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Job Description Job Description | Executive Assistant to the Director & CEO Division | Director & CEO’s Office Reporting Relationship | Director & CEO FLSA Status | Exempt About The Newark Museum of Art: We acknowledge the traditional homelands of the Lenape, also known as the Delaware, upon which The Newark Museum of Art resides. We welcome everyone with inclusive experiences that spark curiosity and foster community. Founded in 1909 and located in New Jersey, The Newark Museum of Art (NMOA) is the state's largest museum and ranks twelfth nationally in terms of collection size. Global and diasporic, the collection includes more than 130,000 artworks, as well as significant holdings of science and natural history. From the ancient world to the art of today, NMOA boasts exceptional quality and depth in the Arts of Global Africa; Arts of Global Asia, featuring a renown Tibetan collection and Buddhist altar; Arts of the Americas, with particular strength in Native American art; Arts of the Ancient Mediterranean, and Decorative Arts. Visitor-and community-centered, NMOA responds to the evolving needs and interests of the diverse publics it serves by offering exhibitions, programming, a research library, paid internships, and local and global partnerships. A four-acre campus includes the National Historic Landmark Ballantine House (1885); the Ward Carriage House (1868); the Old Stone School House (1784); and the Alice Ransom Dreyfuss Memorial Garden. NMOA has launched an era of transformation to create an engaged citizenry by reimagining the role of the art museum for the 21st century. Job Summary: The Executive Assistant provides high-level, trusted support to the Director & CEO of The Newark Museum of Art. This role provides comprehensive administrative support, manages complex scheduling, prepares materials for meetings and Board engagement, tracks priorities and follow-up, and coordinates communication from the Director’s office. The Executive Assistant also manages sensitive projects and a wide range of responsibilities essential to the smooth and effective operations of the executive office, ensuring that the Director & CEO is well supported across their activities and priorities. The ideal candidate brings consistent administrative experience, including direct support of a C-level nonprofit leader, strong proficiency with administrative tools, a working knowledge of nonprofit structures, and exceptional written and verbal communication skills. Work Schedule: This position is full-time. Responsibilities: • Coordinate and manage the Director & CEO’s calendar, including meetings, travel, and logistics for any and all activities involving the Director & CEO., • Manage priorities and provide administrative support for the Director & CEO to ensure the office runs efficiently and effectively., • Act as the primary liaison between the Director and internal and external stakeholders, handling correspondence with diplomacy, discretion, and professionalism., • Send the Director & CEO a daily schedule highlighting meetings and key details., • Track projects, commitments, and follow-up items to ensure deadlines and responsibilities are met., • Prepare executive briefing notes, background materials, and presentations to support meetings and decision-making., • Draft and edit correspondence, reports, and presentations on behalf of the Director & CEO., • Serve as the key point of contact between the Director & CEO and staff, helping coordinate communication and next steps., • Maintain organized files, records, and contact lists for the Director & CEO’s office., • Track and manage the Director & CEO’s budget and expenses., • Prepare and process expense reports and reimbursement requests., • Support special projects and initiatives led by the Director & CEO., • Coordinate scheduling and communication between the Director & CEO and the Board of Trustees., • Assist in the preparation and distribution of materials for board and committee meetings, including agendas, minutes, and supporting documentation., • Manage logistics for board meetings, retreats, and committee sessions in coordination with the Manager, Administration., • Record meeting notes and track action items to support follow-up., • Maintain board records and governance documents with accuracy and discretion., • Maintain records for the Board of Trustees including bios, headshots, and committee lists., • Manage all relationships professionally, sensitively and confidentially., • Assist in coordinating organizational initiative meetings involving the Director & CEO; ensure the Director & CEO is aware of all organizational and operational activities., • Ensure the Director & CEO is aware of all activities locally, nationally, and globally that may support the sustainability and awareness of the Museum., • Serve as the primary note-taker in board meetings, leadership team meetings, and other meetings involving the Director & CEO; track key action items and ensure on-time delivery., • Ensure shared areas and meeting rooms are well-organized and maintained to support a professional and welcoming office environment in coordination with the Manager, Administration., • Maintain organized filing systems and records for the Director & CEO’s office., • Coordinate meeting space, materials, and other logistics for meetings and events hosted by the Director & CEO’s office., • Support improvements to office processes and general administrative needs as directed by the Director & CEO. Knowledge, Skills, and Attributes: • Minimum of six (6) years of progressively responsible experience in executive administration, operations, or chief of staff roles, preferably in museums, cultural institutions, or complex nonprofits., • Experience taking meeting minutes and supporting a C-level nonprofit leader required., • Bachelor's degree preferred; Business Administration, Arts Administration, Nonprofit Management, or a related field a plus., • Demonstrated proficiency with administrative tools, including Microsoft Office (Word, PowerPoint, Excel, Outlook, etc.) as well as Adobe Acrobat., • Proven expertise in managing an executive office and optimizing administrative functions., • Skilled at managing multiple complex priorities and deadlines in fast-paced, demanding, and dynamic environments., • Extensive experience liaising with Board of Trustees or Directors a plus., • Exceptional organizational, planning, and project management skills with meticulous attention to detail., • Superior written and verbal communication skills, including drafting high-level correspondence, reports, and presentations for diverse audiences., • Strong interpersonal skills with the ability to build rapport and effectively communicate with stakeholders at all levels., • Demonstrated ability to exercise discretion, maintain strict confidentiality, and handle sensitive information with the utmost integrity and professionalism., • Proactive problem-solver with strong analytical, critical thinking, and decision-making skills., • Proficiency in office management software, calendaring, enterprise resource planning (ERP) systems, database applications, and virtual communication platforms., • Willingness and ability to occasionally work and perform some tasks on evenings and weekends as needed., • Passion for arts and/or science., • Exceptional writing, research, organizational, technology and time management skills. Working Conditions/Physical Demands: • Primarily performed in a professional office environment, with significant time spent utilizing computer and communication devices., • Ability to remain in a stationary period for extended periods of time, move about, access, and operate computer equipment., • Ability to occasionally lift and move up to fifteen (15) pounds., • Ability to move throughout the Museum’s offices, galleries, facilities, and meeting spaces to engage with staff, trustees, and external partners., • Ability to navigate accessible public and administrative areas of the Museum, including use of elevators. Salary: $65,000–$75,000 annually, based on experience and expertise; includes a comprehensive benefits package, including medical plan, dental plan, vision, life insurance, Pension, 401K retirement, and generous paid time off The Newark Museum of Art is an Equal Opportunity Employer. Upholding this commitment, we prohibit discrimination and harassment of any type and afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. This commitment applies to all aspects of employment, including but not limited to recruitment, hiring, compensation, training, promotion, placement, transfer, layoff, recall, leaves of absence, and termination. We embrace a culture of inclusive excellence, ensuring that people of all backgrounds, identities, or abilities are empowered to explore, learn, contribute, and engage with the arts. Since its founding in 1909, the Museum has been grounded in the belief that art and learning are for everyone. The Museum reaffirms its dedication to this inclusive vision, which has shaped its aspirations, actions, and policies for over a century. More information on the Newark Museum of Art’s commitment to a culture of inclusive excellence can be found here. The Newark Museum of Art is dedicated to the full inclusion of all qualified individuals. As an integral part of this commitment, reasonable accommodation may be provided to applicants and employees to support them in performing the essential functions of their roles, unless doing so would cause undue hardship for the organization. For inquiries regarding reasonable accommodation, please contact accessibility@newarkmuseumart.org.

