Office & Admin jobs in Union City, New Jersey - Page 7Create job alerts

Job DescriptionWE ARE LOOKING FOR A FULL TIME DENTAL OFFICE MANAGER IN A MODERN AND FRIENDLY ENVIRONMENT, MUST HAVE 2+ YEARS EXPERIENCE IN THIS FIELD. POTENTIAL TO EARN GOOD SALARY PLUS BONUS AND BENEFITS.

Job Description Triumph Hotels is seeking an experienced Assistant Front Office Manager to join the team. Ensure all Front Office quality standards are complied with and that policies and procedures are consistently applied. Ensure all staff members are present for their shift and are in compliance with our employee handbook guidelines for appearance and uniform standards. Review MOD report from prior shift and follow up with issues relating to the department and the guest to ensure guest(s) are satisfied. • Communicate with HSKP to have all VIP arrival rooms ready for inspection by 1pm., • Communicate any late checkouts to HSKP as soon as possible., • Review the Standard of the Day with shift staff, • Run arrivals report and verify all rooms are coded with correct rate code, source code and review any profile notes informing of special requests, late arrivals or other pertinent guest information., • Encourage all staff to mention and promote TripAdvisor reviews to be completed., • Ensure all areas of the Front of House are clean and clutter free., • Ensure all staff are posted at their correct posts and all bell carts are in clean and operational condition., • Compose daily recaps to all departments with any issues of the day and any areas requiring follow up., • Remember..."Anticipate the guest's needs and exceed their expectations" hotel motto to ensure all guests have a great stay and return for years to come.

Job DescriptionOver 50 year old furniture manufacturer in Long Island City is looking for someone to be part of our team. We are looking for someone with: • Office experience, • Has experience in Quickbooks, • Able to generate POs and paying bills, • Create and send quotes to customers on Quickbooks, • Track Accounts receivable and payable, • Manage Payroll weekly through ADP, • Have good customer service: Answer phones and emails in a professional manner * Candidate should expect 40-60K annual salary (based on work experience). We are conveniently located close to most trains * When applying for the job, please attach resume Job Type: Full-time Salary: $40,000.00 - $60,000.00 per year Schedule: • 8 hour shiftExperience:, • Microsoft Office: 2 years (Preferred), • Administrative experience: 2 years (Preferred), • QuickBooks: 1 year (Required)

Job Description A well-established private equity firm is seeking a proactive Executive Assistant / Office Manager to provide high-level administrative and operational support to the senior leadership team while overseeing the day-to-day management of the firm's New York office. This role combines executive-level support with ownership of office operations, making it ideal for a resourceful professional who thrives in a fast-paced, high-performance environment. The ideal candidate has 5+ years of experience supporting senior executives within private equity, investment management, or financial services, and is adept at balancing executive support, team coordination, and operational oversight with discretion and professionalism. Key Responsibilities Executive Support * Provide dedicated administrative support to senior partners and executives, including complex calendar management, travel coordination, and meeting logistics * Prepare and edit correspondence, presentations, and meeting materials with a high level of accuracy and polish * Manage priorities, track follow-ups, and ensure timely execution on key deliverables * Coordinate investor and portfolio company meetings, conferences, and events, both domestic and international * Handle confidential information with sound judgment and discretion Office Management * Oversee daily office operations, including facilities, vendors, and supplies to ensure a professional and efficient work environment * Serve as primary point of contact for the firm's external vendors and building management * Support onboarding and offboarding processes for employees and contractors * Manage expense reports, invoice processing, and budget tracking related to office operations * Coordinate internal events, team meetings, and firmwide communications * Identify and implement process improvements to enhance efficiency and organization across the office Qualifications * Minimum 5 years of experience in an Executive Assistant or Office Management role within private equity, investment management, or financial services * Exceptional organizational and multitasking skills; able to anticipate needs and manage shifting priorities * Strong written and verbal communication abilities, with a professional and polished presence * High level of integrity, discretion, and confidentiality in handling sensitive matters * Proficient in Microsoft Office Suite; experience with expense and travel management systems preferred * Hands-on, proactive, and resourceful with a “no task too small” mentality * Ability to work both independently and collaboratively in a small, fast-paced office environment Compensation & Benefits * Base salary: $120,000 – $160,000 (commensurate with experience) * Annual discretionary bonus * Comprehensive medical, dental, and vision insurance * 401(k) with employer contribution * Generous paid time off and firm holidays * Opportunity to take ownership of office operations and contribute to a high-caliber, collaborative team

Job Description Office Manager – Farragut Cornerstone Reports to: Cornerstone Site Director Work Location: 228 York Street, Brooklyn, NY 11201 Hours: Full time 35 hours per week - Monday to Friday 10-6pm Salary Range: $35,000 - $35,000 Position Summary: Brooklyn Community Services is one of Brooklyn’s first and largest non-sectarian social services agencies. Serving more than 10,000 individuals annually, BCS is committed to a broad and diverse range of services including prevention of foster care placement; crisis intervention; early childhood and after school education; and vocational training, job placement, and clinical services to adults with physical and developmental disabilities, and histories of mental illness. Cornerstone Programs provide academic and recreational opportunities to children, teens and adults in NYCHA community centers. The Cornerstone program is offered every weekday from 2:00 p.m. to 10:00 p.m. , 10:00 am to 5:00pm on weekends, and extended hours during the summer and school holidays. BCS Cornerstone Programs are located in Brownsville, Fort Greene, and Coney Island. Responsibilities: * Provide administrative oversight, direction, training and support to staff, volunteers and interns for the effective and professional administration of the department. * Greet and meet parents and providers. * Arrange meetings and workshops using Google Calendar. * Prepare documents, correspondence, flyers, packets of information, etc. * Develop organizational procedure and systems for office personnel, including filling, billing, payroll and scheduling. * Enhance programming by completing program paperwork such as attendance, visitors log, NYCHA log, activity and sign in sheets etc. * Build positive relationships with youth and young adults and serve as a role model with respect to demeanor, communication and behavior. * Under the direction and approval of the site director, establish and maintain systems to monitor and manage employee records and files; conduct new employee orientations; and oversee and document the use of sick, vacation and personal leave and lateness. * Oversee the professional use of phones and provide technical assistance to staff when necessary. * Order, secure, manage and maintain office supplies and equipment. * Prepare for all meetings that are occurring in the center such as agendas, room set up and phone calls. * Assist with the recruitment and enrollment of new children. * Assist with the completion of DYCD monthly deliverables and inventory lists. * Assist with inputting attendance and activities into DYCD Database. * Attend trainings, professional developments and staff meetings as needed. * Responsibilities to open the center when Site Director or Assistant Director are off-site * Perform other duties as assigned Qualifications: * High school degree required; Associates Degree in Business Administration or related Preferred * One year experience in office setting, required * Good communication skills, and customer service skills, required * Must be familiar with non-profit, youth or social service agencies. * Demonstrated skills and competencies in program and human resource administration, and ability to manage multiple administrative tasks while meeting deadlines. * Ability to creatively problem-solve information management challenges. * Must be able to multitask, be detailed oriented, and flexible. * Professional communication skills, both oral and written. * Ability to interact professionally and effectively with staff, volunteers, program members, parents, community residents, visitors, and vendors. * Must be computer proficient in Microsoft Word, Access, Publisher, and Excel, and must be able to learn DYCD Administrative Database. * Familiarity and compliance with office protocols involving dress, demeanor, record keeping, confidentiality, staff meetings, visitors, and employee use of supplies and equipment * Reliable and able to work as a team member * Other duties as assigned BCS is an Equal Opportunity Employer. Auxiliary aids and services are available upon request to individuals with disabilities

Job DescriptionAbout CookUnity: Food has lost its soul to modern convenience. And with it, it has lost the power to nourish, inspire, and connect us. So in 2018, CookUnity was founded as the first-of-its-kind platform that connects the world with the source of truly great food: chefs. Today, CookUnity delivers 50 million meals a year from the industry's best chefs to homes all over the country. Fresh. Ready-to-eat. And crafted with the passion that nourishes body and soul. Unwilling to stop there, CookUnity is expanding beyond delivery to become an ever-innovating marketplace focused on our singular mission: empower Chefs to nourish the world. If that mission has you hungry in more ways than one, you've found the right job posting. About the Team: The People Experience Team at CookUnity isn't just about office logistics or HR checkboxes—it's about building a culture where people feel connected, inspired, and cared for. Whether we're planning an unforgettable culinary trip, hosting In-Person Weeks, or welcoming new team members with curated experiences, we're driven by a simple mantra: Make Something People Want. This is where you come in. The role: We're looking for a gritty, operationally excellent and relationship obsessed team player to support CookUnity's hyper-growth and progress towards our mission. You'll make sure the office runs smoothly, is well supplied, and provides a professional and welcoming environment for employees, visitors, and partners. You'll also manage the CU Apartment, coordinate logistics for leadership events, and act as the main point of contact for the Hub. This role requires strong organizational skills, attention to detail, and the ability to handle last-minute needs with confidence. Responsibilities: • Oversee day-to-day operations of the NY Community Hub., • Ensure office supplies, coffee, snacks, and beverages are always stocked., • Supporting employees day-to-day workspace needs as #1 point of contact, • Greet and assist guests, including investors, board members, and candidates., • Support planning and execution of on-site and off-site leadership events that reinforce our values and culture, • Partner with other teams to coordinate events, meetings, and gatherings at the Hub, ensuring logistics run smoothly and the space is set up for success., • Manage the CU Apartment, ensuring it is always guest-ready with fresh supplies, amenities, and meals., • Assist with onboarding activities, including preparing materials and welcoming new hires., • Provide general administrative support for the People Experience team as needed., • Lead & coordinate the Cleaning Team to ensure office readiness on a daily basisWho You Are:, • Experienced in hospitality, HR, workplace operations, or employee experience roles., • Highly organized and detail-oriented., • Able to manage multiple priorities and adapt quickly to changing needs., • Comfortable handling last-minute issues in a calm, solution-oriented way., • Strong communicator who builds positive relationships with employees and guests., • Proven experience in HR, employee experience, or workplace culture roles., • Strong organizational skills and the ability to manage multiple priorities seamlessly., • A proactive, problem-solving mindset with a focus on continuous improvement., • Excellent communication skills that help you foster relationships across teams. We hope this provides valuable insight into our culture and product vision. If this excites you, we'd love to connect! Benefits 🩺 Health Insurance coverage 🌅 401k Plan ⛱ Unlimited PTO 🗓️ 5- year Sabbatical: After 5 years with CookUnity, you get a 4-week paid sabbatical 🐣 Paid Family leave 🕯 Compassionate Leave: 3-5 days each time the need arises 🥘 A generous amount of CookUnity credits to enjoy our amazing meals, added to your account, monthly 🧘🏽️‍♀️ Wellness perks: access to fitness subsidies to build a healthy lifestyle 👩🏾️‍🏫 Personalized Spanish coach 🚀 Awesome opportunity to join a company that is looking to change how we eat and how chefs work! Compensation All final pay rates will be determined by candidates experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.Pay Range for this position$65,000—$70,000 USD If you're interested in this role, please submit your application, and if we think you might be a fit, we'll get in touch with you. Thank you for your time! CookUnity is an Equal Opportunity Employer. We are dedicated to creating a community of inclusion and an environment free from discrimination or harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, citizenship status, protected veteran status, genetic information, or physical or mental disability. A quick note for all candidates We've recently seen an increase in recruitment scams across the industry, and we want to make sure you (and your data) stay safe while applying to CookUnity. We also want you to know that we take this seriously — sometimes, as part of our process, we may ask for a brief "proof of humanity" to confirm that we're connecting with a real person, not an impersonator. Here are a few tips to help you protect yourself and know what to expect from us: • Apply only through our official channels. All open roles are listed on our official careers page: careers.cookunity.com, • Our recruiters are real people — and easy to verify. You can always find them on LinkedIn with verified profiles. If you're unsure, feel free to reach out to us on our official LinkedIn Company Page., • We only communicate through official CookUnity channels. That means emails ending in @cookunity.com and interviews held through official company platforms (Google Meet or Zoom) — never WhatsApp, Telegram, or SMS.

