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Client Overview Our client is an established international manufacturing company located in Essex County, New Jersey. With a global presence and a commitment to operational excellence, the organization is focused on continued growth, financial discipline, and process improvement. The company offers an opportunity to join a collaborative leadership team and play a key role in strengthening financial operations, improving reporting capabilities, and supporting strategic business decisions. They are seeking a Corporate Controller. Salary/Hourly Rate $135k - $170k Position Overview The Corporate Controller will oversee the company's accounting operations, financial reporting, and internal controls while supporting financial planning and analysis (FP&A) initiatives. Reporting directly to the CFO, with a dotted-line reporting relationship to the CEO, this individual will serve as a key financial partner to executive leadership and cross-functional teams. The Corporate Controller will take ownership of the end-to-end accounting process, ensuring accurate and timely financial statements, a disciplined month-end close, and compliance with applicable accounting standards. In addition to core accounting responsibilities, this role will contribute to budgeting, forecasting, variance analysis, and financial modeling to help drive profitability, operational efficiency, and informed decision-making across the business's domestic and international operations. Responsibilities Of The Corporate Controller • Own and oversee the full accounting cycle, including general ledger, accounts payable, accounts receivable, payroll accounting, fixed assets, and inventory., • Lead the monthly, quarterly, and annual financial close processes, ensuring accurate and timely financial reporting., • Prepare and review financial statements, management reports, balance sheet reconciliations, and supporting schedules., • Maintain and strengthen internal controls, accounting policies, procedures, and financial reporting processes across the organization., • Ensure compliance with U.S. GAAP and applicable statutory reporting requirements for international entities., • Oversee manufacturing and cost accounting, including inventory valuation, standard costing, cost of goods sold, and production variance analysis., • Coordinate with external auditors, tax advisors, and other third-party partners to support audits, tax filings, and regulatory compliance., • Support the CFO in developing annual budgets, periodic forecasts, and long-range financial plans., • Perform financial analysis, including budget-to-actual comparisons, expense trends, gross margin analysis, and profitability assessments., • Develop and monitor key financial and operational performance indicators to identify trends, risks, and opportunities for improvement., • Partner with operations, supply chain, sales, and other business leaders to evaluate costs, improve working capital, and enhance operational performance., • Assist with cash flow forecasting, working capital management, and financial planning activities., • Provide financial insights and recommendations to the CFO and CEO to support strategic initiatives, resource allocation, and business growth., • Identify opportunities to automate accounting processes, improve reporting capabilities, and increase the efficiency and scalability of the finance function., • Lead, mentor, and develop accounting personnel while promoting accountability, accuracy, and continuous improvement. Required Experience/Skills For The Corporate Controller • 7+ years of progressive accounting experience, including experience in a Controller, Assistant Controller, or similar leadership role., • Public accounting experience., • Prior experience in a manufacturing environment, with a strong understanding of cost accounting, inventory management, and manufacturing financial operations., • Demonstrated ownership of the accounting cycle, month-end close, and financial statement preparation., • Strong knowledge of U.S. GAAP, internal controls, and financial reporting requirements., • Experience managing or supporting budgeting, forecasting, variance analysis, and other FP&A activities., • Proficiency with ERP and accounting systems, as well as advanced Microsoft Excel skills., • Strong analytical, organizational, and problem-solving abilities with exceptional attention to detail., • Excellent communication skills and the ability to partner effectively with executive leadership and cross-functional teams., • Ability to manage competing priorities, meet deadlines, and operate effectively in a fast-paced, international business environment. Preferred Experience/Skills For The Corporate Controller • Experience working for a multinational manufacturing organization with international subsidiaries or multiple legal entities., • CPA or CMA certification., • Experience with ERP implementations, accounting system upgrades, or finance process transformation initiatives., • Familiarity with foreign currency transactions, intercompany accounting, and international financial reporting requirements., • Experience with financial dashboards, reporting automation, and business intelligence tools., • Demonstrated success improving accounting processes, strengthening internal controls, and enhancing financial visibility for senior leadership., • Experience supporting strategic planning, capital expenditure analysis, and operational improvement initiatives. Education Requirements • Bachelor's degree in Accounting, Finance, or a related discipline required., • CPA, CMA, or a master's degree in Accounting or Finance preferred. Benefits • Comprehensive medical, dental, and vision insurance., • 401(k) retirement plan., • Bonus., • Paid time off and company holidays., • Professional development., • Opportunity to work closely with executive leadership and contribute to the company's continued growth and success.

