level nonprofit leader, strong proficiency with administrative tools, a working knowledge of nonprofit structures, and exceptional written and verbal communication skills. Work Schedule: This position is full-time. Responsibilities: • Coordinate and manage the Director & CEO’s calendar, including meetings, travel, and logistics for any and all activities involving the Director & CEO., • Manage priorities and provide administrative support for the Director & CEO to ensure the office runs efficiently and effectively., • Act as the primary liaison between the Director and internal and external stakeholders, handling correspondence with diplomacy, discretion, and professionalism., • Send the Director & CEO a daily schedule highlighting meetings and key details., • Track projects, commitments, and follow-up items to ensure deadlines and responsibilities are met., • Prepare executive briefing notes, background materials, and presentations to support meetings and decision-making., • Draft and edit correspondence, reports, and presentations on behalf of the Director & CEO., • Serve as the key point of contact between the Director & CEO and staff, helping coordinate communication and next steps., • Maintain organized files, records, and contact lists for the Director & CEO’s office., • Track and manage the Director & CEO’s budget and expenses., • Prepare and process expense reports and reimbursement requests., • Support special projects and initiatives led by the Director & CEO., • Coordinate scheduling and communication between the Director & CEO and the Board of Trustees., • Assist in the preparation and distribution of materials for board and committee meetings, including agendas, minutes, and supporting documentation., • Manage logistics for board meetings, retreats, and committee sessions in coordination with the Manager, Administration., • Record meeting notes and track action items to support follow-up., • Maintain board records and governance documents with accuracy and discretion., • Maintain records for the Board of Trustees including bios, headshots, and committee lists., • Manage all relationships professionally, sensitively and confidentially., • Assist in coordinating organizational initiative meetings involving the Director & CEO; ensure the Director & CEO is aware of all organizational and operational activities., • Ensure the Director & CEO is aware of all activities locally, nationally, and globally that may support the sustainability and awareness of the Museum., • Serve as the primary note-taker in board meetings, leadership team meetings, and other meetings involving the Director & CEO; track key action items and ensure on-time delivery., • Ensure shared areas and meeting rooms are well-organized and maintained to support a professional and welcoming office environment in coordination with the Manager, Administration., • Maintain organized filing systems and records for the Director & CEO’s office., • Coordinate meeting space, materials, and other logistics for meetings and events hosted by the Director & CEO’s office., • Support improvements to office processes and general administrative needs as directed by the Director & CEO. Knowledge, Skills, and Attributes: • Minimum of six (6) years of progressively responsible experience in executive administration, operations, or chief of staff roles, preferably in museums, cultural institutions, or complex nonprofits., • Experience taking meeting minutes and supporting a C-level nonprofit leader required., • Bachelor's degree preferred; Business Administration, Arts Administration, Nonprofit Management, or a related field a plus., • Demonstrated proficiency with administrative tools, including Microsoft Office (Word, PowerPoint, Excel, Outlook, etc.) as well as Adobe Acrobat., • Proven expertise in managing an executive office and optimizing administrative functions., • Skilled at managing multiple complex priorities and deadlines in fast-paced, demanding, and dynamic environments., • Extensive experience liaising with Board of Trustees or Directors a plus., • Exceptional organizational, planning, and project management skills with meticulous attention to detail., • Superior written and verbal communication skills, including drafting high-level correspondence, reports, and presentations for diverse audiences., • Strong interpersonal skills with the ability to build rapport and effectively communicate with stakeholders at all levels., • Demonstrated ability to exercise discretion, maintain strict confidentiality, and handle sensitive information with the utmost integrity and professionalism., • Proactive problem-solver with strong analytical, critical thinking, and decision-making skills., • Proficiency in office management software, calendaring, enterprise resource planning (ERP) systems, database applications, and virtual communication platforms., • Willingness and ability to occasionally work and perform some tasks on evenings and weekends as needed., • Passion for arts and/or science., • Exceptional writing, research, organizational, technology and time management skills. Working Conditions/Physical Demands: • Primarily performed in a professional office environment, with significant time spent utilizing computer and communication devices., • Ability to remain in a stationary period for extended periods of time, move about, access, and operate computer equipment., • Ability to occasionally lift and move up to fifteen (15) pounds., • Ability to move throughout the Museum’s offices, galleries, facilities, and meeting spaces to engage with staff, trustees, and