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  • Customer Service Representative (CSR)
    Customer Service Representative (CSR)
    7 hours ago
    $17–$30 hourly
    Full-time
    Manhattan, New York

    Company Overview GSP CAMPAIGNS is a Manhattan-based marketing agency known for its innovative strategies that enhance sales and marketing performance. Our mission is to transform businesses by amplifying their unique brand narratives and delivering extraordinary results through data-driven campaigns. Summary As a Brand Ambassador at GSP CAMPAIGNS, you will play a vital role in supporting our sales and marketing initiatives. This position is essential for ensuring exceptional customer experiences and contributing to the overall success of our campaigns. Responsibilities • Assist in daily operations to ensure smooth workflow and customer satisfaction., • Provide excellent customer service by engaging with clients and addressing their needs., • Operate POS systems accurately, processing transactions efficiently., • Support food preparation and presentation as needed for promotional events., • Collaborate with team members to achieve sales goals and enhance brand visibility., • Maintain cleanliness and organization of the workspace to create a welcoming environment. Requirements • Strong customer service skills with a focus on client satisfaction., • Basic math skills for handling transactions and inventory management., • Experience with POS systems preferred but not required., • Ability to work in a fast-paced environment while maintaining attention to detail., • Sales experience is a plus, particularly in retail or food service settings. If you're ready to contribute your skills to a dynamic team that values creativity and results, we invite you to apply today at GSP CAMPAIGNS!

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  • Groundskeeper/ Custodian
    Groundskeeper/ Custodian
    1 day ago
    $26–$30 hourly
    Full-time
    Manhattan, New York

    Job Title: Type: Full-time (On-site) Start: May 2026 About Solar One Solar One is a 501c(3) organization that empowers communities in the New York City metro area to thrive in the face of the challenges brought on by climate change and embrace a world that is low-carbon, resource-efficient, and socially inclusive. Initially founded in 2004 to manage Stuyvesant Cove Park, a two-acre native plant park and a small environmental education center, Solar One has grown into an award-winning organization with a thriving array of programs. Solar One's mission is to design and deliver innovative education, training, and technical assistance that fosters sustainability and resiliency in diverse urban environments. We empower learning that changes how people think about energy, sustainability, and resilience by engaging and educating diverse stakeholders and beneficiaries. Job Summary The Groundskeeper/Custodian supports the Horticulture, Events, and Education teams by maintaining the Solar One Environmental Education Center and Stuy Cove Park, located along the East River between 18th and 23rd streets. The Education Center is a 1,200-square-foot classroom/event space with a capacity of 86 people. Stuy Cove Park is a 1.9-acre (approximately 7,700 sq. ft.) public waterfront park that features a 1,400-foot-long greenway with landscaping and seating, providing the community with a unique and beautiful green space for relaxing, picnicking, exercising, and more. Essential Functions: • Maintain the cleanliness and appearance of the Education Center and the Park by:, • Clean all paths of plant debris, trash, and litter daily., • Dispose of potentially hazardous items (i.e., abandoned belongings, feces, drug paraphernalia, etc., from the park), • Maintain the highest standards of cleanliness and attention to detail across all pathways, gardens, and park features, including benches and drinking fountains., • Empty trash cans and replace bags in designated park areas; bring full bags to the trash collection area., • Perform routine custodial duties, including cleaning, sweeping, mopping, sanitizing, and waste removal from the education center., • Plaster and paint walls as needed, • Manage snow and ice removal., • Respond promptly to cleaning requests and maintain a proactive approach to cleanliness., • Maintain inventory of all necessary maintenance and operational supplies, including cleaning, custodial, and maintenance supplies., • Set up and break down classrooms or work areas as required., • Perform preventative maintenance to ensure building systems and surfaces remain in good condition., • Troubleshoot and resolve maintenance issues, including electrical, HVAC, plumbing, furnishings, elevator, hardscape, machine, and equipment failures., • Operate and maintain hand tools, power tools, and maintenance equipment, • Maintain and repair all relevant hand and power tools., • Identify safety hazards and ensure all repairs meet safety and building standards, • Maintain accurate records of all maintenance tasks/needs, and report any serious issues, requesting further action from Solar One Leadership., • Receive all deliveries and sort mail, • This work involves shoveling, bending, lifting, squatting, reaching, and walking several miles daily on concrete., • Must be comfortable working outdoors in the sun, extreme heat, cold, rain, and snow, • Must be able to lift 50 lbs, • Flexible to work additional hours and adjust shift times, on occasion, when needed, • Perform basic maintenance tasks at our LIC Office as needed. Job Requirements • High School Diploma or equivalent, preferred., • A minimum of 2-3 years of experience as a custodian and/or handyperson is preferred, • Must have solid knowledge of all aspects of building maintenance, • Must be able to use good judgment in how to appropriately make a repair or coordinate with maintenance vendors., • Must have basic knowledge of:, • HVAC, • Plumbing, • Electrical, • Small Engine servicing/repair, • Must have hands-on experience safely using hand and power tools, • Must be able to communicate fluently in English (speaking, reading, and writing). Good communication skills and the ability to work collaboratively in a supportive team dynamic are essential., • Conversational Spanish is highly preferred but not required, • Must have experience sending and receiving emails, as well as basic computer skills., • Must be comfortable working outdoors in the sun, extreme heat, cold, rain, and snow, • Must be able to lift 50 lbs., • Experience working with soil, plant matter, and some household chemicals in an environment that includes rodents, wild birds, dogs, and insects is preferred but not required., • Exposure to hazardous materials. Personal protective equipment will be provided., • Fire Safety Experience is preferred., • Must be flexible to work additional hours and adjust shift times, on occasion, when needed, • Must be authorized to work in the United States, • Upon hire, candidates must complete paperwork authorizing that a background check can be conducted (this is handled by a third-party company), • Full-time position, • $26-$30 per hour (based on experience), • 7-hour shift - 8 am - 4 pm, Monday- Friday, • Overtime, • This role may occasionally involve evening and weekend hours for event support. Additional on-call hours will be required to manage emergencies, storm conditions, snow removal, and other situations as needed., • Evenings as needed, • Health care and well-being programs, including medical, dental, vision, EAP, • 4 weeks of paid time off that increases with tenure, • Life and disability insurance, • Paid Holidays