Job Description Job Description | Executive Assistant to the Director & CEO Division | Director & CEO’s Office Reporting Relationship | Director & CEO FLSA Status | Exempt About The Newark Museum of Art: We acknowledge the traditional homelands of the Lenape, also known as the Delaware, upon which The Newark Museum of Art resides. We welcome everyone with inclusive experiences that spark curiosity and foster community. Founded in 1909 and located in New Jersey, The Newark Museum of Art (NMOA) is the state's largest museum and ranks twelfth nationally in terms of collection size. Global and diasporic, the collection includes more than 130,000 artworks, as well as significant holdings of science and natural history. From the ancient world to the art of today, NMOA boasts exceptional quality and depth in the Arts of Global Africa; Arts of Global Asia, featuring a renown Tibetan collection and Buddhist altar; Arts of the Americas, with particular strength in Native American art; Arts of the Ancient Mediterranean, and Decorative Arts. Visitor-and community-centered, NMOA responds to the evolving needs and interests of the diverse publics it serves by offering exhibitions, programming, a research library, paid internships, and local and global partnerships. A four-acre campus includes the National Historic Landmark Ballantine House (1885); the Ward Carriage House (1868); the Old Stone School House (1784); and the Alice Ransom Dreyfuss Memorial Garden. NMOA has launched an era of transformation to create an engaged citizenry by reimagining the role of the art museum for the 21st century. Job Summary: The Executive Assistant provides high-level, trusted support to the Director & CEO of The Newark Museum of Art. This role provides comprehensive administrative support, manages complex scheduling, prepares materials for meetings and Board engagement, tracks priorities and follow-up, and coordinates communication from the Director’s office. The Executive Assistant also manages sensitive projects and a wide range of responsibilities essential to the smooth and effective operations of the executive office, ensuring that the Director & CEO is well supported across their activities and priorities. The ideal candidate brings consistent administrative experience, including direct support of a C-level nonprofit leader, strong proficiency with administrative tools, a working knowledge of nonprofit structures, and exceptional written and verbal communication skills. Work Schedule: This position is full-time. Responsibilities: • Coordinate and manage the Director & CEO’s calendar, including meetings, travel, and logistics for any and all activities involving the Director & CEO., • Manage priorities and provide administrative support for the Director & CEO to ensure the office runs efficiently and effectively., • Act as the primary liaison between the Director and internal and external stakeholders, handling correspondence with diplomacy, discretion, and professionalism., • Send the Director & CEO a daily schedule highlighting meetings and key details., • Track projects, commitments, and follow-up items to ensure deadlines and responsibilities are met., • Prepare executive briefing notes, background materials, and presentations to support meetings and decision-making., • Draft and edit correspondence, reports, and presentations on behalf of the Director & CEO., • Serve as the key point of contact between the Director & CEO and staff, helping coordinate communication and next steps., • Maintain organized files, records, and contact lists for the Director & CEO’s office., • Track and manage the Director & CEO’s budget and expenses., • Prepare and process expense reports and reimbursement requests., • Support special projects and initiatives led by the Director & CEO., • Coordinate scheduling and communication between the Director & CEO and the Board of Trustees., • Assist in the preparation and distribution of materials for board and committee meetings, including agendas, minutes, and supporting documentation., • Manage logistics for board meetings, retreats, and committee sessions in coordination with the Manager, Administration., • Record meeting notes and track action items to support follow-up., • Maintain board records and governance documents with accuracy and discretion., • Maintain records for the Board of Trustees including bios, headshots, and committee lists., • Manage all relationships professionally, sensitively and confidentially., • Assist in coordinating organizational initiative meetings involving the Director & CEO; ensure the Director & CEO is aware of all organizational and operational activities., • Ensure the Director & CEO is aware of all activities locally, nationally, and globally that may support the sustainability and awareness of the Museum., • Serve as the primary note-taker in board meetings, leadership team meetings, and other meetings involving the Director & CEO; track key action items and ensure on-time delivery., • Ensure shared areas and meeting rooms are well-organized and maintained to support a professional and welcoming office environment in coordination with the Manager, Administration., • Maintain organized filing systems and records for the Director & CEO’s office., • Coordinate meeting space, materials, and other logistics for meetings and events hosted by the Director & CEO’s office., • Support improvements to office processes and general administrative needs as directed by the Director & CEO. Knowledge, Skills, and Attributes: • Minimum of six (6) years of progressively responsible experience in executive administration, operations, or chief of staff roles, preferably in museums, cultural institutions, or complex nonprofits., • Experience taking meeting minutes and supporting a C-level nonprofit leader required., • Bachelor's degree preferred; Business Administration, Arts Administration, Nonprofit Management, or a related field a plus., • Demonstrated proficiency with administrative tools, including Microsoft Office (Word, PowerPoint, Excel, Outlook, etc.) as well as Adobe Acrobat., • Proven expertise in managing an executive office and optimizing administrative functions., • Skilled at managing multiple complex priorities and deadlines in fast-paced, demanding, and dynamic environments., • Extensive experience liaising with Board of Trustees or Directors a plus., • Exceptional organizational, planning, and project management skills with meticulous attention to detail., • Superior written and verbal communication skills, including drafting high-level correspondence, reports, and presentations for diverse audiences., • Strong interpersonal skills with the ability to build rapport and effectively communicate with stakeholders at all levels., • Demonstrated ability to exercise discretion, maintain strict confidentiality, and handle sensitive information with the utmost integrity and professionalism., • Proactive problem-solver with strong analytical, critical thinking, and decision-making skills., • Proficiency in office management software, calendaring, enterprise resource planning (ERP) systems, database applications, and virtual communication platforms., • Willingness and ability to occasionally work and perform some tasks on evenings and weekends as needed., • Passion for arts and/or science., • Exceptional writing, research, organizational, technology and time management skills. Working Conditions/Physical Demands: • Primarily performed in a professional office environment, with significant time spent utilizing computer and communication devices., • Ability to remain in a stationary period for extended periods of time, move about, access, and operate computer equipment., • Ability to occasionally lift and move up to fifteen (15) pounds., • Ability to move throughout the Museum’s offices, galleries, facilities, and meeting spaces to engage with staff, trustees, and external partners., • Ability to navigate accessible public and administrative areas of the Museum, including use of elevators. Salary: $65,000–$75,000 annually, based on experience and expertise; includes a comprehensive benefits package, including medical plan, dental plan, vision, life insurance, Pension, 401K retirement, and generous paid time off The Newark Museum of Art is an Equal Opportunity Employer. Upholding this commitment, we prohibit discrimination and harassment of any type and afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. This commitment applies to all aspects of employment, including but not limited to recruitment, hiring, compensation, training, promotion, placement, transfer, layoff, recall, leaves of absence, and termination. We embrace a culture of inclusive excellence, ensuring that people of all backgrounds, identities, or abilities are empowered to explore, learn, contribute, and engage with the arts. Since its founding in 1909, the Museum has been grounded in the belief that art and learning are for everyone. The Museum reaffirms its dedication to this inclusive vision, which has shaped its aspirations, actions, and policies for over a century. More information on the Newark Museum of Art’s commitment to a culture of inclusive excellence can be found here. The Newark Museum of Art is dedicated to the full inclusion of all qualified individuals. As an integral part of this commitment, reasonable accommodation may be provided to applicants and employees to support them in performing the essential functions of their roles, unless doing so would cause undue hardship for the organization. For inquiries regarding reasonable accommodation, please contact accessibility@newarkmuseumart.org.

Job Description Geo Owl is seeking an experienced Special Security Representative (SSR) to provide day-to-day Special Compartmented Information (SCI) security support within Sensitive Compartmented Information Facilities (SCIFs). The SSR will support the management and implementation of SCI security programs, policies, procedures, and administrative requirements while working closely with military leadership and government Special Security Offices (SSOs). The SSR will help ensure SCIF operations remain compliant with applicable intelligence community security requirements and ICD-705 standards while supporting the security and training readiness of Army Reserve Military Intelligence personnel. Key Responsibilities • Provide day-to-day SCI security and administrative support within assigned SCIFs., • Support SCI program management, security planning, policy implementation, and operational integration., • Coordinate with government Special Security Offices (SSOs) and other security organizations to ensure compliance with applicable directives., • Advise leadership and personnel on SCI security policies, procedures, and requirements., • Monitor SCIF security practices and assist with corrective actions and compliance requirements., • Support Army Reserve MI training readiness by ensuring training environments and platforms comply with ICD-705 standards., • Maintain accurate SCI security records, documentation, access rosters, and required reports., • Support security incident response, documentation, investigations, and corrective actions as directed., • Conduct SCI security education, indoctrination support, and security awareness training., • Assist with inspections, audits, security reviews, and preparation for government security assessments., • Identify security vulnerabilities and recommend improvements to SCI security processes and procedures., • Maintain strict protection of classified information and ensure compliance with applicable security policies and regulations.Required Qualifications, • Active TS/SCI clearance required., • 3+ years of experience supporting SCI security programs, SCIF operations, Special Security Office activities, or a related security discipline., • Working knowledge of ICD-705 and SCIF security requirements., • Familiarity with Intelligence Community security policies, procedures, and SCI administrative processes., • Experience supporting security inspections, audits, incident reporting, and security documentation., • Strong written and verbal communication skills., • Ability to work independently while coordinating effectively with military leadership, government security personnel, and contractor teams., • Ability to work onsite at Fort Dix, NJ or Camp Bullis, TX.Preferred Qualifications, • Prior experience as an SSO, SSR, Assistant SSO, CSSO, or SCI Security Specialist., • Experience supporting Army Reserve, Military Intelligence, or Department of Defense organizations., • Experience with SCIF accreditation, ICD-705 compliance, or security inspection preparation., • Experience providing SCI security training and security awareness briefings., • Familiarity with DISS, Scattered Castles, JPAS, or other personnel security systems., • Experience supporting multiple SCIFs or geographically dispersed security programs. Join Geo Owl and support critical national security missions by providing trusted SCI security expertise to operational and military organizations. Benefits: Health Insurance (Geo Owl pays 80%+ of the premium). 401k matching. Dental, Vision, and other supplemental insurance plans available. Company-paid short-term and long-term disability and life insurance. Peer-to-Peer spot bonuses. 120 hours of PTO per year plus federal holidays. Fully Paid Military Leave: You make your full Geo Owl salary while you are on military duty Exiting the Military? Apply to our Military Transition Program for key insights into making the transition to civilian life from people who have been there before! Engage with Your Team! About Us: Our mission is to empower EVERYONE with geospatial technologies. Geo Owl is a premier provider of geospatial intelligence services, delivering cutting-edge solutions to the Department of Defense, intelligence agencies, and enterprises around the globe. Our comprehensive products and services include advanced geospatial analysis, imagery intelligence, remote sensing analysis, data science, and space-based custom intelligence solutions. At Geo Owl, we are dedicated to leveraging the latest analytic principles and technology to support and enhance the missions of our clients. Our core values—innovation, integrity, and excellence—drive everything we do. We are committed to pushing the boundaries of geospatial intelligence to ensure our clients receive the most accurate, timely, and actionable intelligence possible. Integrity is at the heart of our operations; we uphold the highest standards of ethics and accountability in our work. Striving for excellence is not just a goal but a standard; we consistently aim to exceed expectations in every project. Geo Owl's culture is built on collaboration, continuous learning, and respect. We cultivate an environment where team members can grow both personally and professionally. Our team is composed of passionate, dedicated experts who are always ready to support each other. We value work-life balance, offering flexible working arrangements and a supportive workplace where everyone feels valued. At Geo Owl, we invest in our employees' growth and development. We provide ongoing training, career advancement opportunities, and a platform to work on impactful projects that make a real difference. Our team enjoys a strong sense of camaraderie and purpose, knowing that their work contributes to national security and global stability. If you are looking for a dynamic, rewarding career in geospatial intelligence, Geo Owl is the place for you. Join us and be part of a team that is shaping the future of geospatial intelligence. A Note From Our CEO: Our 14 Principles: Equal Opportunities Geo Owl is an equal opportunity employer and does not discriminate on the basis of race, color, religion, creed, sex, age, sexual orientation, national origin, disability, marital status, military status, genetic predisposition, or any other basis protected by law. Follow Geo Owl on LinkedIn! Powered by JazzHR Duq0PIA06R

