Office & Admin jobs in Manhattan, New York, New York - Page 2Create job alerts

Ameristar Home Care Services is seeking a friendly, organized, and professional receptionist to be the first point of contact for our clients, visitors, and staff. The ideal candidate will provide excellent customer service, answer and direct phone calls, schedule appointments, and assist with administrative tasks in a fast-paced environment. This role plays an essential part in ensuring smooth daily operations and maintaining a welcoming atmosphere for clients, families, and fellow employees. Key Responsibilities: • Greet and welcome visitors, clients, and aides in a friendly and professional manner., • Answer and direct phone calls, take messages, and ensure proper follow-up., • Schedule appointments for clients and coordinate with clinical staff to arrange home visits or assessments., • Assist with intake and verification of patient information., • Maintain and manage office calendars, ensuring all appointments are scheduled accurately., • Ensure the reception area is clean, organized, and stocked with necessary supplies., • Perform general office duties, including data entry, filing, and photocopying., • Assist with processing mail and distributing packages to the appropriate departments., • Provide administrative support to other team members as needed, including the office manager and administrative staff., • Maintain confidentiality of client information, adhering to HIPAA guidelines., • Assist in managing and updating client records within the agency’s database., • Help coordinate and support marketing and outreach efforts, including scheduling meetings or events., • Respond to inquiries from clients or family members, providing appropriate information or directing them to the relevant department. Qualifications: • High school diploma or equivalent required., • Previous experience in an office or healthcare setting, preferably in home care or a similar field., • Strong verbal and written communication skills., • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment (phones, fax, copier)., • Ability to multitask and prioritize in a fast-paced environment., • Excellent customer service skills and a positive attitude., • Strong attention to detail and organization., • Ability to handle sensitive and confidential information with discretion., • Familiarity with healthcare terminology and basic understanding of home care services is a plus., • Knowledge of HIPAA regulations is preferred.

We are seeking a reliable and well-organized Office Administrator, preferably female, to join our team. The ideal candidate will be responsible for handling day-to-day administrative tasks, ensuring smooth office operations, and providing support to management and staff. Key Responsibilities: Manage office correspondence including emails, calls, and documents. Maintain and organize office files, records, and supplies. Assist in scheduling meetings, preparing reports, and coordinating office activities. Support HR and management with administrative tasks as needed. Greet and assist visitors, clients, and staff in a professional manner. Ensure office equipment and facilities are well-maintained. Perform other clerical and administrative duties as assigned.

All the tasks will be done in person in NYC. I need help with customer service, recruiting salespeople, computer work, and marketing for my three construction businesses. As well as some household stuff like running errands, organizing, grocery shopping, etc.

Schedule : Full Time/ Part Time Could start IMMIDIATELY! Top Salary EXPERIENCE IS A MUST

🌟 We’re Hiring! Front Desk & Billing Coordinator 🌟 Join our neurodiversity-affirming speech therapy practice in Springfield, NJ and help us create a warm, welcoming, and efficient experience for our clients and families. Front Desk & Billing Coordinator – Speechpath & Associates 📍 Springfield, NJ (In-Person, Full-Time) Looking for a role where you can combine warm client carewith hands-on billing expertise? At Speechpath & Associates, a high-tech and forward-thinking speech therapy practice, we’re seeking a Front Desk & Billing Coordinator to be the welcoming face of our clinic and a key player in keeping our billing operations running smoothly. About Us: Speechpath & Associates is a neurodiversity affirming private practice located in Springfield, NJ 07081. Our clinic is well equipped with an innovative sensory gym & sensory room where clinicians prioritize regulation and movement while targeting communication. We offer services ranging from comprehensive speech-language evaluations, in-person or online speech-language therapy, social skills groups, and more. Our mission is to support our clients and their families to optimize growth beyond the clinic setting. Your Role: ✨ Greet and check in clients with professionalism and warmth ✨ Manage scheduling, payments, and client records in our EMR system ✨ Submit insurance claims, process denials, and handle resubmissions/appeals ✨ Support clinicians and ensure families have a seamless, positive experience What We’re Looking For: Experience in medical/therapy office administration strongly preferred Familiarity with insurance billing, claims submission, and denial processing Excellent customer service and communication skills Organized, detail-oriented, and tech-savvy Bilingual English/Spanish strongly preferred Why Join Us? ✅ Competitive pay based on experience ✅ Supportive, innovative, neurodiversity-affirming team culture ✅ Training with advanced EMR & billing systems ✅ Opportunity to gain valuable healthcare office experience and grow into advanced roles within the practice ✅ Make a real difference in clients’ lives 📧 Apply today