Location: Fairhope / Mobile, AL Pay: $50K–$60K DOE Fit Recruiting is seeking an experienced Executive Assistant to provide dedicated, one-on-one support to the Chairman & CEO of an established local organization. This is a highly trusted position supporting a busy executive across professional, personal, family, and community commitments. We are looking for someone who is polished, proactive, highly organized, and comfortable working in a role where priorities can shift quickly. Culture fit will be especially important. The right person will demonstrate exceptional discretion, sound judgment, strong communication skills, and the ability to anticipate needs rather than simply react to them. Key Duties & Responsibilities • Manage a busy and constantly evolving calendar spanning business, board, client, personal, and family commitments, • Anticipate scheduling conflicts and proactively coordinate changes, • Track deadlines, commitments, and follow-up items to ensure nothing falls through the cracks, • Coordinate company, board, personal, and family events, including vendors, schedules, and logistics, • Monitor email and other communications, prioritize urgent matters, and draft correspondence on the executive’s behalf, • Coordinate travel and preparation surrounding important meetings, events, and commitments, • Communicate with executives, board members, clients, family members, community contacts, and other key relationships, • Handle confidential and sensitive information with the highest level of discretion, • Determine what requires the executive’s direct attention and what can be handled independently, • Work closely with the broader executive support team, company leadership, and family or household contacts to keep priorities aligned, • The position requires someone who can move comfortably between executive, business, and personal matters while exercising considerable independence and judgment. Qualifications • 5+ years of experience supporting a senior executive, business owner, or high-profile principal in an Executive Assistant or Personal Assistant capacity preferred, • Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously, • Excellent written and verbal communication skills, • Ability to draft professional correspondence on behalf of an executive, • Exceptional discretion and judgment when handling confidential information, • Proficiency with calendar management, email, Microsoft Outlook, Word, Excel, and standard office technology, • Proactive mindset with the ability to anticipate needs and work independently, • Flexibility to occasionally work outside of standard business hours and travel as needed, • Ability to work between Fairhope and Mobile based on the executive’s schedule and needs, • The position may require periodic evening or weekend availability and some travel, expected to be less than 25%. Compensation • $50K–$60K DOE, • Additional company benefits This is an excellent opportunity for an experienced Executive Assistant who enjoys being a trusted right hand and thrives in a relationship-driven environment where discretion, initiative, and culture fit are essential. Interested candidates should submit a resume to . There is never a fee to candidates, and all inquiries are confidential.

The Executive Assistant provides high-level administrative support to the CEO and is responsible for managing day-to-day priorities to ensure efficient business operations.

About us Christian & Timbers has been placing CEOs, boards and technology leaders since 1980, with more than 5,000 executive placements and 500 CEO searches. Today we are the fastest-growing executive search firm in the United States and the first retained executive search firm built for AI. We are roughly 60 people across the United States, Canada and Europe, and we move fast because our clients do. The role Speed is our product, and business development runs on follow-up. As Executive Assistant to the President, you will make sure no prospect, introduction or proposal ever goes quiet, own the partners' priorities and calendars across time zones, and free the partners to spend their time on the conversations only they can have. What you will own • Prospect follow-up, the core of the job. Out within one to two hours of the call, never more than 24, in the firm's voice with the right attachment., • The partners' priorities. You hold the working list of what matters and drive prep for the most important meetings., • Calendars across time zones. Fast bookings, no conflicts, and smart scheduling around Europe and the US., • CRM discipline. You keep HubSpot accurate, run outreach sequences and share a short weekly pipeline update., • Proposals and collateral. Engagement letters, NDAs and decks, driven to deadline across marketing, research and operations. Must have • Around ten years supporting a CEO, founder or managing partner directly, not in a pooled role., • A C-suite client-facing background, in executive search, consulting, legal, accounting, agency or IT services., • Business development instinct at speed. Persistence that produced meetings, not irritation., • A track record of building order in fast-moving environments., • Excellent writing and judgment about tone with senior executives., • Fluency in the modern stack: Google Workspace, Slack, Zoom, and a CRM such as HubSpot, Loxo, or Salesforce, plus real use of AI tools., • Flexibility with hours, including some early European mornings and the occasional late call when a deal is live. Nice to have Retained search experience, supporting several partners at once, owning a CRM or outreach sequences, and deck polish in Canva or Google Slides. What you get • A direct line to the President and the Founder, • A front-row seat to how CEO and board-level business is won, • Real autonomy and a small team that notices great work, • Flexibility in the middle of the day How we hire Resume review, a 25-minute call with the President, a paid timed work sample, a systems interview, a conversation with the Founder, and a close with the President. A paid trial week precedes an offer. Where you will work Fully remote anywhere in the United States on Pacific hours, or hybrid if you are in New York City, Cleveland or San Francisco. The team meets in person four times a year. Those meetups are optional but encouraged, and we cover the travel. Christian & Timbers is an equal opportunity employer.

Rwazi operates in a high-velocity, AI-native environment where clarity, follow-through, and structured thinking are essential.The Executive Assistant supports the CEO in day-to-day executive operations — documentation, planning cadence, structured follow-ups, and internal coordination.This is a fo

If an office environment is more your style, this position can also sit in our HQ office, Philadelphia.

We’re looking for an exceptional Executive Assistant to provide high-level executive and personal support to Nimble’s CEO.This is a high-trust, high-responsibility role for someone who is highly organized, discreet, proactive, and comfortable operating in a fast-paced environment with constantly

We’re looking for a reliable, proactive, and highly organized Executive Assistant to support our CEO and senior leadership team. Executive Assistant, ideally in real estate, property management, or a related field.

Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc).

Founded by a highly regarded executive, this financial services firm is one of the first to be woman owned.The group is hard working, educated and team oriented.This addition to staff will support a small team and back up the assistant to the CEO as needed.Exceptional skills, communication and multi

This is a full-time, on-site role based in the New York City Metropolitan Area, supporting the CEO as a Personal Assistant. The role includes managing the CEO’s calendar, scheduling meetings, coordinating travel, and organizing internal and external appointments. The role requires maintaining conf

Company Overview Interlight is a fast-growing, Hammond, Indiana-based specialty lighting distributor serving commercial, industrial, and institutional customers across North America. With a robust eCommerce platform and deep SKU complexity across lamps, ballasts, fixtures, and specialty lighting components, Interlight combines digital sophistication with operational excellence. Backed by private equity, the company is focused on scalable growth, operational discipline, margin expansion, and strategic acquisition opportunities. Position Summary The VP Finance is the senior financial leader of Interlight and a strategic partner to the CEO and private equity sponsor. This role owns the full finance function — accounting operations, treasury, payroll and benefits, tax compliance, and financial reporting — directing a team of three (Staff Accountant, AP Specialist, and AR Specialist) who execute the transactional work, while the VP Finance sets standards, reviews and approves outputs, and drives the company's financial strategy. This is a full-time, remote role. The VP Finance will partner closely with accounting, AP/AR, and operations teams and maintain strong oversight of cash and transaction controls, coordinating primarily through virtual collaboration tools. Key ResponsibilitiesFinancial Strategy & Leadership • Serve as strategic financial advisor to the CEO and private equity sponsor., • Lead annual budgeting, forecasting, and long-range planning., • Drive EBITDA growth, working capital optimization, and cash flow discipline., • Build and maintain KPI dashboards (channel margin, sales mix, gross margin, new-product tracking) in Power BI and Excel., • Own private equity reporting, lender compliance, and covenant/borrowing base reporting. Accounting Operations & Month-End Close • Direct the monthly close process executed by the Staff Accountant: journal entries, cash reconciliations, and reclass entries., • Review and approve account reconciliations across cash, AR, AP, prepaid inventory, and accrued payables., • Review and approve the assembled P&L, balance sheet, and cash flow statement, and the monthly management narrative, before distribution., • Ensure GAAP compliance and audit readiness across the close cycle., • Oversee inventory valuation and prepaid inventory reconciliation against open purchase orders with international vendors. Treasury & Cash Management • Set cash management strategy and oversee daily bank account review and cash transfers performed by the team., • Oversee platform cash settlements (Amazon, eBay, Walmart, Stripe, PayPal) and approve outgoing payments (credit card, Bill.com, FedEx, UPS)., • Maintain visibility into cash position to support forecasting and working-capital decisions. Payroll & Benefits Administration • Oversee end-to-end payroll processing (Paycom), ensuring accuracy of timecards, wage/salary updates, and employee data., • Oversee 401(k) plan administration (enrollments, rate changes, contribution uploads, withdrawals, Form 5500-SF) and health insurance/benefits administration., • Ensure timely and accurate year-end payroll tax filings (W-2) and contractor 1099 filings. AP / AR Oversight & Credit Card Administration • Directly manage the AP Specialist and AR Specialist; set priorities and quality standards for AP/AR processing., • Partner with the Sales Manager to review and set customer credit terms and conduct periodic credit reviews., • Oversee the corporate credit card program (Ramp), including spend controls, limit approvals, and new card issuance., • Approve weekly AP payment runs and monitor past-due payables and receivables. Sales Tax & Regulatory Compliance • Own multi-state sales tax compliance strategy, including Avalara configuration and new-state registrations., • Oversee state sales tax license renewals and payment processing., • Manage the relationship with outside SALT (state and local tax) advisors. Audit, Debt & Board Reporting • Lead the annual financial statement audit end-to-end, including planning, testing, and completion., • Prepare and submit monthly financial reporting packages to lending partners, including financial statements and borrowing base certificates., • Prepare and submit quarterly covenant compliance certificates to lending partners., • Own lender covenant calculations and borrowing base certificates., • Prepare and distribute weekly cash flow reports., • Prepare quarterly board deck materials and lead quarterly board meetings attended by the Board and lending partners., • Serve as primary point of contact for lenders and the private equity sponsor. Commission & Incentive Administration • Own the design and approval of the sales/channel commission calculation model., • Approve quarterly commission model updates and incentive payroll uploads. Strategic Growth & M&A • Support acquisition analysis, financial modeling, and integration planning., • Lead due diligence processes for potential acquisitions., • Prepare board-ready financial models and scenario planning. Team Leadership & Culture • Directly manage a team of three: one Staff Accountant, one Accounts Payable (AP) Specialist, and one Accounts Receivable (AR) Specialist., • Set goals, review work quality, and coach the team across close, AP, and AR processes., • Build and mentor a high-performing accounting and finance team as the company scales., • Instill accountability, process discipline, and a continuous improvement mindset across the finance function., • Partner cross-functionally with Operations, Sales, Purchasing, and eCommerce. Ideal Candidate ProfileExperience • 10+ years of progressive finance leadership experience., • Prior VP Finance, Controller, or Assistant Controller experience in distribution, eCommerce, or industrial products., • Experience managing a small accounting team (staff accountant and/or AP/AR) preferred., • Private equity-backed company experience strongly preferred., • ERP experience (Microsoft Dynamics or comparable) required; ERP implementation or optimization experience a plus., • M&A experience preferred. Technical Expertise • Strong GAAP foundation., • Advanced Excel and financial modeling capabilities., • Experience with inventory accounting and cost analysis., • KPI dashboard development and BI tools experience (Power BI)., • Familiarity with Paycom, Bill.com, Ramp, and Avalara a plus. Leadership Characteristics • Hands-on but strategic; comfortable both directing a small team and rolling up sleeves when needed., • Data-driven and analytically rigorous., • High sense of urgency and ownership over cash and transaction accuracy., • Operationally curious., • Strong communicator capable of interacting with PE sponsors, lenders, auditors, and frontline team members. Compensation & Benefits • Base Salary: $120,000 – $150,000, • Performance Bonus: 30% target, • Health, dental, and vision benefits, • 401(k) with company match, • Paid time off Reporting Structure • Reports to: Chief Executive Officer / Senior Operating Partner, • Direct Reports: Staff Accountant, Accounts Payable (AP) Specialist, Accounts Receivable (AR) Specialist, • Board Interaction: Leads quarterly board meetings (attended by the Board and lending partners); primary financial point of contact for lenders and auditors

