866 Best Office & Admin Jobs in Mount Vernon, NY (September 2025)

Job Description Job Description Benefits: • Free uniforms, • Health insurance Job Summary: TQS Mechanical (HVAC-R contractor) is hiring an Office Administrator to handle invoicing, monthly service reporting for clients, expense processing, and supplier coordination. This is an on-site role in Englewood Cliffs, NJ. Responsibilities: - Create, send, and track customer invoices (AR) - Process expenses and vendor bills, reconcile cards/receipts (AP) - Prepare monthly service reports - Request and track equipment/parts quotes - Communicate with suppliers and technicians Qualifications: • Office admin/bookkeeping or similar experience (HVAC-R a plus), • Valid Drivers License, • Proficient with MS Office, • Korean language skills are a plus (not required) Benefits/Perks: • Paid Holidays, • PTO, • Uniforms, • Health Insurance(Partially covered and increases over time), • Birthday Gift Card

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Sure Smile

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Front Office Receptionist

Join our team as a Dental Front Office Receptionist! we have two locations one in Scarsdale NY and the other in Hamden CT, As the face of our practice, you'll greet patients, schedule appointments, and manage administrative tasks. Your exceptional communication skills will shine as you handle phone calls, inquiries, and insurance verification. Attention to detail is crucial for maintaining patient records and ensuring accurate billing. With your friendly demeanor, you'll create a welcoming environment, easing patient anxieties and building lasting relationships. Proficiency in dental software and multitasking abilities are essential. Join us in delivering exceptional patient care and contributing to the success of our practice as a vital member of our front office team.

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Tristate Building Renovation - General Contractor Bronx

We are seeking a reliable and well-organized Office Administrator, preferably female, to join our team. The ideal candidate will be responsible for handling day-to-day administrative tasks, ensuring smooth office operations, and providing support to management and staff. Key Responsibilities: Manage office correspondence including emails, calls, and documents. Maintain and organize office files, records, and supplies. Assist in scheduling meetings, preparing reports, and coordinating office activities. Support HR and management with administrative tasks as needed. Greet and assist visitors, clients, and staff in a professional manner. Ensure office equipment and facilities are well-maintained. Perform other clerical and administrative duties as assigned.

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RH Medical Urgent Care

: Medical Assistant/Front Desk

13 days ago

Full-time

Morrisania, The Bronx

Job Title: Medical Assistant / Front Desk Location: RH Medical Urgent Care Employment Type: Full-Time / Part-Time Job Summary: We are seeking a reliable, compassionate, and detail-oriented Medical Assistant/Front Desk Representative to join our team at RH Medical Urgent Care. The ideal candidate will provide both clinical and administrative support, ensuring efficient patient flow, quality care, and excellent customer service. This dual role involves assisting providers with patient care as well as managing front desk operations. Key Responsibilities: Clinical Duties: • Prepare exam rooms, equipment, and supplies for patient visits., • Record and update patient medical histories, vital signs, and other pertinent information., • Assist providers with examinations, procedures, and treatments., • Administer medications, injections, and perform basic lab tests (as permitted by law and training)., • Collect and prepare specimens for laboratory analysis., • Greet patients and visitors with professionalism and compassion., • Register patients, verify insurance, and collect co-pays or payments., • Schedule and confirm patient appointments., • Answer and route phone calls in a timely and courteous manner., • Maintain patient records in the EMR system with accuracy and confidentiality., • Support billing and coding processes as needed., • Handle patient inquiries and resolve concerns, escalating when necessary. Qualifications: • High School Diploma or GED required; Medical Assistant certification preferred (CMA, RMA, or equivalent)., • Previous experience in urgent care, medical office, or healthcare setting strongly preferred., • Knowledge of medical terminology, EMR systems, and insurance verification., • Strong organizational, multitasking, and problem-solving skills., • Excellent communication and interpersonal abilities., • Ability to work in a fast-paced, team-oriented environment. Working Conditions: • Fast-paced urgent care environment., • Evening, weekend, or holiday shifts may be required., • Frequent interaction with patients, providers, and clinical staff. Benefits (if applicable): • Competitive pay based on experience., • Health, dental, and vision insurance., • Paid time off and holidays., • Opportunities for professional development and growth.