At CCA, we are committed to fair transparent pay, and we strive to provide competitive market-informed compensation. The successful candidate's salary is determined by the combination of knowledge, skills, competencies, experience and geography. Our goal is to continue to make CCA one of the most desirable nonprofit places at which to work, and in part, recognize the importance of work-life balance. Position Summary: Job Summary: The Receptionist greets all CCA participants, visitors, vendors and staff, handles appointment scheduling, check-ins, payments and helps participants navigate CCA’s office. The receptionist provides general office support to all programs within the 25 Chapel Street office with a variety of clerical activities and related tasks like answering incoming calls, directing calls to appropriate staff, mail distribution, and similar clerical duties as assigned. Direct Supervisor: Manager of Operation and Human Resources Responsibilities: Greet staff, visitors, vendors and participants, checking participants in for appointments per front desk established procedure, and providing all visitors/vendors an attestation form with HIPAA Confidentiality Statement. Assist participants in scheduling and rescheduling appointments and provide reminders of upcoming appointments. Answer telephone calls, routing calls to the appropriate person. Facilitate participant referrals and admissions by collecting information via telephone or in- person. Update participant demographic information in the electronic health record information. Collect and reconcile payments from participants, where applicable following established procedures. Be a point of contact for participant and visitor questions, providing answers directly or directing them to the right resource. Provide Metrocards to eligible participants. Provide coverage for other clerical duties as needed. Participate in staff meetings, supervisory meetings, and training. Identify and report opportunities to improve the quality of care, staff effectiveness, and participant satisfaction. Word process reports, memoranda and correspondence. Purchases Orders for medical and office supplies. Create IDs and replacement IDs Reminding participants when their insurance expires. Conduct timely reviews of staff credentials in Streamline Verify to ensure proper credentialing verification Manage the Public Transport Automated Reimbursement (PTAR) process, submitting required reports and addressing issues. Run Central Registry Report Add and Discharge participants. Medical Dispensing Report from eCR once per week every week. Assist with Insurance Verification Supervise reception area. Maintain a clean, welcoming and comfortable environment. Receiving and sorting daily mail and packages. Uploading photo to EHR Member of CCA Office Safety Committee. Perform data entry or other administrative tasks as assigned. Qualifications: High School Diploma or GED Associate's/Bachelor's degree. (Related experience will be considered in lieu college degree) 3+ years of experience in a front desk / receptionist role required. Experience with Electronic Health Records preferred. Commitment to and experience in working with adults with diverse cultural backgrounds who are involved, or at risk of involvement, with the criminal/juvenile justice system, HIV/ AIDS, or substance abuse. Exemplary customer service skills. Strong organizational and attention to detail skills Computer Skills required Bilingual in English and Spanish preferred. Experience in a receptionist role of a busy healthcare clinic is desired. ALL APPLICANTS MUST SUBMIT COVER LETTER WITH RESUME. 12 paid holidays per year 20 days of earned time off (ETO) for full-time staff, with the ability to use it after 90-days of employment. Time off is earned starting on your first day. 7 days of paid sick time 100% paid family leave 3% retirement contribution regardless of employee contribution, applicable to salary after the 1st 6 months of employment Public Service Loan Forgiveness (PSLF) Program

Looking to hire a receptionist. Two shifts available. 8:00 AM - 5:00 PM 2:00 PM - 10:00 PM We are looking for someone that has experience with customer service, data entry, and good work ethics.

Job Title: Medical Assistant / Front Desk Location: RH Medical Urgent Care Employment Type: Full-Time / Part-Time Job Summary: We are seeking a reliable, compassionate, and detail-oriented Medical Assistant/Front Desk Representative to join our team at RH Medical Urgent Care. The ideal candidate will provide both clinical and administrative support, ensuring efficient patient flow, quality care, and excellent customer service. This dual role involves assisting providers with patient care as well as managing front desk operations. Key Responsibilities: Clinical Duties: • Prepare exam rooms, equipment, and supplies for patient visits., • Record and update patient medical histories, vital signs, and other pertinent information., • Assist providers with examinations, procedures, and treatments., • Administer medications, injections, and perform basic lab tests (as permitted by law and training)., • Collect and prepare specimens for laboratory analysis., • Greet patients and visitors with professionalism and compassion., • Register patients, verify insurance, and collect co-pays or payments., • Schedule and confirm patient appointments., • Answer and route phone calls in a timely and courteous manner., • Maintain patient records in the EMR system with accuracy and confidentiality., • Support billing and coding processes as needed., • Handle patient inquiries and resolve concerns, escalating when necessary. Qualifications: • High School Diploma or GED required; Medical Assistant certification preferred (CMA, RMA, or equivalent)., • Previous experience in urgent care, medical office, or healthcare setting strongly preferred., • Knowledge of medical terminology, EMR systems, and insurance verification., • Strong organizational, multitasking, and problem-solving skills., • Excellent communication and interpersonal abilities., • Ability to work in a fast-paced, team-oriented environment. Working Conditions: • Fast-paced urgent care environment., • Evening, weekend, or holiday shifts may be required., • Frequent interaction with patients, providers, and clinical staff. Benefits (if applicable): • Competitive pay based on experience., • Health, dental, and vision insurance., • Paid time off and holidays., • Opportunities for professional development and growth.

ISO a friendly and capable weekend receptionist at our Teaneck location - specifically Friday/Saturday/Sunday

We are now hiring customer service representatives. Position will require answering phone calls and organizing documentations in our back office. Monday - Friday 9:00AM - 5:00PM Professional attire is a must Apply today. All applications will be considered

Position Overview: The Administrative Assistant will provide essential support to the LevineFam Charities Inc team, ensuring smooth daily operations and helping us serve our clients efficiently. This role is ideal for a highly organized individual who enjoys working behind the scenes to keep things running seamlessly. Key Responsibilities: • Manage and respond to general emails and phone inquiries., • Schedule and coordinate virtual meetings and appointments., • Maintain digital records, databases, and filing systems., • Prepare and format documents, reports, and presentations., • Assist with donor communications, including thank-you letters and receipts., • Support event planning and virtual workshops when needed., • Perform other administrative tasks as assigned. Qualifications: • High school diploma or equivalent., • 1+ years of administrative or clerical experience., • Proficiency in Microsoft Office Suite (Word, Excel) and Google Workspace., • Strong written and verbal communication skills., • Ability to work independently, manage time effectively, and meet deadlines., • Comfortable using Zoom and other virtual collaboration tools. Compensation & Benefits: • Hourly pay based on experience., • Flexible scheduling (within standard business hours)., • Remote work with occasional virtual team meetings., • Opportunity to contribute to meaningful, mission-driven work.

