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Contractor Work Model: Onsite Hours: Mon–Fri, 5:30 AM – 2:00 PM (occasional evenings/weekends required) Supervises: Administrative Assistants (3) Summary The Executive Assistant supports the CEO in managing and administering two locations while ensuring effective organizational operations. Maint

Executive Assistant To The CEO. The Executive Assistant to the CEO will provide high-level administrative support and act as a liaison with other departments and outside agencies, including high-level staff such as vice presidents and directors, handle confidential and non-routine information and ex

Job DescriptionJob SummaryThis is a critical role for a highly organized and proactive individual to serve as the Executive Assistant/Chief of Staff to the CEO of Garden State Commercial Services. The ideal candidate will provide high-level administrative, sales, and marketing support, working directly with the CEO to drive business growth and operational efficiency. This position demands excellent multitasking and analytical skills, as well as a heightened level of initiative and the ability to take extreme ownership of initiatives with proven results. The candidate must have a proven track record of building and managing initiatives. Excellent experience with software, negotiating, and management skills are required.Garden State Commercial Services specializes in exterior preservation and restoration for commercial, industrial, multi-family residential, governmental, and institutional properties in New Jersey and now caters to single-family consumers.Responsibilities • Administrative Support:◦ Manage and maintain the CEO's schedule, appointments, and meetings.◦ Answer and direct phone calls, manage correspondence, and prepare documents.◦ Organize and maintain reporting logs and CRM entries.◦ Provide general administrative support to staff., • Sales and Marketing Coordination:◦ Assist in marketing material creation, data analysis, and event planning.◦ Supervise call answering services, ensuring efficient lead qualification.◦ Work with marketing agencies to maximize ROI on marketing spend, including Google Ads and other lead generation efforts., • Project Management:◦ Lead and assist in projects, including onboarding new vendors and subcontractors.◦ Develop and maintain workflows in the project management system.◦ Track project progress and ensure timely completion of tasks., • Executive Assistance:◦ Act as a point of contact between the CEO and internal/external stakeholders.◦ Conduct research, prepare reports and presentations, and handle confidential information.◦ Oversee regulatory filings and ensure compliance when needed.◦ Assist with company acquisitions and other strategic initiatives., • Financial Oversight:◦ Work with accounting and bookkeeping personnel.◦ Ensure maximum ROI on marketing spend.◦ Utilize QuickBooks Online and other software for financial tracking and reporting.

Job Description Spark Electric is seeking a highly motivated, self-starter individual to manage our office and provide support to the c-suite. We are a tight-knit team looking for someone to support our daily operations. A strong background in construction operations is a plus. The Office Manager will manage the day-to-day business activities of the CEO and COO. The role is an influential support position, acting as a key liaison among staff members and between the executive team and external partners and acting as spokesperson for the executive team in their absence. Responsibilities focus on providing executive-level administrative support to the executive team while developing and maintaining organizational systems to ensure the office runs effectively and efficiently. The Executive Assistant must demonstrate the ability to handle confidential information with discretion. As Office Manager, this role will set the tone for the look, feel, and ambiance of our beautiful event facility and office space. Office Manager Duties: • Calendar Management: Managing and organizing the executive's schedule, scheduling appointments, and coordinating meetings., • Travel Arrangements: Booking flights, accommodations, and transportation, and preparing itineraries., • Communication: Answering and screening phone calls, responding to emails, and acting as a point of contact for internal and external stakeholders., • Document Management: Organizing and maintaining files, preparing reports, and managing confidential information., • Meeting Support: Preparing meeting materials, taking minutes, and coordinating logistics., • Expense Reports: Assisting with the preparation and submission of expense reports., • Office Operations: Overseeing the day-to-day operations of the office, ensuring a smooth and efficient work environment., • Vendor Management: Coordinating with vendors for office supplies, equipment maintenance, and other services., • Facility Management: Ensuring the office space is well-maintained and addressing any facility-related issues., • Policy Implementation: Assisting in the development and implementation of office policies and procedures., • Staff Support: Providing support to other administrative staff and assisting with onboarding new employees., • Project Coordination: Assisting with special projects and initiatives as needed., • Strong organizational and time management skills: Essential for managing multiple tasks and priorities., • Excellent communication and interpersonal skills: Crucial for interacting with executives, colleagues, and external contacts., • Proficiency in Microsoft Office Suite: Required for document creation, data management, and communication., • Discretion and confidentiality: Important for handling sensitive information and maintaining confidentiality., • Problem-solving and decision-making skills: Needed to address issues and find solutions in a timely manner. Must be able to distinguish between urgent and non-urgent issues and multi-task on a continuing and consistent basis, • Communication: Excellent written and verbal skills are required. Must be self-motivated and self-reliant requiring minimal supervision. Communicating effectively across all levels of the organization and being a team player is crucial. peaking two languages is a plus and not required, • Driving: Ability to drive a vehicle, possess a valid driver's license, and have an acceptable driving record MINIMUM QUALIFICATIONS: • EDUCATION Minimum of a two-year college degree., • EXPERIENCE - 5+ years successful experience working with executive-level staff; outstanding organizational and administrative skills. Previous experience as an office administrator, operations manager, executive assistant, or administrative assistant., • EQUIVALENCY- In lieu of a two-year college degree, one year of professional experience in business administration will serve as an equivalency to one year of education., • CERTIFICATION(S) - none, • PHYSICAL REQUIREMENTS- Viewing of a computer screen for extended periods with hand/wrist manipulation to operate a keyboard. Ability to stand and walk for up to 8 hours. Ability to generally balance, stoop, kneel, or crouch. Ability to lift/move up to 50 lbs. BENEFITS • Health Insurance, • Dental Insurance, • Vision Insurance, • Paid Vacation, • Sick Time, • 401(k), • Life Insurance, • Long-Term Disability