Job Description Assistant Office Manager Location: Midtown NYC (Hybrid – 3 Days In-Office) Salary: Up to $90,000 Industry: Law Firm SourcePro Search is partnering with a respected and energetic mid-size law firm in Midtown Manhattan to find a sharp, detail-oriented Assistant Office Manager. This is an excellent opportunity for someone with a strong foundation in law firm billing, AP/AR, and office operations who’s ready to step into a key leadership support role. The right candidate is organized, proactive, flexible, and capable of juggling priorities while keeping a calm, professional demeanor. This role offers a collaborative hybrid schedule and an opportunity to truly grow with a firm that values both structure and innovation. What You’ll Do: • Support the Office Manager and Managing Partners with high-level administrative and operational tasks, • Handle monthly billing, including posting client expenses in Timeslips and QuickBooks, and preparing LEDES1998-compliant client bills, • Manage accounts payable, receivable, collections, deposits, and trust fund accounts, • Communicate directly with vendors and monitor invoice status and resolution, • Oversee expense reimbursements and assist with payroll coordination, • Help coordinate HR and benefits administration, and support onboarding and training of new hires, • Maintain proper file management systems using FileVine and assist with general office support, • Generate regular administrative reporting for firm leadership What You’ll Bring: • 3–5 years of law firm or professional services office administration experience, • Prior hands-on experience with billing, AP, AR, and collections, • Tech-savvy with strong proficiency in QuickBooks, Timeslips, Outlook, Word, and Excel, • Ability to juggle multiple responsibilities, work independently, and remain composed under pressure, • Excellent written and verbal communication skills, • A team-oriented mindset with a respectful and professional approach when working with all levels of staff and leadership, • Discretion and trustworthiness in handling confidential data, • Experience with FileVine, HR, or benefits is a plus If you're seeking a growth-oriented support role in a fast-paced, highly collaborative legal environment, this opportunity could be the perfect fit. Apply today through SourcePro Search to be considered for this exciting role!

Job Description Office Manager PURPOSE: The Kaplan House (Manhattan) provides therapeutic and support services to adolescent’s ages 17–21-year-olds who are referred to us through ACS and the Juvenile Justice system. Our residents have experienced significant trauma, resulting in behavioral, emotional, and functional/ development issues. Kaplan House offers an extensive independent living skills program, including vocational preparation, and educational services that assists youth towards reaching independence. POSITION OVERVIEW: The office manager plays a critical leadership role in creating a fully operational, smooth-running facility at Cedar Knolls House. They are responsible for leading their team in providing exemplary program support and building relationships with the community, clients, and staff. They support the program leadership in a manner in which encourages positive growth. KEY ESSENTIAL FUNCTIONS (List the functions that are essential to achieve the goals): · Supervise and provide training to all clerical staff and porters; manage workflow. · Perform regular evaluations and recommend promotions or changes of assignments for apportioned staff. · Oversee Daily Census and ensure that agency's billing policies and procedures are being adhered to. · Monitor, distribute, replenish, and reconcile monthly the petty cash and pay card statements for the program and do so accurately and with evidence of accountability. · Implemented and oversees an inventory tracking system which allows for constant review of purchase patterns as well as staff and client needs. · Submit all PAF’s and HR related forms in a timely fashion. · Maintains forecasted weekly schedules in Dayforce. · Oversees the maintenance and repairs of vehicles to the program. · Oversees and tracks the operations of information technology in regard to functioning, repairs, installation, etc. · Liaison for program and Facilities. · Provide secretarial support to the Division director and other management staff members, especially in confidential matters. The office manager is responsible for using great discretion when it comes to working side by side with the management team at both sites. · May be called upon to perform any of the tasks normally associated with his/her subordinates. · Functions directly as director’s assistant in day-to-day operations EDUCATIONAL / TRAINING REQUIRED · BA preferred OTHER REQUIREMENTS: · Minimum of three years of related work experience, including some supervision. PAY AND HOURS: $30 per hour for 35 hours per week BENEFITS: · Medical · Dental · Vision · PTO EBA’s mission is to support families and strengthen communities through the high-quality implementation of evidence-based programs (EBPs). As a ‘production company’, we focus on the implementation issues back stage so that EBPs and community-based providers can be the ‘stars’ on stage. Over the past 15 years, EBA has served multiple states and counties in the areas of juvenile justice, child welfare, and behavioral health. EBA offers a team of professionals with backgrounds in social services, juvenile justice, evidence-based programs, information technology and human resources. EBA’s interdisciplinary team brings a combined total of more than 150 years of experience in clinical services and program management related to community-based and evidence-based programs. How to become a superhero therapist Job flier.pdf (hubspot.net) MST Therapist white paper Therapist Blog Post white paper[9258].pdf (hubspot.net) #mst #mstjobs #therapy #therapist #clinician #clinicaltherapist #socialservices #therapistJobs #familytherapist #marriageandfamilytherapist #lpc-a #lpca #lcsw #lpc #lmsw #lmft #lmhc #qmhp #socialwork #socialworker #mentalhealthjobs #juvenile #juvenilejustice #counseling #familycounseling #familytherapy #familycoach #familycounselor #parentingcoach #joinus #careeropportunities #careerdevelopment #careeropportunity #careergoals #jobsearch #jobhunt #community #family #childtherapist #court #familytherapy #evidencebased #cbt #dbt #cbttherapy #dbttherapy #mstjobs #mastersdegree #bachelorsdegree #multisystemictherapy #ebp #ebm #evidencebasedpractice #evidencebasedmodel #masterlevel #counselor #coach #kids #children #juvenile #family #familyfirst #fft #functionalfamilytherapy #nowhiring #hiringnow #jobs #clinicaljobs #communitybasedjob #counselingjob #socialworkerjob #clinicalsupervisor #supervisor #hiring #nowhiring #hiringnow Powered by JazzHR zkyvJGHOhk

Job Description JOB SUMMARY The Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. The Office Manager coordinates all administrative functions including report preparation, all payroll and time keeping administrative duties, all ordering and directing the daily duties of the Administrative Assistant and Medical Records Clerk. ESSENTIAL JOB FUNCTIONS: List all essential job duties. (To perform this job successfully, an individual must be able to perform each essential duty listed satisfactorily with or without a reasonable accommodation. Reasonable accommodations may be made to enable qualified individuals with a disability to perform the essential duties unless this causes undue hardship to the agency.) 1. Design and implement office management policies., 2. Establish standards and procedures for office operations., 3. Organize office operations and procedures., 4. Assist/oversee the Administrative Assistants assigning and monitoring Administrative Assistant tasks, 5. Monitor and record long distance phone calls., 6. Control correspondences., 7. Review and assure approval of purchase orders for supply requisitions., 8. Liaise with other agencies, organizations and groups as appropriate and directed., 9. Maintain office equipment., 10. Recruit and select office staff., 11. Orient and train employees., 12. Provide on the job and other training opportunities., 13. Evaluate staff performance., 14. Coach and discipline staff, 15. Design filing systems., 16. Ensure filing systems are maintained and up to date., 17. Define procedures for record retention., 18. Ensure protection and security of files and records., 19. Ensure effective transfer o files and records., 20. Transfer and dispose records according to retention schedules and policies., 21. Ensure personnel files are up to date and secure., 22. Maintain office efficiency., 23. Plan and implement office systems, layout and recommend equipment procurement., 24. Maintain and replenish inventory., 25. Check stock to determine inventory levels., 26. Anticipate needed supplies., 27. Verify receipt of supplies., 28. Attend supervisory, training and staff development meetings as directed by the Program Director., 29. Complies and promotes compliance with all applicable laws, regulations and agency policies helping to strengthen and maintain an ethical organizational culture., 30. Perform other related duties as required. ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES · Knowledge of office administration policies and procedures · Effective staff management skills: Planning, scheduling, assigning and directing of work; appraising performance; rewarding and disciplining; and addressing complaints and resolving problems.; selecting, training and developing employees; directing employees toward desired objectives; delegating, motivating, and controlling the essential work functions (e.g. developing performance standards, measuring results, taking corrective action) · Ability to maintain a high level of accuracy in preparing and entering information · Excellent interpersonal skills · Team building skills · Analytical and problem solving skills · Decision making skills · Effective verbal and listening communications skills · Attention to detail and high level of accuracy · Very effective organizational skills · Effective written communications skills · Computer skills including the spreadsheet and word-processing, programs, and e-mail · Stress management skills · Time management skills QUALIFICATIONS AND EXPERIENCE High School diploma or GED plus at least three years of clerical, administrative or secretarial experience, (graduation from secretarial school). BA preferred. Related college credits or comparable training program can substitute for a portion of the experience requirement). Proficient in all Microsoft Office programs. CERTIFICATIONS