CEO of company located in Queens looking for assistant to help with general administrative tasks as well as providing great customer service. Duties include phones, emails, office work and attending networking events. Pay is open for the right fit.

*Please do not apply if you are a LMSW, LMHC or provide music/art therapy. Seeking a psychotherapist with experience providing cognitive behavioral therapy for adult clients 18 and up (experience working with children is a plus - higher compensation). This practice accepts both insurance and out of pocket payment. Please be able to provide a minimum of 15 hours per week + paid monthly meetings (this is a 1099 position - we do not offer benefits at this time). In this role, you will work collaboratively with psychiatric nurse practitioners and another therapist. This position is great for a therapist seeking flexibility (make your own schedule), collaboration, to work with a warm intimate group, competitive salary, and the ability to work from home (hybrid optional).

The Program Director is responsible for overseeing the daily operations of the program, ensuring quality service delivery, and supervising staff in collaboration with the Clinical Director. This role focuses on maintaining compliance with program policies, implementing best practices, and enhancing client care. Program director is responsible for the overall management and administrative operations of an OASAS Part 822 treatment program. The Program Director must have supervisory experience. Responsibilities: Work under the Clinical Director to implement program policies, procedures, and protocols. Provide direct supervision to Case Managers, Client Care Coordinators, and other program staff, ensuring effective service delivery. Oversee the substance use treatment and recovery support services, ensuring alignment with Evidence-Based Practices (EBP) such as Motivational Interviewing (MI) and Trauma-Informed Care (TIC). Ensure all client services comply with regulatory requirements and organizational standards. Monitor and support staff in case management, crisis intervention, and discharge planning. Develop and implement strategies to enhance service quality, client engagement, and program outcomes. Review and ensure accurate documentation of client records, treatment plans, and progress notes. Collaborate with community agencies, healthcare providers, and referral sources to ensure seamless client care. Monitor program outcomes, prepare reports, and provide data analysis to measure effectiveness. Assist in incident management and crisis response, ensuring staff adhere to safety protocols. Participate in audits, compliance reviews, and quality improvement initiatives. Interview, hire, train, appraise, evaluate, discipline/terminate subordinate staff. Oversee monthly reporting, including to OASAS, executive management, STARS, legal references, and more. Manage comprehensive training needs of clinical and administrative staff. Build relationships with outside entities to increase referrals. Implement strategic plan for program growth. Ensure that all program staff upholds the agency's Code of Conduct/Code of Ethics and comply with all Federal, state and local law/regulation, including confidentiality and HIPAA privacy/security regulations. Lead weekly interdisciplinary team meetings/case conferences/QI. Perform other duties as assigned. Qualifications: Minimum of three (3) years of supervisory experience in a behavioral health, substance use, or social services setting. Experience in substance use treatment, mental health services, and supportive housing programs. Knowledge of clinical case management, discharge planning, and crisis intervention techniques. Strong leadership, communication, and organizational skills. Ability to train and mentor staff in Evidence-Based Practices (EBP). Proficiency in Microsoft Office Suite and electronic health record (EHR) systems. Currently hold a LMHC license in good standing. Bilingual (English/Spanish) preferred. Core Competencies: Leadership & Supervision: Guide and support a multi-disciplinary team to ensure high-quality service delivery. Program Development: Implement strategies that enhance program effectiveness and client outcomes. Compliance & Accountability: Maintain adherence to regulatory standards and internal policies. Communication & Collaboration: Engage with internal and external stakeholders to foster a strong support network. Problem-Solving & Adaptability: Address client needs and staff challenges proactively and efficiently. This position is a critical leadership role, requiring a strong clinical background, supervisory skills, and commitment to high-quality care. Job Types: Full-time, Part-time Pay: $65,000.00 - $75,000.00 per year Benefits: Paid time off Parental leave People with a criminal record are encouraged to apply Work Location: In person

We are seeking a dedicated and organized Front Desk Supervisor to oversee the daily operations of our front desk team. This role is crucial in providing exceptional customer service and ensuring a welcoming environment for all visitors. The ideal candidate will possess strong time management skills, a customer-focused attitude, and the ability to multitask effectively in a fast-paced setting. Responsibilities Manage front desk operations, including greeting visitors and handling inquiries in a professional manner. Supervise and train front desk staff to ensure high standards of customer service. Maintain accurate records and files, including appointment scheduling and patient information. Assist with customer support by addressing concerns or questions promptly and efficiently. Ensure the front desk area is clean, organized, and welcoming at all times. Collaborate with other departments to enhance overall guest experience. Experience Previous experience as a supervisor or in a similar customer service role is preferred. Strong time management skills with the ability to prioritize tasks effectively. Bilingual (English/ Spanish) is a must. A friendly demeanor with exceptional customer service skills is essential for success in this role. Join our team as a Front Desk Supervisor and contribute to creating an outstanding experience for our clients while leading a dynamic front desk team! Job Type: Part-time Pay: $18.00 per hour Expected hours: 30 – 35 per week Schedule: 8 hour shift Every weekend Language: Spanish (Required) Ability to Commute: New York, NY 10032 (Required) Ability to Relocate: New York, NY 10032: Relocate before starting work (Required) Work Location: In person

Recruiting for an Office Clerk We are a wholesale baby product/pet food company that mainly focuses on selling products internationally(selling American brand products back to China). We are currently hiring for an office clerk that speaks perfect English and can listen to Chinese (don't need to read/write). The owner (the person you are communicating with directly) speaks English/Chinese. Your main role is to help assist the owner with some of the day-to-day operations. Some of the responsibilities of the job include: Job Location: Near Flushing (1.8 miles away from downtown Flushing) The intersection of Whitestone. 11357 Monday to Friday 8:30 am - 3:30 pm (flexible based on your schedule.) Part time. 2-3 days a week only. College students / housewife both are welcome.