The role requires 5-10 plus years of experience working as a Personal/Executive Assistant to CEO. Personal Assistant needed for a CEO in NYC.

This role sits within the broader “Office of the CEO” and partners closely with the Executive Assistant (corporate) to ensure seamless management of the CEO’s personal and lifestyle operations. We are seeking a highly polished, proactive, and discreet operations focused Personal Assistant to s

We are seeking a highly organized, proactive, and professional Executive Assistant to provide dedicated support to the Chief Executive Officer (CEO), with additional support for the Chief Operating Officer (COO). The Executive Assistant should be able to work onsite daily as needed, particularly dur

Finance firm in New York City is hiring an Executive Personal Assistant to support the CEO.Manage a complex calendar, appointments, meetings, and changing priorities.Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries.Prepare meeting materials and

Come join our growing team! Job description: Spraytec is seeking a bilingual Executive Assistant to provide dedicated support to the CEO and the Manager of North America. This role combines traditional executive assistant duties with a bilingual liaison function and general office support. This position is onsite at our office in Urbandale, Iowa. Key Responsibilities Executive & Administrative Support (GM & CEO) • Manage calendars, scheduling, and meeting logistics for both executives, proactively resolving conflicts, • Coordinate domestic and international travel arrangements (flights, lodging, itineraries, visas if needed) for both internal executive team, as well as visitors., • Prepare, format, and proofread correspondence, reports, presentations, and internal communications, • Screen and route phone calls, emails, and visitor requests, • Take minutes and track action items for leadership meetings, • Process expense reports and reconcile receipts, • Handle confidential documents and information with discretion, • Assist with special projects assigned by the either Manager of North America or CEO (research, data compilation, vendor coordination), • Manage vendor relationships and logistics specific to international visitor needs (lodging, transportation, translation services); order general office supplies as needed Bilingual & International Staff Support • Serve as the primary point of contact for international staff and visitors, providing ongoing relationship support and continuity, not just one-time logistics, • Provide live interpretation during meetings, calls, or trainings involving non-English-speaking staff & visitors, • Serve as a communication liaison between U.S. leadership and international team members/HQ, • Translate marketing materials or other documents as needed, • Assist international visitors with logistics during U.S. visits (transportation, lodging, translation support) General Office & Cross-Functional Support • Coordinate with finance, sales, and operations teams on administrative needs, • Maintain filing systems for international-related contracts, visa/travel documentation, and communications with global HQ, • Assist with planning and coordinating events, shows, or customer visits Qualifications • Fluent/native-level proficiency in English, and fluent in Spanish or Portuguese, both written and spoken, • Prior experience supporting senior executives strongly preferred, • Strong organizational and multitasking skills; comfortable managing competing priorities across two executives, • Sound judgment and discretion with confidential and sensitive information, • Proficiency in Microsoft Office / Outlook, • Comfortable serving as a relationship point of contact, not just a task-taker, for visiting or relocating international staff Job Type: Full-time

Job Title: Senior Executive Assistant – Executive Office Location: New York, NY – Hybrid Duration: 12-Month Contract with Possible Extension / Conversion Ideal Candidate Profile The ideal candidate is someone who has supported senior executives in a Fortune 500 company, major financial institution, or similarly complex organization and is comfortable operating in a high-visibility executive environment. Experience supporting C-suite executives, Board-level activities, executive committees, or senior management events is highly desirable. Position Overview We are seeking an experienced Senior Executive Assistant to provide high-level administrative and operational support within a senior executive environment at a leading global financial services organization. This role will report approximately three levels below the CEO and will support executive-level functions involving the CEO, Board of Directors, and Executive Management team. The ideal candidate will have experience supporting senior executives in a large, complex organization, preferably within financial services or a similarly structured corporate environment. The successful candidate will be highly organized, discreet, detail-oriented, and comfortable managing competing priorities in a fast-paced, high-visibility environment. Key Responsibilities • Provide high-level administrative support to a senior C15-level executive and the broader department., • Manage complex calendars, schedule meetings, secure conference rooms, and coordinate competing priorities., • Coordinate executive meetings, conferences, events, and other high-visibility functions involving senior leadership., • Arrange domestic and international business travel, including flights, hotels, ground transportation, agendas, and itineraries., • Support overseas travel requirements, including visas, ticketing, foreign exchange, airport transfers, and expense reporting., • Prepare and distribute meeting materials, agendas, schedules, correspondence, and other executive documents., • Handle incoming calls, inquiries, and communications professionally and confidentially., • Maintain organized files, records, reports, and departmental documentation., • Process invoices, supplies, and administrative requests through internal procurement and payment systems., • Process and follow up on virtual administrative requests and ensure timely completion., • Handle highly sensitive and confidential information with discretion and sound judgment., • Coordinate with internal stakeholders, senior executives, vendors, and external contacts as needed., • Support additional administrative and executive functions as assigned., • Demonstrate strong awareness of risk, compliance, confidentiality, and corporate policies when handling business matters. Required Qualifications • Previous experience as an Executive Assistant, Senior Executive Assistant, Senior Administrative Assistant, or similar role., • Experience supporting senior executives in a large, complex organization., • Financial services, banking, investment management, or other highly regulated industry experience strongly preferred., • Experience managing complex executive calendars and coordinating high-level meetings/events., • Strong domestic and international travel coordination experience., • Excellent organizational and time-management skills with the ability to manage multiple priorities., • Strong written and verbal communication skills., • High level of professionalism, discretion, and confidentiality., • Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint., • Bachelor's degree or equivalent professional experience.

