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Job DescriptionExecutive Assistant to the PresidentAbout Schneps Media Schneps Media is the largest and most influential community media company in New York. With over 100 award-winning newspapers, magazines, digital outlets, events, and broadcast platforms, we inform, inspire, and connect millions across the five boroughs, Long Island, Westchester, Philadelphia and Palm Beach County. Our mission is local, but our impact is powerful. We’re a fast-moving, entrepreneurial company built on hustle, heart, and storytelling. Position We’re looking for an exceptional Executive Assistant to support the Founder, President, and Co-Owner of Schneps Media. This high-impact role requires a highly organized, resourceful, and tech-savvy professional who can manage a complex workload with discretion, speed, and confidence. You’ll be a central hub of communication, coordination, and execution across key areas in the business. You’ll work in collaboration with the Chief of Staff and Executive Assistant to the CEO/Co-Owner, and collaborate daily with executives, publishers, sales leaders, editorial teams, amongst various others. If you're sharp, proactive, and thrive in an environment where no two days are alike, this role is your chance to operate at the highest level of a dynamic media company. Core Responsibilities Executive & Administrative Support Manage an ever-changing calendar, schedule, and travel itinerary with precision, ensuring all items and details are easily accessible and available at any time. Act as gatekeeper for the President’s inbox, flagging high-priority items and drafting replies. With time, communicating on matters and keeping the President informed of them. Coordinate meetings and presentations with both internal teams and external partners Anticipate needs before they arise: prepare materials, briefings, and talking points Communication & Contact Management Maintain and organize key contacts, from clients to media partners to personal relationships Ensure follow-ups are completed and tracked across departments Handle all communication with the utmost professionalism and discretion Sales & Client Coordination Work closely with the sales team to schedule meetings, craft proposals, and follow up with clients Oversee barter accounts, managing deliverables and client communication Support key accounts with inside sales tasks and relationship management Digital & Creative Project Support Assist with podcast recordings, ad placements, and content coordination Learn and utilize internal systems to support sales and communication tracking Manage basic social media tasks and assist with email and digital content postings Workflow & Systems Management Identify opportunities to improve workflows, internal communications, and organization Implement systems and processes to improve efficiency at the executive level Take initiative and ownership of special projects from start to finish Personal Support Provide trusted assistance with personal appointments, errands, and scheduling Maintain discretion while managing both professional and personal priorities Miscelleaneous Complete any other tasks/asks from the President What We’re Looking For 3+ years of executive-level support, ideally in media, communications, or a fast-paced business Calendar, inbox, and contact management skills Strong written, verbal, and interpersonal communication abilities Highly organized with superb attention to detail and follow-through Proficiency with Google Workspace, Microsoft Office, CRM systems, and Apple products Self-starter mindset with a strong sense of ownership Grace under pressure and the ability to juggle competing priorities High level of discretion, professionalism, and emotional intelligence Why Join Schneps Media? Work directly with the Founder of NYC’s top community media company Partner with high-level executives and decision-makers across the organization Gain insider experience in sales, media, events, marketing, and operations Be part of a fast-paced, mission-driven team shaping the voice of New York Room for growth, mentorship, and learning across the business

Administrative Assistant to the CEO 📍 West Hempstead, Long Island, NY Are you an organized, proactive professional who enjoys wearing many hats and being at the center of a growing business? We are seeking an Administrative Assistant to support the CEO of a rapidly growing company that provides security solutions for homes and businesses throughout the region. This is an exciting opportunity for someone who wants to expand their skills, gain exposure to multiple areas of business operations, and become a key contributor to a successful and growing organization. What You'll Do: • Provide direct administrative support to the CEO, • Manage calendars, appointments, and scheduling, • Handle QuickBooks entries/reports and assist with payroll processing, • Coordinate meetings and maintain organized records, • Assist with special projects and project management activities, • Communicate with clients, vendors, and team members, • Support day-to-day office operations and business initiatives What We're Looking For: • Previous administrative assistant or office management experience, • Experience with QuickBooks and payroll processing, • Strong organizational and time management skills, • Excellent communication and interpersonal abilities, • Ability to manage multiple priorities and work independently, • Proficiency with Microsoft Office and general business software, • Project coordination or project management experience is a plus Why Join Us? This is much more than a traditional administrative role. You'll have the opportunity to work closely with the CEO, gain exposure to different aspects of the business, and play an important role in the company's continued growth. If you're looking for a position where you can learn, contribute, and build your career, we'd love to hear from you. Location: West Hempstead, Long Island, NY Position Type: Full-Time Apply today and become part of a company where your contributions truly make an impact.