The Position: Real Estate Property Management Company looking to fill a Rental Manager position for a Rent Stabilized property with Low Income Housing Tax Credit. The rental manager will work out of the corporate office in Manhattan, but the building is located in Brooklyn. About Our Company Our Corporate office is located on the Upper East Side of Manhattan. We manage residential multi-family apartment buildings in the five boroughs of New York City. Our buildings consist of both affordable and market-rate units, co-operatives and condominiums, and both owner-occupied and renter-occupied units. Benefits The Corporate office is located within walking distance of a subway and bus line. Medical, dental, and life insurance are available, and the company has a 401K plan. In addition, pre-tax purchase of public transportation and commuter parking (similar to Transit-Chek) are offered. Requirements Must be Tax Certified, 2 to 4 years of prior experience is required. Our company uses the Yardi property management software system. Your experience with Yardi, in addition to MS Word and Excel, would be helpful. Salary commensurate with experience. How to Respond Your reply must include a resume. We look forward to you joining our team! Job Type: Full-time Benefits: · 401(k) · Dental insurance · Health insurance · Life insurance Schedule: · Monday to Friday License/Certification: Job Type: Full-time Pay: From $53,500.00 per year Benefits: 401(k) Dental insurance Health insurance Paid time off Work Location: In person

We are a non profit organization looking for Case Management personnel.

Bibs Auto Parts is looking to hire a front desk receptionist. Duties include answering phones, dispatching calls, scheduling pick ups, giving price quotes and ordering parts. Must have experience/knowledge of the Automotive Industry Other Job Requirements: Computer literate Valid NJ driver licenses Must posses signs of organizational skills Multi language skills are an asset. Must be able to follow direction Punctuality is required. Hours: 5-6 days per week with alternating Saturdays Monday- Friday 8am-5:30pm & Saturdays-8am-2pm (alternate)

Filing paperwork, organizing documents, basic computer work, etc.

Job description About Us: Experience the epitome of luxury and wellness at our prestigious boutique spa nestled in the heart of New York City. We are dedicated to providing our discerning clientele with an unrivaled escape into tranquility, where every visit is an exquisite journey of rejuvenation and relaxation. Join our team and be part of an elite oasis of serenity and sophistication. Job Description: As a Receptionist / Guest Services Coordinator at our luxury spa, you will be the first point of contact for our valued guests, ensuring that their experience is nothing short of extraordinary. Your impeccable professionalism, warmth, and attention to detail will set the tone for their visit. Key Responsibilities: • Welcome and greet guests with a genuine, friendly demeanor, providing a warm and luxurious first impression., • Assist guests with check-in and check-out procedures, ensuring a seamless and hassle-free experience., • Schedule appointments and coordinate spa services for guests, demonstrating an understanding of their unique preferences and needs., • Handle phone and email inquiries, providing accurate information and reservation assistance., • Maintain a tidy and aesthetically pleasing reception area, reflecting the spa's commitment to excellence., • Collaborate with spa staff to ensure a synchronized and exceptional guest experience., • Address guest feedback and requests promptly and professionally, striving to exceed expectations., • Uphold the highest standards of confidentiality and professionalism. Qualifications: • Previous experience in a similar role within the hospitality, luxury, or spa industry is preferred., • Exceptional interpersonal and communication skills., • Impeccable grooming and presentation., • Proficiency in appointment scheduling software (booker) and basic computer applications, • Experience with Clover, our payment processing system is preferred., • A passion for delivering exceptional guest experiences., • Ability to multitask in a fast-paced environment. Flexibility in scheduling, including evenings and weekends. Benefits: • Competitive compensation and bonus opportunities., • Access to our world-class spa and wellness facilities., • Ongoing training and development to enhance your skills., • A supportive and professional team dedicated to your success. If you are a poised, enthusiastic individual with a passion for providing unparalleled guest service in a luxury environment, we invite you to join our team and be part of a world where relaxation and sophistication meet.

We are seeking a detail-oriented and compassionate Medical Receptionist to join our healthcare team. The ideal candidate will be responsible for providing exceptional patient service while managing various administrative tasks in a fast-paced medical environment. This role requires proficiency in medical terminology, strong organizational skills, and the ability to handle multiple tasks efficiently. Responsibilities • Greet patients warmly and manage the front desk operations, ensuring a welcoming environment., • Schedule patient appointments using EHR systems., • Perform insurance verification and collect payments as needed, adhering to HIPAA regulations., • Maintain accurate medical records and documentation review, including CPT coding and ICD-10 coding., • Handle multi-line phone systems with professionalism, addressing inquiries and directing calls appropriately., • Assist with medical billing processes and coordinate care plans for patients., • Provide clerical support including filing, typing, and maintaining office organization., • Collaborate with healthcare providers to ensure seamless patient care and efficient office management., • Utilize Microsoft Office and other computer skills for various administrative tasks. Qualifications • Previous experience as a Medical Receptionist or in a similar medical administrative support role is preferred. (Workers Comp and No-Fault), • Familiarity with EMR., • Knowledge of medical terminology, ICD coding (ICD-10), CPT coding, and health information management is essential., • Bilingual candidates are encouraged to apply to enhance patient communication., • Strong customer service skills with an emphasis on patient service and office experience., • Excellent phone etiquette and typing skills are required for effective communication., • Ability to work collaboratively within a team while managing individual responsibilities effectively. Join our dedicated team in providing outstanding healthcare services while ensuring a positive experience for our patients. We look forward to welcoming you aboard!

