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Job Description:\n\nWHO IS CHI? Community Housing Innovations (CHI) is a not-for-profit housing and human services organization that aims to support social and economic independence. Our vision is to end generational poverty and foster upward mobility by ensuring that all families and individuals live in quality housing, have a home of their own, and a job to support them. We believe quality, affordable housing is the foundation for prosperity, personal fulfillment, and success. WHAT DOES CHI OFFER? CHI employs a team of hard-working, compassionate people who want to give back to others in their community. We are proud to offer:Generous Paid time offPersonal and Sick DaysHealth insurance and health reimbursement account Dental and vision plansFlexible spending accountAFLAC supplemental insuranceDependent Care Spending AccountCommuter Transit and Parking AccountWorking Advantage- Employee Perks401(k) retirement planLife insuranceEmployee Assistance ProgramMonthly trainings and career development plans JOB SUMMARY The Chief Housing Officer (CHO) is a C Suite executive responsible for the oversight of all of CHI’s housing residences/programs (shelter, affordable, supportive, permanent, rental, Homeownership, etc.) in New York City, Long Island, the Hudson Valley and future locations/counties. The CHO is someone with extensive experience in the homeless and housing nonprofit and/or human services industry in New York. The CHO must be committed to the vision and mission of CHI to help people live in quality housing and prosper in life. Annual Salary Range: $265,000. -$300,000. FLSA: Exempt. Not eligible for overtime. Schedule: Monday - Friday 9am-5pm Location: White Plains, NY JOB-RELATED DUTIES – ESSENTIAL FUNCTIONS These duties are essential and specific to the successful implementation of the position Work closely with the Chief Executive Officer (CEO), the Chief Financial Officer (CFO), The Chief Administrative Officer (CAO), the Chief Human Resources Officer (CHRO), General Counsel, Senior Vice Presidents, Vice President of Development, and the Directors.Work closely with the CEO and the executive leadership team on the implementation of CHI’s Strategic Housing Action Plan and the development of a CHI Housing Development department.Serve as a key member of the executive leadership team.Lead and direct oversight of all of CHI’s homeless and housing shelters/sites/residences in Long Island, Westchester, Hudson Valley and New York City and other future locations.Develop and maintain relationships with governmental agencies, not-for-profit programs, private and public funding sources, and businesses as necessary to successfully implement CHI’s housing goals and objectives.Represent CHI at conferences, forums, community boards, public hearings, and other community-centered meetings.Maintain close relationships and dialogue with all federal/state/local regulatory agencies, including counties’ Department of Homeless Services (DHS), Departments of Social Services (DSS), New York State Office of Temporary Disability Assistance (NYS OTDA), Office of Mental Health (NYS OMH), New York City Department of Housing Preservation and Development (NYC HPD), and other federal/state/local agencies.Lead system wide housing placement initiatives focused on moving clients from shelter to permanent housing efficiently and sustainably.Identify innovative housing solutions and partnerships to expand housing inventory.Ensure housing placement goals, timelines, and performance metrics are met or exceeded set by DHS and other governmental entities.Supervise a team of highly experienced Senior Vice Presidents, Vice Presidents, Directors and managers.Conduct 1 to 1 meetings with members of your executive leadership team and update the performance goals, accomplishments, notes, and feedback in Paycom on a regular basis (weekly/bi-weekly).Foster a culture of delegation, supervision and accountability.Foster a culture of client and tenant-centered service.Develop innovative and wrap around services, including primary care, mental health, substance use, workforce development, and program-related training.Lead on the development and monitoring of a housing quality improvement system, including performance management, metrics and other housing-related measures.Set a schedule to periodically visit all sites in the Long Island, Westchester, Hudson Valley and New York City areas.Ensure that homeless and housing are provided effectively and in accordance with the guidelines established by CHI and all funding sources.Ensure that all participants (shelter residents/tenants) in housing-related programs are provided with the services necessary to promote personal and economic independence.Lead on finding and submission of RFPs to expand services. Oversee grant reporting related to housing, audits and performance monitoring.Work closely with the Vice President of Development in searching for corporate/foundation requests for proposals and initiatives. Collaborate with the CHI housing development team to secure, acquire, develop and build LIHTC developments.Provide executive leadership to homeownership department VP and staff.Develop and implement a comprehensive housing strategy focused on expanding sustainable homeownership.Work closely with VP of Homeownership and Housing Retention to increase access to affordable homeownership opportunities for low- and moderate-income households.Establish measurable performance indicators and ensure program effectiveness.Collaborate with finance leadership on financial forecasting, budgeting, and sustainability homeownership planning.Ensure optimum performance of personnel and interfacing of various agency divisions, executive, fiscal, services, property management, personnel.Regularly assess effectiveness of the department under direct supervision and implement changes where necessary.Responsible for the oversight and development and monitoring of the annual program budgets. Work closely with the CFO, the Controller, VP of Finance, Senior Vice Presidents, Vice Presidents and all Directors in the development and oversight of budgets.Ensure compliance with all regulatory, licensing, and accreditation requirements. This includes continuing dialogue and effective reporting with external agencies.Develop policies and procedures aligning service delivery with the requirements of government contracts, grants, foundations, or as otherwise required by the organization.Promote cross-training between departments and strengthen career development.Keep current with legislative proposals and the effects they may have on programs. Make CEO aware of any potential negative/positive effects legislative proposals may have on organizational programming or funding to ensure we are able to advocate accordingly.Pursue training opportunities for program staff that could strengthen overall services.Understand all shelter regulatory guidelines and housing, including Part 900, Part 491 and other homeless and housing government regulations/guidelines.Core CompetenciesHighly effective leadership, demonstrating a fundamental respect for the dignity of others. Works collegially and is a proven team builder.An innovator, capable of creating or seizing opportunities to improve service effectiveness and client outcomes and build strategic partnerships with other organizations.Understands and values quality improvement; applies managerial and technical skills to measure and improve efficiency and effectiveness and ensure compliance with all regulatory and contractual obligations. Able to effectively address overlapping projects and deadlines. Adaptable and reliable in face of conflict, crisis, or changing priorities.Able to lead a team in managing multiple and often simultaneous tasks and in creating a work environment recognized for a high level of organization, timeliness, cost-effectiveness, accuracy, and results.A hands-on leader who directly engages staff and residents/tenants at the sites.Demonstrate commitment to diversity and inclusion, valuing a diversity of perspectives and encouraging contributions by all team members.Business “literate,” understands financial reports, applies data to assess business effectiveness and efficiency, and acts in a fiscally responsible manner.Ability to thrive in a flexible, fast-paced, accredited, and growth-oriented environment while maintaining a positive solution-oriented approach.Accountability – Someone that holds their subordinates accountable as well as holding themselves accountable. The CHO should be consistently reporting on all programs across the board. This competency can evaluate the CHO’s strengths and weaknesses and effectively manage their subordinates.Familiarity with Program Budgets– The CHO should have knowledge of each site budget he/she oversees and be able to interpret the budgets including how it may or may notaffect the agency. Work closely with the CFO to ensure all Directors have a working knowledge of their respective budgets.Strategic Vision – Should have a robust analysis of program trends both internal and external and to understand program/agency objectives and their own role in implementing a plan. Work closely with the CEO on strategic planning, cultivation, partnerships, and other external matters on an as needed basis.To effectively communicate their site needs to internal and external members involved. Being clear, detailed, concise and factual. Strong ability to manage across, up, down, across with a solution-oriented, resolution focused approach to difference of approach or opinion.Transparency – fully transparent, even acknowledging gaps with a clear self-initiated plan to address any gaps identified.Other DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Attendance and Punctuality: Punctual and regular attendance.Attitude and Courtesy: Is respectful and courteous to others, practice’s ability to cooperate. Is attentive to the concerns, ideas, and issues expressed by others. Shows consideration for and values the opinions of clients, other staff, and the public.Communication: Uses appropriate internal and external, written, and verbal communication skills.Confidentiality: Can be relied upon to maintain customer and agency confidentiality.Creativity and Innovation: Proposes creative ideas and seeks out better methods.Decision-making Skills: Demonstrates proper judgment and decision-making skills. Secures relevant information, appropriately identifies causes of problems, and takes or recommends appropriate course of action.Flexibility: Demonstrates a willingness to follow instructions and to perform duties outside of normal realm of his/her job description as requested by his or her supervisor. Accept flexible work schedules and assignments as appropriate to meet the needs of the agency, its customers, and clients.Fiscal Responsibility: Is careful with agency resources. Use materials and equipment in a cost-effective manner. Limits and documents improper use of agency resources. Seeks cost containment and/or lower cost solutions. Prevent loss of income to CHI because of vacancy loss, lost rental payments, and/or damages or failure to meet program milestones.Job Knowledge: Demonstrates understanding of the principles, methods, and processes needed to perform the job.Performance: Meets or exceed productivity standards. Has the ability to implement and follow a project through to completion in a timely fashion. Produce neat, accurate, and thorough work. Perform under pressure, within deadlines and have ability to work independently and to prioritize. Begins and completes tasks without assignment and repeated oversight. Maintains charts and files in an orderly fashion.Professional Development: Shows ambition and interest in pursuing career development; expands on job-appropriate skills.Response to Supervision and Training: Listens effectively; seeks, accepts, and integrates into his/her daily routine constructive criticism, advice and guidance.Reliability in Reporting: Submits all internal and external reports in a timely and correct manner as required by funding agencies and/or CHI. Information is accurate.Safety Practices: Knows and observes safe working conditions, maintains safe work practices, makes supervisor aware of any unsafe working conditions. Be comfortable conducting room searches.Teamwork: Encourages, enhances, and contributes to group efforts for the betterment of the entire agency, assists as necessary.MINIMUM QUALIFICATIONS AND REQUIREMENTS Master’s degree.At least twenty (20) years of extensive executive level experience overseeing a large housing/homeless portfolio.Minimum of five (5) years’ experience at the Senior Vice President or higher level; or five (5) years at Assistant or Deputy Commissioner level or above with proven track record of extensive supervisory experience; including supervising vice presidents and multiple sites.Intermediate or expert level proficiency in MS Office products required.Strong leadership, management, administrative, organizational, interpersonal, verbal communication, and writing and presentation skills are required.Must have a valid driver’s license and must be willing to travel in NYC, Hudson Valley, Long Island, Westchester, and other regions.Equal Employment Opportunity Employer (EEOE)Community Housing Innovations, Inc. (CHI) provides equal employment opportunities to all employees and applicants, and prohibits discrimination on the basis of race, color, creed, religion, national origin, citizenship status, age, disability, sex, gender, gender identity or expression, sexual orientation, marital status, partnership status, veteran status, genetic information, or any other status protected by applicable federal, state, or local laws. This commitment applies to recruiting, hiring, placement, promotion, transfer, compensation, training, assignments, benefits, employee activities, termination, access to facilities, and programs, and all other terms and conditions of employment as well as general treatment during employment.\n\nCompany Description:\n\nCommunity Housing Innovations (CHI), founded in 1991, is a not-for-profit organization that serves Westchester, Long Island, Hudson Valley, and New York City. CHI’s mission is to provide housing and human services that support social and economic independence. CHI operates emergency shelters, transitional and supportive housing, permanent housing, homeownership, foreclosure prevention counseling, eviction prevention services, financial literacy and CHI realty, an independent brokerage that works to place homeless individuals and families into permanent housing.\n\nCHI believes quality, affordable housing provides a firm foundation for aCommunity Housing Innovations (CHI), founded in 1991, is a not-for-profit organization that serves Westchester, Long Island, Hudson Valley, and New York City. CHI’s mission is to provide housing and human services that support social and economic independence. CHI operates emergency shelters, transitional and supportive housing, permanent housing, homeownership, foreclosure prevention counseling, eviction prevention services, financial literacy and CHI realty, an independent brokerage that works to place homeless individuals and families into permanent housing.\r\n\r\nCHI believes quality, affordable housing provides a firm foundation for a prosperous life.\r\n\r\nCHI’s vision is to end generational poverty and foster upward mobility by ensuring that all families and individuals live in quality housing, have a home of their own and a job to support them.

