Specialist, Payroll & Benefits
5 days ago
North Brunswick
Job Description Job Description Date 07/29/2025 Location 1200 Airport Road, North Brunswick, NJ Title Specialist, Payroll and Benefits Department Human Resources Reports to Human Resources Manager FLSA (Exempt or Non-Exempt Non- Exempt Role Overview The Payroll and Benefits Specialist oversees payroll processing, benefits administration, and reporting. The position is proficient in ADP payroll systems, Power BI for reporting, and collaborate with the HR team to provide data-driven insights. This role plays a critical part in aligning the benefits strategy with employee engagement to foster a positive workplace culture. The Payroll and Benefits Specialist will ensure payroll is processed accurately and on time, benefits programs are effectively managed, and data is used to optimize both payroll and employee engagement outcomes. Areas of Responsibility Payroll Management: • Process accurate, timely biweekly payroll using ADP Workforce Now, ensuring compliance with federal, state, and local regulations., • Maintain accurate payroll records, including new hires, terminations, pay adjustments, overtime, bonuses, and deductions., • Resolve payroll discrepancies promptly and provide timely responses to employee payroll inquiries., • Coordinate with Finance to reconcile payroll accounts and support year-end tax filings., • Monitor and manage employee and temporary staff work hours, attendance, scheduling, and leave approvals; set up temporary employees, provide timecard reports to agencies, and ensure accurate invoicing based on approved hours., • Administer employee benefits programs (health, dental, vision, retirement, etc.), maintaining accurate enrollment and status data in ADP and related systems., • Manage open enrollment, communicate plan changes, and process qualifying life events., • Serve as the primary contact for benefits vendors, brokers, and employees, assisting with claims, coverage issues, and benefits education., • Conduct surveys or feedback sessions to gather insights on employee perceptions of the benefits program and identify opportunities for improvement., • Generate and analyze payroll and benefits reports using ADP and Power BI, identifying trends, metrics, and providing actionable insights., • Prepare compliance-related filings, reports, and audit documentation for payroll and benefits., • Ensure all payroll and benefits practices comply with applicable employment laws, tax requirements, HIPAA, and company policies., • Support onboarding and offboarding processes to ensure accurate setup and termination of payroll and benefits., • Provide training to HR staff on benefits administration processes, equipping them with the tools and knowledge to support employees effectively., • Identify opportunities to streamline payroll, benefits, and performance management processes through automation, system optimization, and best practices using ADP and Power BI., • Partner with HR leadership to develop strategies that improve payroll accuracy, benefits engagement, and cost efficiency. Other Responsibilities Including Safety: Complies with all job-related safety and other training requirements. Requirements Education & Qualification: • Bachelor’s degree in Payroll Administration, Accounting, Finance, or a related field (advanced degree a plus), with prior payroll and benefits administration experience., • Payroll and benefits certifications such as CPP (Certified Payroll Professional), FPC (Fundamental Payroll Certification), CEBS (Certified Employee Benefit Specialist), or CBP (Certified Benefits Professional) are a plus., • Possess excellent verbal and written communication skills, as well as a dynamic presence when presenting in front of a business audience, • Possesses a high level of ethics and integrity and can be trusted with confidential employee and company information., • Excellent time management and project/process management skills, with a proven ability to juggle and re-prioritize based upon business demands., • Demonstrates a collaborative, confident and assertive style; able to proactively build and maintain strong, supportive relationships with all levels in the organiation, • Employs coaching strategies when applicable and influences business partners and peers to achieve common goals., • Demonstrates an ability to resolve sensitive and complex matters, respectfully and efficiently., • Problem-solving and decision making skills, including the ability to deal with ambiguity., • Proficient in MS Office applications and has worked in various HRIS/Payroll systems, • Ability to guide and direct work in a cross-functional teamwork environment Physical Requirements (lifting, etc.): • The employee is frequently required to sit (50%), stand, and walk (50%)., • Physical demands involved in office work such as the ability to use desk telephone/cell phone to talk and hear or converse with other employees; uses hands to handle and feel, work on a computer up to 7 hours a day and close vision required for computer usage., • Standard office environment without unpleasant or hazardous conditions where temperatures are controlled for heat and air conditioning., • Occasionally, walks through laboratories, warehouse or plant floor working environments and will be required to wear appropriate PPE for each work area including safety shoes, hair net, safety glasses, face mask, gloves, or disposable jumpsuit. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all the job responsibilities, duties, skill, or working conditions. In addition, this document does not create an employment contract, implied or otherwise, other than an "at will" relationship. USPL is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, genetic information, disability, protected veteran status, or any other characteristic protected by applicable local, state, or federal law. Benefits And Compensation: Our benefits are designed to help you move forward in your career, and in areas of your life outside of USPL. From health and wellness benefit options including: medical, dental, vision, short and long term disability, basic life insurance, supplemental life insurance, AD&D insurance. We also offer a matched 401(k) savings plan. Employees have the opportunity to receive compensation in the form of premium pay such as overtime, shift differential, holiday pay, sick time, etc. Newly hired employees receive up to 10 days of vacation the first year, which grows to 12 days starting the second year of employment.
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