Thrive Center is a dedicated agency committed to helping students reach their full potential. With locations across the Bronx, Manhattan, Brooklyn, and Queens, we provide a range of services including counseling, speech-language therapy, tutoring, and more. Our team is passionate, supportive, and deeply invested in student success — and we’re growing! Thrive Center is seeking caring and dedicated Licensed Clinical Social Workers (LCSWs) to join our team. We have full-time and part-time positions available in schools throughout NYC. In this role, you will provide counseling and mental health support services to students, helping them overcome emotional, behavioral, and social challenges. Placement will be in a school within the NYC boroughs.

Terrace Home Care is seeking a reliable and organized Part-Time Office Assistant to support our team in Brooklyn, NY. The ideal candidate will have strong communication and organizational skills, with a high school diploma required and a college degree preferred. Key Responsibilities: • Assist with daily office tasks including filing, data entry, and answering phones., • Manage office supplies and inventory.

Data entry, answer emails, schedule jobs, invoicing and preparing estimates, communicate with technicians on jobsites.

Expect Success at Bridgeway! We make a difference in people’s lives by supporting their life goals - our employees and the people we serve alike. We invest in our employees through competitive compensation and benefits, best practice training, and fostering a team-oriented culture that promotes career development. We nurture an environment that values diversity, where inclusivity, equity, and belonging thrive. At Bridgeway, Everyone Learns and Grows together. We give you our best, so you can unleash your full potential. Make a Difference at Bridgeway Behavioral Health Services! Bridgeway offers uniquely rewarding experience in a supportive Team atmosphere. We invest in our employees. We offer excellent salary and benefits packages, and opportunities to advance your career. Become part of the Bridgeway Behavioral Health Services Team! Make a Future at Bridgeway! Who we are: Bridgeway values and promotes quality clinical and administrative practices to foster the best outcomes for persons who come to us for behavioral healthcare. We offer a work environment that supports teamwork, creativity, innovation, professional growth and dedication to the work. At Bridgeway, we never stop growing and innovating our vision of behavioral healthcare for the future. Why you should apply: As a Scheduling and Insurance Verification Specialist, you will join an evidence-based program and a dynamic team for the opportunity to learn and refine your clinical and engagement skills and accomplish your dream of helping people to make progress on their unique recovery journeys. The work is sometimes challenging and always rewarding by engaging with persons we serve and co-workers as we all learn, grow, and thrive. We currently have four positions open in our Hoboken and Elizabeth offices. Department: Outpatient Services Salary: $48,000- $52,000 Location: Hoboken, NJ Work hours: Tuesday through Saturday: Tues - Saturday 12pm - 8pm (Full time- 40 hours weekly) POSITION OVERVIEW: Facilitates communication among the team members and people served. Serves as the initial point of contact for persons served calling or visiting the office. Successfully completes the insurance verification and accompanying documentation in the electronic health record. Make certain the initial and ongoing scheduling of all appointments takes place. As a member of the team, performs program administrative duties. Exemplifies excellent customer service throughout all functions of the position. REQUIRED QUALIFICATIONS: High School Graduate or equivalent is required. Associates Degree or Graduate of Administrative Assistant/Business School Program is preferred. Bilingual Spanish preferred Excellent interpersonal and customer service skills in working with persons with disabilities and other service provider personnel. Billing and Data collection experience required. Outpatient Insurance and Verification Specialist additional job duties: Bilingual – Spanish/English: Ability to communicate fluently with Spanish-speaking patients, families, and staff. Flexible & Adaptable: Comfortable working in dynamic environments and shifting between multiple outpatient departments as needed. Insurance & Verification Expertise: Solid experience with insurance eligibility checks, authorization procedures, and understanding of various payer systems. Outpatient Department Support: Proven ability to assist with day-to-day operations in outpatient settings, including support at both Union and Sussex locations. Tech-Savvy: Quick to learn and navigate various healthcare software systems, and electronic healthcare records (EHRs). Reporting & Data Handling: Capable of running and interpreting reports to support departmental operations and decision-making. Strong Organizational Skills: Able to manage multiple responsibilities, prioritize effectively, and maintain accurate documentation. Team-Oriented: Works collaboratively with clinical and administrative staff to ensure efficient and patient-centered care. EXCELLENT BENEFITS: Benefits: Medical, Dental, Vision, 403b, basic life and AD&D, flexible spending accounts, EAP Eligible for medical benefits after 30 days of employment Flexible work schedules, clinical training series, leadership development program 10 paid holidays (an 11th after 2 years of employment), generous vacation and sick time Bridgeway Behavioral Health Services is committed to inclusive hiring and dedicated to diversity in our work and workplace culture. We provide equal opportunity for employees and applicants in all aspects of the employment relationship, without regard to race, color, national origin, sex, sexual orientation, gender identity or expression, marital status, military or veteran status, disability, age, religion, or any other classification protected by law; and we strongly encourage candidates of all identities, experiences, orientations, and communities to apply.