Job DescriptionBenefits: • 401(k), • Profit sharing IMPORTANT NOTE : Position is on-site in North Stamford, CT. Opening is for EXPERIENCED executive assistants. Benefits/Perks • Competitive Compensation, • Great Work Environment, • Career Advancement OpportunitiesOur Company We are a wealth management boutique located in Stamford, CT serving high net worth families. Job Summary We are seeking an experienced Personal Assistant to support our CEO, who is a lawyer, money manager, and author. As a Personal Assistant, you will be stepping into a role with many hats, the most important is keeping track of scheduling meetings and handling meeting follow up activity. Responsibilities will include maintaining a personal and professional schedule, coordinating meetings, dinners, and events, and running errands during work hours when needed. You will also be working closely with team members to ensure everything within the office runs smoothly. Excellent opportunity to work and learn in a fiduciary boutique environment. The ideal candidate is very well organized and an outgoing people-person, with exceptional communication and interpersonal skills. Responsibilities • Schedule appointments and maintain a realistic, accurate calendar, • Answer and screen calls, • Proofread and edit documents and correspondence, • Use CRM to capture notes and follow-ups necessary, • Pay bills, • Keep track of projects and library, • Work closely with team members to ensure everyone is on the same pageQualifications, • Exceptional communication and interpersonal skills, • Strong organizational skills, • The ability to multitask, • The ability to work well independently and within a team environment, • Success in previous roles as a personal assistant or executive assistant, • Series 65 is a plus, • Marketing and social media experience is a plus, • Background check and strong references requiredCompensation depends on experience (range $75,000 - $100,000) IMPORTANT NOTE: Please apply only if you have the experience we are looking for and you live within commuting distance of N. Stamford.