Job DescriptionDescription: The Chief Development Officer reports to the Chief Executive Officer and is responsible for the planning, management, implementation and evaluation of Agency efforts involving the Board, leadership development, fundraising, and marketing. The Chief Development Officer is a member of the JFS Senior Management Team and seeks opportunities to integrate development efforts within all areas of the Agency. Duties and Responsibilities: Board and Leadership Development: · Develops orientation sessions new members, education and fundraising training for new and current JFS Board members · Attends regularly scheduled Board of Trustee Meetings and is the primary liaison to the Board to ensure active involvement on committees and/or project placement of Board Members. · Plans the Board and Executive Committee yearly calendar · Responsible for meeting with committee chairs as appropriate for fundraising and nominating related activities. · Oversight of JFS sponsored donor related programs, as determined. · Planning and implementation of JFS Annual meeting. · Maintains a record of Board and Executive Committee meetings and minutes, including special meetings and other issues related to the Board/EC. · Research new and changing development trends. Fundraising · Oversight of all Agency fundraising · Donor cultivation and stewardship · Supervision of development staff · Working with the CEO and CFO to develop fundraising budgets · Develops and manages the annual budget for the Development Department throughout the year. · Planning and implementation of annual direct mail campaign · Planning and implementation of the annual JFS Gala · Planning and implementation of the JFS Giving Societies · Planning and implementation of any targeted fundraising events, as determined. · Oversight/Management of Tribute Fund program. · Knowledge of Donor Perfect · Oversees processing and acknowledging all donors. Community Engagement · Supports new and ongoing donor related community engagement events. · Oversees production of all direct mail letters, brochures, and sponsorship proposals to facilitate donor engagement. · Maintain strong positive relationships with donors and prospects to enhance support for and understanding of the agency’s development initiatives. · Represents the Agency in the community, when instructed by the CEO. Supervisory/Administrative Responsibilities: · Supervision of Development staff including Assistant Director of Development, Associate Marketing Director and Fundraising Manager. · Monitor, evaluate and address staff performance issues. · Manage budgets and spending in accordance with funding source guidelines. · Collaborate with Business Office and grant writer on funding needs. Requirements: Qualifications: · A bachelor’s degree in business administration, public policy communications, or related field · Master’s Degree preferred · 7-10+ years of senior-level experience in fundraising, corporate development, or non-profit management. · Exceptional public speaking and interpersonal skills to articulate agency value · Exceptional communication skills, both written and verbal. · A record of success in raising money by creating and /or expanding a culture of major gift philanthropy. · Leadership experience and proven ability to think strategically and create competitive, breakthrough philanthropic approaches. · Strong ability to analyze data, manage department budgets and forecast financial trends. · People management experience · Works well with others · Experience working with a board. · Technologically savvy about social media, and other tech-driven approaches to fundraising. Physical Requirements (if any): The physical requirements described are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. While performing this job, one typically spends time sitting, walking, standing, driving, listening, speaking, typing, reading, and writing. In addition, an employee may be asked to carry or lift up to 20 lbs.

Executive Assistant (Temp-to-Perm) Midtown Manhattan, NYC (Hybrid) Temp-to-Perm | Non-Exempt A well-established membership-based nonprofit organization headquartered in Midtown Manhattan is seeking a highly organized and adaptable Executive Assistant to support their CEO. Responsibilities • Manage and coordinate the CEO’s complex calendar, including internal and external meetings and scheduling priorities, • Support the day-to-day operations of the Executive Office, • Prepare meeting materials, briefing documents, agendas, and follow-up items, • Coordinate Board of Directors and committee meetings, including logistics and materials preparation, • Track key initiatives, deadlines, and ongoing commitments, • Arrange domestic travel and provide onsite support for events and 3–4 annual conferences requiring overnight travel, • Maintain executive and member information across internal systems, including iMIS, OnBoard, and SharePoint, • Support CEO-led initiatives, special projects, and external outreach efforts, • Manage expense reporting and monthly reconciliation, • Serve as the initial point of contact for headquarters rental inquiries, • Provide additional administrative support and special projects as needed Qualifications • Bachelor’s degree required, • 3–5+ years of experience supporting senior executives or C-level leadership, • Exceptional organizational skills with the ability to manage multiple priorities and deadlines, • Strong judgment and discretion when handling confidential information, • Excellent written and verbal communication skills; writing samples will be required, • Professional, dependable, and calm under pressure, • Collaborative team player with a proactive mindset, • Proficiency in Microsoft Office Suite, Zoom, and virtual meeting platforms, • Experience with or ability to quickly learn platforms such as OnBoard, iMIS, Constant Contact, and Broadcast Please submit your resume for immediate consideration. You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Founded in 1961 by André and Coqueline Courrèges, the House revolutionised the worlds of fashion and design. Embodying a spirit of boldness and optimism, and resolutely forward-looking, Courrèges has continuously broken new ground across every field it has explored. Today, the revival of this iconic House is driven by a clear mission: to offer innovative and modern creations while building on its exceptional heritage and distinctive codes. Building on the extraordinary legacy of the brand, the company was acquired in 2018 by ARTEMIS, the Pinault family’s investment company. Following five years of renewal under the artistic direction of Nicolas Di Felice, a new chapter began with the appointment of Marie Leblanc as CEO at the end of 2024, followed by Drew Henry as Artistic Director in May 2026. Together, they are continuing to strengthen the influence of this legendary House while bringing fresh momentum to its growth, both in terms of brand awareness and business development, in France and internationally. We are looking for an Assistant Store Director to join our Soho boutique in New York City. Working closely with the Store Director, you will drive the store’s performance, deliver an exceptional client experience and support the team’s day-to-day development. With a strong presence on the selling floor, you will contribute to both commercial success and operational excellence while embodying the brand’s values and culture. Main duties of the position will be the following: Store organization: • Guide the team on the selling floor, make sure all clients have a Client Advisor at reach, • Ability to analyze and monitor KPIs, • Inform the team on the performance and provide continuous advice to help reach goals, • Manage plannings and analyze workloads, • Participate in training the team and developing each individual, • Familiar with typical back of house processes, and has an attention to detail, • Participate in creating store events and experiences Clienteling: • Ensure an exceptional client experience in accordance with a demanding client, • Be able to provide basic information about the neighborhood, store services and other customer inquiries, • Develop clients’ loyalty and retention alongside the customer database, • Analyse regularly the client list to adapt the action plan (determine clients to reach out), • Sustain and promote the culture of the brand internally and externally, • Manage administrative and accounting responsabilities, • Ensure compliance with company standards, in relation with store merchandising and product enhancement, • Comfortable with styling clients, and supporting in the selling process, • Strong background in Excel necessary Profile : At least 3 years in a retail management position Familiar with FarFetch platform and process Takes initiative; self-starter Curious to continuously learn and grow Strong commitment to small team culture Hands-on approach to all aspects of operations Clienteling-focused Adaptable Strong organizational skills Strong fashion culture and product sensitivity This position is to be filled ASAP in the Soho boutique located 104 Grand St, New York, NY 10013, USA

If an office environment is more your style, this position can also sit in our HQ office, Philadelphia.

