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Proposal Coordinator The Proposal Coordinator supports the company’s business development and proposal efforts by coordinating, developing, and producing high-quality proposals, qualifications packages, presentations, and other pursuit materials. This position works closely with leadership, business development, project management, technical staff, and other internal stakeholders to ensure proposals are accurate, compelling, professional, and submitted on time. The ideal candidate is highly organized, detail-oriented, deadline-driven, and comfortable managing multiple priorities in a fast-paced Architecture, Engineering, and Construction (AEC) environment. Key Responsibilities Proposal Development & Coordination • Coordinate the development and submission of Requests for Proposals (RFPs), Requests for Qualifications (RFQs), Statements of Qualifications (SOQs), and other pursuit materials., • Review solicitation documents and identify submission requirements, evaluation criteria, deadlines, forms, and required documentation., • Develop proposal schedules, outlines, compliance checklists, and production timelines., • Coordinate proposal activities with executives, project managers, technical staff, consultants, and teaming partners., • Collect and organize resumes, project descriptions, references, certifications, forms, and other required proposal information., • Draft, edit, proofread, and format proposal content to ensure clarity, consistency, accuracy, and alignment with solicitation requirements., • Track proposal milestones and follow up with contributors to ensure internal deadlines are met., • Manage final proposal production, quality-control reviews, and electronic or hard-copy submissions. Content & Marketing Support • Maintain and update proposal-related content, including employee resumes, project profiles, company qualifications, organizational charts, and boilerplate information., • Assist with developing presentations, interview materials, leave-behinds, and other materials supporting project pursuits., • Collaborate with technical staff to translate complex project information into clear and compelling proposal content., • Support the development of graphics, charts, organizational diagrams, and other visual elements., • Ensure proposal materials maintain consistent company branding, messaging, formatting, and quality standards., • Maintain an organized library of past proposals, project information, resumes, graphics, and reusable marketing materials. Business Development Support • Assist leadership and business development teams with identifying, tracking, and coordinating upcoming opportunities., • Maintain proposal and pursuit calendars, opportunity trackers, and related databases., • Support go/no-go meetings and pursuit planning activities., • Research prospective clients, projects, competitors, and market opportunities as needed., • Coordinate with teaming partners and subcontractors to obtain required qualifications and proposal information., • Assist with post-submission activities, including interview preparation, presentation development, debrief documentation, and proposal tracking., • Help track proposal outcomes, including wins, losses, pending pursuits, and lessons learned. Qualifications • Bachelor’s degree in Marketing, Communications, Business Administration, English, Construction Management, Architecture, Engineering, or a related field preferred., • 2–5 years of experience in proposal coordination, marketing, business development, or a related role preferred., • Experience within the AEC, construction management, architecture, engineering, infrastructure, or professional services industry strongly preferred., • Experience responding to RFPs, RFQs, and SOQs preferred., • Strong writing, editing, proofreading, and organizational skills., • Strong attention to detail and ability to interpret complex solicitation requirements., • Ability to manage multiple proposals and competing deadlines simultaneously., • Strong communication and interpersonal skills with the ability to coordinate effectively across departments and levels of leadership., • Ability to work independently while also collaborating effectively as part of a team., • Ability to maintain accuracy and composure in a deadline-driven environment. Technical Skills • Proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Teams., • Experience with Adobe Acrobat required or strongly preferred., • Experience with Adobe InDesign and/or other graphic design software preferred., • Experience with CRM, proposal management, or project information databases is a plus., • Familiarity with public-sector procurement and government contracting processes is a plus. Key Competencies • Exceptional organization and time management, • Strong written and verbal communication, • Attention to detail and quality, • Deadline and priority management, • Collaboration and relationship building, • Critical thinking and problem solving, • Initiative and accountability, • Ability to work under pressure, • Adaptability and flexibility, • Professional judgment and confidentiality, • Preferred AEC Experience, • Candidates with experience supporting proposals for construction management, program management, architecture, engineering, transportation, aviation, healthcare, infrastructure, or public works projects are highly desirable. A successful Proposal Coordinator will help ensure the company consistently submits polished, compliant, and competitive proposals while improving the efficiency and organization of the overall pursuit process. This individual will serve as an important link between business development, leadership, and technical project teams and will help position the company for continued growth and new project opportunities. Disclaimer: The statements contained in this job description are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to assign or reassign duties and responsibilities needed to support organizational goals and operational requirements.