Job Description Beware of Recruitment Fraud: We are committed to protecting job seekers from recruitment fraud. Please be aware that all official communication regarding opportunities with our firm will come exclusively from an email address ending in @RoseNYC.com. We will never request payment, financial information, or sensitive personal documentation during the application process, and we will never extend a job offer without first conducting a formal in-person interview. If you receive a message that appears suspicious or does not originate from this domain, please mark it as spam or phishing and report it to us directly at recruiting@rosenyc.com. Overview Rose Associates is a recognized market leader in multifamily and mixed-use real estate. Based in New York City, we own, develop and operate leading properties in urban markets from Philadelphia to Boston and across all residential asset classes, including market, regulated, workforce and affordable housing. Our dynamic services platform spans development, construction, property and asset management, leasing, marketing and accounting/financial operations. We partner with private owners and institutional investors globally to develop and operate some of the most iconic assets in our markets. We rely on technology and the deep expertise of our team to consistently outperform the market in the operation of more than 30,000 units across some 250 properties in the most challenging housing markets in the country. For the past three years, Rose has been the top-rated manager for resident satisfaction in the United States on the Kingsley Surveys platform (peer group of firms with 10-30,000 units being surveyed). Established in 1925, Rose Associates possesses a century of real estate expertise and an impeccable reputation for excellence and integrity. Today a woman-owned business led by CEO Amy Rose, we are committed to a corporate culture of belonging and inclusion that is widely admired in the industry. As we expand across the Northeast, Rose is providing opportunity for our team members to grow their careers in an environment of respect and support. Join us on the forefront of innovation and growth – Rose Associates is where excitement meets opportunity! Step into an exciting role as an Assistant Resident Manager, where you will actively shape the vibrant daily life of a residential community. Collaborate with the Resident Manager, overseeing the building services team, ensuring staff excellence, resident satisfaction, and financial success. We are seeking a passionate leader with exceptional customer service skills, problem-solving abilities, and clear communication, all while being able to handle a multitude of tasks. This is your opportunity to take your career to the next level, bringing your energy and excitement to promote excellence in our community! Essential Job Functions • Actively assist in managing day-to-day property operations and maintenance, promptly addressing tenant and client concerns., • Support timely maintenance of building operations, including coordinating preventive maintenance and optimizing asset performance., • Participate in overseeing maintenance and repair activities, collaborating with external contractors and vendors., • Contribute to negotiating service contracts, ensuring suppliers meet contractual obligations (e.g., HVAC, cleaning, landscaping)., • Assist in developing and managing the building maintenance budget, reviewing variances, and controlling expenditures., • Play an active role in responding to building emergencies, supervising construction projects, and enforcing safety protocols., • Collaborate in conducting safety inspections and providing necessary training for a safe work environment., • Participate in recruiting, hiring, leading, training, and evaluating building staff, contributing to a productive working environment., • Collaborate with unions and union representatives., • Able to remain stationary for extended periods of time, up to 50% of the work day., • Ability to move about the building(s) for meetings with tenants, vendors and staff., • Ascend / descend stairs and ladders, as well as positions oneself in small spaces for building inspections and maintenance., • Effectively communicate with tenants, vendors, staff and various departments within the company, • Recognize areas for improvement, detect issues and assess the best plan of action to rectify them., • Transport large or heavy objects (up to 50 lbs) throughout the property, • Exposure to a variety of environments to include varying weather conditions Qualifications • A minimum of 5 years of experience in residential building maintenance., • Ability to actively contribute to implementing sustainable energy practices and grid interactive maintenance procedures., • Knowledge of building mechanical systems, including plumbing, electrical, carpentry, waterproofing, and HVAC., • Proficiency in actively participating in effective verbal and written communication., • Required licenses and certificates (Certificate of fitness S12, S-13, S-95, P-99, EPA 608 Universal)., • Must actively respond to emergencies and be on call 24 hours., • Strong self-management and prioritization skills., • Practical experience with modern motion detection and video capture technologies., • Experience with unions, particularly 32BJ, is preferred., • Proficiency with computers and active involvement in property management software, including Microsoft Office and Yardi., • Work authorization (required)Hourly pay range: $32 - $35 Powered by JazzHR boV9k6ls3W

We are hiring an on-site, part-time Personal Assistant to work directly out of the CEO's office in Westfield, NJ. This is a trusted role in a personal, on-site environment reliability, discretion, and follow-through matter more than experience.

At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive. With over four decades of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? • Benefits: We offer Medical, Dental, and Vision plans to Full-Time team members. We offer Dental and Vision to Part-Time team members., • Paid Time Off: We offer generous paid time off to Full-Time and Part-Time team members., • Support for New Grads: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field., • Continuing Education: Keep growing with free CEUs through Medbridge., • H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role., • Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Physical Therapist Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being a Physical Therapist Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: • Applying takes 3 minutes, give or take., • You'll hear back from us within 1 business day., • If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability., • You will then be presented to the hiring manager., • The hiring manager will reach out within a business day to schedule the interview., • This all happens within 1-5 business days from the phone screen., • After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week., • If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: • Graduate of an accredited Physical Therapist Assistant Program certified by the American Physical Therapy Association., • Licensed and/or eligible for licensure as required by the state of practice. Posted Salary Range USD $40.00 - USD $45.00 /Hr.

Executive Assistant – C-Level Executive. A premier, globally recognized hedge fund is seeking a polished, high-energy, and deeply proactive Executive Assistant to support the CEO of a newly launched division of the firm and their growing team in New York City. Executive Assistant experience within

At Johnny Flash Productions (https://www.

Executive Assistant to CEO - Confidential | High-Growth Beverage Company. We are partnering with an exciting, high-growth consumer/beverage brand to hire an exceptional Executive Assistant to the CEO. Own and proactively manage the CEO's complex calendar across multiple time zones, ensuring her time

We are seeking an Executive Assistant to provide executive-level support to the CEO of an established media-only ad agency specializing in the pharmaceutical and life sciences vertical. Process driven; able to bring order to fast-moving priorities and see every task through to completion. Executive

The founder and CEO of a growing New York CPG brand is seeking a sharp, discreet, and highly organized Executive and Personal Assistant to be her right hand across both her professional and personal life. Book and coordinate personal appointments, family travel, and vacations. Absolute discretion an

Executive/Personal Assistant to Creative Founder/CEO. Ideally seeking candidates with experience supporting a creative, HNW principal with both business and personal support. This is an exceptional opportunity for a strong executive support professional interested in a creative setting.