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  • Customer Service Representative (CSR)
    Customer Service Representative (CSR)
    1 day ago
    $17–$30 hourly
    Full-time
    Manhattan, New York

    Company Overview GSP CAMPAIGNS is a Manhattan-based marketing agency known for its innovative strategies that enhance sales and marketing performance. Our mission is to transform businesses by amplifying their unique brand narratives and delivering extraordinary results through data-driven campaigns. Summary As a Brand Ambassador at GSP CAMPAIGNS, you will play a vital role in supporting our sales and marketing initiatives. This position is essential for ensuring exceptional customer experiences and contributing to the overall success of our campaigns. Responsibilities • Assist in daily operations to ensure smooth workflow and customer satisfaction., • Provide excellent customer service by engaging with clients and addressing their needs., • Operate POS systems accurately, processing transactions efficiently., • Support food preparation and presentation as needed for promotional events., • Collaborate with team members to achieve sales goals and enhance brand visibility., • Maintain cleanliness and organization of the workspace to create a welcoming environment. Requirements • Strong customer service skills with a focus on client satisfaction., • Basic math skills for handling transactions and inventory management., • Experience with POS systems preferred but not required., • Ability to work in a fast-paced environment while maintaining attention to detail., • Sales experience is a plus, particularly in retail or food service settings. If you're ready to contribute your skills to a dynamic team that values creativity and results, we invite you to apply today at GSP CAMPAIGNS!

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  • Patient Care Associate- Float Pool
    Patient Care Associate- Float Pool
    5 days ago
    $51.35 yearly
    Full-time
    Manhattan, New York

