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  • Office Manager
    Office Manager
    11 days ago
    $25–$35 hourly
    Full-time
    Woodbridge, Woodbridge Township

    Job description: Office Manager / Controller Location: In-Office Employment Type: Full-Time Company Overview We are a family-owned company specializing in General Contracting, Property Management, and Real Estate Development. Our organization operates across multiple active projects and properties, requiring strong financial oversight, disciplined office operations, and clear communication. We are seeking a highly organized, trustworthy, and detail-oriented professional to serve as our Office Manager / Controller, playing a key role in day-to-day operations and financial management. This position is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in keeping a business running smoothly and accurately. What We Offer A stable, long-term position with a growing company Engaging and varied responsibilities across construction, real estate, and property management A professional but supportive, family-oriented work environment Direct interaction with ownership and leadership Opportunities for increased responsibility and growth as the company expands Key Responsibilities Office Management & Administration Answer and direct phone calls professionally and courteously Serve as a primary point of contact for tenants, vendors, subcontractors, and clients Manage daily office operations including filing, scanning, mail handling, and record organization Perform general administrative tasks such as data entry, document preparation, and correspondence Assist with scheduling, calendar coordination, and property-related appointments Support vacant property viewings and administrative follow-up as needed Accounting & Financial Management Manage day-to-day bookkeeping using QuickBooks (required) Process invoices, payables, receivables, and vendor payments Track job costs, budgets, and expenses across construction and property management activities Maintain accurate financial records and organized supporting documentation Assist ownership with financial reporting, reconciliations, and cash flow tracking Coordinate with external accountants, payroll services, and tax professionals as needed Construction & Property Management Support Utilize construction and property management software to track projects, work orders, and financial data Assist with processing work orders, vendor coordination, and follow-up Maintain organized records for properties, leases, contracts, and projects Support compliance, insurance, and documentation requirements Qualifications & Experience Prior experience in real estate, construction, or property management strongly preferred QuickBooks experience is required Experience with construction management software such as Procore, Buildertrend, or similar platforms Strong organizational skills with high attention to detail and accuracy Excellent verbal and written communication skills with professional phone etiquette Proficiency in Microsoft, Apple, and Google products (email, spreadsheets, scheduling tools) Ability to multitask, prioritize, and manage deadlines independently High level of discretion, reliability, and professionalism Compensation & Schedule Job Type: Full-Time (In-Person) Pay Rate: Starting at $35.00 per hour, based on experience Expected Hours: 35–40 hours per week Schedule: Monday–Friday, 7–9 hour shifts Long-term, in-office position with potential for growth and increased responsibility Additional Information This job description outlines the general nature and scope of the position. Responsibilities may evolve as the company grows and operational needs change Job Type: Full-time Application Question(s): What is your experience with Quickbooks? Experience: QuickBooks: 3 years (Required) ProCore: 3 years (Required) General Contracting : 5 years (Required) License/Certification: Quickbooks Professional Certificate (Required) Work Location: In person

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  • Front Desk Receptionist – Beauty Salon (Bilingual Spanish/English)
    Front Desk Receptionist – Beauty Salon (Bilingual Spanish/English)
    28 days ago
    Full-time
    West Orange

    Front Desk Receptionist – Beauty Salon (Bilingual Spanish/English) West Orange / Montclair Area, NJ $17 per hour Full Time | Tuesday – Saturday We are looking for a friendly, organized, and professional Front Desk Receptionist to join our growing beauty salon team. This role is ideal for someone who enjoys working with people, providing great customer service, and supporting a busy salon environment. As the first point of contact for our clients, you will play a key role in ensuring every guest has a welcoming and smooth experience from the moment they arrive until they leave. Responsibilities • Greet clients warmly and provide an exceptional customer experience, • Schedule, confirm, and manage client appointments using the salon booking system, • Answer incoming phone calls and respond to customer inquiries regarding services, availability, and pricing, • Coordinate closely with stylists and technicians to ensure smooth and accurate scheduling, • Check clients in and out efficiently and process payments, • Assist with retail product sales and recommend products based on client needs, • Maintain the cleanliness and organization of the front desk, waiting area, and reception workspace, • Ensure retail displays and product shelves remain stocked and organized, • Send appointment confirmations and reminders to clients, • Manage walk-in clients and assist in fitting them into the schedule when possible, • Handle client questions or concerns in a professional and friendly manner, • Support stylists with client flow and help keep the day running on schedule, • Assist with light administrative tasks such as organizing forms, client records, and daily reports, • Bilingual (English and Spanish) required, • Friendly, professional, and positive attitude, • Excellent customer service and communication skills, • Strong organizational and multitasking abilities, • Ability to work in a fast-paced salon environment, • Previous salon, spa, or customer service experience is a plus, • West Orange, NJ 07052 (Required)

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