Administrative Support Coordinator
3 days ago
Spring Valley
Job Description Receptionist/Office Coordinator Full-Time | Non-Exempt | On-Site Noah Homes, a nonprofit serving adults with intellectual and developmental disabilities, is seeking a friendly and professional Receptionist/Office Coordinator. The Receptionist/Office Coordinator supports the day-to-day operations of our Administrative Center by providing high-quality front office and administrative support, coordinating volunteers, and ensuring a welcoming, organized, and efficient workplace. This role is ideal for someone who is detail-oriented, service-minded, and thrives in a fast-paced, mission-driven environment. Key ResponsibilitiesKey Responsibilities Front Office & Administrative Support * Greet and assist visitors, callers, and email inquiries with professionalism and warmth * Sort mail, manage filing, photocopying, and general office organization * Coordinate package pickup and routing, including medications for Casas and facilities * Maintain weekly and monthly calendars * Order office and Casa supplies and complete occasional errands * Open and secure Administrative Center entrances daily Volunteer Coordination * Schedule and manage volunteers from schools, corporate partners, and community groups * Maintain accurate volunteer records, hours, and documentation in Bloomerang * Communicate volunteer assignments, expectations, and support needs with staff * Serve as onsite liaison for volunteer activities, including welcoming and orienting volunteers Facility & Event Support * Maintain cleanliness, organization, and readiness of the Community Center * Prepare rooms for meetings, activities, and special events (setup and takedown) * Organize and manage storage spaces and inventory * Assist with fundraising events, mailings, and logistics * Support staff celebrations and recognition events * Assist with IT ticket requests and follow-up * Support senior leadership and staff with administrative projects as assigned Qualifications * Strong organizational and time-management skills * Excellent customer service and communication skills * Ability to manage multiple tasks and deadlines * Professional demeanor and attention to detail * Proficiency with basic office technology; experience with volunteer databases a plus * Ability to work independently and collaboratively What We Offer * Mission-driven, supportive work environment * Opportunity to engage with volunteers and community partners * Meaningful work that supports individuals with disabilities and the broader organization We are committed to promoting a collaborative, respectful, and mission-driven work environment. Preferred Qualifications * Experience in nonprofit, human services, healthcare, or residential care settings. * Familiarity with shared drives or digital document systems. Key Attributes Fast, accurate, and detail-oriented. Calm under pressure. Highly responsive and proactive. Strong customer service mindset. Schedule & Work Environment On-site role at our Spring Valley campus. Monday-Friday with occasional early mornings, evenings, or weekend meetings. How to Apply Please submit a resume and a brief cover letter describing your relevant experience and why you are a strong match for a fast-paced administrative support role. Background Check & Driving Requirement Disclaimer As part of our commitment to providing a safe and supportive environment for the vulnerable adults we serve, all offers of employment are contingent upon successful completion of a background check. Certain positions may also require a valid driver's license, an acceptable driving record, and proof of insurance for roles involving the transportation of participants. Meeting these requirements is a condition of employment.