Job Description Arlo Hotels an independent lifestyle hotel is now actively seeking a dynamic Assistant Front Office Manager. Are you someone who is passionate about people, driven by purpose, and clever in your approach? If so keep on reading!! Here at Arlo we strive to create a sense of awe that leaves those we touch wanting more… This position will be responsible for the daily operation of the front desk and liaising with any area impacting guest service. Plans, directs and coordinates activities to ensure exceptional service is achieved. Provides operational support, distributes information, trains, motivates and recognizes team members. Exercises independent judgment and initiative in the course of carrying out overall responsibilities. Responsibilities • Always treat guests with courtesy and respect in a variety of situations., • Displays honesty & integrity., • Supervises the Front Office Department – Lobby Hosts., • Conducts pre-shift meetings., • Communicates effectively to staff using tools such as development reviews, training, departmental orientation and monthly departmental meetings., • Motivates and develops team members., • Maximizes room sales, room revenue and profit., • Delivers outstanding service and creates memorable experiences., • Assists in leading and supervising the operational activities of the front office team within hotel guidelines to provide the highest standard of courteous service while permitting acceptable profit margins., • Embraces and effectively lives Arlo Hotels values and culture., • Assigns, coordinates, and supervises work activities of Lobby Hosts., • Trains, mentors and develops Lobby Hosts. Prepares team member schedules, completes payroll, and monitors labor costs by reviewing daily schedule vs. occupancy and daily operational demands., • Ensures work is completed to include shift closings, room deposits, refunds and rebates. All necessary paperwork is completed., • Conducts performance reviews with reporting team members., • Responds immediately to all emergency situations, completes necessary incident reports, and follows up with guests and staff., • Communicates effectively to staff using tools such as: pre-shift briefings, orientation, activities, short take training and developmental reviews., • Manages same day rooms inventory and rate yielding. Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to: • Hospitality Diploma or Degree preferred., • Minimum 2 – 3 years in a management position., • Hospitality or customer service., • Medical, Dental, Vision, • 401K - after one year, • Tuition Reimbursement Salary • $64,500 Annual salary We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job DescriptionOffice Operations Manager & Executive Assistant (New York City)Company Description At Butterfly Network, we're leading a digital revolution in medical imaging, transforming an industry that has long relied on bulky, analog systems. With our proprietary Ultrasound-on-Chip™ technology, we're democratizing healthcare by shifting ultrasound from the expensive, stationary systems of the past to the connected, mobile, and software-enabled platforms of today. In 2018, we launched the world's first handheld, whole-body ultrasound, Butterfly iQ – followed by iQ+ in 2020 and iQ3 in 2024, each more powerful than the last. Our innovation doesn't stop at hardware. Butterfly combines our advanced device with intelligent software, AI, services, and education to drive adoption of affordable, accessible imaging. Our technology is proving to help clinicians, clinics, and hospitals enhance care, cut costs, and expand imaging access. We've been recognized by Prix Galien USA, Fierce 50, TIME's Best Inventions, Fast Company's World Changing Ideas, among other awards. We're a team of bold thinkers, problem-solvers, and innovators ready to shape the future of medical imaging. Let's build something extraordinary together! Job Description We're looking for an Office Operations Manager for our New York City, NY office. This role will be a key employee that ensures smooth daily operations within the office. The office houses a cross-functional group of individuals ranging from engineering to marketing and sales. The team members within the site office will depend on you to create a productive environment while management will rely on you to create and maintain the office budget and the Butterfly Employee Experience. Additionally, this role will include some administrative professional responsibilities where you will be a trusted partner supporting one or two of our executive team members. As part of our team, your core responsibilities will be: • Manage daily office operations at the New York City, NY location, reporting to the head of our Facilities function, • Greet and assist guests, including executives, volunteers, vendors, consultants, and employees, • Alongside other EA's and the Chief of Staff, coordinate on-site and off-site meetings and manage conference rooms, • Act as the onsite specialist to help facilitate in-person meetings in the NYC office, • Plan and arrange NYC based office events and organize catering, • Provide support for certain executives, including calendar, administrative, and personal assistance matters:, • Schedule appointments and coordinate calendars (business and personal), • Manage email correspondence and phone messages, • Book business travel and personal travel as needed, • Organize speaking engagements and travel as needed, • Prepare detailed travel itineraries and handle last-minute change or issues, • Create and approve expense reports, • Complete errands in NYC as needed, • Handle sensitive company and personal matters with the utmost discretion, • Maintain strict confidentiality regarding business and personal affairs, • Order and stock food, office supplies, business cards, and other items, • Help manage the annual office budget, • Liaise with facility management vendors, including cleaning, catering, and security services, • Act as the office notary, • Assist staff with shipping and receiving mail and packages, both domestic and international, • Support both internal and external departments, such as HR and IT, to maintain a safe, clean, and productive environment, • Work with company leads on company-specific tasks, • Provide employee support as needed, • Perform a broad variety of tasks in support of the role and responsibilities Qualifications Baseline skills/experiences/attributes: • Bachelor's Degree required, • Highly organized, efficient, and adaptable with experience scheduling and supporting various teams in a fast-paced environment, • Self-directed and detail-oriented with the ability to learn quickly and prioritize tasks effectively in a fast-paced and changing environment, • Strong desire to play a critical support role, • Excellent verbal and written communication skills, • Excellent ability to represent Butterfly and its executives in the most professional manner, • Experience and ability dealing with highly confidential and material information, • Proficiency in Microsoft, G Suite and calendar/meeting applications, • Strong team player with the flexibility to adapt to changing priorities, • Ability to interact easily across all levels within the organization, • Prior work experience with a history of recognition for excellent contributions, • Two or more years experience working as an Office Coordinator (or similar), • Administrative experience or projects, • An active Notary Public commission in the state of New York Values Innovation is what we do. Our values are how we make it happen. Butterflies are and believe in… • Patient-Centric Innovators: Our mission is THE mission., • Empowered to Impact: Every voice matters., • One Team, One Goal: Unity fuels progress., • Growth Champions: We embrace challenges., • Comprehensive health insurance, encompassing dental and vision coverage, is provided to all our employees. As a health-tech company, we prioritize the well-being of our teams. Additionally, employees have the option to buy up for enhanced health insurance coverage. We also contribute to Health Savings Account (HSA) accounts for all enrolled employees on an annual basis., • Comprehensive Employee Assistance Program - we provide access to tools and resources to support your emotional health and day-to-day needs., • 401k plan and match - we facilitate your retirement goals., • Eligible employees will have the opportunity to participate in Employee Stock Purchase Plan (ESPP), • Unlimited Paid Time Off + 10 Holiday Days a Year - recharge and come back ready to make an impact, • Parental Leave - we aim to provide our employees with time to bond with their growing family, along with additional support for primary caregivers to help transition back to work, • Competitive salaried compensation - we value our employees and show it, • Equity - we want every employee to be a stakeholder, • The opportunity to build a revolutionary healthcare product and save millions of lives! Compensation Our estimated salary for this role is around $80,000 + bonus + equity + benefits. Actual pay is determined by multiple factors such as skills, qualifications, experience and market demand. For this role, we are only considering candidates who are legally authorized to work in the United States and who do not now or in the future require sponsorship for employment visa status. Butterfly Network does not accept agency resumes. Butterfly Network is an E-Verify Company. Butterfly Network is an equal opportunity employer. Regardless of race, traits associated with race, color, ancestry, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability or Veteran status. All your information will be kept confidential according to EEO guidelines Butterfly requires security adherence responsibilities from all employees. These include: adhering to all company security policies and procedures, utilize provided company assets securely, and complete all required security awareness training programs. Safeguarding company data and systems from unauthorized access, modification, or destruction, contributing to the overall security posture of the organization. Immediately reporting any suspected or actual security incidents, including phishing attempts, malware infections, or unauthorized access, following the established incident response procedures. #LI-KG #KG-LI

Job DescriptionSalary: Office Manager (Onsite Chelsea, Manhattan) Location:Manhattan, NY (Chelsea) Compensation:$70,000$75,000 per year Benefits:Full medical, dental & vision 401(k) with match PTO Paid holidays Additional perks About Our Client Our client is afast-growing historical construction subcontractorbased in Manhattans Chelsea neighborhood, specializing in high-end restoration and preservation projects across New York City. As they continue to expand, theyre seeking an experienced and detail-orientedOffice Managerto oversee day-to-day operations and support their growing team. About the Role Thisonsite positionserves as the hub of operations in the Chelsea showroom. The Office Manager will handle administrative and operational functions, assist with HR tasks, support billing and documentation, and ensure the business runs efficiently behind the scenes. Key Responsibilities • Oversee daily operations of the office and showroom., • Manage construction-related administrative tasks, paperwork, and transaction processing., • Track and record PTO, reimbursements, and expenses usingExpensify., • UtilizeMonday.com,Dropbox, andSlackto organize workflows and communication., • Support HR functions including employee documentation, onboarding forms, and internal communications., • Maintain and order office and showroom inventory., • Assist withAccounts Receivable (A/R)andAIA billingprocesses., • Prepare lien waivers, release forms, and project payment documentation., • Collaborate with accounting and leadership to ensure accuracy and efficiency across all operations. Qualifications 45 years of office management or admin experience in aconstruction-related environment Strong organizational and multitasking skills in a fast-paced setting Exceptional attention to detail and ability to manage multiple priorities Nice to Have: • Spanish bilingual skills, • Notary Public certification (or willingness to obtain) Please Note: This position is open to candidates who are authorized to work in the United States without the need for current or future visa sponsorship. We are not able to consider C2C arrangements or third-party submissions.

Job Description CarGuys Inc. -America’s #1 Automotive Recruiter If you are looking for a new career in the car Biz CarGuys Inc. is the go-to company to assist you. We work with dealerships that are looking to hire, all across the country. Anytime you are looking to find a new career…contact us, CarGuys Inc. to assist. We help dealers to hire, from porters all the way up to CEO’s Currently we have a dealership in your area looking to hire an Automotive Office Manager This dealership may offer: * An above average salary based on industry standards * A full benefits package * Paid Vacation and Paid Time Off * Employee Discounts * Growth and advancement opportunities * Long term Job Security The perfect candidate for this position will: * Have at least a few years of Dealership Accounts Payable Experience * You will Analyze and organize office operations and procedures * You will Control all posted documents, including:time records, vehicle deals and commissions along with additions and changes to inventory * You will Need to be highly skilled in accounts payable and accounts receivable * And You Must be Organized and have the ability to communicate effectively with both co-workers and customers Skill:Dealership Office Manager, Automotive Office manager, Dealer Office Manager, Auto Dealer office manager, Car Dealer office manager, Dealer Track, CDK, Reynolds & Reynolds, Financial Statement, Car Dealership Office Manager, Automotive Dealership Office Manager, New Vehicle office Manager, used vehicle office manager,Accounting, accounts payable, accounts receivable, POS system, Journal entries, accounting software, quickbooks, invoices, Vendor statements, Bank account reconciliation, controller, automotive biller, auto dealership biller, automotive billing clerk, office manager, automotive accounts payable clerk, automotive billing clerk.Dealership Office Manager, Automotive Office manager, Dealer Office Manager, Auto Dealer office manager, Car Dealer office manager, Manager, Automotive Dealership Office Manager, New Vehicle office Manager, used vehicle office manager, *You are applying through Car Guy’s Inc, America’s and Canada’s #1 Automotive Recruiter. Companies all over America and Canada hire us to find them qualified candidates. If deemed a qualified candidate your resume will be forwarded to a local dealer.

Job Description The Office Manager performs a range of supervisory, programmatic and administrative duties to support the smooth operation of the Morris Ave. building while providing administrative support to the Bronx Prevention Programs, specifically administrative tasks for the Bronx Transitions Family Treatment/Rehabilitation (FT/R) program. The Office Manager is required to always act with a positive and professional demeanor in representing the agency, supporting program staff, and serving participants. There is a policy of maintaining strict confidentiality regarding participant information which must always be upheld. Reports To: Executive Assistant Location: 2471 Morris Ave. Bronx, NY 10468 Hours: 35 Hours/Week; Non - Exempt Schedule: 9:00am-5:00pm, On-site Major Duties: Supervisory Responsibilities: • Supervises (at least twice a month) and trains all front desk staff., • Ensures appropriate front desk coverage, directly providing coverage when needed., • Delegates and follows up on tasks assigned to each front desk staff., • Make certain all front desk staff respond to the administrative needs of programs housed at Morris, • Assume control of the Transitions, North Bronx and Family Counseling for School Success programs’ petty cash funds. Ensuring money is accounted for at all times., • Manages the sign out of agency Metro Cards and gift cards for staff and participants, • Submits check requests and receipts for reimbursement to agency’s fiscal department, troubleshooting problems as needed., • Reconcile the petty cash report received from the administrative assistant for the Belmont Prevention Program., • Prepare all paperwork related to petty cash, check requests, metro cards, gift cards, etc. for submission to the main fiscal department., • Prepare, order, track and distribute supplies needed for programs., • Addresses all building issues with appropriate staff and support departments at 7th Ave., • Coordinate monthly Morris Leadership Meetings to address building updates and address issues., • Coordinate quarterly Morris Building events with all staff to foster collaboration with other GSS programs., • Monitor performance of and schedule repairs for all program office equipment; reporting details to leadership in the building as needed., • Coordinate use of space within the building and ensure meeting spaces are available and prepared for staff and participants., • Communicate directly with agency support departments including Information Technology, Facilities, Human Resources, Payroll, and Finance to ensure the smooth operation of program business., • Collaborate closely with other administrative staff on site to uphold agency values and mission are always upheld and on display., • Provide clerical and administrative support to the Program Director for Bronx Transitions Program, which includes but is not limited to creating needed documents, opening, processing, and closing case record files, updating caseload report lists from State and City databases, contacting staff and participants to relay information, and maintaining files and logs for audit purposes., • Maintain appropriate utilization of state, city, and agency databases, including Connections and PROMIS., • Assist with program special events, including outreach, meeting set-up, building displays and decorations, etc., • Perform other duties as assigned., • Greet and announce participants, all GSS staff, and any visitors upon their arrival to the program location, ensuring they are warmly welcomed and attended to., • Provide clerical and administrative support to the Program Director and all program staff, which includes but is not limited to: answering phones, creating needed documents, transmitting faxes and e-mails, opening, processing, and closing case record files, updating caseload report lists from State and City databases, contacting staff and participants to relay information, and maintaining files and logs for audit purposes., • Assume control of the Transitions and North Bronx programs’ petty cash fund, manage the sign out of agency Metro Cards and gift cards for staff and participants, and submit check requests and receipts for reimbursement to agency’s fiscal department, troubleshooting problems as needed., • Reconcile the petty cash report received from the administrative assistant for Beacon and Belmont Prevention Programs., • Prepare all paperwork related to petty cash, check requests, metro cards, gift cards, etc. for submission to the main fiscal department., • Prepare, order, track and distribute supplies needed for programs., • Supervise receptionist and interns at Morris Ave. front desk., • Monitor performance of and schedule repairs for all program office equipment reporting details to all program directors in the building and Sr. Administrative Manager as needed., • Coordinate use of space within the building and ensure meeting spaces are available and prepared for staff and participants., • Communicate directly with agency support departments including Information Technology, Facilities, Human Resources, Payroll, and Finance to ensure the smooth operation of program business., • Provide support in developing on-line documents and templates including newsletters, mailing lists, statistical reports, special event flyers, etc., • Maintain appropriate utilization of state, city, and agency databases, including Connections and PROMIS., • Assist with program and agency special events, including outreach, meeting set-up, building displays and decorations, etc., • Collaborate closely with other administrative staff on site to uphold agency values and mission are always upheld and on display., • High School diploma required; some college preferred., • Three years of relevant office administration experience required., • Experience managing and reconciling money., • Bilingual in English/Spanish preferred., • Must be able to work assigned evenings as needed to support program activities., • Must be proficient in Microsoft Office suite, especially Excel and Outlook., • Ability to multi-task, prioritize responsibilities, and work collaboratively with program and agency staff., • Must have excellent verbal and written communication skills.

