Assistant Property Manager
1 day ago
White Plains
Job DescriptionAssistant Property Manager/Leasing AgentJob Type: Direct Hire Salary: $50,000+ annually (plus benefits) Location: White Plains, NY | On-siteJob OverviewMadison Approach Staffing is recruiting for a Assistant Property Manager/Leasing Agent to join our client's dynamic property management team. This role plays a crucial part in managing the leasing process, ensuring compliance with Fair Housing regulations and state landlord-tenant laws, and providing exceptional customer service to prospective and current tenants. The ideal candidate will conduct property tours, prepare lease agreements, maintain positive tenant relationships, and utilize Yardi property management software to manage all aspects of leasing activities. This position requires strong organizational skills, excellent customer service abilities, and proficiency in property management systems to support vibrant residential communities. This is a direct hire opportunity with comprehensive benefits.Key Responsibilities • Conduct professional property tours and showcase available rental units to prospective tenants, highlighting property features and amenities, • Assist in the full leasing process including preparing, reviewing, and executing lease agreements while ensuring compliance with landlord-tenant law and Fair Housing regulations, • Utilize Yardi property management software for all leasing activities including data entry, lease processing, tenant tracking, and generating reports, • Provide excellent customer service by promptly addressing tenant inquiries, concerns, and requests via phone, email, and in-person interactions, • Manage tenant relationships throughout the lease lifecycle from initial inquiry through move-in and tenancy, • Resolve conflicts and address tenant issues professionally while maintaining positive relationships and ensuring tenant satisfaction, • Collaborate with property maintenance teams to ensure units are well-maintained, move-in ready, and presented in optimal condition for showings, • Coordinate move-in and move-out processes including conducting unit inspections and processing security deposits, • Maintain accurate and organized records of all leasing activities, applications, tenant files, and correspondence, • Process rental applications including verifying employment, income, references, and conducting background and credit checks, • Perform administrative tasks including answering phones with professional etiquette, filing documents, and maintaining leasing office operations, • Stay current on Fair Housing regulations, landlord-tenant laws, and industry best practices to ensure all leasing practices remain compliant, • Market available units and respond to rental inquiries from various lead sources, • Prepare lease renewal documents and work with existing tenants to secure renewals, • Collect application fees, security deposits, and rent payments as requiredRequired Skills & Experience, • Experience: Proven experience in property management or real estate administrative roles strongly preferred, • Yardi Proficiency: Must be proficient in Yardi property management software with demonstrated ability to navigate all modules, • Legal Knowledge: Familiarity with landlord-tenant law, Fair Housing regulations, and leasing compliance requirements, • Microsoft Office: Proficient in Excel, Word, and Access for data management, reporting, and correspondence, • Customer Service: Excellent customer service skills with focus on building and maintaining positive tenant relationships, • Conflict Management: Strong conflict resolution and problem-solving abilities to address tenant concerns professionally, • Communication: Excellent verbal and written communication skills with professional phone etiquette, • Organizational Skills: Strong attention to detail for data entry, record maintenance, and lease documentation, • Multitasking: Ability to manage multiple priorities and leasing activities simultaneously in fast-paced environment, • Independence: Ability to work independently with minimal supervision while collaborating effectively within team environment, • Reliability: Must be dependable with consistent attendance and availability during business hoursPreferred Skills & Experience, • Real estate license or certification, • Experience with facilities management and property operations, • Knowledge of local rental market conditions and competitive properties in White Plains area, • Experience with rent collection and accounts receivable, • Familiarity with lease administration and tenant retention strategies, • Background in sales or marketing for residential properties, • Experience conducting property inspections and documenting unit conditions, • Knowledge of Americans with Disabilities Act (ADA) requirements for housing, • Bilingual capabilities (Spanish or other languages), • Experience with multiple property management software platforms, • Understanding of property insurance and risk managementWork Schedule & Benefits, • Full-time position: Monday through Friday with occasional weekend availability for property tours, • On-site position in White Plains, NY (10603), • Direct hire with competitive salary starting at $50,000+ annually, • Comprehensive benefits package including:, • Health insurance, • Dental insurance, • Vision insurance, • Paid time off, • Opportunity to contribute to creating vibrant residential communities, • Career advancement opportunities in real estate and property managementTo Apply: Please submit your resume to Madison Approach Staffing. Only qualified candidates will be contacted for interview consideration. #zrCompany DescriptionWe don’t just want to find you a job, we want to help you achieve your goals. We do that with you, by listening to you. We take the time to discuss your needs, expectations and career objectives. We find out who you are as well as what you can do. And we call on our contacts in countless businesses and corporations to find the position that will fit your skills, your personality, and your potential. We staff all levels of office staff, from entry-level clerical staff to organization management and everyone in between. We find employment opportunities for every vocation and aspiration – from accountants to graphic designers, administrative assistants to IT professionals, purchasing managers to event planners, receptionists to directors. If you are a permanent job seeker, we’ll help you get your foot in the door and launch your dream career. Our experienced Talent Coordinators will advise you on everything you need to ace your interview, and negotiate the best possible salary and benefits package. Count on us to be advocates for you in your search.We don’t just want to find you a job, we want to help you achieve your goals. We do that with you, by listening to you. We take the time to discuss your needs, expectations and career objectives. We find out who you are as well as what you can do. And we call on our contacts in countless businesses and corporations to find the position that will fit your skills, your personality, and your potential. \r\n\r\nWe staff all levels of office staff, from entry-level clerical staff to organization management and everyone in between. We find employment opportunities for every vocation and aspiration – from accountants to graphic designers, administrative assistants to IT professionals, purchasing managers to event planners, receptionists to directors. \r\n\r\nIf you are a permanent job seeker, we’ll help you get your foot in the door and launch your dream career. Our experienced Talent Coordinators will advise you on everything you need to ace your interview, and negotiate the best possible salary and benefits package. Count on us to be advocates for you in your search.