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Wellness In Inwood

Program Administrator

The Program Director is responsible for overseeing the daily operations of the program, ensuring quality service delivery, and supervising staff in collaboration with the Clinical Director. This role focuses on maintaining compliance with program policies, implementing best practices, and enhancing client care. Program director is responsible for the overall management and administrative operations of an OASAS Part 822 treatment program. The Program Director must have supervisory experience. Responsibilities: Work under the Clinical Director to implement program policies, procedures, and protocols. Provide direct supervision to Case Managers, Client Care Coordinators, and other program staff, ensuring effective service delivery. Oversee the substance use treatment and recovery support services, ensuring alignment with Evidence-Based Practices (EBP) such as Motivational Interviewing (MI) and Trauma-Informed Care (TIC). Ensure all client services comply with regulatory requirements and organizational standards. Monitor and support staff in case management, crisis intervention, and discharge planning. Develop and implement strategies to enhance service quality, client engagement, and program outcomes. Review and ensure accurate documentation of client records, treatment plans, and progress notes. Collaborate with community agencies, healthcare providers, and referral sources to ensure seamless client care. Monitor program outcomes, prepare reports, and provide data analysis to measure effectiveness. Assist in incident management and crisis response, ensuring staff adhere to safety protocols. Participate in audits, compliance reviews, and quality improvement initiatives. Interview, hire, train, appraise, evaluate, discipline/terminate subordinate staff. Oversee monthly reporting, including to OASAS, executive management, STARS, legal references, and more. Manage comprehensive training needs of clinical and administrative staff. Build relationships with outside entities to increase referrals. Implement strategic plan for program growth. Ensure that all program staff upholds the agency's Code of Conduct/Code of Ethics and comply with all Federal, state and local law/regulation, including confidentiality and HIPAA privacy/security regulations. Lead weekly interdisciplinary team meetings/case conferences/QI. Perform other duties as assigned. Qualifications: Minimum of three (3) years of supervisory experience in a behavioral health, substance use, or social services setting. Experience in substance use treatment, mental health services, and supportive housing programs. Knowledge of clinical case management, discharge planning, and crisis intervention techniques. Strong leadership, communication, and organizational skills. Ability to train and mentor staff in Evidence-Based Practices (EBP). Proficiency in Microsoft Office Suite and electronic health record (EHR) systems. Currently hold a LMHC license in good standing. Bilingual (English/Spanish) preferred. Core Competencies: Leadership & Supervision: Guide and support a multi-disciplinary team to ensure high-quality service delivery. Program Development: Implement strategies that enhance program effectiveness and client outcomes. Compliance & Accountability: Maintain adherence to regulatory standards and internal policies. Communication & Collaboration: Engage with internal and external stakeholders to foster a strong support network. Problem-Solving & Adaptability: Address client needs and staff challenges proactively and efficiently. This position is a critical leadership role, requiring a strong clinical background, supervisory skills, and commitment to high-quality care. Job Types: Full-time, Part-time Pay: $65,000.00 - $75,000.00 per year Benefits: Paid time off Parental leave People with a criminal record are encouraged to apply Work Location: In person

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Tomy Rivero Beauty Lab Nail Salon and Spa

Front Desk Supervisor

We are seeking a dedicated and organized Front Desk Supervisor to oversee the daily operations of our front desk team. This role is crucial in providing exceptional customer service and ensuring a welcoming environment for all visitors. The ideal candidate will possess strong time management skills, a customer-focused attitude, and the ability to multitask effectively in a fast-paced setting. Responsibilities Manage front desk operations, including greeting visitors and handling inquiries in a professional manner. Supervise and train front desk staff to ensure high standards of customer service. Maintain accurate records and files, including appointment scheduling and patient information. Assist with customer support by addressing concerns or questions promptly and efficiently. Ensure the front desk area is clean, organized, and welcoming at all times. Collaborate with other departments to enhance overall guest experience. Experience Previous experience as a supervisor or in a similar customer service role is preferred. Strong time management skills with the ability to prioritize tasks effectively. Bilingual (English/ Spanish) is a must. A friendly demeanor with exceptional customer service skills is essential for success in this role. Join our team as a Front Desk Supervisor and contribute to creating an outstanding experience for our clients while leading a dynamic front desk team! Job Type: Part-time Pay: $18.00 per hour Expected hours: 30 – 35 per week Schedule: 8 hour shift Every weekend Language: Spanish (Required) Ability to Commute: New York, NY 10032 (Required) Ability to Relocate: New York, NY 10032: Relocate before starting work (Required) Work Location: In person

Northeast Yonkers, Yonkers

Thrive Center is a dedicated agency committed to helping students reach their full potential. With locations across the Bronx, Manhattan, Brooklyn, and Queens, we provide a range of services including counseling, speech-language therapy, tutoring, and more. Our team is passionate, supportive, and deeply invested in student success — and we’re growing! Thrive Center is seeking caring and dedicated Licensed Clinical Social Workers (LCSWs) to join our team. We have full-time and part-time positions available in schools throughout NYC. In this role, you will provide counseling and mental health support services to students, helping them overcome emotional, behavioral, and social challenges. Placement will be in a school within the NYC boroughs.