Job Description Job Title: Executive Assistant Location: New York, NY | Full-time | In-office hybrid preferred About Jacmel Partners Founded in 2015, Jacmel Partners is a leading minority owned alternative investment management firm investing across Middle-Market Private Equity and major infrastructure projects. As we enter an exciting phase of growth and active fundraising, we are seeking a high-performing Executive Assistant to support our senior leadership team. Position Overview Jacmel Partners is looking for a proactive and detail-oriented Executive Assistant to serve as a strategic partner to our team. This role is critical in ensuring the smooth execution of investor meetings, internal operations, and external communications during our fundraising period and beyond. This position will report directly into the CEO, C-Suite and VP staff at Jacmel Partners. Key Responsibilities • Calendar & Meeting Management: Manage complex, dynamic calendars across multiple time zones. Coordinate internal and external meetings with LPs, advisors, portfolio companies, and service providers., • Investor Relations Support: Assist with fundraising logistics including LP scheduling, CRM updates, data room coordination, and follow-ups., • Travel Coordination: Book and manage detailed travel itineraries for roadshows, conferences, and investor meetings for multiple executive team members., • Office & Project Support: Serve as a hub for team operations—manage supplies, organize events, and support ad hoc project execution., • Confidentiality & Discretion: Handle sensitive materials and information with the utmost professionalism.Ideal Candidate Profile, • 3–7 years of experience supporting C-suite or senior executives, ideally in private equity, investment banking, or high-growth environments, • Minimum 3 year’s experience booking and coordinating travel and reservations for team members with heavy travel needs, • Impeccable attention to detail, with the ability to anticipate needs of executive team members, • Highly organized and resourceful, with exceptional attention to detail, • Strong verbal and written communication skills, • Ability to multitask and thrive in fast-paced, high-stakes settings, • Proficient in Microsoft Office Suite, Google Workspace, and CRM tools (e.g., Affinity, Salesforce), • Mission-aligned and excited by the impact focus of Jacmel’s work Powered by JazzHR MjKASzcZoF