    NYC Health + Hospitals/Bellevue is America’s oldest public hospital, established in 1736. Affiliated with the NYU School of Medicine, the 844-bed hospital is a major referral center for highly complex cases, with its 6,000 employees including highly skilled, interdisciplinary clinical staff. It sees more than 110,000 emergency room visits and 700,000 outpatient visits annually. Bellevue is an academic medical institution of international renown. We have served as an incubator for major innovations in public health, medical science, and medical education. Bellevue is a Level I Trauma Center delivering around-the-clock care in adult, pediatric, psychiatric and pediatric psychiatric emergencies as well as in the nationally-designated categories of cardiology, neurology, toxicology, and neonatology. In addition to providing comprehensive inpatient and outpatient state-of-the-art care Bellevue is a city-wide medical specialty referral source. Bellevue’s clinical centers of excellence include: Emergency Medicine and Trauma Care; Cardiovascular Services; Designated Regional Perinatal Center and Neonatal Intensive Care Unit (ICU); Comprehensive Children’s Psychiatric Emergency Program; and Cancer Services. At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons. Tour 1: 11:00 PM - 7:30 AM Tour 2: 7:00 AM - 3:30 PM Tour 3: 3:00 PM - 11:30 PM Rotating weekends. Under direct supervision of a licensed Nurse or other professional medical staff in a health care setting, performs a variety of clerical and health-related essential duties and responsibilities associated with patient care; performs related work. 1. Checks vital signs, weighs, and measures patients, obtains specimens and records findings on patient’s chart., 3. Prepares collected specimens for pick-up by labeling and preparing required form(s)., 4. Performs vision and hearing testing and simple urinalysis., 5. Administers emergency first aid, including basic life support procedures., 6. Performs simple first aid such as dressing changes, bandaging and cleansing of wounds, irrigation and cleansing of ears., 8. Prepares examination room including cleaning and disinfecting of instruments and equipment., 9. Informs patients on proper preparation for various medical testing., 10. Interviews patient to obtain routine personal and medical information and appropriate health history., 11. Maintains, completes, processes and files patients’ charts, appropriate forms and documents., 12. Reports observations of patient to clinical staff caring for patient to ensure professional assessment., 13. Answers routine inquiries of patients in person or via telephone and makes appropriate referrals., 15. Maintains inventory of the unit’s equipment stock and supplies., 16. Works effectively as a team member in the delivery of care and assists in the orientation of new employees., 17. Directs and escorts patients to other departments and/or health care settings, as needed., 18. Coordinates efforts of various clinic and health care setting departments in scheduling and re-booking appointments through manual and/or automated systems and enters pertinent patient information into the Electronic Medical Record systems., 19. Obtains blood specimens for laboratory testing by performing venipuncture and/or fingerstick testing., 20. Operates electrocardiograph equipment to record electrical wave tracing of the electrical currents of the heart muscle. 1. High school diploma or its educational equivalent, approved by a State’s Department of Education or a recognized accrediting organization; and NYC Health and Hospitals offers a competitive benefits package that includes: Comprehensive Health Benefits for employees hired to work 20+ hrs. per week Retirement Savings and Pension Plans Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts Loan Forgiveness Programs for eligible employees College tuition discounts and professional development opportunities College Savings Program Union Benefits for eligible titles Multiple employee discounts programs Commuter Benefits Programs If you wish to apply for this position, please apply online by clicking the "Apply for Job" button.

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  • Lifeguard (Seasonal)
    Lifeguard (Seasonal)
    21 days ago
    Part-time
    Manhattan, New York

    Job description Seasonal Lifeguards The role of a Lifeguard is essential to safe pool and aquatics operations. It requires alertness, focus, attention to detail, and professionalism, coupled with a positive, outgoing attitude so that customers feel at ease and relaxed knowing you are around. Shifts - 9:30AM - 9:00PM Monday to Sunday YOUR MISSION To create a safe, incident-free swimming environment so that customers enjoy their time in the pool and aquatic amenities WHAT YOU’LL DO Greet and welcome customers who come to use the pool (and related amenities) Take water readings and adjust chemicals in the pool as needed Supervise the pool and pool area at all times while on shift Take action to make sure pool rules are enforced Keep detailed daily logs of water readings and number of bathers Close the pool and take remedial action in the event of any hazards Organize logs for monthly submission Maintain cleanliness of pool by regularly brushing the water line on the pool walls, wiping down railings, folding towels, squeegee and mop pool deck, among other tasks or “side work” YOU’RE GOOD AT Remembering regular customers’ names and making them feel special Being the go-to person for all pool-related matters while on shift Being thorough and detailed in taking pool readings and maintaining log Ensuring compliance with all pool rules and policies, including reckless behavior Staying alert and focused while on shift Working independently with minimal supervision Working on a team to long and report water quality control and other issues for the next person on shift REQUIRED Active CPR / First Aid / AED certification (NYC requires CPR annually) PREFERRED Prior experience in lifeguarding Prior experience in pool cleaning (vacuuming, backwashing, and scrubbing) Certification in technical pool management, maintenance, and servicing Prior experience in providing swim lessons Job Type: Part-time $18 an hour