Job Description We have a fast-growing, equity-backed healthcare company on a mission to transform the way care is delivered. They're building a team of exceptional people who don't just get things done, they make everything around them work better. They're looking for an Executive Assistant who is someone who anticipates needs before they arise. This isn't a role for someone looking to check boxes. This is a role for someone who wants a front-row seat to how a high-growth company is built, and who wants to be part of building it. For the right person, this position has a clear path to evolving into a Chief of Staff role as the company scales. What You'll Do • Own the CEO's world — manage a complex calendar, coordinate meetings, orchestrate daily logistics, and ensure every hour is optimized with precision and foresight, • Make travel seamless — arrange domestic travel, build detailed itineraries, and handle logistics end-to-end (light travel required approximately twice per year), • Keep meetings productive — prepare agendas, capture detailed notes, track action items, and hold stakeholders accountable to follow-through, • Be the voice in the room — draft and manage professional correspondence, documents, and internal communications on the CEO's behalf, • Protect the CEO's time — serve as a trusted gatekeeper and liaison between the CEO and internal teams, partners, investors, and external stakeholders, • Stay five steps ahead — anticipate shifting priorities, solve problems independently, and adapt quickly as business needs evolve, • Grow with us — take on increasing responsibility for special projects and strategic initiatives as the company scales What You Bring • 7+ years of experience as an Executive Assistant or Senior Administrative Professional supporting C-suite or senior leadership, • A bachelor's degree (preferred) and a track record of operating at the highest levels of professionalism, • Exceptional organizational skills — you're the kind of person who builds the system and then works it flawlessly, • The ability to manage competing priorities, make sound judgment calls, and stay calm when things move fast, • A natural ease with ambiguity, startup energy excites you, not intimidates you, • Unwavering discretion and integrity when handling sensitive and confidential information, • Polished written and verbal communication skills Why You'll Want to Be Here • High-impact, high-visibility work — you'll have direct access to executive leadership and influence on how the company operates, • Real growth potential — as we scale, this role scales with you, with a natural pathway toward a Chief of Staff function, • A company on the rise — backed by private investment and growing fast, this is the kind of opportunity that doesn't come along often, • A dynamic, entrepreneurial culture — smart, driven people who move quickly, think big, and support each other

Job Description Administrative Assistant Location: Hicksville, NY (Onsite Preferred) Division: NC Custom – A Division of Nassau Candy Reports To: CEO, NC Custom a division of Nassau Candy About Nassau Candy & NC Custom Founded in 1918, Nassau Candy is a leading manufacturer, importer, and distributor of specialty confections, fine foods, and promotional products. NC Custom, a division of Nassau Candy, specializes in custom-branded promotional products and food gifts for some of the most recognized brands and organizations in the country. As NC Custom continues to grow, we are seeking a highly organized, business-minded, and proactive Chief of Staff to serve as a strategic partner and operational extension of the CEO. Position Summary The Administrative Assistant the CEO will function as a high-level executive partner responsible for managing administrative operations, organizational coordination, and executive support activities for the CEO of NC Custom. The ideal candidate is someone who thrives in a fast-paced environment, can anticipate needs before they arise, and is comfortable handling sensitive information with discretion and professionalism. The position will play a key role in helping drive organizational efficiency, supporting hiring and employee-related administrative processes, coordinating internal initiatives, managing executive scheduling, and ensuring follow-through across departments. This is not a passive administrative role. The successful candidate will be expected to operate with urgency, business judgment, accountability, and strong attention to detail. Key Responsibilities Executive & Calendar Management • Manage and prioritize the CEO’s complex calendar, meetings, travel, and scheduling needs, • Coordinate internal and external meetings across multiple business functions, • Ensure the CEO is prepared for meetings with agendas, materials, and follow-up items, • Anticipate scheduling conflicts and proactively resolve competing priorities, • Coordinate executive travel arrangements and itineraries when required Hiring, Onboarding & Employee Administration • Coordinate administrative aspects of hiring processes, including interview scheduling and candidate communication, • Partner with HR and department leaders to support onboarding activities for new hires, • Assist with employee compensation administration, including pay raise documentation and approvals, • Support preparation and organization of organizational charts, staffing updates, and headcount tracking, • Maintain confidentiality related to employee matters and executive discussions Operational Coordination & Follow-Through • Track action items, deliverables, and ongoing projects on behalf of the CEO, • Help drive accountability and follow-up across leadership teams and departments, • Coordinate cross-functional communication between Operations, Sales, HR, Finance, IT, and Production teams, • Assist in preparing presentations, reports, meeting summaries, and executive communications, • Help organize leadership meetings and support execution of strategic initiatives Strategic & Administrative Support • Serve as a trusted business partner and gatekeeper for the CEO, • Prioritize incoming requests and determine appropriate escalation paths, • Handle confidential and sensitive business matters with discretion, • Identify opportunities to improve administrative workflows and organizational efficiency, • Support special projects and business initiatives as assigned Qualifications • 5+ years of experience supporting senior executives, business owners, or C-level leadership, • Prior experience in a Chief of Staff, Executive Assistant, Operations Coordinator, HR Coordinator, or similar high-level support role strongly preferred, • Exceptional organizational skills with the ability to manage multiple priorities simultaneously, • Strong written and verbal communication skills, • High level of professionalism, discretion, and emotional intelligence, • Ability to work independently and make sound decisions in a fast-moving environment, • Advanced proficiency in Microsoft Office, Outlook, Excel, PowerPoint, and calendar management systems, • Experience working in manufacturing, distribution, consumer products, promotional products, or family-owned businesses is a plus Ideal Candidate Traits • Extremely detail-oriented and highly responsive, • Comfortable operating behind the scenes while driving execution, • Strong sense of urgency and ownership, • Business-minded with the ability to anticipate executive needs, • Calm under pressure and adaptable to changing priorities, • Able to build trust and relationships across all levels of the organization What Success Looks Like • The CEO’s time is optimized and organized effectively, • Hiring and onboarding processes move efficiently, • Leadership follow-ups and action items are tracked consistently, • Administrative and operational bottlenecks are proactively addressed, • Communication and coordination across teams improve significantly, • The CEO gains a highly trusted operational partner Why Join Nassau Candy? • Join a growing family-owned business with over 100 years of history, • Work directly alongside executive leadership and influence key initiatives, • Fast-paced, entrepreneurial environment with significant visibility, • Opportunity to play a critical role in the growth and evolution of NC Custom, • Collaborative culture with long-term career growth potential