About Everest DX Everest DX is a rapidly growing AI-first digital transformation company helping Fortune 100 and Global 2000 enterprises modernize their cloud, data, infrastructure, and AI ecosystems. Our flagship platform, VantageX, is an AI Enterprise Transformation Platform that enables organizations to: • Observe enterprise operations through InsightX, • Optimize cloud and AI investments with OptiX, • Automate operations using BotX, • Assist employees through Cora, our enterprise AI assistant We partner with enterprise customers to improve operational efficiency, accelerate AI adoption, optimize cloud spending, and transform business operations through intelligent automation. Product Sales Hunter – AI Platform Solutions Location: Remote (US Preferred) Travel: 40–60% Reports To: Chief Revenue Officer / CEO Position Summary: We are seeking an experienced Product Sales Hunter who thrives in opening new enterprise accounts and selling high-value AI software platforms. This is not a traditional IT services sales role. The successful candidate will be responsible for identifying, developing, and closing new enterprise opportunities for the VantageX platform and its products, including OptiX, BotX, InsightX, and Cora. The ideal candidate has experience selling enterprise software, SaaS, AI platforms, cloud management solutions, automation platforms, or FinOps technologies into Fortune 1000 organizations. Primary Responsibilities Enterprise Business Development • Build a pipeline of qualified enterprise opportunities., • Prospect new Fortune 1000 and Global 2000 accounts., • Develop executive relationships with CIOs, CTOs, CFOs, Chief Data Officers, Chief AI Officers, Infrastructure leaders, and FinOps leaders., • Create account penetration strategies., • Generate meetings through networking, referrals, conferences, LinkedIn, partner ecosystems, and outbound outreach., • Maintain a disciplined pipeline of qualified opportunities. Product Sales Own the complete sales cycle for the VantageX platform, including: • Discovery, • Qualification, • Business value assessment, • Executive presentations, • Product positioning, • Demonstrations (with solution consultants), • Proposal development, • Commercial negotiations, • Contract execution, • Customer onboarding transition Executive Selling Engage senior executives by understanding their strategic priorities and positioning VantageX as a business transformation platform. Communicate value around: • Enterprise AI adoption, • AI FinOps, • Cloud optimization, • Agentic AI, • Enterprise automation, • AI governance, • Digital transformation, • Operational efficiency, • Cost optimization, • Business productivity Platform Positioning Present VantageX as an integrated platform rather than individual products. Position the platform around four customer outcomes: • Observe, • Optimize, • Automate, • Assist Cross-sell multiple capabilities into existing opportunities. Pipeline Development Develop and manage a healthy sales pipeline by: • Cold outreach, • Executive networking, • Industry events, • Partner referrals, • Customer referrals, • Account-based selling, • Thought leadership engagement, • Maintain accurate forecasts and pipeline reporting within CRM. Opportunity Management Drive opportunities through each sales stage: • Discovery, • Qualification, • Business Case, • Solution Validation, • Executive Alignment, • Proposal, • Negotiation, • Close Identify risks early and develop mitigation strategies. Strategic Account Planning Develop account strategies that identify: • Executive sponsors, • Business challenges, • Technology priorities, • Existing investments, • Competitive landscape, • Expansion opportunities, • Build multi-year platform adoption roadmaps. Partner Collaboration Collaborate with cloud providers, technology partners, and consulting partners to generate joint opportunities. Leverage alliances to expand market reach and accelerate customer acquisition. Cross-Functional Collaboration Work closely with: • Product Management, • Marketing, • Solution Architects, • Customer Success, • Delivery, • Executive Leadership Provide market feedback to influence product roadmap and go-to-market strategy. Target Customers Primary buyers include: • CIO, • CTO, • Chief Digital Officer, • Chief AI Officer, • Chief Data Officer, • VP Infrastructure, • VP Cloud, • FinOps Leader, • Enterprise Architecture, • IT Operations, • Platform Engineering, • Finance Leadership Ideal Customer Profile Target organizations include: • Fortune 100, • Fortune 2000, • Global 2000, • Enterprise organizations with significant cloud and AI investments Target industries: • Consumer Packaged Goods, • Manufacturing, • Automotive, • Energy, • Healthcare, • Life Sciences, • Retail, • Financial Services, • Technology Required Experience: • 7–15 years of enterprise technology sales experience., • Minimum 5 years selling enterprise software or SaaS., • Demonstrated success hunting and closing new logos., • Experience selling into Fortune 1000 organizations., • Experience selling $250K–$5M enterprise deals., • Experience with complex consultative sales cycles., • Strong executive communication and presentation skills. Preferred Experience Experience selling one or more of the following: • AI Platforms, • Generative AI, • Enterprise Copilots, • AI Agents, • Cloud Management Platforms, • FinOps Solutions, • Infrastructure Software, • Observability Platforms, • Automation Platforms, • IT Operations Software, • DevOps Platforms, • Data Platforms, • Enterprise SaaS Core Competencies • Executive Presence, • Consultative Selling, • Challenger Sales Methodology, • MEDDICC or MEDDPICC, • Value-Based Selling, • Strategic Account Planning, • Pipeline Management, • Negotiation, • Forecasting, • Business Acumen, • Financial Justification, • Competitive Positioning Key Performance Indicators (KPIs) The Product Sales Hunter will be measured on: Revenue • Annual Product Revenue Target, • New Logo Revenue, • Annual Recurring Revenue (ARR), • Multi-Year Contract Value Pipeline • Qualified Pipeline Coverage (3–5× quota), • New Opportunities Created, • Executive Meetings, • Sales Qualified Opportunities Sales Effectiveness • Win Rate, • Average Deal Size, • Sales Cycle Length, • Proposal-to-Close Ratio, • Forecast Accuracy Customer Growth • New Enterprise Accounts, • Platform Expansion, • Cross-Sell Rate Compensation Competitive compensation package including: • Base Salary, • Uncapped Commission, • Performance Bonus, • Equity/Long-Term Incentive (where applicable), • Health Benefits, • Retirement Benefits, • Travel Reimbursement Expected On-Target Earnings (OTE): $250,000–$400,000+, based on experience and performance. Why Join Everest DX? • Sell an innovative AI Enterprise Transformation Platform., • Work with Fortune 100 customers., • Join a fast-growing, entrepreneurial organization., • Influence product strategy and market direction., • Be part of the next generation of enterprise AI adoption., • Build long-term customer relationships while driving measurable business outcomes. At Everest DX, you'll help shape how enterprises observe, optimize, automate, and assist their operations through the power of AI. EverestDx is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Role: Executive Assistant, Office of CEO Reports to: CEO Location: NYC (3-4 days a week in-office) Salary: $80,000-$90,000 About us Prestige Wellness Group is a leader in luxury wellness solutions, designing and delivering award-winning thermal and spa environments for high-end residential and five star commercial spaces. Headquartered in NYC, we’re growing quickly and looking for a detail and client-driven PM to grow with us. About the Role We are looking for a full-time Executive Assistant opportunity supporting the CEO and office staff in a fast paced, high visibility environment. Responsibilities Administrative Support • Serve as the CEO’s right hand, managing a highly complex and ever-changing calendar while ensuring the executive’s time is protected and priorities remain aligned., • Coordinate all aspects of domestic and international travel including detailed itineraries, bookings, accommodations, and transportation., • Partner closely with the CEO to anticipate needs, track priorities, and ensure preparation for meetings, deadlines, and key commitments., • Support board meetings and leadership meetings by preparing agendas, briefing materials, and follow up documentation., • Handle highly confidential information related to company strategy, acquisitions, and partnerships., • Draft executive correspondence and materials with strong attention to clarity and tone. Operations & Workplace Experience • Support with HR initiatives from time to time as requested including special projects and event coordination., • Serve as the primary liaison with onsite workplace services, facilities, security, and IT to ensure seamless day-to-day operations within our shared office environment., • Manage mail, deliveries, guest registration, and conference room coordination to deliver a polished, investor-ready experience., • Troubleshoot basic AV and technology issues and escalate efficiently when needed. Hybrid & In-Office Coordination • Support a flexible hybrid model; in-office presence will align with business needs (for example, investor meetings, client visits, visiting partners, team collaboration days)., • Coordinate space usage, meeting logistics, and hospitality for partner, portfolio, and investor engagements. Qualifications Required • 3-5 years’ experience supporting a CEO, Founder, Chairman, or other C-suite executive in a fast paced corporate environment., • Exceptional calendar management and organizational skills with the ability to manage competing priorities., • Proven ability to act as an effective gatekeeper and protect executive time., • Strong communication skills with the confidence to interact with senior leadership and external stakeholders., • Experience managing complex domestic and international travel., • Proficiency with Microsoft Office, Google Workspace and executive scheduling tools. Preferred • Working proficiency of the Italian language., • Knowledge to AI models is a plus (Copilot, ChatGPT, Claude, etc.). Equal Opportunity Statement We are committed to diversity and inclusivity in our hiring practices.

Executive or Personal Assistant experience, preferably in Financial Services or Professional Services (consulting, law, advisory, etc. Executive Assistant to the CEO. Confidential Asset Management Firm.

An acclaimed longevity and precision medicine clinic is seeking a Physician Assistant who will partner closely with its renowned CEO & Founder, physicians, and clinical team. Minimum of two years of experience as a Physician Assistant in a clinical setting. This role requires strong clinical judgmen

Kaitlyn Perez Communications (KPC) is an award-winning, founder-led communications firm that advises leaders through high-stakes moments and complex public issues. KPC is growing, and we’re looking for an exceptional part-time/contract-based Executive Assistant to help build the support behind t

The Executive Assistant & Office Manager will support the CEO while overseeing day-to-day office operations and workplace experience initiatives. Responsibilities Of The Executive Assistant & Office Manager. Required Experience/Skills For The Executive Assistant & Office Manager.

A growing consulting firm is seeking a highly organized, proactive Executive Assistant to provide direct support to the CEO while serving as a key resource for daily office operations.This role is ideal for an experienced professional who thrives in a fast-paced, high-touch environment and is comfor

Executive Assistant to CEO & Operations Coordinator.Brynson is a growing SaaS company building technology that helps enterprise operators manage complex compliance, data, and digital workflows at scale.Our platform sits across multiple systems, data sources, integrations, and operational teams.That

Executive Assistant (New York, NY - Hybrid) Madison Street Search has partnered with a high-growth AI and technology company seeking an Executive Assistant to support the Founder & CEO. This is a high-impact opportunity for someone who is highly organized, tech-savvy, discreet, and comfortable operating in a fast-paced environment. Responsibilities • Manage a complex executive calendar and coordinate domestic and international travel., • Triage communications, prioritize requests, and track follow-ups., • Coordinate meetings, events, dinners, appointments, vendors, and other logistics., • Serve as a professional point of contact for investors, customers, partners, candidates, and other senior stakeholders., • Provide select personal and professional support., • Leverage AI, automation, and modern productivity tools to improve organization and efficiency., • Handle sensitive business and personal matters with exceptional discretion. Ideal Candidate • Experience supporting a Founder, CEO, senior executive, investor, or principal., • Background in technology, AI, software, startups, or a similarly fast-paced environment strongly preferred., • Highly tech-savvy and comfortable using AI tools, including Claude and ChatGPT., • Exceptional judgment, organization, discretion, and follow-through., • Proactive, resourceful, and able to manage priorities independently., • Polished, adaptable, and comfortable working with highly driven individuals., • NYC-based and comfortable working in the office 3–5 days per week. This is an excellent opportunity for someone seeking a long-term partnership with a successful founder in a fast-growing technology environment. Compensation will be competitive and based on experience.

We are seeking a highly skilled and motivated IAM Engineer to join the Customer Identity and Access Management (CIAM) team. This is a hands-on technical leadership role, ideal for someone who thrives in dynamic environments and is passionate about Security, IAM, Automation, and Identity Governance.GCS CIAM Engineer – Assistant Vice President Customer Identity and Access Management (CIAM) Role is to drive the life cycle of CIAM strategic components across State Street Primary Location: New JerseyKey Responsibilities:Manage lifecycle management integrations for Identity Governance and Administration (IGA), specifically leveraging ForgeRock. Drive the planning, design, and execution of engineering projects to achieve IAM program objectives including access provisioning, deprovisioning, role-based access control, access reviews, and service account management.Design and implement IAM solutions aligned with organizational goals and security standards, and architect, develop, and implement accelerators and enablers for automating IAM processes, driving efficiency and accuracy. Identify opportunities for process optimization and execute strategies to improve service delivery and scalabilityAnalyze and troubleshoot IAM system issues, providing robust engineering solutions to enhance performance, security, and reliability. Conduct detailed root cause analyses of technical problems and implement solutions to prevent recurrencesCollaborate with key stakeholders, including IT, security teams, and business unit contacts to extend IAM control solutions across enterprise technology assets. Work closely with application development teams to understand current initiatives and strategies, ensuring alignment and integration with IAM solutions.Monitor IAM operations to ensure optimal performance and compliance with Standard Operating Procedures (SOPs). Provide technical guidance and mentorship to junior engineers, fostering a collaborative and innovative engineering culture.Conduct research to address complex technical challenges and stay informed of emerging trends and technologies in IAM. Drive continuous engineering improvement opportunities and focus on innovation and efficiencies to minimize known issues.Create and maintain comprehensive knowledge articles, architecture diagrams, and SOPs to address operational needs. Develop procedures and documentation for continuous improvement and maintenance activities related to IAM infrastructure.Your teamYou'll be working in the Customer Identity & Access Management Team which is part of Global Cybersecurity (GCS). This role specifically aligns with our External Authentication products, which provide solutions for clients globally. Our team consists of highly skilled technical experts across the globe. Your team has an amazing opportunity to make significant positive impact.Your expertise:Strong understanding of IAM principles, including provisioning, de-provisioning, access reviews, RBAC, and least privilege.Excellent leadership and people management skills, with the ability to build and motivate high-performing teams.Familiarity with identity protocols such as SAML, OAuth, OpenID Connect, and directory services like LDAP and Active Directory.Familiarity with REST API principles, system-to-system authentication methods (Basic Authentication, OAuth, Certificate Auth, etc.), and System for Cross-domain Identity Management (SCIM).Experience with cloud platforms (e.g., Azure, AWS) and hybrid identity environments.Excellent communication and collaboration skills.Ability to lead technical initiatives and drive results without direct managerial authority.Plus if you have:ForgeRock and/or AWS certifications (e.g., Identity Security Engineer).Experience with other IAM tools (e.g., Okta, CyberArk, Ping).Knowledge of compliance frameworks (e.g., SOX, HIPAA, GDPR).Excellent interpersonal communication skills with strong spoken and written EnglishCollaborative team workerFlexibility to accommodate working across different time-zonesSalary Range: $100,000 - $167,500 AnnualThe range quoted above applies to the role in the primary location specified. If the candidate would ultimately work outside of the primary location above, the applicable range could differ.Employees are eligible to participate in State Street’s comprehensive benefits program, which includes: our retirement savings plan (401K) with company match; insurance coverage including basic life, medical, dental, vision, long-term disability, and other optional additional coverages; paid-time off including vacation, sick leave, short term disability, and family care responsibilities; access to our Employee Assistance Program; incentive compensation including eligibility for annual performance-based awards (excluding certain sales roles subject to sales incentive plans); and, eligibility for certain tax advantaged savings plans.For a full overview, visit .About State StreetAcross the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.Discover more information on jobs at StateStreet.com/careersRead our CEO StatementJob Application Disclosure:It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.SummaryLocation: Jersey City, New Jersey; Princeton, New JerseyType: Full time

Executive Assistant to the Chairman & CEO to manage complex calendars, travel, and meeting logistics within the Office of the CEO.

This role directly supports the Chairman and CEO, Andy Sullivan, and works closely with the broader Office of the CEO. This role offers a unique opportunity to gain exposure to senior leadership, enterprise priorities, and Board-related activities while playing a critical role in ensuring the effect

Job Description JOB DESCRIPTION: Under the direction of the Hub Director, the Assistant Director oversees the staff and activities of the Hub office and operational unit(s) responsible for providing general administrative and/or fiscal management activities, program policy and planning services, along with varied social, community, and/or education-related services for the region. Provides supervisory oversight and management of the Hub staff and the model to ensure alignment with program procedures and the DCF Operations Manual. Assists the Director in the development of the program’s administrative and programmatic operations. Develops and maintains partnerships and collaborations with school districts and community resources and ensures program availability, opportunities, and successes are marketed to promote program sustainability.1 POSITION RESPONSIBILITIES: The Assistant Director is responsible for managing NJ4S program services. This responsibility includes but is not limited to: • Planning and implementation of programs in schools and communities., • Establishing alliances with organizations that have similar or allied goals, such as school boards, local law enforcement, healthcare providers, community centers, and service providers., • Serve as a customer service role model to ensure a positive relationship in interactions with all participants, applying to schools and the community., • Provides supervision to a team of prevention specialists who will provide trainings and workshops to community and youth., • Implement evidence-based prevention services and curriculum fidelity., • Supervise the program team, • Develop a program evaluation framework to assess the strengths of the program and to identify areas for improvement, • Develop and effectively manage program timelines to achieve grant deliverables., • Develop andmaintainpositiverelationshipswithpartners,funders,andstakeholders., • Participateinstrategicplanningactivitiesandexecutivemanagementmeetings/trainings., • Lead and facilitate internal and external meetings with staff, school partners, community stakeholders, and other NJ4S partners., • Deliver engaging presentations, workshops, informational sessions, and program overviews to diverse audiences, including school administrators, educators, parents/caregivers, students, community partners, and professional groups., • Represent NJ4S at conferences, community events, stakeholder meetings, networking events, and other public forums., • Ensure the collection and easy access of programmatic information such as, but not limited to, program outcomes, number of people served, etc. STAFFING RESPONSIBILITIES • In collaboration with the Director of NJ4S,recruit,interview,and select well- qualified program staff, • Ensure compliance and model by example Prevention Links' human resources policies, procedures, and practices, • Complete regular performance evaluations, • Meet with staff(one-on-ones, team meetings, etc.) to understand and troubleshoot challenges they are facing. PROGRAM LEADERSHIP Ensure all team members receive proper onboarding and offboarding. Ensure all team members receive appropriate training Supervise team by providing direction, input, and performance feedback in real time. Coordinate the delivery of services among different program activities to increase effectiveness and efficiency Responsibilities: Behave Ethically: Understand ethical behavior and business practices, and ensure that own behavior and the behavior of others are consistent with these standards and align with the values and culture of the agency. Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the agency. Communicate Effectively: Speak, listen, and write in a clear, thorough, and timely manner using appropriate and effective communication tools and techniques. Foster Teamwork: Work cooperatively and effectively with the team to set goals, resolve problems, and make decisions that enhance agency effectiveness. Lead: Positively influence others to achieve results that are in the best interest of the agency. Make Decisions: Assess situations to determine the importance, urgency, and risks, and make clear decisions that are timely and in the best interests of the agency. Plan: In collaboration with the Division Director, develop strategies to move the agency forward, set goals, create and implement action plans, and evaluate the process and results. Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem. REQUIRED DUTIES AND RESPONSIBILITIES: Must be able to perform work responsibilities in various locations. Must possess excellent oral and written communication skills. Must be sensitive, flexible, and responsive to gender, race, ethnicity, socio-economic status, religion, age, sexual orientation, or any other special needs as reflected in the ability to communicate with staff and/or clients. Must be proficient with Microsoft Word, Excel, PowerPoint, Outlook and possess basic computer skills. Knowledge of Salesforce is a plus. Must be available to attend weekend and evening meetings and events as required. Must be able to work both independently and in a team environment. Must possess the time management skills necessary to organize and manage multiple priorities and tasks. Must be authorized to work in the U.S and New Jersey. Must possess the ability to serve as a representative of Prevention Links, upholding the agency’s expectation of excellence and collaboration. Must maintain an understanding of all programs, grants, and projects offered by Prevention Links. Must adhere to Prevention Links administrative, reporting, and record keeping guidelines to support accurate documentation of activities. Must participate in all agency-required training. Must be able to speak and write English. Must be able to walk, stand, and sit for long periods of time. Must be able to lift 25 pounds. Must possess a valid New Jersey Driver’s License and an independent mode of transportation. Must complete all other duties and tasks as requested by the CEO or Deputy Director. NOTE: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the organization's ongoing needs. Job descriptions can be revised and updated periodically to meet the needs of the organization. EDUCATION AND EXPERIENCE: Master’s degree in a related field (e.g., counseling, public administration, social work, etc.). At least five (5) years’ experience in community organizing, developing community partnerships, and project management. Five (5) years of experience analyzing, monitoring, maintaining, or implementing social service, community service, evidence-based programs, or any other human support/assistance program, three (3) of which shall have been in a supervisory capacity.2 TRAVEL: This full-time position may require domestic travel. Local, independent travel is required. EVENING AND WEEKEND AVAILABILITY: Must be available evenings and weekends as needed to meet contract deliverables. Prevention Links provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Prevention Links complies with applicable state and local laws governing nondiscrimination in employment at every location where the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Prevention Links expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with Prevention Links’ employees' ability to perform their job duties may result in discipline up to and including discharge.