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  • Patient Care Associate, Medicine Surgery
    Patient Care Associate, Medicine Surgery
    6 days ago
    $30.81 yearly
    Full-time
    New York

    Woodhull Medical and Mental Health Center is attuned to the healthcare issues that matter to the people of North Brooklyn. Woodhull focuses on preventing disease and promoting healthy lifestyles by reaching out to the community at various convenient locations. At NYC Health + Hospitals, our mission is to deliver high-quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons. 11:30 P.M – 8:00 A.M (Part-Time) (22.5 Work Hours) Rotating weekends Under direct supervision of a licensed Nurse or other professional medical staff in a health care setting, performs a variety of clerical and health-related essential duties and responsibilities associated with patient care; performs related work. 1. Checks vital signs, weighs, and measures patients, obtains specimens and records findings on patient’s chart., 3. Prepares collected specimens for pick-up by labeling and preparing required form(s)., 4. Performs vision and hearing testing and simple urinalysis., 5. Administers emergency first aid, including basic life support procedures., 6. Performs simple first aid such as dressing changes, bandaging and cleansing of wounds, irrigation and cleansing of ears., 8. Prepares examination room including cleaning and disinfecting of instruments and equipment., 9. Informs patients on proper preparation for various medical testing., 10. Interviews patient to obtain routine personal and medical information and appropriate health history., 11. Maintains, completes, processes and files patients’ charts, appropriate forms and documents., 12. Reports observations of patient to clinical staff caring for patient to ensure professional assessment., 13. Answers routine inquiries of patients in person or via telephone and makes appropriate referrals., 15. Maintains inventory of the unit’s equipment stock and supplies., 16. Works effectively as a team member in the delivery of care and assists in the orientation of new employees., 17. Directs and escorts patients to other departments and/or health care settings, as needed., 18. Coordinates efforts of various clinic and health care setting departments in scheduling and re-booking appointments through manual and/or automated systems and enters pertinent patient information into the Electronic Medical Record systems., 19. Obtains blood specimens for laboratory testing by performing venipuncture and/or fingerstick testing., 20. Operates electrocardiograph equipment to record electrical wave tracing of the electrical currents of the heart muscle. 1. High school diploma or its educational equivalent, approved by a State’s Department of Education or a recognized accrediting organization; and NYC Health and Hospitals offers a competitive benefits package that includes: Comprehensive Health Benefits for employees hired to work 20+ hrs. per week Retirement Savings and Pension Plans Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts Loan Forgiveness Programs for eligible employees College tuition discounts and professional development opportunities College Savings Program Union Benefits for eligible titles Multiple employee discounts programs Commuter Benefits Programs If you wish to apply for this position, please apply online by clicking the "Apply for Job" button.

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  • Waste Hauler and Packer Driver Job at Central Park - Local, Home Daily
    Waste Hauler and Packer Driver Job at Central Park - Local, Home Daily
    1 month ago
    $55000–$69000 yearly
    Full-time
    Manhattan, New York