external partners., • Ability to navigate accessible public and administrative areas of the Museum, including use of elevators. Salary: $65,000–$75,000 annually, based on experience and expertise; includes a comprehensive benefits package, including medical plan, dental plan, vision, life insurance, Pension, 401K retirement, and generous paid time off The Newark Museum of Art is an Equal Opportunity Employer. Upholding this commitment, we prohibit discrimination and harassment of any type and afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. This commitment applies to all aspects of employment, including but not limited to recruitment, hiring, compensation, training, promotion, placement, transfer, layoff, recall, leaves of absence, and termination. We embrace a culture of inclusive excellence, ensuring that people of all backgrounds, identities, or abilities are empowered to explore, learn, contribute, and engage with the arts. Since its founding in 1909, the Museum has been grounded in the belief that art and learning are for everyone. The Museum reaffirms its dedication to this inclusive vision, which has shaped its aspirations, actions, and policies for over a century. More information on the Newark Museum of Art’s commitment to a culture of inclusive excellence can be found here. The Newark Museum of Art is dedicated to the full inclusion of all qualified individuals. As an integral part of this commitment, reasonable accommodation may be provided to applicants and employees to support them in performing the essential functions of their roles, unless doing so would cause undue hardship for the organization. For inquiries regarding reasonable accommodation, please contact accessibility@newarkmuseumart.org.

Job Description Executive Assistant & Office Administrator Twinings North America (TNA) PURPOSE Twinings North America is seeking an Executive Assistant & Office Administrator who will be responsible for delivering seamless executive support to the President & CEO and ensuring the efficient operation of our corporate headquarters. As the face of the office, this role helps create a professional, organized, and engaging workplace experience for employees, visitors, and business partners. Working across executive administration, office operations, event coordination, and marketing support, this individual serves as a key resource to the organization by anticipating needs, managing priorities, coordinating logistics, and fostering a positive and productive work environment. This role requires exceptional organizational skills, strong communication abilities, sound judgment, and a proactive approach to supporting both leadership and the broader business. CONTEXT Twinings North America (US and Canada) has been identified as a strategic focus for global growth, and our ambition is to deliver significant, sustainable growth over the next five years within the wellbeing drinks category. Twinings is a uniquely decentralized business that operates with local autonomy supported by a global partnership. This allows for local consumer centricity and decision making, backed by a global powerhouse that includes global support for our digital transformation. We are culturally in sync with our brand ethos of being a vibrant, well-being drinks brand. We are a vibrant and dynamic team that operates with a ‘one team mentality, valuing strong collaboration, ethical integrity, and a passion for winning. WORK LOCATION This role is based in our corporate headquarters in Rutherford, NJ, on a hybrid schedule, 3 days per week in office (Tuesday-Thursday) and reports to the President/CEO. RESPONSIBILITES Administrative Duties: • Support President/CEO and Leadership Team with administrative needs by function, • Maintain President/CEO calendar; schedule meetings, conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritization issues, • Arrange all aspects of travel for President/CEO; prepare itineraries, arrange flights, hotels, rental car, business meals, • Coordinate expense reimbursement for President/CEO on a timely basis, • Coordinator internal/external visitor meetings as needed, • Distribute office mail Office Operations: • Support the organization to maintain a tidy work environment, • Greet visitors and escort them to designated meeting area, ensuring a professional and friendly experience, • Maintain office supplies and replenish when inventory is low, including Twinings Merchandise (shirts, etc.), • Restock tea and other kitchen supplies, • Maintain order in conference rooms and focus rooms, • Manage catering for relevant company & office events (e.g. Wednesday all company lunch), • Support the planning and execution of internal events (e.g. Town halls, department team days, end-of-year celebrations)., • Coordinate the preparation, shipment, and tracking of packages (e.g product samples, proofs, PR/social packages) to internal and external stakeholders, • Maintain the main conference room planogram, ensuring product displays remain accurate, organized, and up to date KEY SKILLS & QUALIFICATIONS • 2-5 years of experience in an Executive Assistant, Office Administrator, or similar administrative support role., • Strong proficiency in Microsoft 365 applications, including Outlook, Word, Excel, and PowerPoint., • Exceptional organizational and time management skills, with the ability to manage multiple projects, deadlines, and competing priorities simultaneously., • Strong attention to detail and a demonstrated ability to work with accuracy and a sense of urgency., • Excellent written and verbal communication skills, with the ability to build effective relationships across all levels of the organization., • High emotional intelligence, professionalism, discretion, and sound judgment when handling sensitive and confidential information., • Ability to anticipate needs, solve problems proactively, and adapt to changing business priorities., • Experience creating, formatting, and supporting executive presentations and business communications., • Familiarity with AI-powered productivity tools, such as Microsoft Copilot, is preferred., • Ability to lift and move office materials, supplies, and packages weighing up to 20 pounds, as needed. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Page Break