Job DescriptionBenefits: • 401(k), • Bonus based on performance, • Competitive salary, • Health insurance, • Opportunity for advancement, • Paid time off We are seeking a proactive, organized, and energetic Office Manager to join our insurance agency. This key role ensures smooth day-to-day operations, oversees the client experience, and fosters a high-performance culture in our sales team. The ideal candidate is passionate about delivering exceptional service, skilled in team motivation, and thrives in a customer-focused environment. Please attach a resume and a cover letter when applying to be considered. Key Responsibilities • Customer Experience Management:, • Oversee all front-office activities to ensure an inviting and responsive reception for customers, both in-person and via phone/email., • Serve as the primary point of contact for client issues, resolving inquiries efficiently and handling complaints with professionalism., • Monitor and improve key customer service metrics (response times, satisfaction surveys, retention rates, etc.)., • Develop and implement procedures to ensure a seamless client onboarding and renewal process., • Train staff in best practices for customer service, aiming for consistent, positive experiences., • Sales Team Leadership & Motivation:, • Support daily activities of the sales team, assigning leads and tracking progress., • Create and maintain a positive and motivating environment that inspires the team to meet or exceed sales goals., • Coordinate regular team meetings to share updates, recognize achievements, and provide product and sales training., • Collaborate with agency leadership to set sales targets and develop strategies to achieve them., • Identify areas for individual and team improvement; deliver feedback and coaching., • Office Administration:, • Manage office schedules, supplies, and ensure compliance with agency procedures and regulations., • Process and maintain organized client records and documentation in accordance with privacy rules., • Coordinate with carriers, vendors, and partners as necessary., • Manage the upkeep and professional look of the officeAs an Agent Team Member, you will receive..., • Salary plus commission/bonus (up to $75,000 base + up to $25,000 commission/bonus - probationary period applies), • Health stipend, • 401 (k) when qualified, • Paid time off (vacation and personal/sick days), • Valuable experience, • Growth potential/Opportunity for advancement within my agency, • Monthly earned unlimited commissionsDesired Qualifications:, • Associates or Bachelors degree preferred; relevant experience considered., • 3+ years of experience in office management or customer service, with a preference for the insurance industry., • Proven experience motivating and coaching a team for sales/service performance., • Excellent communication, organizational, and problem-solving skills., • Proficient in MS Office; experience with CRM (Salesforce) is required., • Property and Casualty license (must have currently), • Life and Health license (must have currently or be willing to take), • State Farm experience - a plus, • Sales experience (outside sales or inside sales representative, retail sales associate, or telemarketing) preferred, • Successful track record of meeting goals/quotas preferred, • Excellent communication skills - written, verbal, and listening, • Enthusiastic about the role insurance and financial products play in helping people manage the risks of everyday life, recover from the unexpected, and realize their dreams, • Self-motivated, • Proactive in problem-solving, • Ability to make presentations to potential customers, • Achieve mutually agreed upon marketing goalsKey Attributes:, • Passionate about customer service., • Strong team leader with a positive attitude., • Detail-oriented, dependable, and adaptable.If you are motivated to succeed and can see yourself in this role, please complete our application. We will follow up with you on the next steps in the interview process. This position is with a State Farm independent contractor agent, not with State Farm Insurance Companies. Employees of State Farm agents must be able to successfully complete any applicable licensing requirements and training programs. State Farm agents are independent contractors who hire their own employees. State Farm agents employees are not employees of State Farm.

Job Description The salary for this position is 35,000-40,000 a year Job Summary If you are organized, have an eye for detail, enjoy juggling numerous tasks, and have excellent customer service skills, then this may be the job for you! Job Responsibilities Administration • Perform administrative duties such as filing, faxing, distributing documents, maintaining spreadsheet, • Track and maintain compliance documents, • Calendar management, create and edit Microsoft Office documents, spreadsheets as requested, • Will respond to transfer all in-coming calls, take messages and interact with outside agencies in a professional manner, • Bachelor's degree highly preferred or related administrative experience required, • 1-2 years customer service/office experience is highly preferred, • Punctuality and regular attendance is expected, • Maintain individual/family confidentiality, • Commitment to company values and adherence to policies is essential, • Excellent customer service skills are required, • Exceptional organizational skills, • Ability to juggle multiple tasks with flexibility, • Dependability and flexibility is expected, • Excellent interpersonal skills are required QSAC is a New York City and Long Island based nonprofit that supports children and adults with autism, together with their families, in achieving greater independence, realizing their future potential, and contributing to their communities in a meaningful way by offering person-centered services. QSAC pursues this mission through direct services that provide a supportive and individualized setting for children and adults with autism to improve their communication, socialization, academic, and functional skills Benefits QSAC benefits are some of the best and go beyond health and retirement. You will be joining a passionate community of professionals and staff who support each other in a challenging and rewarding work culture. • Competitive salary, • Medical, Dental and Vision Insurance have very low out of pocket costs (for FT staff), • Medical can be as low as $1 dollar per paycheck ( for FT staff), • Generous Paid Time Off policy (for full time staff) Start with 24 days annually, • Group Life Insurance and Long Term Disability (for FT staff), • Flexible Spending Accounts (for FT staff), • Pre-Tax Commuter Benefits, • 403(b) Retirement with Employer Discretionary Match (for FT staff), • Opportunities for career advancement, • Qualifications are subject to change in accordance with government regulations. Qualifications are subject to change in accordance with government regulations. QSAC is an Equal Opportunity Employer (EOE) Mission-Oriented. Results-Driven. Collaborative. Passionate. We Are QSAC. To easily apply: Please email us at

Job Description JOIN THE ‘HYGGE’ AT OLE & STEEN AS AN OFFICE MANAGER: Danish ‘hygge’ (hoo-gah) is all about creating a sense of well-being and coziness—and that’s exactly what we strive to bring into everything we do. Of course, we can’t do that without amazing, dedicated teams. So, if you’re ready to lead by example, foster a positive work environment, and support our mission to become the world’s most loved bakery, we want you on our team. But be warned, our pastries are so good you might get hooked! Job Summary: The Office Manager will oversee the general administrative function and activities of the production facility’s office. Duties/Responsibilities: · Provide clerical support such as email correspondence, sorting and distributing mail, and preparing documents. · Maintain inventory of office and kitchen supplies. · Manage insurance and documentation for company vehicles, filing of invoices, request quotes and schedule facility maintenance visits etc. · Coordinate with general managers and wholesalers to resolve invoice discrepancies, delivery issues and refunds · Maintain knowledge of emergency procedures for facility and execute corresponding paperwork · Performs other related duties as assigned. Education and Experience: · High school diploma or equivalent required; Associate’s degree in office administration or related field preferred. · At least three years of administrative and clerical experience required. · Proficiency in Spanish a plus, but not required. · Food industry experience a plus, but not required. Compensation and Benefits: · Part-time hours · Full-time hours · $20-30 per hour based on experience · 401(K) matching program · 50% discount at any Ole & Steen location (US, UK, and DK) · Generous paid vacation and sick time to promote work-life balance · Healthcare program available (up to 84% covered by the company) · Commuter benefits · Gym benefits · Free meal while working Apply today and join the hygge! Ole and Steen is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job DescriptionMultispecialty medical practice located in on the UES and Midtown (affiliated with NY Presbyterian/Cornell, Roosevelt/Columbia and Mt Sinai Hospitals) is looking for ONE well-trained and well-rounded professional -Office Manager with experience. Candidate MUST have at least TWO years of prior experience. Experience in customer service, billing and scheduling is a plus. Person must be polite, very fast with modern technology, able to multitask, be diligent, punctual and get work done. Must hold a degree. Compensation to be discussed but may be adjust upward depending on the quality of work and prior experience. Based on the needs it may be part time or full time. Given the current demands of the practice, the interested party must be very well-mannered, able to deliver on high quality work in a very fast paced environment. Eligible candidate will have a a detailed preliminary interview first. • Principals only. Recruiters, please don't contact this job poster., • do NOT contact us with unsolicited services or offers

Job Description Founded in 1974, Community Access continues to uphold and operate as a pioneer of supportive housing and social services in NYC for people with mental health concerns. We proudly lead advocacy efforts that rally our community to promote human rights, social justice, and economic opportunities for all. We are built upon the simple truth that people are experts in their own lives. Our programs are spread across 25 locations and include over 1200 units of supportive housing in three boroughs, the Howie the Harp Advocacy Center, Peer-driven Crisis Respite Center, Adult Home Initiative, Assertive Community Treatment (ACT) and the Intensive Mobile Team (IMT). Program/Department Description The Office Services & Purchasing Department provides the main office of Community Access; mail and messenger services; office maintenance; maintenance of agency directories; internal communication management; and transportation. The department is also responsible for providing full-scope Procurement services, for all equipment, supplies and services, agency-wide. Works in conjunction with the IT and Facilities Departments. Position Overview The Office Manager is a highly detail-oriented, friendly and outgoing team player. This person thrives on creating order, and on getting all the details right so that each member of the team can do their best work. The Office Manager works with the entire staff, supporting program management, and coordinating events. This position works most closely with the Office Services & Purchasing Manager particularly in respect to bookkeeping, financial accountability, administrative assistance, and office management. Job Qualifications • Have an understanding, appreciation, and commitment to the philosophy and mission of Community Access., • Minimum of a high school diploma or equivalent (GED) - Bachelor’s degree in related field, preferred, but not required., • Previous experience and as Office Manager or Office Services position., • Possess basic knowledge of accounting principles., • Ability to utilize and understand various computer programs, specifically Microsoft Office, Excel, Access, Word and any other proprietary programs we will introduce., • Strong Spreadsheet/Excel skills, Smartsheet experience is a plus, • Any familiarity with FYLE and Procurement Express is a plus., • Strong interpersonal and organizational skills, and the ability to multitask., • Demonstrated ability to work as part of a team., • Excellent oral and written communication skills., • Be creative and flexible., • Show initiative and be responsible for follow through., • Ability to maintain confidential information, as related to position., • Experience working in supportive housing a plus. Bilingual candidates are encouraged to apply. Interested candidates should apply on . Community Access is an Equal Opportunity Employer. M/F/D/V. Women, People of Color and Members of the LGBT community are strongly encouraged to apply. We are dedicated to a workforce where at least 51% of our employees identify as having a personal experience using mental health services.