    Reports to: Manager of Daytime Park Maintenance Department: Park Maintenance Status: Non-Exempt The Position: Working under the general supervision of the Manager of Daytime Park Maintenance, Park Maintainer IIIs have a strong commitment to worker and driver safety and are responsible for operating a variety of heavy duty vehicles and motorized equipment to collect and transport waste and recycling and perform other duties that support park and vehicle maintenance. Essential Duties Drive vehicles requiring a Valid Class B Commercial Drivers’ License full sized packer truck, mini packer trucks, and pickup trucks in a safe and efficient manner to provide park maintenance services such as picking up solid waste and recycling from designated drop spots within Central Park and other locations as needed Drive waste and recycling to designated dump locations and maintain accurate records Monitor park drop spots to ensure they are properly maintained and submit work orders for needed maintenance Perform preventative maintenance on vehicles, conduct pre-trip and post-trip vehicle inspections, and address or report any vehicle issues that may affect safe operation Assure that any vehicles used are properly fueled, equipped, lubricated, and serviced Wash interior and exterior of any vehicles used as needed including the packer trucks Immediately notify supervisor of repair needs or safety hazards related to the vehicles, tools, or any other hazards encountered in the field Collaboration & Communication Assist in preparation and clean up for special events as needed Engage frequently and in a friendly, professional manner with members of the public and volunteer groups Display initiative and dependability while working alone or alongside staff Related Work Perform snow removal and ice mitigation on paths, entrances, playgrounds, perimeter and other hard surfaces with machines and physical labor to provide appropriate levels of access as per established organizational standards Operate various types of equipment including utility vehicle Maintain tools and equipment in good working order and report items that require repair Participate in all trainings and professional development Perform related work as assigned Minimum Requirements A four-year high school diploma or equivalent; and Demonstrated work experience; and Valid Class B Commercial Drivers’ License valid in the State of New York and must be maintained for duration of employment Ability to safely operate and drive packer truck with air brakes on assigned route within Central Park and New York City streets Ability to safely operate other heavy equipment including FELs and dump trucks Experience with hydraulic, rear loading compactor trucks Abilities Required Ability and willingness to work nights, weekends, and holidays as part of regularly scheduled shifts and occasional overtime as needed Ability to lift 50 lbs. and perform heavy physical labor on a daily basis in all weather conditions Salary range: $55,000-$69,000 annually commensurate with experience. About Central Park and the Central Park Conservancy Central Park is one of the world’s most famous and beloved public spaces. Designed by Frederick Law Olmsted and Calvert Vaux in 1857, the 843-acre park was the country’s first purpose-built public park and is a National Historic Landmark and a New York Scenic Landmark. The Central Park Conservancy, a private not-for-profit organization, was founded in 1980 to rescue the Park, which had fallen into serious disrepair. Since then, the Conservancy has overseen the investment of approximately $1.6 billion in the restoration of the Park, which now hosts over 40 million visitors a year. The Conservancy is one of the largest and most successful public private partnerships in New York City and is considered a major civic institution given its impact on the health and vibrancy of both the Park and the City. The Conservancy’s mission is to preserve and celebrate Central Park as a sanctuary from urban life. The City of New York has formally entrusted the care of the Park to the Conservancy which is responsible for every aspect of its care, including landscape maintenance, capital improvements, and the visitor experience. The Conservancy employs roughly 400 people and has an annual operating budget of $100 million. Diversity, Equity & Inclusion The Central Park Conservancy’s work is guided by the belief that Central Park, and all public parks, must be managed and actively protected as an inclusive and democratic space for all. Working closely with our New York City partners, we will always strive towards creating and sustaining a sense of belonging for all visitors and advocating for equitable and accessible public use of the Park. In service of this belief, we are committed to fostering a workforce and organizational culture that is as diverse as Central Park itself and the dynamic city it serves. Safety Requirements Establishment and maintenance of a safe work environment is the shared responsibility of this organization and employees at every level. The Conservancy will make every effort to assure a safe environment and be in compliance with federal, state, and local safety regulations. Employees are expected to obey safety rules and to exercise caution in all their work activities. Accordingly, employees should be aware of any hazards, which could cause an injury or accident (e.g., spills, obstacles in walkways, etc.). If an employee discovers a potentially dangerous condition, he/she should alert other employees and notify his/her supervisor immediately. Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

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  • Line Cook
    Line Cook
    1 month ago
    $18–$20 hourly
    Part-time
    Manhattan, New York

    Weekends and nights required. As a Line Cook, you will be an essential part of our brain-health focused food company, preparing fresh, high-quality meals for New Yorkers on the go. You will contribute to our mission of providing delicious and nutritious options in a fast-casual environment, while also supporting our catering and commissary operations. Responsibilities • Prepare and cook menu items according to established recipes and quality standards, ensuring consistency and proper portioning., • Assist in the preparation and execution of catering orders, ensuring timely production, accurate packaging, and presentation standards are met., • Support commissary kitchen operations, including batch cooking, ingredient prep, and packaging for multiple locations or service channels., • Maintain a clean and organized workstation, adhering strictly to all food safety and sanitation guidelines., • Operate kitchen equipment safely and efficiently., • Monitor food levels and assist with inventory management, stocking, and commissary supply coordination., • Collaborate with team members to ensure smooth and timely service during peak hours, as well as during large-scale catering production., • Contribute to a positive and efficient kitchen environment. Qualifications • Proven experience as a Line Cook or in a similar food preparation role, preferably in a fast-paced restaurant, catering, or commissary setting., • A valid NYC Food Handler's Certificate is required., • Strong understanding of culinary techniques and food safety best practices., • Experience with high-volume prep, catering production, or commissary workflows is a plus., • Ability to work efficiently under pressure and maintain attention to detail., • Excellent teamwork and communication skills., • Flexibility to work various shifts, including weekends and holidays, as needed. If you are passionate about fresh food, maintaining high standards, and thrive in a dynamic kitchen, we invite you to join our team and help us deliver exceptional, health-focused meals.