AOA is hiring an Executive Assistant to create the structure and proactive support that helps our CEO spend more of his time, energy, and focus where it creates the greatest value for AOA's growth.This is a high-trust role for someone who enjoys creating order, reducing friction, and helping a busy

Rwazi operates in a high-velocity, AI-native environment where clarity, follow-through, and structured thinking are essential.The Executive Assistant supports the CEO in day-to-day executive operations — documentation, planning cadence, structured follow-ups, and internal coordination.This is a fo

This role requires remote work from within California; candidates must be able to travel within the state to support CEO and provide event management support.The Executive Assistant is a key role at yli, responsible for supporting and empowering our senior leadership.The ideal person for the job wil

CHIEF OF STAFF Must also strong Executive Assistant expereince Our client is seeking an experienced Chief of Staff / Administrative Manager to manage and lead a team of personal assistants to the Chief Executive Officer of a successful financial services firm. The purpose of the role is to streamline the CEO's personal and professional life, requiring the candidate to possess strong business judgment, excellent verbal/written communication skills, and a high level of professionalism and discretion at all times. In addition, the candidate must be a highly organized self-starter who can anticipate the needs of the CEO & take initiative to solve problems independently. As the main hub of support operations, this individual will act as the "barometer" to ensure efficiency and productivity of the team. The ideal candidate should have a "no task is too small" mindset and a positive attitude at all times to ensure the team of assistants is motivated for success. " Manage the CEO's team of personal assistants; train and onboard new team members " Exercise sound judgment and discretion in handling confidential and sensitive information " Create, assign and manage projects for team members, as well as oversee their daily workload " Heavy day-to-day management of personal and professional calendars; appointment scheduling, coordination and confirmation of all logistics, communication with all household and office staff to maintain cohesive schedules " Disseminate correspondence (mail and email) and information to appropriate team and business members " Arrange domestic and international flights, car services, dinner reservations, personalized packing lists, events and social itineraries " Manage residence and office space; execute purchasing and stocking of the kitchen, household, toiletry and back-stock needs " Engage in ad-hoc projects which may require thorough and complex research Requirements " Bachelor's Degree required " Must be able to provide SAT and/or ACT scores to be considered for this position " Strong preference for personal assistants with at least five years' experience providing high-level executive support " Highly resourceful team player with ability to also be extremely effective working independently " Strong sense of leadership with keen emotional intelligence and ability to motivate others. " Salary negotiable BOE

Executive Assistant to CEO & Office Coordinator. Opportunity to work directly with the CEO and gain exposure to multiple aspects of the business. You will work directly with our CEO while helping ensure the office runs smoothly and our customers receive exceptional support.

We are seeking an Executive Assistant to provide executive-level support to the CEO of an established media-only ad agency specializing in the pharmaceutical and life sciences vertical. Own the CEO's calendar (professional and personal), including meetings, travel, and personal appointments, and fol

Executive Assistant to CEO - Confidential | High-Growth Beverage Company. We are partnering with an exciting, high-growth consumer/beverage brand to hire an exceptional Executive Assistant to the CEO. Prepare the CEO for important meetings by ensuring she has the appropriate agendas, context, inform

Port53 Technologies to identify an exceptional Executive Assistant and Office Manager who will provide high-level support to the CEO and CFO while helping oversee the company’s day-to-day office operations. We are seeking a proactive, personable Executive Assistant & Office Manager to support our

ExecutiveAssistant #OfficeManager #PersonalAssistant #EAJobs #NYCJobs #LegalTech #Hiring #AdminJobs. Office Manager/Personal Assistant to CEO | LegalTech | New York City (Hybrid) | $85K–$115K. Intalex is partnered with a well-established, global LegalTech company that is hiring an Office Manager/

The role requires 5-10 plus years of experience working as a Personal/Executive Assistant to CEO. Personal Assistant needed for a CEO in NYC.

A globally recognized financial services and investment management firm is seeking a highly polished, detail-oriented Executive Assistant to support its CEO as part of an established, high-performing 3 prong administrative team.

Our client, a rapidly growing & founder-led fintech startup, is looking for a stellar Executive Assistant to support their entrepreneurial CEO/Founder. Own a highly dynamic calendar, travel schedule, and day-to-day logistics, ensuring the CEO is prepared and positioned for what’s ahead. Build and

This role sits within the broader “Office of the CEO” and partners closely with the Executive Assistant (corporate) to ensure seamless management of the CEO’s personal and lifestyle operations. We are seeking a highly polished, proactive, and discreet operations focused Personal Assistant to s

Executive/Personal Assistant to Creative Founder/CEO. Ideally seeking candidates with experience supporting a creative, HNW principal with both business and personal support. Oversee the entire daily personal and professional calendar of CEO.

Executive Assistant wanted to support the CEO of a non-profit organization in New York City.The Executive Assistant to the CEO plays a pivotal and highly trusted role in enabling the CEO to operate at the highest level.This position serves as the operational backbone of the Office of the CEO.This in

High-net-worth CEO/family office is hiring a Personal Assistant to work in their upper east side residence. Previous experience in personal assistance, administrative support, executive assistance, hospitality, or a related field preferred. Assist with errands, personal tasks, shopping, deliveries,

The founder and CEO of a growing New York CPG brand is seeking a sharp, discreet, and highly organized Executive and Personal Assistant to be her right hand across both her professional and personal life. This is a rare hybrid role for someone equally at ease managing a fast-moving executive calenda