Qualifications Serve Safe Certification - Required Must have reliable transportation Have comprehensive knowledge of operational checklists Must be able to maintain a reliable schedule Education: High school degree or equivalent Ability to lift 50 lbs Able to stand for prolonged periods of time Excellent Menu and product knowledge Able to communicate effectively with guests Participate in all Jersey Mike's training programs Benefits This position pays an hourly wage plus tips! Competitive hourly wage + $2-3 hourly tips Opportunities to grow! Medical/dental/vision benefits Flexible scheduling Paid training 401K plan with company matching for all employees 21+ Referral Bonus program of $200 per referred employee Free employee meals and discounts! Responsibilities Motivating, developing and coaching their team Work in a fast-paced team driven atmosphere Interface with customers and provide an exceptional experience Perform all tasks related to opening and closing of store Scheduling Expertise in food safety Inventory Fill in for Manager in all capacities when needed Assist in employee training Manage and maintain inventory records using online management systems Utilize online platforms for the hiring process Job description Jersey Mike's Subs is looking for Managers! Become a part of Jersey Mike's vibrant organization! If you like to have fun, banter with people and enjoy sharing your life then working at Jersey Mike’s may be for you. If you enjoy being part of something special, in a strong cultural and spirited environment then bring your energy and come grow with us! This position pays an hourly wage plus tips!

We are seeking a reliable and customer-focused Administrative Assistant to join our team. This role combines front desk responsibilities with retail support and general office duties. The ideal candidate is organized, detail-oriented, and capable of multitasking in a fast-paced environment while delivering excellent customer service. Key Responsibilities: Welcome and assist customers in a friendly and professional manner. Provide product recommendations and service information based on customer needs. Operate the cash register accurately, process transactions, and manage cash handling. Ensure the retail space is clean, organized, and well-stocked. Maintain and organize filing systems and documentation. Answer phone calls and emails, schedule appointments, and respond to inquiries. Update and maintain customer records in the database. Manage calendars, including appointment scheduling and reminders. Draft reports, memos, letters, and other business documents using office software (e.g., Word, Excel, or Google Suite). Communicate daily updates to team members to ensure smooth operations. Support the team with additional administrative tasks and responsibilities as needed.

"Jersey Mike's "A Sub Above" We understand that it all starts with a winning team of individuals who are fun, personable, positive and eager to learn team players who take pride in what they do. At the end of the day they are focused on executing great customer service with a Great Big Smile! If you possess these attributes, we would love to speak with you about joining our team! This position pays an hourly wage plus tips! A Shift Leader is responsible for supporting the management team This includes Producing high quality food Delivering the Jersey Mike's experience Developing others for career growth Enforcing policies and procedures Maintaining the cleanliness and proper sanitation practices A Shift Leader is expected to Work 35-40 hours per week Have reliable transportation Communicate with management team of any issues they are having Work in a fast-paced team driven atmosphere Provide an exceptional experience to all customers Perform all tasks related to opening and closing of store Have comprehensive knowledge of operational checklists Manage and lead crew of 2 to 5 people per shift Qualifications For The Job 1 Year QSR experience preferred Serve Safe Certification - Food Handler a plus Ability to stand for long periods of time Ability to lift up to 50 lbs. Benefits Opportunity to grow within the company! Competitive hourly wage + $2-3 hourly tips 401K plan with company matching program for 21+ employees Referral bonus program of $200 per employee Paid training Free employee meal and discounts! Prospect Capital Restaurants provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Allied Productions, Inc. is a nonprofit arts organization based in the Lower East Side of New York City, dedicated to supporting and presenting experimental, underrepresented, and community-rooted artistic projects. Founded in 1981, Allied fosters creative expression through a wide range of disciplines including visual arts, performance, media, and public installations. The organization is known for its collaborative spirit and commitment to social justice, often working with marginalized artists and activist groups. Allied also stewards community spaces like Le Petit Versailles, a garden and cultural hub that serves as a venue for exhibitions, performances, and public gatherings, bridging art with grassroots activism and urban environmentalism. PAST PROJECTS ABC No Rio at 45 at Emily Harvey Foundation NYC AIDS Memorial MIAD CURRENT ACTIVITIES Archives Book Fairs Touring Projects Hours: 5 or 6-hour days • 5 days per week Salary: $3500 monthly Location: E 8th Street Storefront next door to an award winning community garden. Responsibilities would include : Programming Financial Management Archival materials oversight Fiscal Sponsorship Management Development [members; partnerships; board; and ideas] Required Skills • Basic Bookkeeping (competence with Quickbooks Online), • Grant Management (familiar with NYSCA, DCLA, and other public funding resources), • Google Workspace (Advance level), • Competence in word processing and spreadsheets; Filemaker Pro (mid-level), Adobe Photoshop; In Design, and Premier Rush, • Inventory Oversight (archive of art & ephemera along with sale items)., • hiring staff (as needed) NOTE: You will be working with a delegation of current staff and volunteers and an active board to assist with bookkeeping; grant Writing; archiving; promotional consultants and development coordinating assistants What the previous Organizational Manager had to say about their expectations “Facilitation of innovative and unexpected public expression that combines all areas of the arts and social practice” Challenges and difficulties Not fitting into traditional categories of programming or funding slots. Maintaining progressive values while acknowledging the constraints and necessities of commerce, creative marketing strategies, understanding political compromises without sacrificing ethical standards. Outstanding issues needing to be solved Determining goals of the archival program Le Petit Versailles operating independently without the use of neighboring apartment. Consideration—transitioning from a defacto foundation paradigm where our projects and creative activities constitute the primary in house programming (i.e AIDS Memorial Project; MIAD project; ABC No Rio 45-years and others)

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will provide essential support to our operations, ensuring smooth administrative processes and enhancing overall productivity. This role requires strong organizational skills, effective Bi-Lingual (Chinese: Cantonese/Mandarin) communication abilities, and a commitment to delivering exceptional customer service. Responsibilities • Manage clerical tasks including filing, data entry, and maintaining organized records, • Operate phone systems to handle incoming calls and direct them appropriately, • Provide administrative support to various departments as needed, • Proofread documents for accuracy and clarity before distribution, • Maintain office supplies inventory and place orders when necessary, • Serve as a personal assistant to senior staff, managing tasks effectively, • Collaborate with team members to improve office processes and workflows Qualifications • Proven experience in an administrative or clerical role is preferred, • Proficiency in Google Workspace (Docs, Sheets, Drive), Microsoft Office (Word, Excel) is essential, • Strong organizational skills with the ability to manage multiple tasks simultaneously, • Excellent verbal and written communication skills, • Ability to work independently as well as part of a team, • Familiarity with phone systems and basic office equipment, • Attention to detail with strong proofreading capabilities, • A positive attitude and a willingness to learn new skills, • College Graduate, • Bi-Lingual Chinese: Cantonese/Mandarin Join our dynamic team where your contributions will be valued, and you will have the opportunity to grow professionally!

This Isn’t Just Another Job. And We’re Not Just Another Architecture Firm. Are you the kind of person who thrives on the job site, not behind a desk? Do you get a thrill out of coordinating teams, solving problems in real time, and ensuring complex projects run like a well-oiled machine? Can you juggle site visits, client meetings, contractor calls, RFIs, submittals, and still find time to answer that urgent email? If you nodded three times (or more), keep reading. We’re Solutions Architecture — and we’re not just growing, we’re scaling. With more than 20 years of client loyalty under our belt and a workload that will take us from now and into the future, we’re expanding our team to include dedicated Construction Administrators. We’ve been named one of the Best Places to Work in NJ for five years running — not because we say so, but because our people do. Needless to say, this isn’t a 9-to-5 gig. This is a boots-on-the-ground, high-energy, all-hands-on-deck role for someone who knows how to own a job site and be the central communication hub that makes everything flow. Your Mission: • Be the primary liaison between the contractor and the client — building trust, setting expectations, and keeping everyone aligned., • Attend weekly job meetings, walk the site, and report construction progress with clarity and confidence., • Coordinate directly with consultants and engineers to get answers fast and communicate with them effectively., • Respond to RFIs, review submittals, and track schedule milestones to keep projects on time and on budget., • Document like a pro — site reports, photos, logs, and correspondence that become the backbone of successful delivery; the firm embraces technology, with software and equipment that help us work smarter, not harder., • Represent Solutions Architecture with professionalism and poise — because our name is on every decision made in the field., • Provide early warnings, flag risks, and most importantly: bring solutions. Who You Are: • Experienced — Minimum 5 years of field experience in Construction Administration for architectural projects ranging from $500K to $25MM., • Organized to the bone — Able to manage multiple projects and priorities without breaking a sweat., • Unshakable — Chaos doesn’t rattle you; you stay cool, focused, and communicative under pressure., • A people person — You know how to build relationships with clients, contractors, and consultants alike., • Technically sharp — You understand how buildings go together and can speak the language of trades, consultants, and engineers fluently., • Available and adaptable — If you're looking for a cushy desk job or a clock-puncher’s lifestyle, this isn’t it. What We Offer: • A culture-first workplace built on teamwork, transparency, and trust., • A+ Clients we’ve worked with for decades (because they love us)., • Projects that matter — mostly in K–12, higher education, and public work sectors., • Competitive salary based on experience., • Annual performance bonus., • Half-day, virtual Fridays, all year long (Yes, really: 8:30–2:00 on Fridays!), • Flex hours, collaborative leadership, and a place where your voice is heard. Bonus Points If You Have: • A background in architecture or engineering (recommended)., • Experience with NJ public projects, especially in education., • Familiarity with construction software platforms and reporting tools. Apply Now — And Build Something That Lasts. Location: Verona, NJ Website: At Solutions Architecture, we don’t just deliver exceptional buildings — we deliver exceptional careers. Join the team where success isn’t a possibility — it’s the expectation.

computer, phone skills. English/ Russian must

We are seeking a Medical Assistant Receptionist to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical facility running smoothly. Responsibilities: Handle all administrative duties in a timely manner Perform routine clinical tasks to support medical staff Communicate with insurance companies for proper billing procedures Escort patients to exam rooms ​ Qualifications: Bilingual English/Spanish required Previous experience in healthcare administration or other related fields Familiarity with medical billing procedures Strong organizational skills Ability to thrive in a fast-paced environment Company Description BUSY PEDIATRIC PRACTICE IN QUEENS, NEW YORK, LOOKING FOR FULL TIME ASSISTANT TO HELP WITH PATIENTS LOAD. Company Description BUSY PEDIATRIC PRACTICE IN QUEENS, NEW YORK, LOOKING FOR FULL TIME ASSISTANT TO HELP WITH PATIENTS LOAD.

Responsibilities: 1. Assist in site research and data collection for potential store locations, including market analysis and competitor benchmarking., 2. Support the store expansion team in project planning and execution, ensuring timelines and objectives are met., 3. Coordinate with internal teams, landlords, contractors, and vendors to facilitate store openings, renovations, and relocations., 4. Track and maintain expansion project documents, including lease agreements, permits, and construction timelines., 5. Provide general administrative support to the Store Expansion Manager and team., 6. Assist in the budgeting and cost-tracking process for expansion projects. Qualifications: • Detail-oriented, good at negotiation, quick to respond, able to solve problems independently, works efficiently, and can handle multiple tasks simultaneously., • Some background or work experience in real estate, insurance, or legal concepts is preferred but not required., • Must be very fluent in both Chinese and English.

Fluent in English and spanish computer savvy willing to learn

Greeting patients: Warmly welcoming patients and visitors, both in person and over the phone. Scheduling appointments: Managing appointment calendars, scheduling patient appointments, and coordinating with healthcare providers. Answering phones: Answering and directing phone calls, taking messages, and providing basic information. Verifying information: Collecting and verifying patient information, including insurance details, and updating patient records. Handling patient inquiries: Answering questions, addressing concerns, and providing information about services and procedures. Maintaining the reception area: Ensuring the reception area is clean, organized, and inviting. Managing patient flow: Guiding patients through the check-in and check-out process and ensuring smooth transitions between appointments.

office asisten ,receptionists

To accurately monitor my business on my behalf

office clerk ,

Established Physical Therapy and Chiropractic Office located in Washington Heights is seeking an experienced (minimum 1 year) Bilingual English - Spanish Speaking Medical Front Desk Receptionist. Experience in insurance verification and any EMR system is Required!!! Experience in medical office administration or management is a plus. This is a full-time position Mon to Fri Must be fluent in Spanish and English!!! Knowledge of Web PT, Connex, Epaces, Availity or other Insurance verification methods is REQUIRED!!! Duties and responsibilities include but are not limited to: -Greeting patients, scheduling appointments, appointments reminder phone calls. -Online and over the phone insurance verification. ( you have to have some experience) -Entering collected information into EMR system. -Collecting co-payments and deductibles. -Update insurance information as plans renew or change. -Obtaining authorizations We will perform the references check. Salary: $19.00 to $23.00 /hour to start. Job Types: Full-time Benefits: Paid time off Schedule: 8 hour shift (possible Saturdays) Work Location: One location Job Type: Full-time Pay: $19.00 - $23.00 per hour Benefits: 401(k) 401(k) matching Paid time off Retirement plan Schedule: 8 hour shift Work Location: In person

Dental office specializing in oral surgery looking to hire front desk personnel for scheduling appointments and dealing with minor administrative duties. No insurance/fee for service office. Preferred experience, but not required. Pay is commensurate with experience but we are willing to train newcomers. Bilingual speaker in Mandarin or Spanish is highly preferred. We are looking for someone that can work full-time AND long term (2+ years) and is currently not in school or seeking to continue school. Part-time interest will not be considered.

About us: We are an auto mechanical repair shop in Queens. We are a small company in the process of growing and that's why we are trying to expand our work force. Company: Kaybran Auto Diagnostic Inc. Job Summary: We are looking for a dynamic person ready to grow within this company. The job consist of general office assistance, such as using the cash register, filing, answering calls, maintain records, and managing schedule. You must be able to speak English and Spanish.

Office management and data entry

Dees Auto Center 571 Pennsylvania Avenue, Elizabeth, NJ 07201 We seek a candidate with the following qualifications for an office position: • Proficiency in estimating vehicle damage and providing detailed photographs., • Familiarity with diagnostic scanners, programming, pre- and post-scan procedures., • Excellent phone communication skills, including the ability to take estimates, prepare invoices, and follow up with customers., • Proficiency in invoicing and submitting documents via email or portals., • Experience in managing work assignments and making decisions regarding vehicle prioritization., • Ability to multitask and prioritize tasks effectively., • Knowledge of TURO fleet maintenance and inventory management. The work schedule is as follows: • Monday to Friday: 8 AM to 6 PM, • Saturday: 8 AM to 3 PM Sundays are off. P.S. Depending on the workload, Employees must be willing to stay a few hours here and there to ensure that we catch up on our work.

Medical office in Jamaica, Queens seeking a Positive & Friendly individual for full time or part time Medical Receptionist. Excellent computer, communication, multitasking skills are critical. Must be well organized and detailed oriented. Prior Healthcare experience is required. Pay start based on experience. The right candidate should have at least 3-5 years experience in the medical field and working knowledge EMR (Medent preferred but will train), Word, Excel. Should be experienced in making appointments and handling medical reports and records, answer telephones, scheduling, scanning, faxing. Friendly environment and Immediate hire for the perfect multi-tasking candidate. Must be 25 years old and above, Salary Based on Experience * Must have 3-5 years of experience is required* * Bilingual Spanish is a Plus*

We are seeking a friendly, organized, and detail-oriented Receptionist to join our Medical Billing Department. As the first point of contact for patients and clients, you will play a key role in maintaining a professional and welcoming front office environment. You’ll also provide essential administrative support to the billing team. Responsibilities: Greet and assist visitors, patients, and vendors in a professional manner Answer and direct incoming phone calls Manage scheduling and appointment reminders for billing-related inquiries Handle incoming mail, emails, and faxes Assist with data entry and light administrative support for the billing team Maintain confidentiality and adhere to HIPAA guidelines Keep the front desk and reception area clean and organized