Job DescriptionFYZICAL Therapy and Balance Centers, the country's leading health and wellness provider, is looking for a natural-born leader with a passion for making a lasting impact on the healthcare industry to join our growing organization as Office Manager at our Brooklyn, NY, location! In this exciting leadership role, you will enjoy job autonomy with a visionary company that takes non-traditional approaches to healthcare. As part of a champion team, you will be inspired as well as inspire others as you discover together what works best for the practice, community and patients. State-of-the-art technology, cutting-edge tools and unparalleled continuing education will help you advance your skills and grow your Office Manager career. Join a forward-thinking company that is ready to invest in your success! Apply for FYZICAL's Office Manager job opening today! Showcase your leadership skills with the top PT company in the U.S. when you join our outstanding Brooklyn, NY, team as Office Manager! As Office Manager with us, you can be assured that your practice leader is fully invested in you as part of a champion team capable of achieving next-level results. Here, every team member and specialist provides an essential element, leading to the overall success of the facility and, as a result, to your individual success. We provide the most up-to-date technology and tools needed to advance in your position and keep you on the leading edge as you achieve your career goals. Turn your passion for helping others into a lucrative career opportunity. Apply for our Office Manager job opening today!Responsibilities • Manage Business Office operations, • Call Center management, • Billing/Collections management, • Manage and preserve all records/files, • Review and certify rehabilitative services billing/authorizations, • Manage call center, • Oversee billing and collections, • Verify all data, unit charges, billing elements and authorization for rehabilitative services, • Process and maintain all files, medical records and insurance, • Oversee all aspects of Business Office operationRequired SkillsRequired skills & qualifications:, • H.S. graduate or equivalent, • Solid analytical and communication skills, • Highly organized and able to determine priorities, • Able to efficiently manage time, • Basic Microsoft Office software skills, • High school diploma or GED required, • Strong communication and problem-solving skills, • Exceptional time management skills, • Good organizational skills with the ability to prioritize tasks, • Basic knowledge of Microsoft Office applications (i.e. Word, Excel, PowerPoint, Access) Preferred but not required:, • Coding/billing experience, • Medical office training/certified

Job DescriptionBenefits: • 401(k), • Dental insurance, • Free uniforms, • Health insurance, • Paid time off, • Parental leave Responsibilities Office Operations & Leadership • Direct daily administrative operations across multiple locations, ensuring smooth, coordinated workflows and consistent service standards., • Develop and implement standardized office policies, procedures, and best practices to maintain efficiency and regulatory compliance., • Monitor adherence to HIPAA, OSHA, and New York State healthcare requirements., • Conduct regular site visits to assess performance, workflow efficiency, and overall patient and staff experience.Administrative & Team Management, • Supervise front- and back-office teams, fostering a cohesive and professional environment., • Support staff development through coaching, performance reviews, and mentoring., • Manage timekeeping, payroll accuracy, and staffing levels to align with patient volume and operational needs.Provider & Clinical Support Coordination, • Serve as liaison between office staff, physicians, and management to ensure effective communication and workflow alignment., • Oversee scheduling, patient flow, and office support functions to maximize productivity and service quality., • Coordinate with clinical leadership to address operational challenges and support physician needs., • Assist with onboarding and credentialing documentation in partnership with the administrative and revenue cycle teams.Patient Experience & Quality Improvement, • Implement systems that improve the patient experience from scheduling to check-out., • Track and respond to patient feedback, identifying opportunities for service enhancement., • Partner with quality and compliance teams to ensure adherence to safety, service, and care standards.Financial & Operational Oversight, • Manage office budgets and review monthly performance metrics to ensure financial health and resource efficiency., • Analyze revenue, expenses, and productivity to recommend strategies for cost control and operational improvement., • Approve invoices, purchasing, and supply requests to ensure fiscal responsibility.Strategic Planning & Growth, • Collaborate with leadership on business development and operational expansion initiatives., • Support planning and execution of new site openings or office relocations., • Participate in leadership meetings and contribute to decisions impacting regional performance and organizational goals.Minimum Qualifications, • Bachelors degree in Healthcare Administration, Business Administration, or related discipline (Masters preferred)., • Minimum 5 years of experience in office or practice operations management within a multi-site healthcare setting., • Proven ability to lead teams, improve efficiency, and enhance patient experience., • Knowledge of healthcare compliance standards, staffing management, and workflow optimization., • Strong communication, organizational, and analytical skills., • Proficiency with electronic health record (EHR) systems, Microsoft Office Suite, and practice management software.

Job DescriptionMedical Office Manager – Patient Growth & Patient Experience Location: Manhattan, NYC Practice: Gotham Footcare About Us Gotham Footcare is one of New York City’s leading podiatry practices, with offices in Midtown and Downtown. We are committed to delivering exceptional patient care in a modern, professional, and welcoming environment. We are seeking a Medical Office Manager who will play a central role in driving appointment growth, ensuring patient satisfaction, and leading our front-office team to excellence. Role Overview The Medical Office Manager will be responsible for overseeing all aspects of patient-facing operations and ensuring that Gotham Footcare meets its appointment growth and service quality goals. This includes managing staff schedules, resolving patient concerns, handling supply ordering, and ensuring operational efficiency. Equally important, this role requires direct responsibility for patient acquisition and retention, including overseeing patient coordinators, responding to online inquiries, managing call-backs, and driving local outreach and review generation efforts. Key ResponsibilitiesAppointment Growth & Patient Acquisition * Own and deliver on monthly appointment growth targets for Midtown and Downtown. * Lead initiatives to increase patient bookings through referrals, partnerships, and online reputation management. Patient Experience & Operations * Handle patient complaints and concerns promptly and professionally, ensuring high satisfaction. * Supervise staff scheduling to maintain adequate coverage and efficiency. * Manage supply ordering and inventory control for both offices. * Monitor patient feedback and Google reviews, implementing improvements where needed. Leadership & Accountability * Directly manage Patient Coordinators at Midtown and Downtown, holding them accountable for appointment and review targets. * Conduct weekly check-ins with coordinators to review performance and provide guidance. * Run monthly staff meetings, presenting appointment results, variances, and corrective action plans to leadership. Qualifications * Bachelor’s degree (Master’s preferred in Healthcare Administration or related field). * 3+ years of medical office management experience, ideally in a multi-provider or specialty practice. * Strong leadership skills with a proven record of driving measurable growth and patient satisfaction. * Skilled at managing staff schedules, handling patient complaints, and improving operational efficiency. * Highly organized, data-driven, and proactive communicator. Compensation & Incentives * Base Salary: * Bachelor’s: $70,000 – $80,000/year * Master’s or advanced experience: $80,000 – $90,000/year * Performance Bonus (up to $12,000/year): Estimated Total Compensation: $82,000 – $102,000+, depending on qualifications and performance.

Job DescriptionJoin our experienced roster of consultants that support Hedge Funds and Family Offices. Arootah is a personal and professional development leader in the Investment and Financial Services industry. Our mission is to provide top business advisory services to our hedge fund client base. Our Business Advisory Services focuses on the multi-faceted needs of Hedge Funds and Family Offices. Arootah was founded by Rich Bello, the Co-Founder and COO of the industry-leading $10 billion hedge fund, Blue Ridge Capital. Rich brings more than 30 years of experience, including leadership positions at Morgan Stanley, Tiger Management, and Ernst & Young. Visit us at more information. WHO WE NEED: Arootah is searching for an experienced Office Manager to consult with our highly prestigious client base. As a consultant, you will work with our Hedge Fund and Family Office clients to provide expert advice and support. What You'll Do • Improve processes for optimal flow of operations, • Support the execution of effective monthly action plans, • Identify internal and contextual roadblocks, • Break apart goals into actionable steps, • Devise a plan of action for each goal, • Provide the client with resources associated with implementing their action plan, • Implement policies, procedures, and control measures., • Review, analyze and report on client tools and resources to ensure industry best practices, • Evaluate each client’s advancement toward goal actualization through key performance indicators (KPIs) and scoring matrices, • Maintain and share detailed and accurate records of consulting results (challenges, breakthroughs, etc.). Qualifications, • Minimum of bachelor’s degree in Communications, Marketing, Finance, or Business Administration, or a related field, • A minimum of 5 years of professional experience in a similar role within a Hedge Fund, Alternative Investment Firm or Family Office, • Experience working with sophisticated institutional clients, • Demonstrated analytical and quantitative skills, • Superb written and verbal communication skills, • Strong team player with strong interpersonal skills necessary to interact with personnel across senior levels of the firm, • Self-starter with strong project management and follow-through skills, • Excellent interpersonal and customer service skills, • Enjoys organizing and is extremely detail oriented, • Education and work experiences that demonstrate proficiency to perform the variety of responsibilities described Job Status, • Contractor

Job Description Come explore the Power of Possibility with a career at SPS! We have a fantastic opportunity for an experienced Client Services Manager to come join our team in Altamonte Springs! The Office Manager position is to sit on-site with our client and oversee multiple sites or projects. The position is responsible for daily service delivery, employee management, overall customer satisfaction, and strict adherence to all SPS policies. The CSM will act as the primary daily client. While overseeing the staff onsite for all supervisory functions required. Overall, this position continuously offers the highest level of service to all client and SPS employees while maintaining a professional image of the company by providing prompt, courteous and efficient service. What will you be doing: • Proactively institutes the SPS Governance Model to ensure client satisfaction., • Standardizes policies and procedures, including statistical monthly reporting and benchmarks., • Drives operational improvements and solution design., • Troubleshoots and resolve all client, site management and site staff issues., • Coordinates, implements, and oversees any special projects., • Coordinates and leads vendor partner negotiations., • Manages site financials in terms of hours, gross margin spread, profitability and growth., • Manages direct reports, including managerial staff., • Assists in the development of training materials and execution of formal training sessions, • Support business development internally and as directed., • Maintains consistent communication with client and SPS at all levels., • Managers the receipt, delegation, and successful completion of all client requests. Handle escalations as needed if Supervisor is unable to., • Meets all client and SPS deadlines., • High School Diploma (or equivalent) required., • Minimum of 5+ years of experience in high level relationship building and operational management., • Previous management/ supervisor experiences overseeing 5-10 employees., • Ability to build business relationships and interact effectively with C level executives., • Solid understanding of selling skills., • Exceptional computer skills., • Industry related experience a plus., • Driven by client satisfaction, with proven track record of diplomacy and ownership., • Strong integrity, solid business ethics., • Strong team approach to account management., • Creative strategic thinking and performance., • Required to maintain an overall professional appearance and attitude. About SPS: SPS is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence & Robotic Process Automation) in more than 22 countries across the globe. In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies. SPS is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers. At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity. SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by law. Pay Range$90,000—$95,000 USD WHAT WE OFFER • Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!, • Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!, • We Recognize Talent: We offer a variety of recognition programs for all levels of employees!, • Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, & Paid Time Off. SPS is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence & Robotic Process Automation) in more than 22 countries across the globe. In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies. SPS is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers. At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity. SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law. Colorado only: We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool. Applicants are prohibited from using real-time AI (Artificial Intelligence) tools, prompts, scripts, or real-time assistance (including but not limited to chatbots, AI-generated responses, or transcription-based tools) during any and all interviews over any forum or platform. SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time. To view our privacy policy, click on the link below: Data Privacy Statement Acknowledgement Section: By submitting an application, by hitting "Submit Application", you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.

Job Description We are looking for an experienced Pediatric Office Manager to ensure the smooth operation of our practice. Responsibilities include overseeing front desk and clinical staff, optimizing workflows, and maintaining high standards of patient care. • Setting: Outpatient Pediatric Clinic - Privately owned, • Schedule: Monday-Friday, • Hours: 8am-6:30pm with Saturday rotations, • Compensation: $50-65k, • Start Date: ASAP Key Responsibilities: • Manage front desk operations and supervise staff., • Implement processes to improve efficiency and productivity., • Collaborate with clinical staff to streamline workflows and ensure accurate EMR documentation., • Coordinate with the Senior Biller on coding and financial matters., • Knowledge of insurance plans, ICD-10, CPT coding, and billing software., • Clinical skills in patient care and vital signs., • Strong organizational and leadership abilities with experience in supervising staff., • Ability to work independently and efficiently., • Must have a Medical Degree, such as CMA, RN, or LPN., • Must have minimum 3-5 years of experience in Pediatric experience About Us: HealthPlus Staffing is National Leader in the Healthcare Staffing Industry. We partner up with top facilities nationwide with the focus of finding them highly qualified candidates. Our Promise: • We will put you in front of the decision makers., • We will provide feedback on your application., • We will work on your behalf to obtain as much info as you need to make a well-informed decision. If interested in this position, please submit an application or call us at 561-291-7787 to speak with one of our highly experienced consultants. We look forward to finding your next position! The HealthPlus Team.