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  • Line Cook
    Line Cook
    2 months ago
    $18–$20 hourly
    Full-time
    Union

    We are a lifestyle brand! We are on a mission to provide the world with simple, wholesome food and beverage items that fit today's lifestyle, offering an intimate, yet fast and consistent, experience to our customers. We love and take pride in what we do, and we currently offer an exciting opportunity to join a thriving and ever-growing brand in this industry. PRINCIPAL RESPONSIBILITIES/ESSENTIAL JOB FUNCTIONS: • Prepare and cook menu items according to recipes, quality standards, and presentation guidelines., • Set up and stock stations with all necessary supplies., • Ensure food is prepared in a timely manner., • Maintain a clean and organized workstation, adhering to health and safety regulations., • Work collaboratively with the BOH team to ensure smooth and efficient operations., • Assist in receiving deliveries and putting them away in appropriate storage areas., • Show willingness and ability to cross-train across various roles in the restaurant to ensure rapid growth in responsibilities and contribution to team success., • Support with any additional duties assigned. REQUIREMENTS: • Minimum 1-2 years experience working in a food production facility, fast-paced restaurant, etc., • Local/municipal requirements, such as Food Handler certification, acquired at applicant’s own expense., • Excellent understanding of various cooking methods, ingredients, equipment, and procedures., • Ability to work in a fast-paced environment and handle multiple tasks simultaneously., • Strong attention to detail and a commitment to producing high-quality food., • Excellent time management and organizational skills., • Great communication and teamwork skills., • Must be familiar with the measurement system., • Must be able to work in a standing position for long periods of time and lift up to 50 pounds. BENEFITS: • Health & Wellness – Medical, Dental, Vision, Telemedicine, and more., • Discounted Meals, • Growth & Advancement Opportunities, • 401(k) Plan with Company Match The general nature and level of work being performed by persons assigned to this job classification are contained in this job description. This job description should not be construed as an exhaustive list of all responsibilities, essential job functions, duties, skills required and other job requirements of personnel in this role. All employees may be required to perform duties outside of their normal responsibilities from time to time as needed. Management reserves the right to assign or reassign duties and responsibilities to the job at any time. Pura Vida Miami is proud to be an equal opportunity employer. We are committed to creating a workplace where diversity is celebrated and everyone feels welcome, regardless of race, color, religion, national origin, age, sex, sexual orientation, gender identity or expression, disability, veteran status, or any other legally protected characteristic. We believe that building a team with diverse perspectives and experiences makes us stronger, more creative, and more connected to the communities we serve. Agency Disclaimer We’ve got this covered! At Pura Vida Miami, our Talent Acquisition team leads all hiring efforts internally. We do not accept unsolicited resumes from agencies, we mean it. Any resumes sent our way without a signed agreement in place (including those sent directly to our team or hiring managers) will be considered property of Pura Vida Miami and we won’t be responsible for any fees. If you’re interested in partnering with us, reach out to our Talent team first. We’re happy to connect the right way! $18.00 - $20.00/HOUR

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  • Executive Assistant
    Executive Assistant
    2 months ago
    $95000–$100000 yearly
    Full-time
    Manhattan, New York