Job DescriptionFollow your passion Are you ready to help build the next chapter of educational excellence? At Zeta, we pursue an unprecedented combination of high academic achievement and social-emotional development for our students. We insist that every student receives a world-class education while fostering a love for learning. We are passionate about changing the landscape of public education in New York City and beyond, and we are uncompromising in our mission. Zeta serves students across the Bronx, Upper Manhattan, and Queens and continues to grow our Pre-K through 12th grade network at an ambitious pace. This year alone, we opened our first high school, added another elementary school in Queens, and launched two additional middle schools in the Bronx. And we are not slowing down. We have big plans to continue growing each year so that more children have access to an excellent education. Joining Zeta means joining a team that is actively building the next generation of our school network and serving as a change agent for children. The role at a glance Role: Principal in Residence Start date: July 2027 Location: Bronx, Upper Manhattan, or Queens Work model: Fully on-site in New York City Salary range: $105,000 - $135,000 starting salary Reports to: Principal We hire for this role at different points throughout the year as positions become available, and onboard on a rolling basis. If your experience aligns with what we are looking for, our team may reach out to explore a current or upcoming opportunity and whether the timing is right for both you and Zeta. Compensation is determined according to Zeta's applicable salary scale, which factors in relevant experience and internal equity. This position is eligible to receive an annual discretionary, merit-based performance bonus. Who you are We are searching for a Principal in Residence who is an exceptional instructional and people leader with a proven track record of driving strong student outcomes, developing excellent teachers, and cultivating rigorous, joyful learning environments. You are ready to expand your impact beyond individual teams, grow into setting an ambitious schoolwide vision, and ultimately lead a caring, high-performing school community where every student and adult thrives. You bring: • A Bachelor's degree, • A minimum of 3 years of experience in the Assistant Principal role, leading instructional teams and using data to drive excellent student outcomes, • A demonstrated track record of using data to drive achieving strong, measurable academic outcomes, close gaps, set goals, and adjust course when needed, • Deep instructional expertise and a clear vision for strong understanding of what it takes to achieve excellence across classrooms, grade levels, and content areas, • Experience using student work, assessment data, and classroom observations to identify gaps, coach instructional teams to adjust instruction, and drive 90%+ of students to grade level mastery by end-of-year, • Exceptional people leadership, including developing strong teachers, building accountability, and addressing underperformance directly, • The ability to think beyond your immediate team and take increasing ownership for schoolwide priorities and outcomes, • A proven ability to develop people, build high-performing teams, and inspire others toward ambitious goals, • Strong, strategic judgment and the ability to navigate high-stakes challenges with clarity, composure, urgency, and follow-through, • Clear, confident communication paired with humility, self-awareness, and a hunger for genuine openness to feedback and continual growthWhat you'll be doing In the Principal in Residence role, you will: • Build a joyful, safe, and intellectually rigorous school culture that unites leaders, teachers, staff, students, and families around a shared vision of excellence., • Foster authentic and trusting relationships with staff, students, and families, creating a strong foundation for collaboration, belonging, and student success., • Uphold and model the highest standards of instructional excellence, ensuring strong content knowledge, purposeful planning, and high-quality implementation across classrooms., • Lead academic outcomes using a data-driven, results-oriented approach, monitoring progress across grade levels and content areas to ensure all students meet ambitious goals., • Coach, develop, and inspire teaching teams to deliver exceptional instruction, strong social-emotional learning, and effective classroom culture and management., • Analyze academic, cultural, and behavioral data across teaching teams, identifying trends and executing strategic action plans that leverage school leaders, teachers, and families to accelerate student growth., • Model a culture of problem-solving, ownership, and unwavering commitment to student achievement, setting the tone for excellence within