Job Description Salary: $85,000/Yr-$95,000/Yr Other Forms of Compensation: Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management. Distinct from recruitment agencies, we do not engage in temporary contracts. Our commitment is to foster long-term career development, allowing ambassadors to enjoy the comprehensive benefits of working directly with us. Rapport invests in all of its ambassadors, allowing them to attain their career aspirations. It starts with a warm welcome to our business, followed by an individual training and development program. You’ll be encouraged to become the very best you can be throughout your career here, and will be provided with the skills to step into your next big role. Becoming a Rapport ambassador means becoming part of a global community, collaborating with diverse talents, sharing ideas, and experiencing a workplace culture that extends beyond local boundaries. Your journey with us is more than just a job: it’s a meaningful career. Job Summary Working as a Reception Services Manager will allow you the opportunity to work with GREAT people like yourself! You will be surrounded by people who are passionate about what they do and share in our belief in the quality value of delivering superior hospitality to our premier client. The Reception Services Manager will be responsible for overseeing the engagement of all Clients, Guests, Vendors, and Associates entering the client’s site and will lead by example, always displaying an energetic, friendly, and approachable demeanor. Responsibilities -Responsible for overseeing day-to-day operations and suggest strategic changes to continue enhancing the concierge team experience. -Provide a consistent high-level service in all areas to ensure guest satisfaction KPIs are achieved: train and mentor staff to deliver Platinum Service in every guest interaction. provide recommendations for policies or procedures when areas are not meeting standards. ensure staff are engaged and involved in individual and team building programs. -Conduct daily point meetings that include a service and recognition component. -Develop and/or adapt training materials to best support the success of the Reception Team and consistently revisit guides, manuals and training procedures. -Work closely with the events team, facilities and reception services team to plan and successfully execute visitor processing and events/meetings within the firm. -Support reception function by being stationed at one of the desks and performing the reception tasks required for that location. -Complete internal audits on guest service functions to ensure client specific standards are met. -Complete all daily, weekly or monthly reports and submits on a timely basis. -Coordinate weekly staffing schedules and updates for members of the reception services team, including vacation and holiday coverage, as well as managing time and attendance for the team. Provides coverage for receptions services team for vacation, sick days and breaks. -Maintains and updates Standard Operating Procedures on client network. -Able to build consensus and influence team members to achieve goals and objectives. -Exhibits superb organizational skills and can manage multiple tasks or projects simultaneously. -Enforces, maintains, and monitors the department’s Dress Code Policy. -Creates personal development plans and conducts annual performance appraisals for Hospitality Team. -Provides clients and staff with regular updated data and reports regarding Reception operations, levels of activity, performance successes and areas for improvement. -Ensures that the Reception Desks, conference rooms, and lounge areas are consistently presentable and in working order. -Provide input regarding associate performance, highlighting successes, and areas for improvement. -Ability to work in multiple roles within the operations as this role needs to step in as member of reception services team if/when needed. -Frequent standing and walking in the building lobby throughout shift. -Frequent lifting and carrying up to 30 lbs. -All other duties as assigned Long Description Key Competencies -Bachelor’s Degree with at least three years of experience in a client service/reception capacity or Concierge within a hospitality or corporate environment. -Excellent organizational skills, with the ability to work under pressure and prioritize tasks and juggle many tasks simultaneously. -Self-confidence, willingness to learn and feeling comfortable with change and coordinating change -Excellent oral and written communication skills. -Strong computer skills and knowledge of Office technology and equipment. -Ability to work calmly and effectively in stressful situations. -Exceptional client service skills to exceed expectations -Punctual, dependable and dedicated to achieving operational excellence, down to the smallest of details. -Discreet, ethical and committed to maintaining a high degree of confidentiality Apply to Rapport today! Rapport is a specialized division of FLIK Hospitality Group and a member of Compass Group USA Click here to Learn More about the Compass Story Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. Applications are accepted on an ongoing basis. Rapport maintains a drug-free workplace. Associates in Rapport are offered many fantastic benefits. • Medical, • Dental, • Vision, • Life Insurance/ AD, • Disability Insurance, • Retirement Plan, • Paid Time Off, • Holiday Time Off (varies by site/state), • Associate Shopping Program, • Health and Wellness Programs, • Discount Marketplace, • Identity Theft Protection, • Pet Insurance, • Commuter Benefits, • Employee Assistance Program, • Flexible Spending Accounts (FSAs), • Paid Parental Leave Req ID: 1480174 Rapport a specialized division of FLIK Hospitality Group

Job Description Loews Regency New York Hotel has a legacy of luxury - expertly orchestrated and masterfully performed. Located in midtown Manhattan, the property seamlessly blends its iconic Art Deco design with modern sensibilities, craftily merging form and function to compliment 50 years of service expertise. Welcome to our Park Avenue Allure. Who We Are: Founded in 1960, Loews Hotels & Co-operates iconic hotels and resorts across the U.S. Together, our diverse and welcoming teams craft exceptional experiences in iconic destinations. Growth and belonging start here; you'll be valued for who you are and the goals you have. Whether your next career chapter involves making memories for guests or supporting our properties in our Corporate Office, every role-from Guest Services to Finance, Culinary to IT-offers opportunities to grow and make a meaningful impact. Creating a Team Member experience where you belong no matter what race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status that makes you, you is a daily focus for us. What We Offer: • Competitive health & wellness benefits, 401(k) & company match, • Paid Sick Days, Vacation, and Holidays, Paid Bereavement, • Pet Insurance and Paid Pet Bereavement, • Training & Development opportunities, career growth, • Tuition Reimbursement We are seeking An experienced and dynamic Assistant Front Office Manager to lead and supervise the operational activities of our guest services team at Loews Hotels. This pivotal role is responsible for ensuring our team delivers exceptional service and quality, consistently exceeding guest expectations at the front desk and in concierge services. Who You Are: • A natural leader with the ability to inspire and motivate a diverse team, fostering a positive and collaborative work environment., • Committed to delivering exceptional guest experiences, with a passion for anticipating and exceeding guest needs., • Communicates with authenticity, reflecting our culture of support, inclusion, and service in all written and verbal exchanges., • Proactive in resolving issues and addressing guest concerns, with the ability to think critically and make sound decisions under pressure., • A highly organized individual with strong multitasking abilities, able to prioritize effectively and manage time efficiently in a fast-paced environment., • Manage daily operations of the Front Office Team., • Responsible for leading and delivering exceptional guest experience., • Lead and supervise the guest services team to ensure high performance, morale, and compliance with service standards., • Manage payroll services for the Team Members assigned including scheduling, time-card edits, approval of time-off and reporting on one-time payments., • Monitor, communicate, and respond to guest feedback to enhance service quality and develop strategies for increasing guest loyalty and satisfaction., • Oversee room allocations based on guest preferences and coordinate with housekeeping., • Implement training programs while mentoring staff to foster professional growth., • Serve as the primary contact for internal and external inquiries., • Conduct audits and maintain accurate financial records, ensuring timely payment processing and analyzing financial performance., • Prepare performance reports for management on operational effectiveness and guest feedback., • Collaborate on initiatives to promote hotel services and enhance operational efficiency., • Handle emergencies with professionalism while ensuring the safety and security of guests and staff., • Bachelor's Degree or relevant work experience required., • Minimum of two years guest service experience in hotel hospitality preferred., • Minimum one-year guest service leadership role preferred., • Experience with previous Property Management System, preferred Opera System., • Knowledge of budgeting, forecasting, and financial analysis in a hotel setting preferred., • Ability to stand for long periods of time required., • Front Desk Team

Job DescriptionJob Summary We are seeking a professional to join our team. In this role, you will receive . The ideal candidate is highly organized with the ability to multi-task and work well under pressure. Responsibilities • Receive requests and inquiries from customers and internal teams., • Schedule and dispatch technicians to customer sites based on priority, availability, and skill set., • Coordinate with technicians to ensure timely completion of jobs., • Track and update tickets, ensuring accurate documentation of requests, technician assignments, and job progress., • Communicate with customers regarding appointments, delays, and other relevant information., • Collaborate with internal team to address customer and technician needs and resolve issues., • Assist updating records, including customer information, service histories, and equipment details., • Handle incoming phone calls, emails, and other communications., • Request quotes from vendors and subcontractors and routinely follow up., • Itemize and prepare bills for services completed., • Place online orders, request submittals, verify lead time, prepare purchase orders, provide payment and schedule deliveries., • Complete forms accurately include tax exempt certificates, credit card authorizations, service tickets, etc., • Request and file vendor information such as COIs, W9s, subcontractor agreements and lien waivers., • Prepare estimates for clients using QuickBooks., • Assist with weekly payroll processing using ADP., • Review and save invoices and estimates., • Track open bills and due dates and review vendor statements., • Maintain calendar of due dates, renewal dates, annual deadlines, quarterly filings, etc., • Manage vehicle fleet for maintenance, inspections, registrations, parking violations, insurance, and garages., • Provide ad hoc administrative assistance to our internal team, field team, suppliers, subcontractors, and clients.Qualifications, • High school diploma/GED, • Minimum 5 years of previous experience in dispatch and/or purchasing, • Excellent typing and data entry skills, • Strong verbal and written communication skills, • Highly organized with the ability to multitask and prioritize, • Ability to work in a fast-paced environment and adapt to changing priorities., • Proficiency in using computer software and systems, including scheduling software, and Microsoft Office Suite, • Familiarity with HVAC and plumbing terms and equipment is desirable but not requiredCompensation, • Negotiable based on experience Flexible work from home options available.

Job Description Office Manager Are you looking for a rewarding career with one of the best local companies in the plumbing and HVAC industry? You’re in the right place! At PAC Plumbing, Heating, & A/C, we treat our employees like family. Our team members enjoy competitive benefits and cutting-edge training from our master technicians. Join the PAC Plumbing, Heating & A/C Family… Come Grow with Us! Our Office Manager will evaluate customer calls and match the right technician to every job. We need a positive team member who will go above and beyond for our customers and our staff, who has a perpetually friendly, can-do attitude to join our growing team! At PAC Plumbing, Heating & A/C we are committed to the proper training and mentoring of our staff. You will receive hands-on training, side-by-side with your supervisor, and benefit from Nexstar Network’s proven training program that provides you with your own Coach! What we offer: • Competitive salary, • Amazing 401k, • Your birthday is a paid day off!, • Paid wellness days, • Holiday and vacation pay, • Paid training, • Profit-sharing program, • Meet daily revenue and sold-hour goals by prioritizing the most urgent and profitable calls., • Relay accurate information to technicians, ensuring proficient, quality customer experiences., • Manage the whereabouts and needs of every technician in the field., • Record the results of each service call and create report summaries for senior management., • Be professional and establish customer rapport, encouraging repeat business., • Respond to customer requests, resolving issues, and promoting the brand., • Participate in training to boost sales and ensure quick, accurate dispatch of incoming orders., • Develop a proven track record in customer service., • IT competent; good typist and proficient with phone systems., • Highly organized with exceptional follow-through abilities., • Strong verbal and written communications., • Ability to build trust, diffuse conflict and hold others accountable., • Personality that blends well with a fast-paced, goal-driven environment. Powered by JazzHR yZRpamLyOU

Fully in office for training, then hybrid 2x remote - Brooklyn, NY (easily accessible by public transportation).Nonprofit | Education & Community Programs.Our client is one of the oldest and most respected nonprofit organizations in the U.Their team is known for being collaborative, upbeat, and pass

We are seeking an energetic, results-driven Recruiter with recent experience supporting BFSI (Banking, Financial Services, and Insurance) clients to join our team onsite in New York.

JOE & THE JUICE is a global, people-centric food and beverage brand founded in Copenhagen in 2002. With more than 400 stores across 17 countries, JOE & THE JUICE is redefining fast casual through its unique blend of health-forward products, energetic culture, and commitment to experience, convenience, and sustainability. As we accelerate expansion in the United States—with a goal to triple our footprint over the next 3–4 years—we are hiring an Office Administrator to support our business as we grow on this ambitious growth trajectory. Job Summary We’re seeking a detail oriented, motivated & flexible Office Administrator who will be responsible for supporting our New York Office. This role is tactical and hands-on and is a key member of this team playing a critical role keeping our day to day office operations running smoothly. We are growing quickly and have a fun and energetic in office culture. This role will be in person 5 days a week. It is based in New York and operates out of our office in Soho. Key Responsibilities Office Operations & Facilities • Oversee day-to-day office operations to ensure an organized and well running workspace., • Manage access control and badging for employees and visitors, maintaining security compliance., • Coordinate office moves, seating plans, and workspace assignments., • Support facilities needs, including maintenance requests, vendor coordination, and COI (Certificates of Insurance) management., • Create a welcoming environment by greeting guests and serving as the first point of contact., • Plan and coordinate office events such as celebrations, meetings and lunches., • Prepare and support meeting logistics, including room setup, catering, and AV coordination., • Coordinate IT setup for new employees and process hardware or software requests., • Partner with internal IT or external vendors to troubleshoot office technology issues and ensure smooth daily operations. The Benefits We offer a benefits package that includes: • 401k, • Medical, dental & vision insurance, • Paid parental leave as well as vacation., • Get your daily Joe fix for less — our Employee Meal Program gives employees exclusive discounts on all Joe & The Juice products., • Our monthly social calendar is packed with great activities such as running club, Friday Lunch. Friday bars. NOTICE OF NON-DISCRIMINATION POLICY ___]

Join a collaborative, growth-oriented real estate investment management firm where operational excellence and employee experience are top priorities. This is a high-visibility role for someone who takes pride in creating a best-in-class workplace, supporting leadership, and ensuring day-to-day operations run smoothly. You’ll have the opportunity to make an immediate impact in a dynamic environment surrounded by driven, team-oriented professionals. Our client is seeking a dedicated and highly organized Office Manager to oversee daily operations and maintain a professional, efficient, and welcoming workplace. This role combines office management, executive support, facility operations and event coordination as well as serve as a key partner in fostering a positive employee experience. Responsibilities: • Manage all aspects of office operations, including vendor relations, supply management, and facilities coordination, • Maintain a well-organized, engaging workplace that promotes collaboration and a positive employee experience, • Serve as the primary liaison with building management and coordinate all visitor and delivery logistics, • Oversee office budgeting, expense tracking, and cost-effective purchasing, • Plan and coordinate office events, meetings, and team gatherings, • Provide executive support to a senior leader, including calendar management, travel coordination, and special projects, • Support cross-functional initiatives and assist with ad-hoc operational needs Qualifications: • 5+ years of work experience as an Office Manager in a professional services environment (financial services or investment management preferred), • Strong organizational and time-management skills with a proactive, service-oriented approach, • Excellent communication and interpersonal skills, • Experience in office operations and workplace experience, • Proficiency in Microsoft Office Suite, Outlook, Teams, and Zoom, • Able to manage multiple tasks simultaneously

Masters in Social Work (required). Knowledge of Psychosocial Assessment (required).

Executive Assistant – Foundation A prestigious foundation is looking for an Executive/Personal Assistant to support the CEO. This is a wonderful opportunity for a sharp, hard-working, and organized candidate who can act as a true right hand for the executive and their team. Compensation commensurate with experience $100-120k range + fully paid benefits, 3 weeks PTO, 401k match, gym stipend and free lunch The office is in Midtown NYC and the organization operates on a hybrid schedule, in office 4 days/week – one day work from home. Hours: 8:30a-5:30p/9a-6p – flexible as needed during busy times Seeking: -3+ years of senior level/C suite EA/PA experience, ideally supporting an executive within a foundation or non-profit but open to other corporate experience -BA/BS Degree required -Tech Savvy - strong skills in Microsoft Office Responsibilities include: • Manage the CEO’s ever-changing Outlook calendar and complex scheduling logistics -Coordinate events, galas and offsites -Manage Board Meetings and liaise with external stakeholders -Coordinate global travel logistics and manage expense reports -Personal Assistant responsibilities for CEO as required -Ad hoc projects as assigned Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Our client, a start-up company, is seeking a Temporary Executive Assistant. The ideal candidate will have a 24/7 mentality, be detail oriented, and have the ability to thrive in a fast-paced environment. This assignment starts asap and will last for about 5 months. Hours: 9am – 6pm *Fully Onsite Location: Flatiron Responsibilities: • Provide administrative support to the CEO, • Manage complex and high-volume calendars using Google Calendar, • Coordinate extensive travel arrangements, including flights, accommodations, and itineraries, • Book reservations (restaurants, fitness or recreational bookings, etc.) as needed for both business and personal needs, • Provide a mix of business and personal executive support, • Communicate effectively via Google Workspace (Gmail, Calendar) and Slack, • Operate efficiently in a fast-paced, demanding environment while maintaining accuracy and composure Requirements: • Highly organized, detail-oriented, and able to prioritize multiple tasks, • Strong communication skills — clear, concise, and professional, • Resourceful and proactive problem-solver with sound judgment, • Able to thrive in a fast-moving, dynamic work environment, • Prior experience supporting executives in a startup or similarly fast-paced setting preferred Please submit your resume in Word format for immediate consideration. You can use ___ to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Research Coordinator – Hedge Fund A prestigious, growing hedge fund is seeking an enthusiastic Research Coordinator to support a Partner and 2 other professionals with general administrative support, corporate & research access coordination with the sell-side, investment analyst research support, expense reporting, and ad hoc projects. The ideal candidate is a self-starter, detail-oriented, sharp, highly efficient, polished, and has high emotional intelligence. The key to this role is assisting the team in prioritizing and managing time and finding efficiencies to make the investment process run as seamlessly as possible. The atmosphere in the office is fast-paced, collegial, and energetic. This is an incredible opportunity to work alongside an amazing team in a role with heavy exposure. Salary based on experience: $120K-$175K range – flexible on base depending upon experience + discretionary bonus + top benefits including fully paid premiums, fitness/commuter/tech stipends, free lunch, charitable contributions, 401k contribution and more LOCATION: Midtown East, NYC, onsite Monday – Friday with general hours of 8/8:30am-5:30/6pm (rotating with other Research Coordinators) Responsibilities include: • Maintain team’s Outlook calendars, contacts, assignments, and compliance requirements, • Coordinate domestic and international travel, • Coordinate corporate and research access with the sell-side and additional research vendors, • Proactively anticipate and complete work assignments whenever possible, • Answer phone calls, emails, and correspondence for team, • Liaise with internal and external contacts on behalf of the team, • Assist investment analysts with streamlining research resources and ad-hoc projects, including updating financial models, • Maintain confidentiality of all sensitive and confidential issues Qualifications/Requirements: • Bachelor's degree required -3+ years of research coordinator or administrative support experience in financial services • Experience with Microsoft Suite, especially Excel, • Strong work ethic, organizational skills, and attention to detail, • Excellent communication skills – both verbal and written, • Collaborative and team-oriented, • Intelligent and quick-witted with the ability to manage team and other internal/external investment professionals quickly and efficiently, • “No task is too big or too small” mentality, • Ability to work independently with strong follow-through, • Flexibility to handle multiple and changing priorities Please submit your resume to apply! You can use ___ to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you have updated your LinkedIn profile and that you start collecting your references early.

Open Systems Technologies is a leading staffing and consulting company that focuses its efforts on providing people operations, recruiting and human capital management strategies for a variety of companies – from the Fortune 100 to top startups. We bring with us 28 years of market expertise to provide our clients with the best talent and talent finding strategies out there. Our NYC office is expanding and we are looking to hire smart, hardworking and accomplished recruiting professionals to help continue our growth. You are an experienced recruiter (with at minimum 1 years of experience) who will join a successful team of hardworking and fun professionals. This position requires an uncommon balance of creativity, drive, strong interpersonal skills as well as savvy analytical skills. You will be required to think quickly on your feet and develop lasting relationships with candidates. You must have a proven ability to consistently and positively contribute in a high-paced, changing work environment as well as the ability to prioritize multiple functions and tasks and manage work time efficiently. Describe My Day There really won’t be a typical day here but we’ll try our best to describe what working at OST is like. Here are some things that may come up while working as a recruiter at OST: • A new job just came out and the account manager needs 5 strong candidates by the end of the day. You’re on Linkedin sending inmails, reaching out to your network to ask for referrals or going on Monster to see who is currently active that may be a fit., • A client has reached out as their new role is not getting as many qualified candidates as they thought they would. They want to see if it’s potentially the salary they have assigned. You have to do some market research to see what the average compensation for the role is and whether the client’s chosen salary is on target., • You have at minimum 1 year of recruiting experience - full desk experience is a plus!, • You are passionate about recruiting – you keep abreast of news and trends in the industry, • You are a highly ambitious individual who demonstrates a strong initiative and independent thinking, • You have strong writing and communication skills, • Bachelor's degreeCompensation: $55,000+/year

The Attorney Recruiting Coordinator plays a key role in the firm???s recruiting efforts and is responsible for supporting all phases of student hiring including the direct application process, early engagement initiatives for assigned law schools and the Summer Associate Program. FTE Attorney Recrui

Office Manager A family office of a prominent HNWI and finance CEO is hiring for an Office Manager to ensure the smooth day to-day Operations of our office. The ideal candidate will play a key role in fostering a welcoming and efficient work environment, managing administrative staff, supporting leadership and coordinating internal events. This position requires strong organizational skills, excellent communication, and the ability to manage multiple priorities. Salary commensurate with experience $140-180k base range + discretionary bonus + fully paid benefits, 401k match, free meals, commuter benefits, and unlimited PTO Location: onsite 3-4 days in Midtown West, NYC (with flexibility to come in 5 days as needed) and remote flexibility in the summer Hours: around 9am-6pm Qualifications: • 10+ years of experience in office management, administrative operations, or a related role. Additional Administrative/Executive Assistant experience is a plus., • Strong organizational, communication and multitasking skills., • Trustworthy and discreet, • Experience managing a team or providing oversight to administrative personnel is preferred., • Proficiency in Microsoft Office Suite; familiarity with scheduling and communication tools a bonus., • Important qualities- Honest, resourceful, proactive, self-motivated, collaborative, flexible, respectful, driven by the highest ethical standards and values. Key Responsibilities include: • Oversee daily office operations and maintain supplies and vendor relationships., • Serve as the main point of contact for building management and vendors., • Coordinate and manage conference room bookings and logistics, ensuring meeting spaces are clean and functioning., • Supervise front desk activities, including greeting guests, receiving deliveries, and offering refreshments., • Oversee Executive and Administrative Assistants (2-3), ensuring high-quality administrative support across the organization., • Assist in new hire onboarding, including desk setup and office tours., • Provide coverage for administrative team during PTO., • Plan and execute internal events and coordinate logistics for event execution. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

HR Compliance Specialist (6-Month Contract - Hybrid).Pay Rate: $65-75 per hour commensurate with experience.We are seeking an experienced HR Compliance Specialist for a high-impact project focused on auditing and enhancing HR policies, procedures, and processes to ensure regulatory compliance across

Position Summary: The Transportation Clerk supports the daily transportation operations by coordinating shipment documentation, appointment scheduling, and communication between drivers, customer's and internal teams. This role ensures accurate recordkeeping, timely updates, and smooth execution of freight movement in and out of the facility. Responsible for the daily/weekly maintaining of pallet tracking (where applicable), audit of driver logs and trip reports, log and driver file DOT requirements tracking. Liaison for internal customer support. Track all return goods as directed by the customer for close out of returns from the private fleet. Pay : $26.00/hr Schedule: Monday - Friday, 10am - 6pm Additional Benefits: • Paid Time Off, • Medical Insurance, • Dental Insurance, • Vision Insurance, • Life Insurance, • 401K, • Associate Referral Program Major Responsibilities: • Various office and administrative duties, which may include handling accounts payable/receivable and collections, payroll, fuel reconciliation, office supplies, billing, maintaining database and miscellaneous reporting, • Audit of logs and trip reports and other DOT reporting, maintain of files, customer service interaction, resolution of driver equipment requests and pallet tracking., • Maintenance and distribution of route books, daily interface with drivers, assist with driver coverage of vacation and overflow freight, • Involve Safety team as required by location, • Prioritize workload and have flexibility to adjust based on position requirements, • Ability to maintain confidentiality is essential, • Other projects and tasks assigned by supervisor Qualifications: • 2 years of general office experience required, • 1 year of customer service experience required, • High School diploma or equivalent required, • Advanced computer skills including Microsoft Word, Excel, Outlook and PowerPoint required, • AS400 experience preferred, • Regular, predictable, full attendance is an essential function of the job, • Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening. Physical Requirements: -The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. -The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines. -While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg. -Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. Penske is an Equal Opportunity Employer. About Penske Logistics: Penske Logistics is a wholly owned subsidiary of Penske Truck Leasing. With operations in North America, South America, Europe and Asia, Penske Logistics provides supply chain management and logistics services to leading companies around the world. Penske Logistics delivers value through its design, planning and execution in transportation, warehousing and freight management. Visit to learn more. Pay : $26.00/hr Benefits : Our excellent benefits plan keeps associates and their families happy, healthy and secure. To learn more visit Job Category: Administrative Job Family: Operations Address: 134 Van Keuren Ave Primary Location: US-NJ-Jersey City Employer: Penske Logistics LLC Req ID: 2512331

A minimum of 3 years of experience as a Legal Secretary, preferably within litigation.

Full-time, Fully Onsite (Not Remote).The Director will be responsible for ensuring the delivery of high-quality, compliant, and efficient laboratory services across multiple sections, including Core Lab, Blood Bank, Phlebotomy, and Point of Care.This role offers a unique opportunity for an accomplis

Executive Assistant to CEO A publicly traded, globally expanding financial services firm is hiring an Executive Assistant to support their wonderful CEO. This role will also provide support to the COO and CFO where schedules overlap. The ideal candidate thrives in a fast-paced environment, anticipates needs, and serves as a true right hand to the CEO. This is a critical hire for the firm, with potential for the role to expand into a Chief of Staff or more of a right-hand capacity as the company continues its growth. Compensation commensurate with experience: $145,000 –$165,000 base range + Discretionary annual bonus + Fully paid insurance for employee and family, 401(k) with 4% company match, 15 days PTO. Location: Must be NYC-area based, though the role will start as fully remote for the first 9-12 months, before opening a Midtown NYC office, at which point the EA will be in office 4 days/week, 1 day remote. Standard hours 9am–5/6pm with flexibility based on needs. Must monitor email after hours to ensure coverage of urgent matters. Key Responsibilities • Provide comprehensive administrative support to the CEO, with additional scheduling support for COO & CFO., • Manage complex and overlapping Outlook calendars; coordinate detailed logistics for meetings and travel., • Anticipate competing demands on the CEO’s time; proactively identify critical priorities., • Book and manage travel arrangements, ensuring schedules and itineraries are fully captured in calendars., • Support CEO more intensively during NYC travel periods., • Maintain strict confidentiality and discretion on all matters., • Prepare meeting logistics, materials, and communications., • Serve as the CEO’s right hand, helping take responsibilities off his plate to maximize his efficiency., • Coordinate across internal teams and external stakeholders, ensuring timely follow-up and execution., • Flexibility to assist with occasional personal tasks if overlapping with business travel. Desired Qualifications • 7–15+ years of Executive Assistant experience., • Must have supported a Group Head/Senior Exec/MD/C suite at a large global financial firm OR a CEO at a smaller firm., • Strong background in finance is required., • Demonstrated ability to thrive in a fast-paced, high-volume environment., • Exceptional organizational skills with proactive problem-solving ability., • Ability to work independently, prioritize effectively, and pivot quickly., • High emotional intelligence, discretion, and maturity in handling confidential information., • Comfort with a role that will grow and evolve as the company expands. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

1199 59 day assignment covering FTE LOA. M-F 830a-430p. Masters in Social Work (required). NYS LMSW license (required). Previous hospital Social Work exp (preferred). Good interviewing skills & ability to use good judgment & make decisions quickly (required). Case management exp (preferred). Allscript referral management & transportation setup. Familiar with psychiatric/pediatric population. Familiar w/ EPIC EMR.

ADMINISTRATIVE OFFICER – NEWARK, NEW JERSEY Posted: November 3, 2025 Closes: Open Until Filled The Office of the Federal Public Defender for the District of New Jersey (FPD) seeks an Administrative Officer . We have three staffed offices—Newark, Trenton, and Camden—and pride ourselves on delivering high-quality, client-centered defense. The Administrative Officer reports to the Federal Public Defender and plays a central leadership role in advancing our mission. About Us: Under the Criminal Justice Act, 18 U.S.C. § 3006A, our office provides high-quality legal representation to indigent individuals in federal criminal cases and related matters. The Federal Public Defender represents clients in federal trial matters, direct appeals to the U.S. Court of Appeals for the Third Circuit, petitions for writs of certiorari to the U.S. Supreme Court, habeas corpus litigation, and ancillary proceedings. We also support and help train CJA Panel Attorneys. Our main office is in Newark, with branch offices in Trenton and Camden. Position Overview: The Administrative Officer manages administrative operations across three office locations and a staff of more than 50 employees and interns. The position oversees budget and finance, human resources, procurement, property and space management, internal controls, and compliance with judiciary policies. The Administrative Officer supervises administrative personnel, serves as a key advisor to the Federal Defender, and ensures efficient, ethical, and mission-focused operations. KEY RESPONSIBILITIES Primary responsibilities include, but are not limited to: Administration & Supervision · Oversee daily operations, policy development, process improvement, and strategic planning. · Train, supervise, and support administrative, HR, financial, and IT personnel. · Maintain internal controls for financial, procurement, property, and HR functions. · Analyze the impact of new policies and develop strategies to sustain effective operations. Budget & Finance · Formulate and manage the annual budget, develop spending plans, and oversee accounting and disbursements. · Prepare financial and workload reports; project staffing and resource needs. · Lead all fiscal audits, internal controls reviews, and Defender Services Office program assessments, and develop corrective action plans and recommendations for the Defender to resolve any findings. Human Resources · Advise on hiring, staffing, personnel policies, classification and compensation, performance management, and benefits. · Support recruitment, onboarding, training, and staff development; promote a diverse and inclusive workforce. · Conduct performance evaluations for administrative personnel. Procurement & Property Management · Oversee procurement of goods, services, equipment, and expert resources in compliance with judiciary policy. · Serve as Contracting Officer for major procurements and liaise with U.S. General Services Administration on space planning, leasing, and build-outs. · Coordinate property, asset, and records management systems. QUALIFICATIONS The Administrative Officer is a trusted and reliable professional with sound judgment, a heart for public service, and a demonstrated commitment to diversity, equity, and teamwork. The ideal candidate will be able to work both independently and collaboratively, exercise discretion and confidentiality, and perform all responsibilities with the utmost ethics and integrity. The Administrative Officer must understand and value effective administration, financial stewardship, human resources best practices, and strong internal controls. The candidate should bring a working knowledge—or a demonstrable ability to learn—core operational areas, including budget and financial management, HR, procurement, information technology coordination, space and facilities, property management, and records administration. Above all, they are committed to supporting the mission of the Federal Defender’s Office and to strengthening the systems that allow our attorneys, investigators, and staff to provide the highest quality representation to indigent clients in federal court. Successful candidates will have the ability to: · Communicate clearly and professionally, both orally and in writing · Build positive working relationships with staff, court partners, and outside vendor · Analyze complex problems and recommend practical, forward-thinking solutions · Manage competing priorities and meet deadlines under pressure · Exercise leadership that is transparent, empathetic, and accountable · Maintain professionalism while supporting a mission-driven, client-centered culture Preferred Qualifications · Supervisory or team-lead experience · Budget development and financial management experience · Knowledge of federal government policies, the judiciary, or public sector operations · Experience with procurement, contracting, or audit/compliance processes (preferred but not required) COMMITMENT TO DIVERSITY, EQUITY & INCLUSION We strive to build a team that reflects the diverse communities we serve. We welcome applicants of all backgrounds and lived experiences, including those historically underrepresented in the legal profession. We believe our work is stronger, more just, and more compassionate when every voice is valued. How to Apply: Email a single PDF containing a cover letter, resume, and three professional references to: You must reference “Administrative Officer” in the subject line. Only applications submitted in the required format will be considered. No phone calls, please. Only applicants selected for an interview will be contacted. Appointment is subject to a satisfactory background investigation. The Office of the Federal Public Defender follows an Employee Dispute Resolution Plan approved by the United States Court of Appeals for the Third Circuit. We are an Equal Opportunity Employer committed to quality representation, diversity, and inclusion. All qualified applicants are encouraged to apply.

NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigorous focus on quality that has resulted in some of the lowest mortality rates in the nation. Vizient Inc. has ranked NYU Langone the No. 1 comprehensive academic medical center in the country for three years in a row, and U.S. News & World Report recently placed nine of its clinical specialties among the top five in the nation. NYU Langone offers a comprehensive range of medical services with one high standard of care across 6 inpatient locations, its Perlmutter Cancer Center, and over 320 outpatient locations in the New York area and Florida. With $14.2 billion in revenue this year, the system also includes two tuition‑free medical schools, in Manhattan and on Long Island, and a vast research enterprise with over $1 billion in active awards from the National Institutes of Health. Position Summary We have an exciting opportunity to join our team as a Billing Coordinator II. Become a key member of the NYU Langone Health Faculty Group Practice Central Billing Offices (FGP CBO). In this role, the successful candidate coordinates all aspects of coding review, claim submission, charge reconciliation and follow‑up on claims denied for coding‑related reasons for various specialties and providers. Provide coding, financial and/or operational reports, and provide feedback to providers to improve documentation to maximize revenue and reduce denials. Review and train practices on local and national coding and reimbursement policies including payer coding guidelines. Work with patients and guarantors to clarify financial responsibilities as needed. • Take initiative to teach and share new information and provide constructive feedback. Communicate delays and workqueue issues to management daily., • Lead and collaborate with practice personnel and administration to implement change to practice operations where necessary, to improve accuracy of information and enhance revenue., • Ensure timely and accurate collection, preparation, and verification of billing information submitted in billing system. Review billing collection and denial reports and recommend changes on how to improve issues., • Serve as a liaison to coding vendor for questions, data requests, and other inquiries. Review charge encounter forms for complete CPT code, ICD‑10 code, and other required billing information on a daily basis., • Compare coding to notes/documentation and communicate with providers to clarify errors, correct coding and prepare appeals and reconsideration requests. Appeal complex denials through review of payer policies, coding, contracts, and medical records. Utilize subject matter experts as needed., • Analyze/audit notes and ensure the appropriate codes are charged in order to maintain billing compliance and prevent denials., • Staff who possess coding certification at the time of hire or who obtain coding certification while employed by NYU must maintain active status of certification., • Serves as NYU Langone Health Faculty Group Practice Brand Ambassador by upholding the NYULH Mission, vision and values and promoting excellence in the patient experience, during every encounter., • Drives consistency in every patient and colleague encounter by embodying the core principles of our FGP Service Strategy CARES (Connect, Align, Respond, Ensure, and Sign‑Off)., • Greets patients warmly and professionally, stating name and role, and clearly communicates each step of the care/interaction as appropriate., • Works collaboratively with colleagues and site management to ensure a positive experience and timely resolution for all patient interactions and inquiries whether in person, by phone or via electronic messaging., • Proactively anticipates patient needs, and participates in service recovery by applying the LEARN model (Listen, Empathize, Apologize, Resolve, Notify), and escalates to leadership as appropriate., • Shares ideas or any observed areas of opportunity, to improve patient experience and patient access, with appropriate leadership. (i.e. ways to optimize provider schedules, how to minimize delays, increase employee engagement, etc.), • Partners with Patient Access Center and Central Billing Office team members to support collaboration and promote a positive patient experience. Certified Coding Specialist Certification (CCS) or Certified Coding Specialist– Physician-based (CCS‑P) or Certified Professional Coder (CPC), Certified Outpatient Coding (COC) preferred. Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time‑off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well‑being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family. NYU Langone Health is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online. View Know Your Rights: Workplace discrimination is illegal. NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $64,350.00 - $64,350.00 annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits. To view the Pay Transparency Notice, please click here. #J-18808-Ljbffr