Executive Assistant – C-Level Executive A premier, globally recognized hedge fund is seeking a polished, high-energy, and deeply proactive Executive Assistant to support the CEO of a newly launched division of the firm and their growing team in New York City. This is a newly created role that offers the perfect professional blend: the rock-solid structure, prestige, and premium benefits of a top-tier investment firm, combined with the dynamic, entrepreneurial excitement of helping build a division from the ground up. • Compensation: $125,000 – $160,000 base salary (commensurate with experience) + generous discretionary bonus, • Location: Midtown West, NYC (Fully Onsite, Monday – Friday), • Flexibility for one-off remote work when life happens (e.g., medical appointments)., • Hours: Standard business hours (approx. 8:30 AM/9:00 AM – 5:30 PM/6:00 PM) with a "trust-based" culture—not chained to a desk, but requires a 24/7 mentality for occasional urgent or time-sensitive matters. Perks & Premium Benefits include: • Fully company-covered excellent healthcare and benefits packages., • 401(k) with 3% company contribution., • 15 days of paid vacation + sick days + 2 paid volunteer days (vacation scales to 18 days after 2 years)., • Complimentary daily meals, premium snacks, and office perks. Key Responsibilities As the primary gatekeeper and strategic partner to the CEO, you will manage complex daily operations and anticipate needs before they arise. • Advanced Calendar Management: Proactively manage dense and ever-changing calendars via Outlook. Look "around corners" to identify gaps, resolve overlaps, and seamlessly align schedule changes with shifting business priorities., • Global Travel Coordination: Plan and execute complex, multi-leg domestic and international travel itineraries (with a heavy emphasis on travel to Asia), ensuring seamless logistics from end to end., • Team Support: Act as the primary administrative anchor for the executive's current team of four. As the division scales, you will help integrate future administrative support to keep workloads balanced., • Operational Excellence: Handle comprehensive expense reconciliation, manage incoming correspondence, coordinate meetings, answer phones, and prepare high-level meeting materials (e.g., binding presentation books)., • Cross-Firm Collaboration: Partner closely with the broader administrative and EA network across the firm. Maintain a "no job too small" attitude to ensure overall operational success. Qualifications & Key Attributes We are seeking an ambitious, high-caliber professional who thrives in a fast-paced, high-standards financial environment. • Experience: 7+ years of relevant Executive Assistant experience within finance or alternative asset management (Hedge Fund, Private Equity, Investment Banking)., • Technical Skills: Elite proficiency in Microsoft Office, particularly advanced Outlook calendar and email management., • Mindset: An "athlete" mentality—highly energetic, ambitious, deeply proactive, and an exceptional natural problem solver., • Education: Bachelor’s degree preferred, but not required., • Professionalism: Impeccable polish, discretion, and communication skills., • References: Must be able to provide strong professional references from previous direct supervisors. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Executive Assistant to the CEO Company: Confidential Asset Management Firm Location: Midtown Manhattan, New York, NY Compensation: $125,000 About Us We are a well-established asset management firm based in Midtown Manhattan. Our firm's identity is being kept confidential at this stage of the search. Position Summary We are seeking an experienced Executive Assistant to support our CEO's business and personal calendar and administrative needs. The ideal candidate is well-spoken, self-sufficient, and extremely organized, with excellent judgment to prioritize multiple and potentially competing requests in a fast-paced environment. Key Responsibilities • Coordinate internal and external meetings with timely, accurate logistics, communication, and follow-up, • Arrange domestic and international travel, understanding both business agenda and personal preferences, including restaurant and business entertainment suggestions and reservations, • Prepare monthly expense reports, identifying and resolving discrepancies, • Proactively check in with the CEO and broader internal support team, • Screen communications — reading, researching, collecting, prioritizing, and routing correspondence with professionalism, • Maintain accurate contact information in Outlook and the CRM database, • Maintain strict confidentiality regarding CEO, client, and company information, • Support personal and special projects as directed Qualifications • 5+ years of Executive or Personal Assistant experience, preferably in Financial Services or Professional Services (consulting, law, advisory, etc.), • Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint), • Highly organized with strong attention to detail and accuracy, • Exceptional verbal and written communication skills, • Proactive and self-motivated; able to anticipate the needs of others, • Skilled at juggling multiple assignments and prioritizing with a sense of urgency, • Comfortable managing competing demands, change, delays, or unexpected events, • Able to follow established processes while identifying opportunities for improvement, • Self-starter who works well independently and collaboratively across teams, • Positive, enthusiastic approach to work, • High degree of professionalism; performs well under pressure, • Punctual and 100% dependable, • Resourceful, with the ability to anticipate problems and develop calm, efficient solutions, • Trustworthy, with discretion in handling confidential and sensitive information, • Respectful, dependable, and ethical; upholds firm values, • Excellent professional references

Overview At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive. With over four decades of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? + Benefits : We offer Medical, Dental, and Vision plans to Full-Time team members. We offer Dental and Vision to Part-Time team members. + Paid Time Off: We offer generous paid time off to Full-Time and Part-Time team members. + Support for New Grads: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. + Continuing Education: Keep growing with free CEUs through Medbridge. + H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. + Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities Title: Physical Therapist Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being a Physical Therapist Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take., 2. You'll hear back from us within 1 business day., 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability., 4. You will then be presented to the hiring manager, 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 1. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week., 2. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications 1. Graduate of an accredited Physical Therapist Assistant Program certified by the American Physical Therapy Association., 2. Licensed and/or eligible for licensure as required by the state of practice. Posted Salary Range USD $30.00 - USD $40.00 /Hr. Bonus USD $5,000.00 Genesis HealthCare, Inc. and all affiliated entities (collectively "Genesis") has a strong commitment to diversity that is fully supported and practiced by our officers and leadership team. Genesis provides equal employment opportunities to all employees and applicants for employment without regard to actual or perceived race, color, religion, gender, gender expression, gender identity, sex, sexual orientation, HIV status, national origin, age, disability, marital status, pregnancy, ancestry, citizenship, genetic information, amnesty, military status or status as protected veterans, or any other legally protected characteristic. Genesis is an Affirmative Action and Equal Opportunity Employer and our goal is to foster an inclusive and accessible workplace free from discrimination and harassment where everyone has equal opportunities to succeed.

At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive. With over four decades of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? • Benefits: We offer Medical, Dental, and Vision plans to Full-Time team members. We offer Dental and Vision to Part-Time team members., • Paid Time Off: We offer generous paid time off to Full-Time and Part-Time team members., • Support for New Grads: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field., • Continuing Education: Keep growing with free CEUs through Medbridge., • H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role., • Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities As an Occupational Therapy Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement occupational therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. Your goal is to execute a program that will restore, reinforce, and enhance their physical abilities and independence. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being an Occupational Therapy Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: • Applying takes 3 minutes, give or take., • You'll hear back from us within 1 business day., • If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability., • You will then be presented to the hiring manager., • The hiring manager will reach out within a business day to schedule the interview., • This all happens within 1-5 business days from the phone screen., • After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week., • If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications • Graduate of an accredited Occupational Therapy Assistant Program according to AOTA & ACOTE standards., • Initial certification obtained from the National Board for Certification in Occupational Therapy., • They must be licensed and/or eligible for licensure as required in the state of practice. Posted Salary Range USD $38.00 - USD $45.00 /Hr.

At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive. With over four decades of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? • Benefits: We offer Medical, Dental, and Vision plans to Full-Time team members. We offer Dental and Vision to Part-Time team members., • Paid Time Off: We offer generous paid time off to Full-Time and Part-Time team members., • Support for New Grads: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field., • Continuing Education: Keep growing with free CEUs through Medbridge., • H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role., • Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being a Physical Therapist Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: • Applying takes 3 minutes, give or take., • You'll hear back from us within 1 business day., • If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability., • You will then be presented to the hiring manager., • The hiring manager will reach out within a business day to schedule the interview., • This all happens within 1-5 business days from the phone screen., • After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week., • If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: • Graduate of an accredited Physical Therapist Assistant Program certified by the American Physical Therapy Association., • Licensed and/or eligible for licensure as required by the state of practice. Posted Salary Range USD $40.00 - USD $45.00 /Hr.