Job Description Title: Executive Assistant to the CEO and CDO & Special Projects Coordinator Reports to: Chief Development Officer Type: Full-Time/Non-Exempt Salary: $70-80k Location: Stamford, CT To Apply: Interested candidates should submit a resume, cover letter, and responses to the application questions here available on our Careers page for consideration. Who We Are: buildOn has been uniting people through service and education to ignite a more equitable future since 1991. In the U.S., we mobilize high school students from marginalized communities to transform their neighborhoods through service. Globally, we partner with low-income countries to build schools and provide access to education for children and adults. To date, our 200,000 U.S. students have contributed more than 2.5 million hours of service to their communities, and we’ve built more than 3,100 schools in eight countries––breaking ground on a new school every two days. At buildOn, we believe in the power of people to drive change. Every member of our team is committed to impact and solidarity. If you're a changemaker with a passion for service, we want to hear from you. Learn more about our programs and impact at www.buildon.org/our-work. Ready to make an impact? Apply today and join us in changing the world through service and education! Who We’re Looking For: buildOn seeks a dynamic, highly organized Executive Assistant & Special Projects Coordinator to provide high-level administrative support and coordinate key development-related projects. Reporting to the Chief Development Officer, this role requires exceptional calendar management, strong attention to detail, and the ability to anticipate needs while balancing multiple priorities. In addition to supporting executive leadership, this position will coordinate development-focused projects, including managing the donor gift process for acknowledgments and matching gifts. As Executive Assistant to the CEO and CDO, this individual will serve as a key point of coordination for internal and external relationships, including interactions with the Board of Directors and Senior Leadership Team. The Executive Assistant & Special Projects Coordinator will manage complex calendars, coordinate meetings, and oversee travel logistics. This role requires someone who can maintain discretion, communicate effectively, and ensure that administrative operations run smoothly and efficiently. The ideal candidate is proactive, detail-oriented, and highly responsive, with a strong sense of urgency and the ability to exercise sound judgment in a variety of situations. They will bring excellent written and verbal communication skills, strong organizational abilities, and the capacity to manage projects from conception to completion. This role will also support operational needs at buildOn Headquarters, helping ensure the effectiveness and efficiency of day-to-day administrative functions. What You’ll Do Executive Assistant to the CEO & CDO (50%) • Manage complex, fast-moving calendars, travel, and logistics with precision and care., • Anticipate needs, surface priorities, and proactively resolve issues before they become problems., • Serve as a trusted gatekeeper and partner to the CEO and CDO, balancing access with respect for time and focus., • Communicate clearly and professionally with board members, major donors, partners, and staff on behalf of senior leadership., • Prepare and organize materials for National Board and Committee meetings; capture notes and track follow-ups., • Coordinate scheduling and logistics for Board Committees (Finance, Development, Governance, Marketing)., • Triage inbound requests (email, phone, mail) with sound judgment and discretion., • Provide operational and clerical support to ensure a smooth, welcoming HQ environment., • Serve as the day-to-day office manager for buildOn HQ, ensuring a well-organized, welcoming, and smoothly functioning workplace. Development Support (25%) • Support planning and execution of special events, including buildOn’s Gala and other fundraising and cultivation events., • Assist with event logistics, scheduling, materials preparation, and coordination with internal teams and external partners., • Support donor engagement and stewardship touchpoints connected to events and campaigns., • Coordinate follow-up actions and next steps from events to ensure timely stewardship and relationship building., • Support the Development team workflows and special projects that advance fundraising and donor engagement goals. Gift Process Coordinator (25%) • Generate timely, thoughtful donor acknowledgements that reflect care for each relationship., • Maintain clean, accurate donor records in Salesforce; update profiles as needed., • Track acknowledgements through completion to ensure strong stewardship., • Accurately code gifts from Classy and offline sources to the correct accounts, campaigns, and Trek groups., • Partner with Development and Finance to ensure data integrity and smooth gift processing workflows. Core Competencies: • PLANNING & EXECUTION: Proactively manages multiple projects simultaneously to achieve collective objectives with strong time management and organizational skills, • RELATIONSHIP BUILDING: Builds and maintains supportive, trustworthy, mission-driven relationships., • ATTENTION TO DETAIL: A commitment to ensuring that information is accurate, complete, accessible, and timely., • INCLUSIVENESS: Values and effectively includes diverse perspectives., • PROBLEM SOLVING: Proactively seeks and analyzes information from various sources to collaborate, solve problems, and make decisions. What You Bring: • Passion for and commitment to the mission and core values of buildOn., • Cultural sensitivity and passion for social justice., • Team spirit, willingness, and flexibility to do "whatever it takes" to achieve our mission. Excellent oral and written communication skills with an eye for details such as grammar, spelling, and formatting., • High degree of organizational skills, time-management skills, and problem-solving ability; a self-starter, and the ability to work independently., • Strong interpersonal skills, camaraderie, humility, and respect for others., • Ability to handle competing priorities with grace and professionalism in a timely manner., • Ability to drive for efficiency, attention to detail, resourcefulness, and good judgment., • Previous experience in office administration is required, bachelor's degree, and prior nonprofit experience preferred., • Proficient in all Microsoft Office applications (Word, Excel, and PowerPoint); familiar with Google apps; mail, calendar, and drive required., • Prior knowledge and experience with Salesforce CRM strongly preferred. What We Offer: Join us and enjoy a fulfilling career with the benefits and flexibility you need to succeed. Our Benefits • Generous Time Off: Four weeks of paid vacation, personal, and sick days; plus paid holidays and two week-long office shutdowns (summer and year-end)., • Comprehensive Health Coverage: 100% employer-paid medical, dental, and vision insurance, plus subsidized deductibles., • Retirement Benefits: 403(b) plan with employer matching., • Annual Performance Reviews: With merit-based salary increases., • Pre-Tax Benefits: Including commuter and FSA options., • Professional Development: Opportunities for growth and learning., • Cell Phone Reimbursement: Up to $50 per month. To learn more about buildOn, please visit our website at www.buildOn.org Our Commitment to Equity, Diversity and Inclusion buildOn is committed to building and maintaining an inclusive environment that drives innovation, strengthens ONE buildOn and bolsters a culture where people truly feel valued, heard and respected. buildOn provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or veteran status. To learn more about buildOn, please visit our website at www.buildOn.org. Powered by JazzHR 0bNk0C3H05