Job Description Job Title: Executive Assistant to the CEO & Senior Pastor Reports to: CEO & Senior Pastor Things to Know About This Role: * Work Type: Hybrid - 4 days on-site, 1 day remote per week. * Work Location(s): Newark, NJ (must be within a commutable distance) * Reporting To: CEO & Senior Pastor * Schedule: 9:00 AM – 4:30 PM * Salary: $50,000 to $55,000 * Type of Position: Full-time * Requirements: * Strict confidentiality and professionalism are required * Experience supporting executives in a faith-based or nonprofit setting is highly preferred Job Description: Our client, a mission-driven non-profit organization in Newark, NJ, is seeking an Executive Assistant to the CEO & Senior Pastor to provide high-level administrative, operational, and strategic support. This role is critical in ensuring the seamless execution of executive operations, worship service coordination, and community engagement efforts while maintaining strict confidentiality in all aspects of the office. Job Summary: The Executive Assistant will manage the CEO & Senior Pastor’s daily operations, schedule, and communications, serving as the first point of contact. The role requires exceptional discretion, strong organizational skills, and the ability to multitask in a fast-paced environment. Additionally, the position supports worship planning, governance, social media, and special initiatives while fostering a welcoming and mission-driven environment. Key Responsibilities: * Confidential Executive Support – Manage the CEO & Senior Pastor’s schedule, meetings, travel, and communication, ensuring discretion and trust at all times. * Administrative & Operational Management – Maintain organized records, coordinate logistics for meetings, worship services, and community events. * Worship & Program Support – Assist in the planning and execution of church services, donor relations, and governance tasks. * Social media & Communications – Support internal and external communication efforts, including managing digital content. Qualifications: * Minimum of 5 years of executive-level administrative experience, preferably in a faith-based or mission-driven organization. * Exceptional organizational, time management, and multitasking skills to manage a fast-paced workflow. * Strong written and verbal communication abilities, including drafting reports, professional correspondence, and presentations. * High level of discretion and professionalism when handling sensitive and confidential information. * Proficiency in Microsoft Office Suite, Google Workspace, and project management tools. * Experience managing virtual meetings, digital files, and CRM platforms. * Ability to work independently and collaboratively while prioritizing multiple responsibilities. * Strong problem-solving skills and a proactive approach to challenges. Preferred Qualifications: * Experience in faith-based leadership support, event coordination, or donor relations. * Familiarity with social media and digital engagement strategies. * Background in strategic planning, project management, or communications. Company DescriptionFIA NOW Employment Solutions employment services and solutions company, providing Staffing, Career Coaching and Sourcing Services to clients across all industries. We provide quality services with integrity, and promote diversity within the workforce. Celebrating our 11th year in the Lehigh Valley, FIA NOW is an award-winning, 100% minority-owned business (MBE). Our motto “Corporate service with a personal approach”, reflects the drive and commitment to quality that we strive to deliver each day. We began our journey in New York City, and relocated to Lehigh Valley, PA.FIA NOW Employment Solutions employment services and solutions company, providing Staffing, Career Coaching and Sourcing Services to clients across all industries. We provide quality services with integrity, and promote diversity within the workforce.\r\n\r\nCelebrating our 11th year in the Lehigh Valley, FIA NOW is an award-winning, 100% minority-owned business (MBE).\r\nOur motto “Corporate service with a personal approach”, reflects the drive and commitment to quality that we strive to deliver each day. We began our journey in New York City, and relocated to Lehigh Valley, PA.

Job Description Do you love getting in front of the camera and filming content for the world to see? Do you love Digital Marketing & creating ads that drive conversions? Well then you might be a great fit for what we're looking for.. We are looking to bring on a Marketing Content Assistant that will help our internal brands create more winning video ad creatives for Facebook, TikTok & YouTube Ads. You’ll spend your days working directly with the CEO & head copywriter ideating new scripts & ads, then you will jump in our studio and film them. You'll then work with our video editing team to add b-roll, animation, & more to produce the final product. Finally you'll pass these videos off to our internal media buying team, who will then use them to promote our advertising agency and products. Your number one goal is to drive qualified booked calls for as cheap as possible. You'll be responsible for coming up with, filming, & producing 35 - 40 fully produced video ads every single month for our advertising agency, Client Accelerators. A Little Bit About Us: We're Client Accelerators, and we're like the superheroes of the direct response advertising world! Our main mission? We partner with coaches, consultants, experts, and course creators, turbocharging their leads, booked calls, and sales. Wondering how we do it? Buckle up! We sprint into action with our ad skills, set up all the tracking, sift through the data like seasoned detectives, and give our clients' creatives the full-cycle treatment they deserve! This includes the magical works of copywriting, video editing, and content tweaking. The result? A sales-boosting extravaganza that can double, triple, or even quadruple our clients' revenue! How much advertising power are we talking about here? Try over $40 Million Dollars a year spent on prime advertising platforms like Google, YouTube, Facebook, and Instagram. So, if you're excited to jump on board our vibrant, fast-paced team, we can't wait to meet you. Together, we'll create amazing results and have a blast along the way! Requirements Responsibilities • Market Detective: Put on your detective hat and scour competitors' ads, websites, YouTube channels, and other social media platforms to cook up 40 brilliant new video ad ideas every month., • Film: Use our brand new studio to film all of the raw footage for each ad. Each ad will be from 1 minute, all the way up to 5 minutes in length., • Edit: Work with our editing team to edit each ad with b roll, CTAs, and transitions to drive the lowest cost per booked call possible. Ideally you will have some editing ability yourself, to make any little changes you need., • Report: You will work with the stats team to do creative reporting on each ad you produce. Results: • Creator: 35 Fully Produced Video Ads For The Agency - 1 to 5 minutes in length, • CPA: Cost Per Qualified Appointment is $300 or less, • Health Care Plan (Medical, Dental & Vision), • Unlimited PTO