Job Description:\n\n Get to Know Rivia Mind\n At Rivia Mind, we believe great mental health care begins with a human connection.\n Where We Are: We are a psychiatrist-owned mental health practice rooted in New York City, serving individuals across New York, New Jersey, Connecticut, Florida, and Massachusetts through both virtual and hybrid appointments.\n How We Support: With a Whole-Person Lens, we provide compassionate, science-based care that honors the full complexity of a person's biology, psychology, and life circumstances. We go beyond symptom management with an interdisciplinary care model grounded in collaboration, personalization, and delivered with warmth, respect, and clinical integrity. We bring a high-touch, human-centered approach to every aspect of care, from clinical treatment to operational coordination. Click Here to learn more about our services. \n Thrive Together: ???? Our shared North Star unites us to provide the best patient experience. \n At Rivia Mind, we cultivate a collegial culture rooted in:\n \n A foundation of shared values and reciprocal support\n A mindset of curiosity, learning, and growth\n A spirit of warmth, openness, and authentic connection\n \n Together, we turn challenges into opportunities, and every team member helps shape the future of care at Rivia Mind.\n\nJob Summary\nWe are seeking a highly organized, professional, curious, and self-motivated Administrative Assistant to provide proactive support to our executive leadership team. This role goes beyond traditional administrative support, requiring someone who can anticipate needs, exercise sound judgment, and take ownership of ensuring executive priorities and key initiatives move forward.\n Responsibilities include managing complex calendars and competing priorities, coordinating meetings and company events, supporting special projects, and overseeing day-to-day administrative activities. The ideal candidate will serve as a trusted partner to the CEO and COO, helping them maximize their time and focus on high-impact priorities while independently driving follow-through on decisions, commitments, and strategic initiatives.\n Success in this role requires exceptional organization, resourcefulness, attention to detail, and the confidence to take initiative, identify opportunities for process improvement, and hold others accountable for timely follow-through.\nApplication Window: Until October 25th, 2026\nAnticipated Start Date: Before the end of November 2026\n# of Openings: 1\nJob Responsibilities & Qualifications\nResponsibilities\nProactively manage and complete tasks on a daily, weekly, monthly, and quarterly basis for two executive leaders.\n\n Responsible for calendar management for COO and CEO, including scheduling internal and external meetings, coordinating domestic travel, and supporting protected time for priority initiatives\n Participate in the planning of company-wide meetings and ad hoc travel requests, including but not limited to the leadership team\n Prepare and edit documents, presentations, and reports for executive meetings and external partners\n Own meeting coordination and follow-through, including agenda preparation, detailed note-taking, incorporating edits and feedback, communicating key decisions and assigned action items, and proactively following up with stakeholders to ensure timely completion.\n Screen and prioritize requests, phone calls, and other communications; draft responses on behalf of executives when appropriate\n Assist with expense tracking and reimbursement processes for executives\n Track and coordinate conference strategy for Rivia Mind leadership and growth efforts\n Assist in the planning, execution, and tracking of special projects led by the COO and CEO\n Proactively help COO and CEO manage time to ensure high-priority and strategic items are addressed timely and effectively, including self-directed oversight and follow-up on initiatives\n Proactively oversee timelines, deliverables, and key commitments, coordinating with stakeholders, driving accountability, and ensuring deadlines are met without the need for ongoing direction.\n Maintain confidentiality when handling sensitive clinical, People Operations, or business information\n Proactively manage requests, priorities, and commitments on behalf of the CEO and COO, ensuring timely follow-through and resolution.Support data integrity, enterprise administration, and maintenance within company-wide applications such as Google, Salesforce, and Monday.com\n Manage the employee milestone gifting process, including gift selection, ordering, coordination, and timely delivery, as directed by the CEO, COO, or Chief People Officer.\n Manage and execute all event-related logistics of in-person and virtual events under supervision of Chief People Officer; as well as assist with both in-person and virtual client engagement activities\n Applies sound judgment, organizational knowledge, and discretion to independently carry out tasks and make decisions\n Deliver high-level customer service while representing Rivia Mind and serving as a primary point of contact for external contacts\n Promote a friendly work culture that encourages a fun, collaborative, and co-learning environment that benefits individuals' well-being, self-improvement, and potential\n Perform other related role and team function duties as assigned by the CEO or COO\n\nQualifications\nRequired Education Level: Bachelor's Degree\n\n Minimum 2 years of experience in administrative support or customer service\n Experience managing technical and confidential tasks\n Excellent written and verbal communication skills\n Comfortable supporting C-Suite members in a virtual setting\n Problem-solving and time management skills\n Highly organized with the ability to manage competing priorities\n Proficient with utilizing a diverse range of technology platforms and systems (Google Suite required, company-wide platforms/software like Monday.com, Salesforce and EHR/EMR platforms when applicable)\n Expert computer skills and technical aptitude required\n\nBenefits\n\n At Rivia Mind, we know that providing exceptional care starts with caring for our team. That's why we offer a comprehensive, thoughtfully designed benefits package that supports your health, financial wellness, growth, and overall well-being—so you can thrive in work and life.\n\n Learn more here.\n\n \n 3 weeks of front-loaded PTO + Milestone Increases \n Annual office closure (Dec 25–Jan 1) + 7 additional paid holidays\n Annual Impact Days for volunteering or professional development\n Annual Flexible Benefit Reimbursement\n Medical, dental, and vision insurance — with EAP and additional wellness programs\n Free and Insurance-Based Mental Health Care Options\n Voluntary benefits, HSA, DCA, FSA (based on plan), transit & parking options\n 401(k) with employer match\n Referral bonus potential\n Bereavement leave (including pet bereavement)\n Tenure Acknowledgments \n \n We're a community of clinicians and care-minded professionals who believe in sustainable practice, personal growth, and compassionate support. Come thrive with us! ????\n\nCompensation & Employment Details\nPay Range: $52,000-$55,000\nPay Type: Salary\nDepartment: Administrative\nSupervisor: Chief Operating Officer and CEO\nSupervisees: NONE\nWork Schedule: \nEmployment Status: Full Time \nExemption Status: Non-Exempt W-2\nWork Environment: Remote \nWork Schedule: Monday - Friday within normal hours of Operation (9am to 5pm or 10am to 6pm EST)\nWho We Are:\nRivia Mind is a Mental Health Practice based in NYC, providing access to high-quality care to patients across New York, New Jersey, Connecticut, Florida, and Massachusetts. We primarily see adult patients and offer a range of services, including psychopharmacology, psychotherapy, and specialty offerings. We operate as an interdisciplinary group of psychiatry and psychology providers, supported by operational staff and key contributors. We foster an environment of respect, diversity, and inclusion for all. Our employees are actively engaged by a culture that reinforces our beliefs and is guided by a profound purpose that embraces our mission, vision, and values. To learn more about our growing Practice, please check our website at www.riviamind.com.\nLocation Eligibility\nAt this time, we are only able to consider applicants whose primary residence is in one of the following states:\n Florida, Georgia, Kansas, Kentucky, Maryland, Michigan, Ohio, Pennsylvania, South Carolina, or Texas.\nBecause this is not a solely on-site role, your primary residence must remain in one of these approved states. Please note that residing outside of these states—even temporarily—may result in employment eligibility issues, tax implications, or other regulatory concerns. If your location changes or you're based elsewhere, we encourage you to stay connected for future openings. We appreciate your interest.\nCompensation Determination\nRivia Mind is committed to equal and transparent pay. Please note that the salary range information is a general guideline and combines various labor markets within the US. The range displayed on each job posting reflects the minimum and maximum range of potential pay for this role. It is uncommon for an individual to be hired at or near the top of the range for their role. \nOur compensation salary ranges or pay rates are determined by various factors.- Job Qualifications, Job Responsibilities, Job Employment Level, Skills- When applicable, Location, Work Environment, Licensure & Certifications, Specialty Experience, Education & Training, etc. Your recruiter can share more about the specific salary range for this role during the hiring process. Please note that the compensation details listed in the United States role postings reflect the base salary only, and do not include possible bonus or benefits if applicable to the role. \nEqual Opportunity Employer\nRivia Mind is an Equal Employment Opportunity Employer. It is the policy of Rivia Mind to provide equal employment opportunities without regard to race, color, ancestry, religion, sex, gender identity or expression, pregnancy, age, ethnic or national origin, immigration or citizenship status, hair, weight, height, disability, marital status, veteran status, sexual orientation, genetic information/GINA, political affiliation or acticivity, or any other protected characteristic under applicable law. It is also the policy of Rivia Mind that qualified individuals with disabilities receive equal opportunity regarding job application procedures, hiring, and all aspects of the employment process. Rivia Mind is committed to the full inclusion of all qualified individuals. Consistent with the Americans with Disabilities Act (ADA) and applicable state and local laws, it is the policy of Rivia Mind to provide reasonable accommodations when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. If reasonable accommodation is needed to participate in the job application or interview process, pre-employment testing, to otherwise participate in the selection process, to perform the essential job functions, and/or to receive other benefits and privileges of employment, please contact us directly. \n It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.\nThis policy is in accordance with applicable federal, state, and local laws, including Title VII of the Civil Rights Act, the Americans with Disabilities Act, the Age Discrimination in Employment Act, and the Genetic Information Nondiscrimination Act.\nEmployment is contingent upon successful completion of a background check.\nApplicants must be authorized to work in the United States. We are unable to sponsor work visas at this time.\nIf you need assistance or accommodation due to a disability during the application process, please contact our Talent Acquisition team at talentacquisition@riviamind.com.\n\n Compensation Determination: The pay range listed reflects the minimum and maximum base salary for this role, determined through an internal compensation assessment that considers similar labor markets to our practice across the United States. Actual compensation is influenced by compensable factors such as location, role responsibilities, required skills, relevant experience, qualifications, role level, and applicable credentials. It is uncommon for an individual to be hired at or near the top of the posted range. In addition to base salary, total compensation may include bonuses, commissions, or other incentives depending on the role.\n Location Eligibility: At this time, we are only able to consider applicants whose primary residence is in one of the following states within the United States of America: Connecticut, Florida, Massachusetts, New Jersey, New York, North Carolina, Pennsylvania, South Carolina, Texas. Because this is not a solely on-site role, your primary residence must remain in one of these approved states. Please note that residing outside of these states—even temporarily—may result in employment eligibility issues, tax implications, or other regulatory concerns. If your location changes or you're based elsewhere, we encourage you to stay connected for future openings. \n Equal Opportunity Employer: Rivia Mind is an Equal Employment Opportunity Employer. It is the policy of Rivia Mind to provide equal employment opportunities without regard to race, color, ancestry, religion, sex, gender identity or expression, pregnancy, age, ethnic or national origin, immigration or citizenship status, hair, weight, height, disability, marital status, veteran status, sexual orientation, genetic information/GINA, political affiliation or activity, or any other protected characteristic under applicable law. It is also the policy of Rivia Mind that qualified individuals with disabilities receive equal opportunity regarding job application procedures, hiring, and all aspects of the employment process. Rivia Mind is committed to the full inclusion of all qualified individuals. Consistent with the Americans with Disabilities Act (ADA) and applicable state and local laws, it is the policy of Rivia Mind to provide reasonable accommodations when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. If reasonable accommodation is needed to participate in the job application or interview process, pre-employment testing, to otherwise participate in the selection process, to perform the essential job functions, and/or to receive other benefits and privileges of employment, please contact us directly.\n It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal

Job Description Do you love getting in front of the camera and filming content for the world to see? Do you love Digital Marketing & creating ads that drive conversions? Well then you might be a great fit for what we're looking for.. We are looking to bring on a Marketing Content Assistant that will help our internal brands create more winning video ad creatives for Facebook, TikTok & YouTube Ads. You’ll spend your days working directly with the CEO & head copywriter ideating new scripts & ads, then you will jump in our studio and film them. You'll then work with our video editing team to add b-roll, animation, & more to produce the final product. Finally you'll pass these videos off to our internal media buying team, who will then use them to promote our advertising agency and products. Your number one goal is to drive qualified booked calls for as cheap as possible. You'll be responsible for coming up with, filming, & producing 35 - 40 fully produced video ads every single month for our advertising agency, Client Accelerators. A Little Bit About Us: We're Client Accelerators, and we're like the superheroes of the direct response advertising world! Our main mission? We partner with coaches, consultants, experts, and course creators, turbocharging their leads, booked calls, and sales. Wondering how we do it? Buckle up! We sprint into action with our ad skills, set up all the tracking, sift through the data like seasoned detectives, and give our clients' creatives the full-cycle treatment they deserve! This includes the magical works of copywriting, video editing, and content tweaking. The result? A sales-boosting extravaganza that can double, triple, or even quadruple our clients' revenue! How much advertising power are we talking about here? Try over $40 Million Dollars a year spent on prime advertising platforms like Google, YouTube, Facebook, and Instagram. So, if you're excited to jump on board our vibrant, fast-paced team, we can't wait to meet you. Together, we'll create amazing results and have a blast along the way! Requirements Responsibilities • Market Detective: Put on your detective hat and scour competitors' ads, websites, YouTube channels, and other social media platforms to cook up 40 brilliant new video ad ideas every month., • Film: Use our brand new studio to film all of the raw footage for each ad. Each ad will be from 1 minute, all the way up to 5 minutes in length., • Edit: Work with our editing team to edit each ad with b roll, CTAs, and transitions to drive the lowest cost per booked call possible. Ideally you will have some editing ability yourself, to make any little changes you need., • Report: You will work with the stats team to do creative reporting on each ad you produce. Results: • Creator: 35 Fully Produced Video Ads For The Agency - 1 to 5 minutes in length, • CPA: Cost Per Qualified Appointment is $300 or less, • Planner: 4 Weeks of Content Planned In Advance Benefits • Health Care Plan (Medical, Dental & Vision), • Unlimited PTO