Job DescriptionBenefits: • 401(k), • Profit sharingIMPORTANT NOTE : Position is on-site in North Stamford, CT. Opening is for EXPERIENCED executive assistants. Benefits/Perks • Competitive Compensation, • Great Work Environment, • Career Advancement OpportunitiesOur Company We are a wealth management boutique located in Stamford, CT serving high net worth families. Job SummaryWe are seeking an experienced Executive Assistant to support our CEO, who is a lawyer, money manager, and author. As an Executive Assistant, you will be stepping into a role with many hats, the most important is keeping track of scheduling meetings and handling meeting follow up activity. Responsibilities will include maintaining a personal and professional schedule, coordinating meetings, dinners, and events, and running errands during work hours when needed. You will also be working closely with team members to ensure everything within the office runs smoothly. Excellent opportunity to work and learn in a fiduciary boutique environment. The ideal candidate is very well organized and an outgoing people-person, with exceptional communication and interpersonal skills. Responsibilities • Schedule appointments and maintain a realistic, accurate calendar, • Answer and screen calls, • Assist with events, marketing, client development, • Proofread and edit documents and correspondence, • Use CRM to capture notes and follow-ups necessary, • Pay bills, • Keep track of projects and library, • Work closely with team members to ensure everyone is on the same pageQualifications, • Exceptional communication and interpersonal skills: experience dealing with high net worth lawyers, accountants, CEOs, families, • Essential: Attention to detail with grammar, spelling, proofreading, filing, • Strong organizational skills, • The ability to multitask, • The ability to work well independently and within a team environment, • Success in previous roles as an executive assistant, • Series 65 is a plus, also law or finance background, • Marketing and social media experience is a plus, • Background check and strong references requiredCompensation depends on experience (range $75,000 - $100,000) IMPORTANT NOTE: Please apply only if you have the experience we are looking for and you live within commuting distance of N. Stamford.