the school leadership team., • Contribute as a key member of the school's leadership team, shaping systems, routines, and structures that drive high-quality execution and long-term success. The Zeta Principal in Residence role is for experienced school leaders who are aspiring Principals and ready to take the next step in their leadership journey. As a Principal in Residence, you will take on increasing ownership of schoolwide priorities while receiving intensive coaching and support from your Principal and Network Leaders. Through this experience, you will deepen your instructional, people, and strategic leadership skills and develop the knowledge and capabilities needed to successfully lead an entire school and be on track for promotion to Principal. Join our purpose-driven community Zeta teammates are lifelong learners who live with child-like joy and a deep sense of purpose. We disrupt the status quo, tackle problems together, and stand united by our commitment to a limitless future for every child. At Zeta: • We are passionate about our mission of providing world-class education to all students, • We bring a mindset of growth, flexibility, and openness to feedback, • We are hungry and determined to not only meet our goals, but surpass them, • We are humble, willing to put the team's needs ahead of our own, and committed to contributing to a collaborative work environment, • We have a high bar for excellence and sweat over the detailsHow does Zeta invest in you? We offer great benefits • Comprehensive and affordable medical, dental, and vision plans, • Flexible spending accounts for eligible medical purchases and commuter expenses, • 403(b) retirement plan; Zeta offers matching contributions toward your savings, • Competitive compensation, • Relocation support to help eligible candidates make the move to New York City We provide awesome perks • Monthly stipend for wellness and lifestyle expenses – from gym memberships to salon appointments, concerts, and more, • Four live therapy sessions per month through Talkspace and a free Headspace subscription, • MacBook Air and specified monthly reimbursement for use of a mobile phone, • Fully stocked team spaces with snacks and quality coffee to keep you fueled throughout the day, • Zeta swag, team outings, and some of NYC's finest sweet treats handpicked from our CEO, • Books and resources for professional development We care deeply about your personal and professional growth • Clear pathways to professional growth, • Consistent feedback and support from managers and teammates, • Community Circle practice to build and strengthen our sense of team, • Interactive Mindfulness and DEIJ programmingApply Now Equity is at the heart of our mission. We have a deep commitment to pursuing diversity and striving for equity. Zeta is an equal opportunity employer. Candidates of all backgrounds are encouraged to apply. Work authorization is required. Candidates must have permanent authorization to work in the United States.

Job Description Executive Assistant (Contract, Part-Time) Umba is a fintech group building banking infrastructure for emerging markets. We're looking for an experienced Executive Assistant to support our CEO on a part-time contract basis. This is a hands-on role with real ownership - you'll be the person keeping a demanding schedule coherent and making sure nothing falls through. What you'll do • Own the CEO's calendar: scheduling, rescheduling, protecting focus time, and structuring the week so meetings are batched rather than scattered, • Manage inbound email — triage, flag what needs attention, draft replies, and follow up on open threads, • Coordinate meetings with investors, partners, and the executive team across US, Irish, and East African time zones, • Support board and investor operations: scheduling, assembling quarterly update materials, and chasing inputs to deadline, • Process expenses, invoices, and vendor and subscription renewals, • Run research and prep work ahead of meetings: briefing notes, background on companies and people, agendas, • Build lightweight systems and documentation as you go, so the role gets more efficient over time What we're looking for • 3+ years supporting a founder, executive, or senior leader, • Excellent written English and sound judgment about tone — you'll be corresponding on the CEO's behalf, • Genuinely organised: you track commitments without being reminded and close loops before being asked, • Comfortable with ambiguity and shifting priorities in an early-stage environment, • Discreet, with experience handling confidential business information, • Fluent with Google Workspace, Slack, and Notion, • Based in New York City with availability to meet in person in Brooklyn or Manhattan, • Nice to have: exposure to fintech, financial services, or venture-backed startups Details • Contract, initially 3 months with the option to extend, • Hybrid: mostly remote, with regular in-person time in Brooklyn, • Start date: as soon as possible Powered by JazzHR uocvLmEBFD