Fluent in English and spanish computer savvy willing to learn

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123 transportation llc

Receptionist / Secretary

27 days ago

$17–$18 hourly

Part-time

Northeast Yonkers, Yonkers

office asisten ,receptionists

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No experience

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Northern Manhattan Physical Therapy & Chiropractic, PLLC

Full Time Spanish/English Speaking Front Desk Medical Secretary

1 month ago

Full-time

Manhattan, New York

Established Physical Therapy and Chiropractic Office located in Washington Heights is seeking an experienced (minimum 1 year) Bilingual English - Spanish Speaking Medical Front Desk Receptionist. Experience in insurance verification and any EMR system is Required!!! Experience in medical office administration or management is a plus. This is a full-time position Mon to Fri Must be fluent in Spanish and English!!! Knowledge of Web PT, Connex, Epaces, Availity or other Insurance verification methods is REQUIRED!!! Duties and responsibilities include but are not limited to: -Greeting patients, scheduling appointments, appointments reminder phone calls. -Online and over the phone insurance verification. ( you have to have some experience) -Entering collected information into EMR system. -Collecting co-payments and deductibles. -Update insurance information as plans renew or change. -Obtaining authorizations We will perform the references check. Salary: $19.00 to $23.00 /hour to start. Job Types: Full-time Benefits: Paid time off Schedule: 8 hour shift (possible Saturdays) Work Location: One location Job Type: Full-time Pay: $19.00 - $23.00 per hour Benefits: 401(k) 401(k) matching Paid time off Retirement plan Schedule: 8 hour shift Work Location: In person

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123 transportation llc

Northeast Yonkers, Yonkers

office clerk ,

No experience

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Fleet Tech One

Accounts Payable Specialist

1 month ago

$100000 yearly

Full-time

Hunts Point, The Bronx

Accounts Payable Specialists assist companies with invoicing and billing. Key duties and responsibilities of an Accounts Payable Specialist include: Managing accounts payable using accounting software and other programs Handling accounts payable for separate entities and vendors Analyzing workflow processes Establishing and maintaining relationships with new and existing vendors Ensuring bills and payroll are paid in a timely and accurate manner while adhering to departmental procedures Processing due invoices for payments Comparing purchase orders, prices, terms of payment and other charges Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts. EXPERIENCED IN QUICK BOOKS.

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Carwink USA

Seeking Receptionist Bilingual - SPANISH (BRONX NEW YORK)

2 months ago

Full-time

East Bronx, The Bronx

Position: Receptionist Location: Bronx, NY Industry: Rental Car Services Are you a bilingual professional with strong people skills and a polished, reliable presence? Join our growing team in the fast-paced rental car industry right here in Bronx New York We are seeking a fluent English and Spanish speaker who thrives in a client-facing role and can deliver exceptional service to a diverse customer base. Key Responsibilities: Greet and assist customers with reservations, pickups, and returns Communicate clearly in both English and Spanish to ensure excellent service Answer phone inquiries and handle transactions accurately Maintain a clean, organized, and professional front desk and office area Coordinate with drivers, fleet staff, and managers to ensure smooth operations Requirements: Must be fluent in English and Spanish Strong communication and interpersonal skills Presentable, professional appearance and attitude Basic computer skills and familiarity with scheduling or POS systems Prior customer service or rental car experience is a plus, but not required What We Offer: Competitive pay which is open Flexible scheduling (including weekends) Friendly and supportive team environment Opportunity to grow with a locally owned and expanding business If you enjoy working with people, are dependable and bilingual, and want to be part of a growing team in the Bronx, we want to hear from you!

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Start Elevator

Accounts Receivable / Collections Specialist

2 months ago

$60000–$65000 yearly

Full-time

East Bronx, The Bronx

🕒 Schedule: Full-Time, Onsite 📅 Experience Required: Minimum 3 years in AR/Collections We’re looking for a detail-oriented and results-driven Accounts Receivable / Collections Specialist to join our team! 🔧 Responsibilities: Manage and monitor customer accounts to ensure timely collections Follow up on outstanding invoices via phone, email, and other channels Investigate and resolve billing discrepancies Prepare aging reports and update account statuses Coordinate with internal teams to support billing and account issues ✅ Requirements: At least 3 years of experience in Accounts Receivable and Collections Strong communication and negotiation skills Proficiency in accounting software and Microsoft Excel Ability to work independently and meet deadlines Detail-oriented with strong organizational skills

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