BACKGROUND THE CONSULTANCY PR is a dynamic brand communications practice that merges the sophisticated, senior-level execution of a big agency with the more personalized approach and entrepreneurial spirit of a boutique firm. We pride ourselves on transcending the traditional client/agency relationship and serving as a true partner to our clients, and an extension of their internal teams, across all facets of their business. The firm’s clients represent the best-in-class brands and individuals within the home/design, architecture, and luxury lifestyle categories. Our core capabilities lie within the following areas: • Communications + Digital Strategies, • Key Messaging + Brand Positioning, • Image Development, • Creative Consulting, • Brand Partnerships + Collaborations, • Event Management + Execution, • Influencer Relations, • Social Media Community Management, • A+D Community Networking, • Affiliate Marketing TCPR is seeking an Account Manager with a minimum of 4-5 years of experience to support its current client roster. An ideal candidate will have previous experience and/or personal interest in the interior design, architecture, luxury lifestyle industries, or adjacent categories and possess an entrepreneurial spirit and desire to grow with the company. ROLES + RESPONSIBILITIES • Develop and execute communication strategies to appropriately position a range of home/design and lifestyle brands in the media marketplace, • Retain a network of high-level media contacts across print and digital categories, as well as influencers and interior designers, • Conduct press outreach and secure top-tier media opportunities, including brand/founder profiles, feature stories, and market press coverage in home and design, fashion (men’s and women’s), accessories, lifestyle, consumer, and business outlets; speaking engagements; sponsorship opportunities; award submissions, • Liaise with influencers, as well as like-minded brands, for partnership and/or event opportunities, • Oversee logistics for targeted press events to support seasonal launches, brand introductions, dinner/cocktail events, etc., • Interface with clients daily as relevant to press opportunities and strategic advisement, • Lead, review, and provide feedback on press materials, inclusive of press releases, company/executive bios, face sheets, media alerts, case studies, etc., • Provide regular updates on client status to the Vice President, • Demonstrate an understanding of how to prioritize duties, meet deadlines, proactively communicate progress and deliverables, • Complete individual tasks with minimal supervision; manage both up and down to the team, • Work collaboratively with team members to develop and implement successful earned and affiliate PR strategies and ongoing campaigns, • Attend and facilitate media interviews/editor appointments; network with reporters and editors on an ongoing basis, • Read relevant consumer and trade media, including print and digital publications as well as newsletters, Substacks, etc.; report to the team on industry news and opportunities for clients on a regular basis, • Participate in brainstorming sessions for existing clients and new business opportunities; formulate ideas and aid in the proposal process, • Report to Vice President; supervise, lead, and mentor PR Coordinator and/or Account Executive roles on account management, research, daily projects, etc. QUALIFICATIONS • B.S/B.A in Public Relations/Communications or a related field, • Minimum of 4-5 years of relevant experience at a PR agency preferred, • Strong relationships within the home/design, lifestyle, fashion (men’s and women’s), accessories, lifestyle, consumer, and business outlets (specifically news/market/features editors and directors) on a national and regional level, in print and digital categories, • Exceptional interpersonal, networking, and verbal and written communication skills; team-oriented attitude, • Creative, efficient, detail-oriented, and organized, • Positive, can-do attitude, • Solution-oriented with the ability to think critically and strategically, • Proactive with the ability to handle multiple projects simultaneously in a collaborative yet fast-paced environment, • Flexible, driven, curious, and passionate about the design industry, • Excellent writing skills with attention to detail, • Proficient in Google Sheets, Slides, and Docs, • Knowledge of PR databases/tools such as Muck Rack, Cision, PR Newswire/Businesswire BENEFITS The mental health and well-being of our team members is of the utmost importance to TCPR. It is our top priority to ensure our employees maintain a positive balance in their lives, both professionally and personally. We are invested in our team members’ short- and long-term growth at the agency and in their overall career paths. Our current benefits include, but are not limited to, the following: • Generous paid time off, including sick time and unlimited paid time off, • Quarterly Mental Health Days off, • Maternity/paternity, bereavement and family medical leave, • Summer Fridays beginning at 1:30 PM from Memorial to Labor Day, • Inclusive Holiday calendar, • December break from Christmas Eve to New Year’s Day, • Hybrid work schedule, • Comprehensive health insurance (medical, dental, and vision) for all employees, • 401k plan for you to invest in your future that includes company matching, • Monthly stipend for cell phone service, • Celebration of individual and agency milestones (birthdays, etc.) *Note, this is a hybrid role, requiring a minimum of two days in the office. We are looking for candidates who plan to be in NYC long term and are willing to travel if/as needed. Given the nature of our agency’s work, this role may require occasional travel and flexibility to work non-traditional hours, including evenings and weekends, as business needs arise.

This individual serves as the strategic link between sales, member relations, and event operations, often overseeing the full event lifecycle from initial inquiry and proposal development through execution and post-event analysis. The Event Sales & Operations Coordinator is responsible for assisting

Job DescriptionConstruction Project Coordinator / Office Manager Kelly Interiors LLC — Secaucus, NJ Full-time | In-office Salary: commiserate on experience Kelly Interiors LLC is a general contractor serving New York City and Northern New Jersey. We are seeking an organized construction professional to work directly with the owner, handling office billing, subcontractor pricing, estimate preparation, and project coordination. Responsibilities: Project Administration Set up and maintain project documentation, including contracts, subcontracts, purchase orders, drawing iterations, and change orders. • Prepare and send client invoices, track payments, and follow up on outstanding balances., • Read construction drawings and specifications to identify project scope., • Request pricing from subcontractors and suppliers, follow up on quotes, and compare costs and exclusions., • Prepare quantity takeoffs, estimate worksheets, and draft proposals for the owner’s final review and approval., • Prepare and track change orders., • Track building permits., • Coordinate with clients, subcontractors, suppliers, and project managers., • Maintain project files, contracts, insurance certificates, business licenses and other documentation., • A lot of multi-tasking and problem-solving: You will frequently switch between answering subcontractors’ queries, questions about material deliveries or drawing approvals, and processing accounts., • Support daily office operations and scheduling.Qualifications, • Previous experience in a general contractor’s or construction subcontractor’s office., • Ability to read construction drawings and assist with estimating., • Experience with invoicing, subcontractor quotes, and proposal preparation., • Strong Excel, computer, and written communication skills., • Procore experience a plus., • Strong attention to detail and ability to manage several projects and deadlines., • NYC and New Jersey renovation experience preferred., • Ability to reliably commute to our team., • Serving as the central hub: When field crews need an answer, clients need a status update, or management needs organized documentation, you are the connection point.This position suits someone who enjoys handling several responsibilities in a small construction business and working closely with ownership. To apply: Send your résumé to mary@kellyinteriors.com with the subject line “Construction Project Coordinator / Office Manager.” Include your salary expectations and a brief description of your estimating and construction billing experience.

Job Description Job Title - Proposal Ops Manager Location - US remote Proposal Operations ManagerAbout the Role We're looking for a Proposals Coordinator to own the operational backbone of our proposal function. This role sits at the center of process, content, and reporting — ensuring the proposal organization runs consistently, our content library stays accurate and usable, off-shore delivery issues get resolved quickly, and leadership has clear visibility into performance. You'll work closely with front-office Proposal Strategists and off-shore production teams to keep the proposal engine running smoothly and continuously improving. What You'll Do Process & Governance • Own, document, and maintain Standard Operating Procedures (SOPs) for the proposal function, ensuring they reflect current best practices and are consistently followed, • Serve as the process governance lead — auditing adherence to SOPs, identifying gaps, and driving corrective action, • Continuously evaluate and refine proposal workflows to improve quality, speed, and consistency across teams Content & Knowledge Management • Govern the content library and knowledge base, ensuring content is accurate, current, properly tagged, and easy to retrieve, • Manage the content management platform, including access, structure, and ongoing administration, • Establish and enforce content review cycles and retirement schedules to prevent outdated material from being reused Off-Shore Escalation & Quality • Act as the primary escalation point of contact for issues arising from off-shore proposal output, • Triage and resolve quality, timeline, or process issues, looping in the right stakeholders as needed, • Track recurring off-shore issues and feed insights back into training, SOPs, or process changes Reporting & Analytics • Own org-wide proposal reporting, including win/loss analysis, volume trends, turnaround times, and ROI metrics, • Build and maintain recurring and ad hoc reports/dashboards for the Associate Director, BD leadership, and other stakeholders, • Translate data into actionable insights that inform resourcing, process improvements, and BD/proposal strategy Cross-Functional Coordination • Plan, organize, and facilitate the Proposals Bi-Weekly Scrum with front-office Proposal Strategists, • Track action items, decisions, and follow-ups from scrum sessions to ensure accountability, • Act as a connective point between front-office strategists, off-shore production, and the Associate Director, keeping BD leadership informed on process and performanceWhat We're Looking For, • 6+ years of experience in proposal management, bid coordination, sales operations, or a related operational role, • Experience with proposal/content management platforms (e.g., Loopio, Qvidian, RFPIO, or similar), • Familiarity with BI/reporting tools (Power BI, Tableau, Excel/PivotTables at an advanced level), • Demonstrated experience creating and maintaining SOPs or process documentation, • Experience managing or governing a content library, knowledge base, or content management platform, • Strong data and reporting skills; comfortable building dashboards and translating metrics into insights, • Excellent coordination and facilitation skills, with experience running recurring cross-functional meetings, • Strong problem-solving skills and comfort acting as an escalation point under time pressure, • Excellent written and verbal communication skills, • Experience working with off-shore or distributed teams strongly preferred, • Bachelor's degree or equivalent experienceNice to Have, • Background in professional or technology services industries, • APMP certification or equivalent proposal management training