Job Description ABOUT US Rethink Food is a chef-led nonprofit partnering with restaurants to better feed communities. Through strong partnerships with local restaurants and community-based organizations, we work with a responsive, hyperlocal network that provides culturally celebrated, nutritious meals. Since 2017, we've served over 35 million meals and reinvested more than $157 million into local economies. Our work falls into three core areas: • Building the Network: We connect restaurants, community-based organizations, and food donors to deliver meals where they’re needed most., • Setting the Example: Through our Sustainable Community Kitchen, we demonstrate what dignified, community-centered food access can look like., • Advocating for Change: We champion policy and systems change to create a more sustainable, equitable food future for all. ROLE SUMMARY: The Executive Assistant will partner with the CEO and provide professional support on executive-level administrative duties, project coordination, event management, stakeholder management, communications, and support for the Executive Office. In our agile environment, your role extends beyond core duties – it's an invitation to amplify your influence. You'll be expected to proactively leverage your diverse talents, contributing across a variety of initiatives to directly achieve our shared objectives. RESPONSIBILITIES: • Prepare the CEO for internal and external meetings and events with various stakeholders: help with meeting preparation, agenda management, and follow-ups; research and create briefs, pitch decks, and other meeting and presentation materials; and occasionally stand in for the CEO., • Manage the CEO’s calendar, including making travel arrangements and reconciling expenses. Exercise discretion in committing time and evaluating needs., • Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives, • Draft emails, letters, reports, and other correspondence on behalf of the CEO., • Keep the CEO advised of time-sensitive and priority issues, ensuring proper follow-up., • Liaise between the CEO and the Executive Team to support communication and collaboration., • Manage logistics for events for the CEO and the Executive Office., • Provide administrative support to the Executive Office., • Other duties as assigned. QUALIFICATIONS: • Bachelor’s degree or equivalent experience., • Minimum 3+ years experience working as an Executive Assistant or providing advanced support to senior executives or experience in a role focused on operational excellence. • Excellent analytical, communication (written and verbal), and project management skills., • Solid experience in managing high-level relationships with discretion and handling sensitive and confidential information., • Strong leadership and innovative problem-solving, decision-making, conflict resolution, time management, and motivational skills., • Proficiency with office productivity tools and an aptitude for learning new software and systems, • Ability to take initiative, set priorities, and multi-task in a work environment where deliverables and deadlines may change quickly while maintaining efficiency and excellence., • Highly organized, strong follow-through, and excels at thinking proactively., • Ability to work collaboratively within an organization., • Previous experience at organizations with resource limitations and a proven track record of maximizing existing resources while optimizing for efficiency and impact., • Positive attitude, show concern for people and community, and demonstrate self-confidence, common sense, and excellent listening skills., • Takes a solutions-based, collaborative approach to drive change in work and navigate challenges., • Quick learner, eager to continually strengthen their understanding of Rethink’s work., • Proficient in Google Workspace; ideal to know Tableau, Adobe Photoshop, Canva, and social media platforms., • Must embrace the mission and core values of Rethink Food. WHAT YOU BRING TO THE TABLE: Commitment to embodying our values of - Inventiveness: At our core, we are relentlessly curious about solving problems. As our name suggests, we’re a team of creative thinkers, but we’re also hands-on doers, challenging norms with humility to find practical solutions that can create lasting change. Vulnerability: Guided by an “always be better” mindset, we are a team that intentionally reflects on what we are doing well and where we need to improve. We hold ourselves and each other accountable, every day. No blame, no shame — we just want to be sure we’re always doing the right thing. Thoughtfulness: Our vision for a nourished and thriving world starts with nourished and thriving individuals in each of our communities. Our work is centered on the needs of the people that bring our communities to life. We don’t pretend to have all of the answers. We are committed to listening and learning in order to identify and scale solutions that ensure stable and reliable access to healthy food for all so each and every community can thrive. Kindness: At Rethink, we show up every day with empathy and compassion and believe everyone should be treated with dignity. Kindness goes a long way — we are all about just being kind COMPENSATION The annual salary range for this position is $75,000- $90,000, depending on experience and education. We also offer a complete benefits package including: medical, dental, vision, disability, life insurance, PTO, paid holidays, two weeks per year for an organization-wide office closure to recharge, a retirement plan with employer match, a progressive parental leave plan, and free nutritious lunch every day! EEO STATEMENT Rethink Food is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, creed, religion, gender (including gender identity or expression), pregnancy, childbirth or related medical conditions, sexual orientation, marital status, domestic violence, sexual violence or stalking victim status, ancestry, national origin, alienage or citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, or other protected status. The organization is an Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable.