Office & Admin jobs in Van Nuys, CA - Page 3Create job alerts

The Manager will lead and facilitate HR programs and strategies in support of Tech client groups through collaboration with the clients, HR Partners, and other cross-functional business partners. Partner with Learning functional partners to create and deliver development experiences to help close ga

Job Description Overview: Skin 22 Concierge Skin, a concierge med spa, is seeking a highly organized and detail-oriented Patient Coordinator and Office Assistant to oversee the day-to-day operations of our med spa. This role is critical in maintaining a seamless and exceptional client experience while supporting the Manager in operational tasks. The ideal candidate is professional, proactive, and embodies the elegance and sophistication that Skin 22 Concierge Skin represents. Key Responsibilities: 1. Office Operations: • Arrive at least 30 minutes before the first appointment to prepare the office., • Turn on all lights, power on treatment devices, and ensure they are functioning properly., • Set the thermostat to maintain an optimal temperature between 68-72 degrees Fahrenheit., • Light the front office candle, trimming the wick as needed, to create a welcoming ambiance., • Play appropriate background music to enhance the client experience., • Conduct thorough room sweeps to ensure all supplies are restocked, including skincare products, alcohol wipes, gauze, tongue depressors, ultrasound gel, paper towels, face towels, face wash, and headbands., • Charge all electronic devices, such as iPads, payment terminals, and camera lights., • Clean and cover exam chairs with disposable sheets as needed., • Ensure mirrors are spotless, goggles and device handpieces are sanitized, and floors are free of trash., • Keep cabinets organized, tidy, and well-stocked with supplies., • Oversee beverage selection, including bottled water, espresso, barley tea, and pressed juices, ensuring they are available and well-stocked. 2. Client Experience: • Greet clients warmly and ensure they are comfortable throughout their visit., • Offer clients beverages such as bottled water, espresso, barley tea, or pressed juice., • Escort clients to the appropriate treatment room and verify the purpose of their visit., • Provide new patient intake forms and prepare consultation materials, including face charts., • Address minor client concerns and assist with scheduling needs, escalating complex issues when necessary. 3. Administrative and Team Support: • Support the Manager with operational tasks and ensure smooth day-to-day office functionality., • Assist practitioners with treatment preparation and other tasks as needed., • Communicate operational needs and updates to the Manager., • Maintain and update an office manual or checklist to ensure consistency in daily operations. 4. General Maintenance: • Ensure all areas, including restrooms and common spaces, are clean and stocked., • Restock the product shelves throughout the day to ensure a polished and professional display., • Maintain a professional, polite, and respectful demeanor with clients and team members., • Dress in a classy and elegant manner suitable for a luxury med spa environment., • Proven experience in an administrative or operational role, preferably in the beauty, wellness, or medical spa industry., • Exceptional organizational skills with a strong attention to detail., • Ability to multitask and prioritize in a fast-paced environment., • Proficiency with office software and scheduling tools., • Familiarity with skincare and med spa treatments., • Experience managing inventory and supplies., • Competitive salary based on experience., • Access to complimentary treatments and employee discounts., • Opportunities for professional growth within Skin 22 Concierge Skin.

Datacenter Operations, Smarthands.Infrastructure Operations for Data Center.Excellent verbal / written communication skills.Ability to work 24x7 shirt schedule including working weekends, holidays, and shift-based schedules; On-call support if required.Competencies: Dell EMC, Data Center Discovery a

We are looking for a freelance Administrative Assistant for a top media & entertainment company hybrid out of their Burbank, CA offices! Our business is responsible for the creative advertising, research, media, publicity, and promotion of theatrical and streaming properties released by the company

A strong understanding of business administration and or contract administration. The Contract Administration Department for Entertainment Television is seeking a Manager to provide high-level administrative support and will oversee the contract administration process for the above the line talent,

Business Unit: The Peninsula Beverly Hills.Working alongside the Director of Front Office Operations at The Peninsula Beverly Hills, we are seeking an Assistant Front Office Manager who possesses a genuine warmth and sense of hospitality.Work for an award-winning luxury hotel group.Learn and grow wi

VP, Film Business & Legal Affairs.Head of Film Business & Legal Affairs.Legendary has built a library of marquee media properties and has established itself as a trusted brand which consistently delivers high-quality, commercial entertainment including some of the world's most popular intellectual p

The primary responsibility of the Contract Administrator will be to ensure all contracts, requisitions, purchase orders, bid waivers and other supporting documents are placed in accordance with our client Procurement Policies and US Government regulations for non-profit healthcare research.

A minimum of 3 years of experience in a HR role, preferably within the fashion, retail, or apparel industry. A passion for fashion and a keen understanding of our brand and our company culture.

The Contract Administration Department for a Television entertainment provider is seeking a Manager to provide high-level administrative support and will oversee the contract administration process for the above the line talent, ensuring compliance with company and guild policies.

LCSW Social Worker within our Care Management team at Providence St.

PHR or SHRM certification preferred. Guide clients through compensation management, records management, employee relations and retention strategies, leaves management (FMLA/CFRA/DFEH/ADA) and on/off-boarding of employees. Personnel file and records maintenance; use of timekeeping system; payroll; ne

Critical Illness, Accident, and Hospital.

How you will change lives As a Patient Care Technician (PCT) at US Renal Care, you will be an integral part of a cross-functional team providing care and delegated activities of treatment to patients. You will participate in all required staff meetings and continuing education offerings. Patient Car

Our client is seeking a detail-oriented and proactive.Copyright Administration team on a freelance basis.The successful candidate will be responsible for managing contract documentation and administration processes, ensuring compliance with company policies, and facilitating communication between in

This is a high-concept venture capital profit-type show featuring a high-profile writer/producer/director/actor currently making films at major studios with an A-list cast.

As a Warehouse Shipping Clerk, you will be responsible for assisting with warehouse operations and ensuring smooth logistics, including: organize inventory and ensure items are stored properly.

As a Receptionist, you will be responsible for managing front desk operations and welcoming guests, including: greet visitors and answer phones.Duties and responsibilities can change depending on business needs.

The Contract Administration Department for a Television entertainment provider is seeking a Manager to provide high-level administrative support and will oversee the contract administration process for the above the line talent, ensuring compliance with company and guild policies.

As a Remote Data Entry Clerk, you will be responsible for inputting and maintaining data accurately from home, including: input data accurately into company systems from home.

Bring your energy to the role of PayPal Risk Operations Associate to perform responsibilities as a Risk Operations Associate.

Maintains inventory and stock of supplies, brochures, and collateral for concierge desks. Concierge Job Duties: Meets with guests and provides outstanding customer service to all guests,

Licensed) $101,100–$114,456 (Pre-Licensed) Clinical Social Workers providing in-person care in an inpatient unit will receive: $124,862–$141,601 (Licensed) $116,265–$131,624 (Pre-Licensed) Recruitment and Retention Bonus Clinical Social Workers newly hired with CDCR/CCHCS and providing

As a Work From Home Data Entry Associate, you will be responsible for inputting and maintaining data accurately from home, including: input data accurately into company systems from home.

Job Description Job Overview We’re a dynamic healthcare consulting company looking for a detail-oriented and personable Receptionist/File Clerk. No prior healthcare experience is required—comprehensive training is provided. This full-time position plays a vital role in supporting day-to-day operations and helping our office run smoothly. Key Responsibilities • Professionally answer and direct incoming phone calls, • Scan, file, and organize digital and physical documents, • Receive, sort, and distribute incoming mail, • Address envelopes for outgoing correspondence, • Prepare mail and parcels and deliver to post office, • Associates Degree, • Strong communication and organizational skills, • Ability to multitask and stay detail-oriented in a fast-paced environment, • Prior clerical or receptionist experience, • Proficiency with Microsoft Office and document scanning toolsCompany DescriptionWe are a leading national high-technology and revenue recovery consulting firm to the healthcare industry. Founded in 1990, we have recovered over $1 billion for its clients. We are a pioneer in healthcare technology solutions and is a certified Health Information Handler for the Centers for Medicare and Medicaid Services, esMD project.We are a leading national high-technology and revenue recovery consulting firm to the healthcare industry. Founded in 1990, we have recovered over $1 billion for its clients. We are a pioneer in healthcare technology solutions and is a certified Health Information Handler for the Centers for Medicare and Medicaid Services, esMD project.

Job Description The role… At Soho House, the Club Reception is responsible for welcoming, directing or signing in all members and guests to the property. As Club Reception, you will wear many hats and oversee the diverse portfolio of your local properties; reception desk and handle basic computer duties, host in the Restaurant and Rooftop, as well as performing Guest List responsibilities. A successful and experienced Club Reception, may also be responsible for training other members of the reception team and may be responsible for Maitre'd duties. We hope that you're a people person with excellent professional phone etiquette and a flair for making members and guests feel welcome! Main Duties • Ensure every member is welcomed by name (if local) and guest is welcomed with open arms and in a hospitable manner, • Answer high-volume phone lines and calls for restaurant, roof and cinema reservations, general inquiries, and deliveries, messages for members and from employees; among other inquiries, • Well-versed on standard Q&A regarding menus, hours of operation and amenity availability/pricing, • Maintain a clean, sanitary and safe work environment, reception area, desk and coat check closet, • Perform Guest List duties on the floor level, club and/or Rooftop (if applicable), • Support, redirect and problem solve in real-time to ensure any guest related concerns are addressed and action items have been set, • Assist guests by checking/ retrieving their coats and/or items they left with the bell person, • Build relationships with members and guests and communicate and red flags and positive feedback to management to assess, • Minimum of 3+ years' experience in a similar role., • Must have experience answering high-volume phone lines and answering inquiries professionally, timely and to the best of your abilities., • OpenTable, Salesforce and Opera experience is a plus not a must, • Problem solving skills and bring conflict resolution to any anticipated or current matter, • Detail oriented, articulate and ability to multi-task in a high-volume and demanding work environment, • Strong communication skills and ability to understand and follow written and verbal instructions, • Must be able to seize, grasp, turn and hold objects with hands., • Must be able to work on your feet for at least 8 hours., • Fast paced movements are required to go from one part of the club to others., • Must be able to move, pull, carry or lift at least 40 pounds. Soho House offers competitive compensation packages that feature global benefits and perks. Whether you're seeking entry-level employment or a new opportunity to expand your profession, we offer training to develop the technical and managerial skills necessary to enhance your career. • Health Care + 401K: Full time employees are eligible for full benefits; Medical, Dental & Vision as well as Retirement fund with a 2% match, • Paid Time Off: Full- Time Employees have sick day's + vacation days, • Career Development: Soho House can progress your career domestically or internationally as well as managerially or technically, • Soho Impact: Empowering the Soho House Community to make positive change, through mentoring, apprenticeship, local outreach and sustainability, • Learning & Development: An extensive range of internally and externally run courses are available for all employees., • Cookhouse & House Tonic: Celebrating our passion for food and drink. Check out our monthly calendars and get involved in trips, training's and events. Available to all., • Team Events: From fitness sessions to cinema screenings and art classes, each month we hold a series of fun events which you can sign up to., • Team Meal: Whilst on duty in our Houses & Restaurants you will be provided with a substantial meal free of charge.In accordance with California law, the salary range for this role if filled within California is listed below. The range for the position in other geographies may vary based on market differences. The actual compensation will be determined based on experience and other factors permitted by law.Pay Range$23—$23 USD

Job Description Front Office Duties: Opening: · Turn on lights and straighten out the lobby, and exam rooms. Make sure each room is stocked and ready to go. · Turn on the camera room, make sure there is an SD card in there and hair clips are available. · Make sure computers in the exam rooms are all up and running with Mirror open and ready to go. · Make sure the kitchen is clean and clear of all dirty. · Make sure the iPad and laptop are fully charged and ready to go. Closing: · Confirm appointments with patients. · Confirm and send schedule via email/text to Dr. Novack and team. · Prior to leaving make sure each room is clean, sanitized, and stocked for the next day. · Make sure the camera room is turned off and the SD card is placed back in the camera after uploading photos into patients account in Mirror. Clear out the images out of the SD card once images are uploaded. · Make sure any photos or videos on iPad are uploaded/backed up accordingly. · Log off the computer in the exam rooms but first make sure all photos are saved in Mirror prior to closing down program. · Make sure the reception is clean and tidy, turn the lamps off and the lights. · Close blinds and turn the lights off. Administrative Duties: · Ensure all documents are uploaded into patient charts. · Send intake forms to new patients (via email, or DocuSign). · Update returning patients information accordingly. · Surgical forms to be sent to patients via DocuSign. · Lab orders sent accordingly to patient and their pre-operative doctor. · Confirming patient appointments. · Upload images to Mirror. · Screen calls and voicemail messages, direct them accordingly. · Collect patient payments. · Send e-prescriptions authorized by Dr. Novack. · Prepare surgical chart prior to surgery. · Send out the pre-operative lab results, history & physical, and medical clearance to anesthesiologist. · Invoices: obtain approval from office manager for the invoices for the clinic as well as the surgery center. Secretarial Duties: · Schedule and confirm meetings and appointments. If a it’s a doctor’s appointment, make sure to send in all the necessary paperwork and health insurance cards prior. · Assist with reaching out to vendors regarding property projects. · Answer maintenance requests from tenants and schedule repairs accordingly. · Arrange travel arrangements and reservations.

Job Description Are your friendly bi-lingual ( Spanish/English) , organized and customer-focused team player? Our established dental office is looking for a receptionist who loves helping people and creating a welcoming environment for our patients. What You'll Do: -Schedule and conform appointments -Answer phone calls and assist patients inquiries -Greet and check in and out patients with a warm and professional attitude Why Join Us? • Competitive pay and benefits -Stable full time position -Supportive and friendly work environment • Opportunity to grow within the practice To apply, please send your resume and a brief cover letter. We look forward to welcoming you to our team.

Job Description We are a growing Beverly Hills personal injury law firm. We need a qualified bilingual Receptionist that can stay on top of tasks at all times and complete tasks in a quick and efficient manner. Personal injury experience is a plus, but we will train the right person. Job duties include (but are not limited to): • Answer phone calls, • Screen calls and transfer the call to the right individual, • Able to perform a brief intake on potential clients and cases, • Greet clients and potential clients that walk into the office, • Sort incoming mail - Send mail FedEx, UPS, • Filing away paperwork, • Receiving and sending faxes, • Scanning incoming mail, • Labeling electronic files, • Data Entry in our Legal Software (Abacus or Filevine), • Prepare Letters, Documents and Spreadsheets, • Keeping a clean work space, • Bachelor's Degree, • Bilingual (Spanish & English) a Must, • Provide clients great service, • Type 45 wpm or more, • Computer literate (MS Word, Excel, Adobe Acrobat), • Great work ethic, • Positive attitude, • Punctual, • Great phone voice, • Strong Organizational Skills, • Able to multitask, • Strong TEAM player, • Group plans for employee health insurance, including medical, dental, and vision coverage, • Life insurance coverage, • 401k options, including personal funding or investing opportunities, • Paid time off and holidays, • Employee Assistance Program, • Flexible spending account, • Exclusive discounts, • Monday through Friday (8:30am - 5:30pm) Pay: $20.00 - $25.00 per hour

Job Description Local small business office is seeking a front desk customer service team member. An engaging, friendly, and professional phone demeanor is needed to handle calls from customers, and prospective new customers, too. A variety of clerical tasks are performed daily including: reply to emails, scanning, copying, proofreading forms for corrections, filing, mail preparation, etc. Insurance experience strongly preferred. Customer service experience in an office for at least 2 years is needed, with a stable work history. Bilingual Spanish preferred for calls and in-person visitors. Computer literate, touch typing at 35wpm or more, good handwriting, and retention skills. Direct-hire placement opportunity. M-F 8:30-5:30, M-F. Company will consider someone who is able to work 9am-5:30pm. $22/hour

Job Description Thriving Primary Care Practice in Beverly Hills is searching for an experienced medical office receptionist to join our team. To begin, the first responsibility or duty is to enjoy your job. Being dedicated to your responsibilities knowing your role is vital in the daily operations of our office. Taking pride in what you do and doing so in a manner that is recognized by other staff and more importantly by patients is encouraged and creates an enjoyable work environment for all. Medical Receptionist Job Responsibilities: • Serves patients by greeting, scheduling appointments, and maintaining medical records and accounts., • Welcomes patients and visitors in person or on the telephone, and answering or referring inquiries., • Optimizes patients’ satisfaction, provider time, and treatment room utilization by scheduling appointments in person or by telephone., • Keeps patient appointments on schedule by notifying provider of patient’s arrival, reviewing service delivery compared to schedule, and reminding providers of service delays., • Comforts patients by anticipating patients’ anxieties, answering patients’ questions, and maintaining the reception area., • Ensures availability of treatment information by filing and retrieving patient records., • Maintains patient accounts by obtaining, recording, and updating personal and financial information., • Obtains revenue by recording and updating financial information, recording and collecting patient charges, • Protects patients’ rights by maintaining confidentiality of medical, personal, and financial information., • Maintains operations by following policies and procedures, reporting needed changes., • Multi-tasking, • Flexibility, • Telephone skills, • Customer service, • Time management, • Organization, • Attention to detail, • Scheduling, • Word processing, • Professionalism

Job DescriptionBenefits: • Bonus based on performance, • Company parties, • Competitive salary, • Employee discounts, • Paid time off, • Training & development At the legendary Ole Henriksen Face/Body Spa in West Hollywood, we believe that true beauty and wellness begin with joy, balance, and extraordinary care. For over 40 years, our spa has been a destination for those seeking transformative treatments, radiant results, and an unparalleled luxury experience. Position Overview We are seeking a polished, service-driven Spa Concierge to join our dynamic team. The Spa Concierge serves as the first point of contact for our guests and plays an essential role in curating their wellness journey. This role requires a warm, professional presence, strong organizational skills, and the ability to anticipate and fulfill guest needs with impeccable attention to detail. Responsibilities • Welcome guests with gracious hospitality and guide them through their spa experience., • Manage reservations, appointment bookings, and daily scheduling with efficiency and precision., • Provide knowledgeable recommendations on spa treatments, retail products, and packages., • Handle check-in, check-out, and payment processing seamlessly., • Maintain a pristine, calm, and inviting reception environment., • Act as liaison between guests and spa team to ensure exceptional service delivery., • Support administrative tasks including confirmations, follow-ups, and special requests.Qualifications, • Prior hospitality, spa, or luxury service experience preferred., • Strong communication and guest-relations skills with a warm, professional demeanor., • Ability to multi-task in a fast-paced environment while maintaining composure., • Proficiency in booking/scheduling systems (experience with spa software a plus)., • Passion for wellness, skincare, and luxury guest service.Perks & Benefits, • Competitive hourly compensation + opportunities for service and retail incentives., • Discounts on spa services and products., • Work in an iconic, high-profile spa with celebrity and global clientele.

Job Description Seeking a friendly, professional person who is comfortable dealing with the public, has excellent phone manner and is confident working on a laptop. Students as well as active retirees are welcome to apply. Must love dogs as we are an upscale dog grooming and doggie daycare/ spa facility. Must be available to run a reception desk 3 days a week - Mondays, Wednesdays and Fridays. Approximate hours those days are 9:30 AM until 4:30 pm. Answer phones, greet clients, inform groomers when clients arrive, make reservations online, ring clients out and light cleaning to keep reception area tidy & clean. Beautiful work environment in West Hollywood- filled with kind staff and loving dog & cat owners.

Administrative Assistant II - Non-Exempt.This role provides comprehensive administrative and analytical support for quality-related projects and programs.The position involves coordinating with teams and stakeholders, ensuring compliance with internal and external standards, supporting audits and in

No experience requited, hiring immediately, appy now.Excellent benefits such as health, dental, and vision insurance.Paid holidays and paid time off.

VP, Film Business & Legal Affairs.Head of Film Business & Legal Affairs.Legendary Pictures), television and digital (Legendary Television and Digital Media) and comics (Legendary Comics) divisions dedicated to owning, producing, and delivering content to worldwide audiences.Legendary has built a lib

Here at Universals Filmed Entertainment Group, we bring our campaigns to life by weaving innovation and creativity into our marketing strategies.The Los Angeles based Global Publicity team is seeking an Administrative Assistant who is passionate ab Administrative Assistant, Administrative, Global, A

Join Our Franchise as a Dispatch Receptionist.Do you love helping people through difficult situations? Then don't miss your chance to join our Franchise as a new Dispatch Receptionist.In this position, you will be making a difference each and every day.We have a sincere drive toward the goal of help

Marriott International considers for employment qualified applicants with criminal histories consistent with applicable federal, state and local law. EDITION Hotels combine the visionary genius of boutique hotelier Ian Schrager, the service delivery of a world-class luxury hotel, and the global reac

Work closely with Human Resources to cultivate employee relations, performance management, culture & development, values, safety initiatives and training.

Coordinate the activities of all staff supporting the area and interact with faculty and residents to maximize patient care, resident education and patient satisfaction. Ability to work effectively as a member of a team in order to provide effective patient care. Working knowledge of Epic CareConnec

Night Auditor Job Duties: Welcome guests in a warm and friendly manner overnight. Reconciles nightly finances and reports.

Step into a new opportunity as a Hotel Front Desk Associate, where you will handle orders, shipments, and basic inventory checks, assist with packaging, labeling, and preparing items for delivery, and help organize and maintain a tidy workspace.

Executive Assistant, Current Series (Disney Junior). We are seeking an Executive Assistant to support two Executive Directors of Current Series for Original Programming at Disney Junior. Update the department project report, weekly reading checklist, and talent lists, as well as server saving and ma

The ideal candidate thrives in a fast-paced environment, has excellent communication skills, and is comfortable working with Excel, billing systems, and cross-functional teams.

Our client is seeking a detail-oriented and proactive.Copyright Administration team on a freelance basis.The successful candidate will be responsible for managing contract documentation and administration processes, ensuring compliance with company policies, and facilitating communication between in

Bakery Clerk - # 47 San Fernando (ages 16-17) El Super #47 Starting Rate $16.50 per hour Do you? • Provide excellent Customer Service?, • Love your Community? Store Location 315 SAN FERNANDO MISSION RD. SAN FERNANDO, California, 91340 United States Who We Are With a rich history rooted in family and love for food, El Super has served as the supermarket of choice for our customers for more than 25 years by offering exceptional value and variety at the lowest possible prices. At El Super, we strive to meet the needs of our diverse communities through a vast assortment of grocery products from Latin America, authentic in-house service departments and quality perishable items. As part of the Chedraui USA group of companies, our mission is to provide customers with an exceptional shopping experience with the freshest selection available across all our retail banners, and our people are at the heart of what we do. Our team is continually looking for talented individuals to bring our mission to life. Your success starts here! What We Bring • 401(k) Retirement Benefit, • Continuing Education Benefits Candidates should possess the ability to: • Read and comprehend simple instructions, product labels, product pricing codes, shelf tags, short correspondence, and memos., • Write simple correspondence., • Effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization., • Apply common sense understanding to carry out detailed but uninvolved written or oral instructions., • Basic PC/Outlook skills Under direct supervision from the Bakery Manager, the Bakery Clerk provides customer service and conducts various tasks within the bakery. The Bakery Clerk provides friendly, courteous, and helpful service to the Bakery department. They will assist customers with bakery purchases, clean shelving and display cases. Cleans, fills, and rotates the self serve displays that are both in the front of the store and adjacent to the store bakery. The Bakery Clerk will work with customers to take special orders. They will also work with the Baker to determine which items may need to be baked or decorated. This position will also help in the department cleaning by hosing down the floors with soap and water to ensure the department cleanliness. The working environment is typical for a fast-paced grocery store, and essential functions of this job include physical requirements such as lifting, standing, walking and kneeling as well as visual and auditory requirements. For more information, including whether reasonable accommodations may be necessary and/or available, please reference the complete job description for the position located in the store. Food Handler Card or its equivalent certification is required for all positions related to: preparation, handling and serving food. Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.

Under direct supervision of the Grocery Manager, the Grocery Clerk will provide friendly, courteous, and helpful service.This position will assist customers, clean display cases, and clean shelves.They will also clean, fill and rotate the self serv Grocery Clerk, Grocery, Clerk.