Job Description About TouchCare TouchCare is a healthcare concierge service dedicated to simplifying the complexities of health insurance and the healthcare system. By assigning each member a personal assistant, TouchCare helps resolve billing issues, coordinate with providers, and save individuals time and money. Committed to providing a healthier understanding of healthcare, TouchCare makes navigating healthcare more convenient and stress-free for its users. The Role We are seeking a highly strategic and execution-oriented Chief of Staff to the CEO to serve as a trusted partner in driving company-wide priorities, operational excellence, and cross-functional alignment. This role operates at the center of the business—translating vision into action, ensuring key initiatives move forward, and acting as a force multiplier for the CEO and leadership team. You will work closely with senior leaders across Sales, Marketing, Operations, Finance, and Product to drive execution, improve communication, and scale the business effectively. What You'll Do Strategic Execution & Prioritization • Partner with the CEO to define and drive key company priorities and initiatives, • Translate high-level strategy into actionable plans with clear owners, timelines, and outcomes, • Ensure alignment and accountability across leadership Cross-Functional Leadership • Act as a connective tissue across teams (Sales, Marketing, Ops, Finance, Client Success), • Drive coordination on high-impact initiatives and remove blockers, • Lead special projects from concept through execution Operational Excellence • Build and optimize processes that improve scalability and efficiency, • Establish and track KPIs across functions; drive accountability and reporting, • Support annual planning, quarterly priorities, and ongoing business rhythms Executive Support & Communication • Prepare the CEO for key meetings, presentations, and decision-making, • Drive internal communications and ensure clarity across the organization, • Help manage and streamline leadership team meetings and follow-ups 0→1 & Growth Initiatives • Support new verticals, product launches, and strategic growth opportunities, • Help build operational infrastructure for new initiatives from the ground up Who You Are • 5–10+ years of experience in consulting, strategy, operations, or high-growth startup environments, • Proven ability to operate in ambiguity and drive execution in fast-paced environments, • Strong business acumen with experience working cross-functionally, • Exceptional communication and stakeholder management skills, • Highly organized with strong attention to detail and follow-through, • Ability to influence without authority and drive alignment across teams, • Experience supporting senior executives or leadership teams preferredBonus Points, • Experience in healthcare, benefits, HR tech, or broker-driven ecosystems, • Background in high-growth startups, • Experience building processes from scratch (0→1 environments) What We Offer • Competitive base salary commensurate with experience, • Opportunity to build and shape company culture from day one, • Direct impact on improving financial wellness for thousands of employees, • Flexible benefits package Why Join Us? • Impactful Growth: Lead the expansion of specialized services that provide critical support to members during complex life events., • Collaborative Environment: Work closely with a supportive team across Sales, Client Success, Product, and Marketing., • Strategic Leadership: Shape the go-to-market strategy and future evolution of TouchCare's specialized portfolio. Location: This position will be in-person, 5 days a week in the Stamford office.