Job Description Do you love getting in front of the camera and filming content for the world to see? Do you love Digital Marketing & creating ads that drive conversions? Well then you might be a great fit for what we're looking for.. We are looking to bring on a Marketing Content Assistant that will help our internal brands create more winning video ad creatives for Facebook, TikTok & YouTube Ads. You’ll spend your days working directly with the CEO & head copywriter ideating new scripts & ads, then you will jump in our studio and film them. You'll then work with our video editing team to add b-roll, animation, & more to produce the final product. Finally you'll pass these videos off to our internal media buying team, who will then use them to promote our advertising agency and products. Your number one goal is to drive qualified booked calls for as cheap as possible. You'll be responsible for coming up with, filming, & producing 35 - 40 fully produced video ads every single month for our advertising agency, Client Accelerators. A Little Bit About Us: We're Client Accelerators, and we're like the superheroes of the direct response advertising world! Our main mission? We partner with coaches, consultants, experts, and course creators, turbocharging their leads, booked calls, and sales. Wondering how we do it? Buckle up! We sprint into action with our ad skills, set up all the tracking, sift through the data like seasoned detectives, and give our clients' creatives the full-cycle treatment they deserve! This includes the magical works of copywriting, video editing, and content tweaking. The result? A sales-boosting extravaganza that can double, triple, or even quadruple our clients' revenue! How much advertising power are we talking about here? Try over $40 Million Dollars a year spent on prime advertising platforms like Google, YouTube, Facebook, and Instagram. So, if you're excited to jump on board our vibrant, fast-paced team, we can't wait to meet you. Together, we'll create amazing results and have a blast along the way! Requirements Responsibilities • Market Detective: Put on your detective hat and scour competitors' ads, websites, YouTube channels, and other social media platforms to cook up 40 brilliant new video ad ideas every month., • Film: Use our brand new studio to film all of the raw footage for each ad. Each ad will be from 1 minute, all the way up to 5 minutes in length., • Edit: Work with our editing team to edit each ad with b roll, CTAs, and transitions to drive the lowest cost per booked call possible. Ideally you will have some editing ability yourself, to make any little changes you need., • Report: You will work with the stats team to do creative reporting on each ad you produce. Results: • Creator: 35 Fully Produced Video Ads For The Agency - 1 to 5 minutes in length, • CPA: Cost Per Qualified Appointment is $300 or less, • Planner: 4 Weeks of Content Planned In Advance Benefits • Health Care Plan (Medical, Dental & Vision), • Unlimited PTO

