Senior Manager, Building Services
10 days ago
Newark
Job Description Job Description | Senior Manager, Building Services Division | Finance, Retail and Operations Department | Facilities & Operations Reporting Relationship | Chief Financial Officer About The Newark Museum of Art: We acknowledge the traditional homelands of the Lenape, also known as the Delaware, upon which The Newark Museum of Art resides. We welcome everyone with inclusive experiences that spark curiosity and foster community. Founded in 1909 and located in New Jersey, The Newark Museum of Art (NMOA) is the state's largest museum and ranks twelfth nationally in terms of collection size. Global and diasporic, the collection includes more than 130,000 artworks, as well as significant holdings of science and natural history. From the ancient world to the art of today, NMOA boasts exceptional quality and depth in the Arts of Global Africa; Arts of Global Asia, featuring a renown Tibetan collection and Buddhist altar; Arts of the Americas, with particular strength in Native American art; Arts of the Ancient Mediterranean, and Decorative Arts. Visitor-and community-centered, NMOA responds to the evolving needs and interests of the diverse publics it serves by offering exhibitions, programming, a research library, paid internships, and local and global partnerships. A four-acre campus includes the National Historic Landmark Ballantine House (1885); the Ward Carriage House (1860); the Old Stone School House (1784); and the Alice Ransom Dreyfuss Memorial Garden. NMOA has launched an era of transformation to create an engaged citizenry by reimagining the role of the art museum for the 21st century. Job Summary: Under the supervision of the Chief Financial Officer, the Senior Manager, Building Services oversees a wide range of managerial and operational functions to ensure smooth museum operations. Responsibilities include supervising maintenance staff, technical services, trades, contractors, cleaning, transportation, parcel deliveries, and event setups. The role also encompasses administrative tasks such as ordering materials, payroll approval, and quality assurance. Work Schedule: This position is a full-time, onsite position, required to work onsite 5 days per week, from Sunday to Thursday. Responsibilities: Operational Management • Works with Trustees Building Committee to identify and prioritize capital projects. Supports Senior Leadership in preparing detailed reports for Trustees and Administration., • Coordinate and oversee all facility maintenance activities to maximize productivity while minimizing disruption to museum operations., • Prepare work schedules and task descriptions for departmental activities, including cleaning, moving, transportation, event setups, and routine maintenance., • Manage the Museum’s transportation program, including vehicle maintenance, document management, and transportation schedule., • Lead emergency response efforts for building-related incidents, including water incursion events., • Direct, manage, and supervise all exterior snow removal activities, including coordinating Facilities Maintenance Staff and contractors., • Manage and supervise exterior maintenance and landscaping, including the procurement and care of seasonal and annual displays., • Partner with the Senior Manager, Inclusion & Cultural Initiatives to maintain and enhance ADA compliance and accessibility efforts in all public areas., • Conduct performance evaluations and administer discipline as needed., • Maintain inventory of facilities blueprints and drawings., • Collaborate with Senior Leadership to establish and manage annual departmental goals. Maintenance & Technical Oversight • Directly manage and supervise engineers, technicians, painters, cleaners / setup, and drivers., • Administer a comprehensive preventative maintenance program for campus buildings, systems, utilities, and equipment., • Ensure operational integrity of HVAC, heating/cooling, steam, water, electrical, plumbing, fire suppression, and alarm systems., • Monitor building systems via software to maintain efficiency and environmental standards for temperature and humidity., • Manage office and furniture relocation. Arrange for temporary storage as needed., • Guarantee compliance with life safety inspections and certifications. Administrative & Financial • Provide administrative support for payroll, reports, invoices, purchase orders, cost proposals, and work orders., • Manage and forecast all Maintenance Department budget lines. Approve all expenditures., • Review and approve time-off and overtime requests to optimize productivity. Vendor & Contract Management • Negotiate and administer service agreements and contracts., • Manage vendor relationships and ensure compliance with contracts., • Ensure that all vendor contracts and liability insurance documents are current., • Direct, manage, and supervise the Museum’ pest management program. Inventory & Materials Management • Oversee inventory control for cleaning supplies, equipment, lighting, and other materials., • Monitor equipment condition and initiate repairs or replacements as needed. Collaboration & Training • Work with museum departments to develop effective maintenance plans and support exhibitions, renovations, and construction projects., • Provide staff training and ensure adherence to institutional standards., • Participate in Museum Committees and work groups. Special Functions • Provide off-hours coverage as needed., • Assume additional responsibilities to support the museum’s mission. Knowledge, Skills, and Attributes: • Minimum 5 years of cleaning/janitorial maintenance experience, with at least 4 years in a supervisory role., • Associate or bachelor’s degree preferred., • Strong customer service skills and technical knowledge of cleaning methods and materials., • Strong interpersonal skills, with the ability to engage with individuals from diverse backgrounds., • Experience with Microsoft Office Suite (Word, Excel, SharePoint, Outlook), • Ability to work Sundays as part of the regular schedule., • Ability to remain in a stationary position for extended periods of time, move about, access, and operate equipment, including climbing up and down ladders., • Ability to lift and move up to twenty pounds (2o lbs.) Salary: $80,000 – $85,000 annually, based on expertise; includes a comprehensive benefits package, including medical plan, dental plan, vision, life insurance, Pension, 401K retirement, and generous paid time off. The Newark Museum of Art is an Equal Opportunity Employer. Upholding this commitment, we prohibit discrimination and harassment of any type and afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. This commitment applies to all aspects of employment, including but not limited to recruitment, hiring, compensation, training, promotion, placement, transfer, layoff, recall, leaves of absence, and termination. We embrace a culture of inclusive excellence, ensuring that people of all backgrounds, identities, or abilities are empowered to explore, learn, contribute, and engage with the arts. Since its founding in 1909, the Museum has been grounded in the belief that art and learning are for everyone. The Museum reaffirms its dedication to this inclusive vision, which has shaped its aspirations, actions, and policies for over a century. More information on the Newark Museum of Art’s commitment to a culture of inclusive excellence can be found here. The Newark Museum of Art is dedicated to the full inclusion of all qualified individuals. As an integral part of this commitment, reasonable accommodation may be provided to applicants and employees to support them in performing the essential functions of their roles, unless doing so would cause undue hardship for the organization. For inquiries regarding reasonable accommodation, please contact .
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