Job Description Job Title: Executive Assistant Reports to: CEO Supervises: N/A Position Summary: The Executive Assistant is responsible for providing high-level administrative support to the CEO. This includes managing calendars, coordinating meetings, preparing internal and external communications, and overseeing logistics for travel and events. The Executive Assistant acts as a key point of contact, ensuring the executive office runs smoothly and professionally. This role requires discretion, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment. Key Performance Areas & Key Performance Indicators: Strategic Planning & Project Mapping: (30%) • Maintain clear tracking systems for all ideas and initiatives under executive review, • Translate ideas into documented plans with action items and milestones, • Drive execution by managing follow-ups and tracking progress Coordination & Organization: (30%) • Manage executive calendars, confirm logistics in advance, prepare agendas, and prevent overlapping appointments, • Ensure smooth day-to-day flow and that all scheduled items are accounted for and well supported Communication & Correspondence: (25%) • Draft, review, and manage outgoing communication from the executive office, • Act as a liaison between the CEO and internal and external stakeholders, • Maintain a consistent tone, high accuracy, and strong professional presence in all communications Travel, Events & Administrative Support: (15%) • Coordinate travel itineraries, conference logistics, and executive event attendance, • Prepare materials and ensure seamless execution of offsite meetings or engagements, • Handle administrative tasks such as expense reports and executive records, • Oversee executive personal logistics and routine errands to maximize efficiency and minimize disruptions Minimum Qualifications Education: • Associate’s Degree required, • Bachelor’s Degree in Business Administration, Communications, or related field preferred Experience: • Minimum 3+ years of experience supporting senior or executive leadership, • Strong background in planning and cross-department coordination, • High level of professionalism and confidentiality, • Excellent written communication skills and attention to detail, • Advanced proficiency in Microsoft Office, Outlook, and planning tools Competencies Operations Knowledge – Thoroughly understands the operational procedures for his/her position and how they affect or relate to other departments in the company. Serves as an expert for others. Strategic Execution – Capable of translating concepts into detailed plans and managing timelines with discipline and focus. Compliance Knowledge – Extensive understanding of general and department-specific regulations. Serves as a compliance resource for the team. Organization – Maintains control of multiple priorities, builds systems that eliminate scheduling conflicts, and supports seamless daily flow. Teamwork – Able to build morale and group commitments to goals and objectives; Balances team and individual responsibilities; Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone’s efforts to succeed. Computer Skills – Demonstrates a solid understanding of the technology utilized in his/her position. Consistently looks for ways to use technology to create efficiencies. Able to troubleshoot minor problems. May serve as an expert to others. Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Strength - Employee must be able to stand and/ or sit for periods of time while waiting on customers. Employee may be required to walk, reach, lift, carry and bend. This job also requires the ability to lift and/or move up to 15 lbs. Occasionally, may need to lift more than 15 lbs. Finger Dexterity - Employee will have to use fingers to make small movements, such as typing, picking up small objects, or pinching fingers together. Talking – The ability to convey information accurately by speaking to customers and other employees. Hearing - Able to hear average or normal conversations and receive ordinary information. Visual Abilities – Specific vision abilities used by the job are close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. Employer reserves the right to change this job description at any time, should business needs arise.

