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  • Executive & Operations Coordinator
    Executive & Operations Coordinator
    2 days ago
    $1500–$2000 monthly
    Part-time
    Flatbush, Brooklyn

    Location: Remote (NYC-based preferred) Schedule: Part-time or Full-time | Morning or Afternoon/Evening Coverage Reports to: CEO / COO (Q1 ’26 transition) About This Role How Can I? (HCI) is a NYC-based creative agency partnering with schools to produce student-led media, campaigns, and real-world learning experiences. As we scale, we’re looking for creative leaders who can own projects, adapt quickly, and help shape the next phase of our growth. The Executive & Operations Coordinator plays an integral role in a growing creative agency, supporting the CEO and helping turn leadership priorities into action. Working within a small, fast-moving startup team, this role ensures proposals, work orders, and projects flow smoothly from intake through approval, execution, and payment. The coordinator manages task flow in Asana, translates meeting notes into clear next steps, and maintains visibility across active initiatives. This position is ideal for someone who takes pride in building systems from the ground up and thrives in an environment where ownership, anticipation, and adaptability are essential. This role ensures the CEO’s time, priorities, and decisions turn into action quickly and accurately. Responsibilities • Act as the primary point of contact for day-to-day executive requests, prioritizing tasks and organizing work so the CEO can stay focused on high-level strategy and partnerships., • Maintain and actively manage the CEO Daily Tasks Project in Asana, reviewing it daily to ensure deadlines, dependencies, and follow-ups are moving forward., • Prepare summaries of open items, approvals needed, and upcoming deadlines so the CEO has clear visibility without needing to dig through systems., • Support project workflows and timelines to ensure projects move from concept to execution without stalling and knowing when to pivot where necessary. Document Creation & Flow • Create, update, and manage proposals, work orders, and invoices using existing Google Doc templates and intake forms, ensuring all required information is accurate before internal review., • Route proposal drafts and work orders to the CEO and relevant sales reps for approval, incorporate feedback, and finalize documents in a timely manner., • Ensure all finalized proposals, work orders, and purchase orders are properly named, converted to PDF, shared with the correct stakeholders, and filed in the appropriate Google Drive folders. Project & Pipeline Management • Update and maintain project status in Asana to reflect real-time progress from proposal approval through delivery and payment., • Add new schools and projects into Asana from CRM or intake sheets, ensuring consistent naming, tagging, and ownership., • Monitor active projects to ensure handoffs between sales, operations, and creative teams are smooth and clearly documented. Executive Support & Follow-Through • Translate meeting notes from Otter and Zoom AI into clear, actionable tasks in the CEO Daily Tasks Project in Asana., • Send follow-up emails, confirmations, and internal updates on behalf of the CEO to keep momentum moving and expectations clear., • Ensure calendar invites include relevant notes, documents, and AI summaries so teams can reference decisions without needing separate follow-ups. Communication & Visibility • Post updates, announcements, and reminders across internal channels (email, WhatsApp, intranet) to keep the team aligned., • Proactively flag missing information, bottlenecks, or delays that could impact project delivery or payment timelines., • Maintain clean internal documentation so leadership always has visibility into what’s in motion. Who You Are • You are highly organized, detail-oriented, and able to manage multiple moving tasks without losing track of priorities., • You take ownership of your work and proactively identify what needs to happen next, rather than waiting for direction., • You are comfortable working in a fast-paced, startup environment where systems are evolving and flexibility is required., • You communicate clearly and professionally in writing and are confident sending follow-ups, updates, and reminders on behalf of leadership., • You are tech-savvy and comfortable working across tools like Google Workspace, Asana, Zoom, AI meeting notes, and shared documentation systems., • You are open to cross-training and motivated to understand how the full operation works from intake to execution to payment., • You can balance precision with efficiency, ensuring documents, projects, and systems are accurate while keeping work moving., • You are mission-aligned and excited to support creative, workforce-ready learning opportunities for students through real-world projects.

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  • Event Promoter
    Event Promoter
    22 days ago
    $40000–$150000 yearly
    Part-time
    Manhattan, New York

    Pay: $40,000.00 - $150,000.00 per year Job description: Event Promoter Job Description: We’re looking for outgoing, connected, nightlife-loving Club Promoters to help bring energy, crowds, and top-tier vibes to some of New York City’s hottest clubs and lounges. Expect high-energy nights, celebrity sightings, packed dance floors, and unforgettable experiences. If you thrive in nightlife and love being the person who “knows where the party is,” this job is for you. Event Promoter Responsibilities: Bring guests, groups, and VIPs to partnered NYC clubs Promote weekly events, parties, and special guest appearances Network with partygoers, influencers, and nightlife regulars Create hype around events through social media and personal connections Host and guide your guests at the venue to ensure a top-level experience Work alongside DJs, performers, and occasional celebrity guests Maintain a fun, professional, energetic image at all times Event Promoter Requirements: High school diploma or equivalent. Prior sales, advertising, or marketing experience. Must be 21+ Outgoing, confident, and great at meeting new people Active social network preferred (in-person or social media) Comfortable working late-night hours (10pm–4am) Reliable, responsible, and able to manage guest lists No experience required — training can be provided Must be able to commute to Manhattan nightlife districts Perks: Access to high-end NYC clubs and VIP areas Opportunities to work events featuring celebrities and well-known performers Commission on every guest you bring Bottle-service bonuses Free entry + possible complimentary drinks (depending on venue) Big networking potential in NYC nightlife, entertainment, and influencer scenes Schedule: Nights & weekends Flexible — work as many or as few events as you want How to Apply: Your name and contact info A short description of your personality Your Instagram or social media (optional but helpful) Any previous nightlife, promo, or hospitality experience (not required) A little bit about our team: Delivers curated, high-end nightlife experiences with a focus on luxury and unique atmospheres. Job Types: Full-time, Part-time, Contract, Temporary, Internship Benefits: Employee discount Referral program Experience: Customer service: 1 year (Preferred) License/Certification: Driver's License (Preferred) Work Location: Hybrid remote in New York, NY 10017

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