Job Description:\n\nREPORTS TO: CEO\nLOCATION: 229 South Ave. W, Westfield, New Jersey, 07909\nCOMPENSATION STRUCTURE: $60,000 - $84,000\nPlease Read This Full Job Post Before You Apply:\nDo you thrive on solving problems and figuring out the possible... and impossible? \n Do you like to research tried and true solutions on the web and then adapt those solutions to make anything you do more optimal, efficient, and doable? \n You'll read web pages, books, watch videos... whatever it takes... to gain what you need to quickly solve a problem. Every day. \n That's just who you are and how you get stuff done.\n Then this might be the perfect position for you..ROLE\nYou serve as the liaison between the CEO of Client Accelerators, and the rest of the company. This means you are responsible for executing processes and making decisions on behalf of the CEO. You will work on a one-to-one basis on a variety of tasks related to the CEO’s working and personal life.\nYou'll work directly with our accomplished CEO who usually has his head in the clouds thinking abstractly about visionary projects and client strategies. \nYour sole job is to make sure that many of his day-to-day necessities are taken care of so his time is freed up for thinking, business development and executing. Given his time constraints and personality, some of his requests to you will be abstract and ambiguous. \nBut you're an independent and critical thinker who isn't intimidated by that. You never fear asking a "stupid" clarifying question. \n But you also don't need step-by-step instructions and you frequently do quick research to generally educate yourself on the topic, so you can ask smarter, clarifying questions to zero in on the right approach and solution for the task at hand.\nTo be the best executive assistant for him, you will need to be flexible, calm under pressure, a strategic thinker, and also able to work quickly when needed.\nThe CEO's requests won't always be easy. He's always stretching and growing himself and that will mean the same for you. If you get stumped easily, this is definitely not the right job for you. He's ONLY interested in someone who thrives on being stretched, challenged, intellectually stimulated... and never broken. How This Role Is Weighted\nThis is one role with a clear focus. Most of your time goes to a small number of core areas. Other responsibilities come up regularly but take less of your week, and a few items are occasional or seasonal.Core Responsibilities (≈60% of your time)\nThis is the heart of the role and where you'll spend most of your week.CEO Time & Calendar Management\n\n Pre-plan the CEO's calendar weekly (complete by EOD Friday or Monday 9am).\n Filter, prioritize, and delegate the 80% of incoming requests that don't need the CEO.\n Debrief the CEO at the start of each day on items needing his input.\n Keep non-urgent interruptions to fewer than 5 per week.\nProject & Meeting Coordination\n\n Take meeting minutes for the Weekly Executive Meeting, and document project status to hold attendees accountable.\n Act as liaison between the CEO and the leadership team — capture what they need from him and book the time on his calendar.\n Keep Asana updated and accurate (Monday / Wednesday / Friday at minimum).\n Manage projects on behalf of the CEO so KPIs and deadlines are met.\nCommunications\n\n Handle all incoming communication on behalf of the CEO — email, Slack, YouTube, Facebook, Instagram.\n Respond to all social media and email inquiries by EOD each day, escalating only what needs his judgment.\n Draft letters, documents, and correspondence on his behalf.\nSupporting Responsibilities (≈30% of your time)\nImportant and recurring, but not where most of your week lives.Personal Finance & Banking\n\n Coordinate with the CPA, banks, and lenders.\n Monthly reconciliation of personal financial transactions.\n Ensure 100% of bills are paid on time.\n Deliver a weekly cash flow update and a monthly financial summary by the 5th.\nReal Estate Portfolio Coordination\n\n Maintain rent roll accuracy and log rent collection within 72 hours.\n Track tax, mortgage, and insurance deadlines so none are missed.\n Coordinate maintenance requests within 48 hours of receipt.\n Deliver a quarterly portfolio summary.\nTravel & Logistics\n\n Organize travel and complex itineraries — including multi-stop, international, and points-optimized trips.\n Research and book lodging, transportation, and reservations.\nOccasional Responsibilities (≈10% of your time)\nComes up in cycles or on an as-needed basis. Not a daily burden, but part of the scope.Household & Personal Support\n\n Maintain a rolling meal plan and keep home/office food and supplements stocked.\n Prepare a fresh meal per day on days the CEO has requested it.\n Coordinate dog care: daily walks, feeding schedule, grooming, vet visits, and boarding when the CEO travels.\n Research and purchase gifts for business and personal occasions.\nSpecial Projects\n\n Office asset cataloging and inventory control (one-time build-out in the first 30 days, then maintenance).\n Assist with new initiatives as they come up — funnel launches, book launches, vendor onboarding, hiring projects.\n Adapt contract templates and coordinate revisions with the company's lawyer.\nWhat This Job Actually Feels Like\nA few real examples so you can picture the work:\n\n Admin: "Clean up my Asana so it only shows what I haven't completed, sorted by due date and priority."\n Travel: "Book a complex multi-stop international trip. Compare business vs. economy on the long legs and check whether points can lower the total cost."\n Vendors: "We have 100+ domains on Network Solutions and the renewals are getting expensive. Figure out how to move them to GoDaddy at a bulk discount."\n Legal: "Adapt this contract template to include these points, then coordinate with our lawyer to finalize."\n Hiring support: "Source 3 assistants for our top media buyers from the Philippines and help us run them through the hiring process."\n Real estate: "Find 3 brokers in these specific areas who can send us multi-family deals matching our investment parameters."\nWhat Success Looks Like\n\n The CEO spends his time on the top 20% of activities that move the company forward — the rest is handled or delegated.\n His calendar is pre-planned every week so his time is fully optimized.\n Personal and business appointments run smoothly, accounting for drive times and spacing.\n All inquiries are screened and either handled directly or escalated with context.\n Asana is current Monday/Wednesday/Friday and all action items are tracked.\n Social media and email inquiries are responded to by EOD each day.\nWho You Are\n\n A strong, proactive problem solver who'd rather figure something out than wait for instructions.\n Calm under pressure and able to shift gears when priorities change.\n Detail-oriented with strong follow-through — you don't drop balls.\n A clear written and verbal communicator who can "manage up" when the situation calls for it.\n Comfortable owning operational systems and improving them as you go.\n Quick to learn new software and tools.\n Genuinely energized by variety and breadth — this role spans business and personal, strategic and tactical.\nRequirementsExperience\n\n Minimum 2+ years supporting a C-level executive, founder, or business owner.\n Background in consulting, operations, chief-of-staff work, or executive support preferred (not required to be from a top-tier firm).\n Bachelor's degree.\n Proficient with Microsoft Office and able to pick up new software quickly.\n Proven track record in a fast-paced, dynamic environment.\nSchedule\n\n Monday – Friday, in-office at our Westfield, NJ location.\n "On call" expectations: you'll need to be reachable by phone or Slack for genuine urgencies outside business hours (e.g., last-minute travel change, property emergency). This is not a 24/7 expectation — most evenings and weekends are yours.\n Occasional weekend availability for travel coordination or time-sensitive projects (a few times per quarter, not weekly).\n\nRequirements\nREQUIREMENTS\n\n Works well under tight deadlines and pressing situations\n\n Ability to adapt to a fast growing company and changing/moving up of role\n\n Operationally excellent\n\n Ability to “manage up” the CEO and give assertive directions when it’s best for the company\n\n HIGH managerial skills\n\n Ability to design organizational systems on behalf of CEO\n\n HIGH communication skills\n\n Ability to learn software quickly\n\n Efficient with email, phone, scheduling, etc..\n\n Able to consistently maintain a positive attitude and reflect the demeanor of CEO\nCOMMUNICATION CYCLEDAILY\n\n Communications on priority items via Slack with CEO\n\n Communications with CEO’s Direct Reports on short or priority items via Slack\n\n Long-form questions or requests, as well as low-priority items, are consolidated as best possible and communicated via Email, with potential for follow-up via Voxer\n\n All requests / responsibilities are added to the Asana board and updated daily\n\n Asana board is up to date Monday/Wednesday/Friday\nWEEKLY\n\n Asana is updated by EOD Friday each week.\n\n Attends all meetings requested, including but not limited to (subject to change):\n\n Weekly & Monthly Strategic Team Meetings\n\n Weekly Executive Meeting\n\n Predefined 1:1s between CEO and certain Direct Reports\nSchedule:\n\n Monday to Friday\n On call\n Weekend availability\nExperience:\nHard Qualifications:\n\n Minimum of 2+ years experience supporting a C-level executive or business owner\n Excellent interpersonal skills with the ability to work well with individuals at all levels of the company\n Demonstrated proficiency with Microsoft Office Suite including Word, Excel and PowerPoint\n Proven ability to perform in a fast-paced, dynamic environment\n Ability to handle multiple high priority tasks at a time without losing focus on daily responsibilities\n\nSoft Qualifications:\n\n Strong business acumen\n Self-directed, flexible and enthusiastic with a focus on Results\n Exceptionally strong time management and organizational skill set, excellence in both written and verbal communication with superior follow-through skills\n Proactive in nature with the ability to multitask while still providing a high attention to detail and deadlines\n Excellent analytical and problem solving skills with the ability to “think on your feet”\n\nWHO ARE WE?\nClient Accelerators is the 'go to' company for coaches, consultants, experts, & authors who want to achieve sustained growth through paid acquisition channels like YouTube, Facebook, TikTok & Google. \nWe were the 207th fastest growing company on the Inc 5000 list last year, and have had record growth for an advertising agency, growing an incredible 2,574% over the past 3 years.\nWe’ve been able to have this record growth because of the incredible results we’ve been able to get for our clients, which has allowed us to speak on stages all over the world on our strategies & tactics to doubling, tripling or even 10x their profits by working with us.\n We take a hands-on approach to growing each client we bring in by scripting all of their creatives, video production, tracking, & running their ads on these channels to hit agreed upon targets. \n Our proven approach has allowed us to spend over $150 Million Dollars & generate over $300 Million Dollars in verified sales in the past 5 years. Currently, our company is focused on founder-led businesses across the e-learning, SaaS and service-based internet space.\nWe believe great people are at the center of every successful business. Employees are provided a full suite of benefits, including competitive compensation, healthcare, unlimited paid time off and access to world class training material.\nWhat makes Client Accelerators so different? For one, our founder, Mike Buontempo is a consultant himself, who has been consulting with different companies & entrepreneurs for the past 13 years. \n Our vision is to attract and hire the very best people to help our clients grow profitably and systematically through paid media. Client Accelerators Core Values\n\n We are problem solvers: If you spot a problem in our company or a client’s company, provide a solution. There’s millions of problems, and not as many problem solvers, be the solution.\n Open Source Code: We share what’s working with everyone\n Empty The Bucket: Picture this, if you just spent two hours cleaning your car, you put all of the cleaning materials away, but you notice you missed a spot. What do you do? You go back, get everything back out, and complete the job to perfection\n We’re a ‘TEAM’ not a Family: Leaders at CA hire, develop, and cut smartly, so we have Superstars at every position\n Ownership Thinking: Going out of your way to make sure your actions and the actions of your peers are in the best interest of the company\n Being The Best: Mastering your domain so you’re the best in the world at it\n\nBenefits\n\n Competitive Salary Package with bonus structure\n Unlimited PTO\n Great career growth opportunity - You’ll be working with ‘A’ players in Operations, Sales, Creative, and Media Buying\n Company Leadership Events and Industry Conferences

Heavy Highway and Infrastructure.This is an incredible opportunity to join one of the.Lead full lifecycle project management for large-scale projects, from preconstruction through closeout.Serve as primary point of contact for owners, agency representatives, engineers, and subcontractors.Oversee pro