Executive Administrative Assistant.We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide administrative support to our President/CEO and the Executive Team.The EAA will manage a wide range of advanced administrative and executive support-related tasks an

Personal And Administrative Assistant.Help us accelerate the growth of our expanding medical services firm! The Personal and Administrative Assistant will play a pivotal role in supporting the CEO and ensuring the seamless operation of many important functions.This position is ideal for a proactive,

Job Description Almstead Tree and Shrub Care Co. is a second-generation, family-owned firm established in 1964 that services commercial and residential clients throughout the NY, NJ, and CT tri-state area. We are looking for a friendly and organized Administrative Assistant to join our team and assist our CEO and top Sales Arborist. As an Administrative Assistant, you will play a crucial role in ensuring a positive experience for both our clients and employees. In this position, you will be responsible for managing client proposals, handling information requests and e-mail correspondence, scheduling meetings and conference calls, and providing customer service support. To succeed in this role, you should have excellent communication and writing skills, attention to detail, and the ability to thrive in a fast-paced environment. Your responsibilities will include: • Creating detailed client-specific proposals in collaboration with the sales arborists, • Handling information requests and e-mail correspondence, • Arranging conference calls and scheduling meetings, • Providing customer service support and scheduling appointments, • Maintaining sales calendar and creating work orders, • Managing customer database and files, • Processing payments, • Ensuring a superior client experience through efficient and timely service, • Coordinating work schedules and appointments, • Adhering to company policies and standards for excellent customer service, • Providing office updates and addressing customer concerns during daily meetings with the CEO Requirements: • Minimum five years' experience as an Administrative Assistant, • Four-year degree in Business, Business Management, English, Communications, Literature, Journalism, or related field, • Prior experience creating proposals, reports, and/or presentations, • Experience providing exceptional customer service, • Experience in the service industry is a plus, • Highly proficient in Microsoft Word, Excel, and Outlook, • Strong written and verbal communication skills, • Excellent multitasking and time management abilities, • Attention to detail and organizational skills, • Professionalism and phone etiquette We are seeking an individual who possesses high skill level and demonstrates exceptional customer service, approachability, and teamwork abilities. The ideal candidate will be able to infuse positive energy into our team and cultivate an inclusive and cooperative work environment. If you derive satisfaction from developing meaningful professional relationships and believe in the power of a friendly and supportive demeanor to augment productivity and collaboration, then this opportunity is tailored for you! If you are also organized and ready to make valuable contributions to our team, we encourage you to apply now and become an integral part of Almstead Tree and Shrub Care's continued success. Requirements Requirements: • Minimum five years' experience as an Administrative Assistant, • Four-year degree in Business, Business Management, English, Communications, Literature, Journalism, or related field, • Prior experience creating proposals, reports, and/or presentations, • Experience providing exceptional customer service, • Experience in the service industry is a plus, • Highly proficient in Microsoft Word, Excel, and Outlook, • Strong written and verbal communication skills, • Excellent multitasking and time management abilities, • Attention to detail and organizational skills, • Professionalism and phone etiquette Benefits We offer a competitive compensation package, $60,000 - $75,000 based upon experience. Medical and dental plans with employer contribution, 401K retirement savings plan, paid time off, and more! Almstead Tree & Shrub Care Company, LLC provides equal employment opportunities to all employees and applicants for employment.

