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Job Description Qualifications: * Bachelor’s Degree in Business Administration, Communications, Sports Management, or related field (preferred); Associate’s Degree or equivalent experience acceptable * 2+ years of experience in administrative, operations, or executive assistant roles (preferably in retail, logistics, or collectibles/e-commerce) * Experience processing and maintaining accurate financial and client records is a plus * Experience coordinating events, travel, or trade shows is strongly preferred * Familiarity with the sports cards and collectibles industry a plus (understanding of grading, consignments, or show logistics is highly valued) * Reliable transportation to and from the workplace. (required) * Computer skills including, but not limited to, typing * Organizational skills * Experience using eBay (preferred) What we are looking for in a candidate: * Exceptional attention to detail and follow-through * Dependable, self-motivated, and able to operate with minimal supervision * Discreet and trustworthy when handling confidential business or financial information * Eager to learn, proactive in improving systems, and invested in the success of the business * Ability to adapt to changing priorities and deadlines in a fast-paced environment Roles & Responsibilities: * Manage scheduling, travel arrangements, and calendar (shows, buying trips, deliveries). * Maintain and update business records: invoices, receipts, consignor balances, and client communications. * Responsible for all billing, including rent, shows, rentals, warehouse purchases, etc. * Plan and coordinate company presence at regional and national sports card shows (e.g., NSCC, Hofstra, Shriner’s, Philly). * Coordinate logistics for pickups, freight shipments, or mail-ins of purchased or consigned collections. * Maintain organized purchasing records, including invoices, receipts, and appraisal notes. * Handle customer service emails and messages (eBay, website, social media). * Track consignments, payments, and outstanding balances. * Prepare documents such as NDAs, consignment agreements, and inventory check-in sheets. * Maintains employee handbook, with all policies and protocols. * Improve company brand recognition, website traffic and marketing via social media and other outlets. * Handle pre-show logistics (transport, insurance, lodging, shipping) and post-show reporting (sales recaps, expense reconciliation). * Oversee coordination with grading companies (PSA, Beckett, JSA, etc.) and track submission statuses. * Willingness to travel occasionally for shows or buying trips. * Availability during major events or deadlines (e.g., National Sports Collectors Convention, regional shows). Compensation: $20-$25/hour Company DescriptionWe are a rapidly-growing online collectibles retailer with accounts on eBay and our own web store. As we continue to grow, we are looking for an individual to assist in upscaling our management staff and working directly with the CEO to maintain our company's daily operations.We are a rapidly-growing online collectibles retailer with accounts on eBay and our own web store. As we continue to grow, we are looking for an individual to assist in upscaling our management staff and working directly with the CEO to maintain our company's daily operations.

Job Description We are a fast-growing, entrepreneurial healthcare company backed by private investment and based on Long Island. We are seeking a highly capable, proactive Executive Assistant to support our CEO and serve as a trusted partner in managing day-to-day operations. This is a high-impact role for someone who thrives in a dynamic environment and enjoys anticipating needs, solving problems, and enabling executive effectiveness. This position offers a unique opportunity to evolve into a Chief of Staff–type role as the company continues to scale. Key Responsibilities * Manage the CEO's calendar, scheduling, meetings, and daily logistics with precision, discretion, and foresight * Coordinate domestic travel arrangements, itineraries, and related logistics; light travel may be required (approximately twice per year) * Prepare for meetings by organizing agendas, taking detailed notes, tracking action items, and following up to ensure execution * Handle professional correspondence on behalf of the CEO, including emails, documents, and internal communications * Act as a gatekeeper and liaison between the CEO and internal and external stakeholders * Anticipate priorities, think proactively, and adapt quickly in a fast-changing business environment * Support special projects and strategic initiatives, with increasing responsibility over time Qualifications * 6+ years of experience as an Executive Assistant, Senior Administrative Professional, or similar role supporting senior leadership * Bachelor's degree preferred * Exceptional organizational skills with strong attention to detail and follow-through * Ability to think on one's feet, manage competing priorities, and remain calm under pressure * Comfort working in a dynamic environment with fluctuating workloads * High level of professionalism, discretion, and judgment when handling confidential information * Strong written and verbal communication skills

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