We are looking for a warm, reliable, and highly organized Personal Assistant & Household Manager to support a busy founder in the day-to-day rhythm of home and family life. Executive Assistant / Life Manager (Founder Support Hybrid Personal + Business).

No office assistant experience required.

Meadowbrook Dentistry is a digital smile design clinic located in Plainview, Long Island, NY, specializing in cosmetic, restorative, and family dentistry.Our practice offers a range of services including veneers, Invisalign, and dental implants to help patients achieve healthy and beautiful smiles.W

No administrative assistant experience required.

Office Manager / Office Coordinator.This is a unique opportunity to step into a well-established, high-performing office with a tenured, supportive team and a strong, patient-focused culture.This role is ideal for someone who is polished, organized, and thrives in a leadership position where attenti

Dental Office Manager | Multiple Opportunities.Location: Greater New York City Metro area.Established Practices | Future Acquisitions.Dental Office Manager who knows how to balance.If you thrive on creating an outstanding patient experience while hitting—and exceeding—practice goals, this is you

No admin virtual assistant experience required.

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

We are seeking a compassionate and detail-oriented Medical Assistant to join our healthcare team. The Medical Office Assistant (MOA) is an integral member of the clinical care team, committed to providing high-quality, patient-centered care. Completion of a NYS-accredited Medical Assistant program r

Signature Smiles is seeking a Dental Receptionist to join our thriving team.Our ideal candidate will have excellent organizational skills, an inviting personality, and the ability to multitask effectively.If you're looking for a fulfilling opportunity where you can make a positive impact on patients

Performs diversified clerical duties related to the operational needs of the office/department.Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, dir

Create a collaborative environment as a liaison between Agents and Departments within the organization, including Accounting, Marketing, Human Resources, etc.Accurately prepare and copy board packages as instructed by Agents.Provide administrative support to Agents, which includes generating letters

Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents.

Medical Assistant Position Overview: The role of a Clinical Medical Assistant is to provide care to patients/significant others via direct and/or telephone contact, following established standards and practices. Graduate of an accredited medical assistant program with at least one year of recent exp

Executive Administrative Support.Performs diversified administrative/coordinative duties supporting the business activities of an executive.Drafts confidential correspondence, reports, statements, etc.Coordinates executive's calendar to ensure commitments are met; schedules appointments and makes ar

PromptCare is seeking an Administrative Assistant to join our team in the Respiratory department.

Per Diem Administrative Assistant. We are looking for a Per Diem Administrative Assistant to join our team!.

When other admin assistants are out of the office ensure that their work is covered so that important tasks are not overlooked or delayed.

Description - The Administrative Assistant reports to the Assistant Dean for Medical Education Administration and provides administrative support to the Associate Deans for Medical Education and Advanced Clinical Experiences, as well as the Office of the Dean. Position Title - Administrative Assista

The Administrative Assistant the CEO will function as a high-level executive partner responsible for managing administrative operations, organizational coordination, and executive support activities for the CEO of NC Custom. Ensure the CEO is prepared for meetings with agendas, materials, and follow

Performs diversified clerical duties related to the operational needs of the office/department.Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, dir

Administrative Assistant at The Learning Experience will assist with the marketing, financial and operational performance of the school.