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

No office assistant experience required.

Previous experience as an Administrative Assistant or in a similar position.

We have partnered with a National Property Management company who is looking for additional Office help in their Port Chester and White Plains properties.The Manager is looking for someone who is very organized and can handle an environment with a lot of phone, email and in-person traffic (tenant re

Administrative Assistant / Dispatcher.

No admin virtual assistant experience required.

LHH is actively seeking an Administrative Assistant for one of our top clients in Stamford! This will be a contract to hire opportunity with our client and will report onsite to their office in Stamford. We are seeking a highly organized and detail-oriented Administrative Assistant to support a fast

We are currently in the process of hiring a person with an administrative assistant and data entry background.

OFFICE ASSISTANT needed for busy property.

Put your career into high gear with Mavis Discount Tire! We're looking for a full-time entry-level office assistant to join Team Mavis at our offices in. To be eligible for the entry-level office assistant position, you must (1) be at least 18 years of age; (2) be legally authorized to work in t

No administrative assistant experience required.

We are a Residential and Commercial General Contractor performing work in Westchester and Southern Fairfield Counties seeking a Construction Administrative Assistant to become a part of our team!.

We are looking for an experienced individual to join our high tech Manufacturing organization working onsite in a 4 person casual office setting with a 35 person manufacturing Company located here in Lower Westchester that was established in 1996.The person must be able to multi task and work well u

Office Administrator Saratoga County, NY Fusco Personnel is actively recruiting for an Office Administrator for our client located in Saratoga County, NY.The Office Administrator is responsible for providing comprehensive administrative support to ensure the efficient operation of the office.This ro

Medical Receptionist (Bilingual Preferred) Full-Time.For more than three decades, The IMA Group has partnered with individuals and organizations during critical moments related to health and work.Our team plays a key role in delivering high-quality evaluations that support important decisionswhile

Dermatology Receptionist Opportunity.We're a full-service dermatology practice with 50+ locations across Manhattan, Brooklyn, Queens and Long Island.Are you passionate about patient care? Do you have strong communication and leadership skills but have not been able to apply them? Are you looking to

C-Suite Executive Administrative Assistant. We are seeking a high-level, strategic Executive Assistant to join a premier, international designer and marketer of iconic consumer brands.

Dental Front Desk Receptionist/Scheduler.Our Westchester Gentle Dentistry team is seeking an experienced Dental Front Desk Receptionist/Scheduler with strong dental knowledge and excellent customer service skills to manage front desk operations, coordinate patient scheduling, oversee hygiene recall,

Medical Receptionist (Healthcare / Front Desk).Growth Opportunity | Benefits + 401(k) Match.Spectrum Vision Partners (SVP) supports OCLI Vision, one of the largest multi-specialty ophthalmology networks in the U.With 1,400+ employees and 50+ locations, we are committed to delivering exceptional pati

Volkswagen of Stamford Receptionist/Cashier Opportunity.Volkswagen of Stamford is seeking a dedicated Receptionist/Cashier to help grow our booming department and provide our customers with exceptional experiences.The ideal candidate will flourish in a fast-paced and professional workplace.We are se

Senior Administrative Assistant. We are seeking a highly professional, dedicated, and motivated individual to join the team as a Senior Administrative Assistant supporting the GVP and VPs of our Global Conference Operations Team. The Senior Administrative Assistant is a critical team member and ensu