Job Description:\n\nREPORTS TO: CEO\nLOCATION: 229 South Ave. W, Westfield, New Jersey, 07909\nCOMPENSATION STRUCTURE: $60,000 - $84,000\nPlease Read This Full Job Post Before You Apply:\nDo you thrive on solving problems and figuring out the possible... and impossible? \n Do you like to research tried and true solutions on the web and then adapt those solutions to make anything you do more optimal, efficient, and doable? \n You'll read web pages, books, watch videos... whatever it takes... to gain what you need to quickly solve a problem. Every day. \n That's just who you are and how you get stuff done.\n Then this might be the perfect position for you..ROLE\nYou serve as the liaison between the CEO of Client Accelerators, and the rest of the company. This means you are responsible for executing processes and making decisions on behalf of the CEO. You will work on a one-to-one basis on a variety of tasks related to the CEO’s working and personal life.\nYou'll work directly with our accomplished CEO who usually has his head in the clouds thinking abstractly about visionary projects and client strategies. \nYour sole job is to make sure that many of his day-to-day necessities are taken care of so his time is freed up for thinking, business development and executing. Given his time constraints and personality, some of his requests to you will be abstract and ambiguous. \nBut you're an independent and critical thinker who isn't intimidated by that. You never fear asking a "stupid" clarifying question. \n But you also don't need step-by-step instructions and you frequently do quick research to generally educate yourself on the topic, so you can ask smarter, clarifying questions to zero in on the right approach and solution for the task at hand.\nTo be the best executive assistant for him, you will need to be flexible, calm under pressure, a strategic thinker, and also able to work quickly when needed.\nThe CEO's requests won't always be easy. He's always stretching and growing himself and that will mean the same for you. If you get stumped easily, this is definitely not the right job for you. He's ONLY interested in someone who thrives on being stretched, challenged, intellectually stimulated... and never broken. How This Role Is Weighted\nThis is one role with a clear focus. Most of your time goes to a small number of core areas. Other responsibilities come up regularly but take less of your week, and a few items are occasional or seasonal.Core Responsibilities (≈60% of your time)\nThis is the heart of the role and where you'll spend most of your week.CEO Time & Calendar Management\n\n Pre-plan the CEO's calendar weekly (complete by EOD Friday or Monday 9am).\n Filter, prioritize, and delegate the 80% of incoming requests that don't need the CEO.\n Debrief the CEO at the start of each day on items needing his input.\n Keep non-urgent interruptions to fewer than 5 per week.\nProject & Meeting Coordination\n\n Take meeting minutes for the Weekly Executive Meeting, and document project status to hold attendees accountable.\n Act as liaison between the CEO and the leadership team — capture what they need from him and book the time on his calendar.\n Keep Asana updated and accurate (Monday / Wednesday / Friday at minimum).\n Manage projects on behalf of the CEO so KPIs and deadlines are met.\nCommunications\n\n Handle all incoming communication on behalf of the CEO — email, Slack, YouTube, Facebook, Instagram.\n Respond to all social media and email inquiries by EOD each day, escalating only what needs his judgment.\n Draft letters, documents, and correspondence on his behalf.\nSupporting Responsibilities (≈30% of your time)\nImportant and recurring, but not where most of your week lives.Personal Finance & Banking\n\n Coordinate with the CPA, banks, and lenders.\n Monthly reconciliation of personal financial transactions.\n Ensure 100% of bills are paid on time.\n Deliver a weekly cash flow update and a monthly financial summary by the 5th.\nReal Estate Portfolio Coordination\n\n Maintain rent roll accuracy and log rent collection within 72 hours.\n Track tax, mortgage, and insurance deadlines so none are missed.\n Coordinate maintenance requests within 48 hours of receipt.\n Deliver a quarterly portfolio summary.\nTravel & Logistics\n\n Organize travel and complex itineraries — including multi-stop, international, and points-optimized trips.\n Research and book lodging, transportation, and reservations.\nOccasional Responsibilities (≈10% of your time)\nComes up in cycles or on an as-needed basis. Not a daily burden, but part of the scope.Household & Personal Support\n\n Maintain a rolling meal plan and keep home/office food and supplements stocked.\n Prepare a fresh meal per day on days the CEO has requested it.\n Coordinate dog care: daily walks, feeding schedule, grooming, vet visits, and boarding when the CEO travels.\n Research and purchase gifts for business and personal occasions.\nSpecial Projects\n\n Office asset cataloging and inventory control (one-time build-out in the first 30 days, then maintenance).\n Assist with new initiatives as they come up — funnel launches, book launches, vendor onboarding, hiring projects.\n Adapt contract templates and coordinate revisions with the company's lawyer.\nWhat This Job Actually Feels Like\nA few real examples so you can picture the work:\n\n Admin: "Clean up my Asana so it only shows what I haven't completed, sorted by due date and priority."\n Travel: "Book a complex multi-stop international trip. Compare business vs. economy on the long legs and check whether points can lower the total cost."\n Vendors: "We have 100+ domains on Network Solutions and the renewals are getting expensive. Figure out how to move them to GoDaddy at a bulk discount."\n Legal: "Adapt this contract template to include these points, then coordinate with our lawyer to finalize."\n Hiring support: "Source 3 assistants for our top media buyers from the Philippines and help us run them through the hiring process."\n Real estate: "Find 3 brokers in these specific areas who can send us multi-family deals matching our investment parameters."\nWhat Success Looks Like\n\n The CEO spends his time on the top 20% of activities that move the company forward — the rest is handled or delegated.\n His calendar is pre-planned every week so his time is fully optimized.\n Personal and business appointments run smoothly, accounting for drive times and spacing.\n All inquiries are screened and either handled directly or escalated with context.\n Asana is current Monday/Wednesday/Friday and all action items are tracked.\n Social media and email inquiries are responded to by EOD each day.\nWho You Are\n\n A strong, proactive problem solver who'd rather figure something out than wait for instructions.\n Calm under pressure and able to shift gears when priorities change.\n Detail-oriented with strong follow-through — you don't drop balls.\n A clear written and verbal communicator who can "manage up" when the situation calls for it.\n Comfortable owning operational systems and improving them as you go.\n Quick to learn new software and tools.\n Genuinely energized by variety and breadth — this role spans business and personal, strategic and tactical.\nRequirementsExperience\n\n Minimum 2+ years supporting a C-level executive, founder, or business owner.\n Background in consulting, operations, chief-of-staff work, or executive support preferred (not required to be from a top-tier firm).\n Bachelor's degree.\n Proficient with Microsoft Office and able to pick up new software quickly.\n Proven track record in a fast-paced, dynamic environment.\nSchedule\n\n Monday – Friday, in-office at our Westfield, NJ location.\n "On call" expectations: you'll need to be reachable by phone or Slack for genuine urgencies outside business hours (e.g., last-minute travel change, property emergency). This is not a 24/7 expectation — most evenings and weekends are yours.\n Occasional weekend availability for travel coordination or time-sensitive projects (a few times per quarter, not weekly).\n\nRequirements\nREQUIREMENTS\n\n Works well under tight deadlines and pressing situations\n\n Ability to adapt to a fast growing company and changing/moving up of role\n\n Operationally excellent\n\n Ability to “manage up” the CEO and give assertive directions when it’s best for the company\n\n HIGH managerial skills\n\n Ability to design organizational systems on behalf of CEO\n\n HIGH communication skills\n\n Ability to learn software quickly\n\n Efficient with email, phone, scheduling, etc..\n\n Able to consistently maintain a positive attitude and reflect the demeanor of CEO\nCOMMUNICATION CYCLEDAILY\n\n Communications on priority items via Slack with CEO\n\n Communications with CEO’s Direct Reports on short or priority items via Slack\n\n Long-form questions or requests, as well as low-priority items, are consolidated as best possible and communicated via Email, with potential for follow-up via Voxer\n\n All requests / responsibilities are added to the Asana board and updated daily\n\n Asana board is up to date Monday/Wednesday/Friday\nWEEKLY\n\n Asana is updated by EOD Friday each week.\n\n Attends all meetings requested, including but not limited to (subject to change):\n\n Weekly & Monthly Strategic Team Meetings\n\n Weekly Executive Meeting\n\n Predefined 1:1s between CEO and certain Direct Reports\nSchedule:\n\n Monday to Friday\n On call\n Weekend availability\nExperience:\nHard Qualifications:\n\n Minimum of 2+ years experience supporting a C-level executive or business owner\n Excellent interpersonal skills with the ability to work well with individuals at all levels of the company\n Demonstrated proficiency with Microsoft Office Suite including Word, Excel and PowerPoint\n Proven ability to perform in a fast-paced, dynamic environment\n Ability to handle multiple high priority tasks at a time without losing focus on daily responsibilities\n\nSoft Qualifications:\n\n Strong business acumen\n Self-directed, flexible and enthusiastic with a focus on Results\n Exceptionally strong time management and organizational skill set, excellence in both written and verbal communication with superior follow-through skills\n Proactive in nature with the ability to multitask while still providing a high attention to detail and deadlines\n Excellent analytical and problem solving skills with the ability to “think on your feet”\n\nWHO ARE WE?\nClient Accelerators is the 'go to' company for coaches, consultants, experts, & authors who want to achieve sustained growth through paid acquisition channels like YouTube, Facebook, TikTok & Google. \nWe were the 207th fastest growing company on the Inc 5000 list last year, and have had record growth for an advertising agency, growing an incredible 2,574% over the past 3 years.\nWe’ve been able to have this record growth because of the incredible results we’ve been able to get for our clients, which has allowed us to speak on stages all over the world on our strategies & tactics to doubling, tripling or even 10x their profits by working with us.\n We take a hands-on approach to growing each client we bring in by scripting all of their creatives, video production, tracking, & running their ads on these channels to hit agreed upon targets. \n Our proven approach has allowed us to spend over $150 Million Dollars & generate over $300 Million Dollars in verified sales in the past 5 years. Currently, our company is focused on founder-led businesses across the e-learning, SaaS and service-based internet space.\nWe believe great people are at the center of every successful business. Employees are provided a full suite of benefits, including competitive compensation, healthcare, unlimited paid time off and access to world class training material.\nWhat makes Client Accelerators so different? For one, our founder, Mike Buontempo is a consultant himself, who has been consulting with different companies & entrepreneurs for the past 13 years. \n Our vision is to attract and hire the very best people to help our clients grow profitably and systematically through paid media. Client Accelerators Core Values\n\n We are problem solvers: If you spot a problem in our company or a client’s company, provide a solution. There’s millions of problems, and not as many problem solvers, be the solution.\n Open Source Code: We share what’s working with everyone\n Empty The Bucket: Picture this, if you just spent two hours cleaning your car, you put all of the cleaning materials away, but you notice you missed a spot. What do you do? You go back, get everything back out, and complete the job to perfection\n We’re a ‘TEAM’ not a Family: Leaders at CA hire, develop, and cut smartly, so we have Superstars at every position\n Ownership Thinking: Going out of your way to make sure your actions and the actions of your peers are in the best interest of the company\n Being The Best: Mastering your domain so you’re the best in the world at it\n\nBenefits\n\n Competitive Salary Package with bonus structure\n Unlimited PTO\n Great career growth opportunity - You’ll be working with ‘A’ players in Operations, Sales, Creative, and Media Buying\n Company Leadership Events and Industry Conferences

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