    About the Vilcek Foundation What We Do The Vilcek Foundation raises awareness of immigrant contributions in the United States and fosters appreciation of the arts and sciences. Who We Are The Vilcek Foundation was established in 2000 to amplify the diverse ways immigrants and cultural leaders enrich artistic and scientific communities in the United States. Since its formation, the foundation has awarded over $17 million in prizes and grants to foreign-born individuals and like-minded organizations committed to progressing our society. Responsibilities The Executive Assistant will provide high-level administrative support to the Vilcek Foundation President. Administrative Support for the President • Provide high-level administrative support to Vilcek Foundation President by managing complex schedules, meetings, files, and records., • Proactively manage and maintain contacts, take and respond to phone messages, and read and respond to email as needed., • Maintain confidential and mission-critical records and files, including founding documents, accounting, and fiscal records., • Schedule and confirm high-priority meetings, appointments, and travel for senior management., • Prepare executive-level presentations and printed materials, and conduct research to prepare for meetings with Vilcek Foundation affiliates., • Plan and manage regularly scheduled staff meeting agendas., • Coordinate travel, including schedules, itineraries, and accommodations for Vilcek Foundation executive staff., • Assist with drafting formal correspondence and copyediting as needed., • Assist with board meetings, including presentations, agendas, fiscal reporting, and meeting minutes. General Administrative, Programmatic, and Facility Support: • Provide administrative support for all Foundation initiatives, including art collections, prizes, exhibitions, grants, and events., • Maintain a neat and orderly third-floor supply room and fourth-floor supply closet weekly. Inform the Registrar and Manager of Collections, Exhibitions, and Facilities when a reorder of office supplies, stamps/postage, and other office materials is needed., • Assist with writing, research, correspondence, purchasing, facilities management, and facilities upkeep as required., • Assist with facility vendor oversight as directed by the Registrar and Manager of Collections, Exhibitions, and Facilities., • Manage and maintain database and contact systems, with responsibility for high-level individual and organizational records, and preparation of strategic mailing, invitation, and guest lists., • Maintain expense and budget reports., • Coordinate and help oversee distribution of executive campaign materials, including press releases, letters, catalogues, cards, and other campaigns., • Provide support for Foundation events as needed. Other General Requirements: • All staff members are expected to provide general support to the President as needed., • All staff members are expected to help greet visitors as needed., • All staff members are expected to ensure that all correspondence sent from the Foundation is handled in a professional and accurate manner., • All staff members are expected to perform additional duties as assigned., • Maintaining a convivial atmosphere and cooperative spirit at the workplace is highly desirable., • All staff members are expected to maintain up-to-date contact and organizational records in Salesforce. Physical Requirements This position is primarily a sedentary role. However, the person in this position may need to occasionally move about inside the office to liaise with staff, access files, and restock office equipment as needed. The Vilcek Foundation is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its programs, and operations. As part of this commitment, the foundation will ensure that persons with disabilities are provided reasonable accommodations. Skills and Requirements • Bachelor’s degree (completed or in progress) in a related field, or four years of relevant experience., • Authorization to work in the United States., • Availability to work on-site, Monday–Friday, 8:00 a.m. – 4:00 p.m., • A minimum of five years of experience supporting an Executive Director, CEO, President, or other senior executive, with 6-7 Years preferred., • Excellent oral and written communication skills., • Outstanding organizational skills and attention to detail., • Strong project management experience., • Ability to work effectively with a variety of personalities and situations, including managing challenging or sensitive interactions with professionalism and tact., • Superior interpersonal skills, a courteous and professional manner, and comfort interfacing with the public., • Demonstrated self-motivation, comfort with ambiguity, and competence to work with limited direction., • Flexibility and willingness to work beyond working hours for events, or otherwise required., • Detailed knowledge of computers and facilities with applications such as Mac computers, iPhones and iPads, Google Calendar, Google Workspace (Docs, Sheets, Slides), Dropbox, Microsoft 365 (Outlook, Word, Excel), Salesforce, Internet navigation/search functions, and calendar and database programs is essential., • Enthusiasm for the Vilcek Foundation’s mission., • Willingness to adapt to evolving responsibilities. The Vilcek Foundation reserves the right to change job descriptions. While this job description is intended to include essential duties, it is conceivable that job duties may change before the job description is officially revised. Our Benefits • Employer-paid health insurance, • Dental & Vision Reimbursement Plan, • Flexible Spending Account, • Tuition & Student Loan Reimbursement, • 401k and Employer Match, • Generous Vacation, • Free lunch on Friday, • Life Insurance, • Paid Holidays, • Professional Development

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