Job Description Position Title: Program Coordinator Reports To: Senior Program and Partnership Manager of Offsite Department: Offsite Programming Location: Robofun, 110 West End Avenue, New York, NY 10023 Overview RoboFun | Vision Education & Media provides exciting, hands-on after-school programs using emerging technologies for PK-12th grade youth. We ignite kids’ passion to explore and solve problems as they learn to invent, build, code, and troubleshoot. Our students build and program LEGO® robots, solder DIY electronic projects, create and code video games, shoot stop motion animations, and design web pages. Job Summary: Provide direct and administrative support for off-site programs. Assist with software installations and logistics for offsite programs. Teach classes as needed in schools and after-school programs throughout the city. Develop and administer program evaluations. Collaborate with the grant writing team on key data, narratives, and budgets. Responsibilities: Sales and Program Support • Support finding new partners and new schools for programs, • Schedule programs with school and grant administrators, • Collaborate with HR on staffing, and with the Program Coordinator on equipment delivery, • Send logistics to instructors for offsite clubs, • Send contracts and work orders to schools/CBOs for offsite clubs, • Review lesson plans and provide feedback to mentors, • Assist in attendance collection, • Teach classes as a substitute mentor as needed, • Coordinate with schools and CBOs on equipment and installation logistics Program Evaluation • Administer surveys and focus groups as needed, • Analyze all available data to provide class/technology/goal information, • Produce observation reports and findings Grant Support • Review RFPs to assess eligibility and capacity to complete a proposal, • Collaborate with the grant writing team on program design, budget, and narrative, • Review and edit completed proposals, • Covering STEM classes (offsite or onsite) about 2-5 a week (a job requirement)* Work Relationships: Reports to Senior Program and Partnership Manager of Offsite. Work closely with Program Managers, COO, CFO, and CEO. Work schedule is generally 9 am - 5 pm, Mon - Fri. Some schedule adjustments and evenings are required to facilitate programs and oversee projects. Qualifications: • Bachelor’s degree, • Eligibility to work in the United States, • Experience working with children in traditional or non-traditional learning environments, • Ability to solve problems and work independently with attention to detail, • Strong project, planning, and time management skills are essential, • Must have the ability to work in a fast-paced environment and communicate with multiple staff members and partners in an efficient and professional manner Benefits: • $45,000 - $55,000 per year, • Option to have 72.5% of insurance paid after 3 months, • 401K with up to a 4% match after qualifying conditions are met, • Opportunity to learn about exciting educational technologies and make a difference in the lives of children To Apply: • Send your resume and cover letter to careers@vemny.org with the Program Coordinator position in the subject line, • Applications without cover letters will not be considered, • RoboFun is an Equal Opportunity Employer

Job DescriptionPOSITION SUMMARY The Business Development & Marketing Senior Coordinator supports the firm's business development and marketing initiatives, working closely with the Senior Business Development & Marketing Manager, attorneys, and other members of the Marketing team. The Senior Coordinator will play an active role in supporting new-business opportunities, strengthening existing client relationships, conducting client and competitive research, preparing pitches and proposals, and supporting initiatives designed to enhance the firm's profile in the market. This position requires regular interaction with attorneys, marketing and business development colleagues, and other business-services professionals throughout the firm. KEY RESPONSIBILITIES Business Development Research & Competitive Intelligence • Conduct research on existing clients, prospective clients, companies, industries, and markets., • Synthesize research and market data into clear, concise, and actionable reports for attorneys and business development professionals., • Identify information that may help uncover new-business and client-development opportunities., • Conduct competitive and market intelligence using resources such as Westlaw, Bloomberg Law, and Capital IQ., • Prepare research and briefing materials in support of client meetings, pitches, RFPs, and other business development initiatives., • Monitor docket alerts, company developments, and major news involving key clients and selected prospects., • Prepare relevant summaries and updates for attorneys.Pitches, Proposals & RFPs, • Support the development of pitches, proposals, RFP responses, and other customized business development communications., • Draft, edit, proofread, and prepare written materials for new-business opportunities., • Coordinate information and input from attorneys and internal stakeholders., • Help ensure pitch and proposal materials are accurate, responsive, polished, and completed within required deadlines.Business Development & Attorney Support, • Intake business development requests from attorneys and other stakeholders., • Partner with the Senior Business Development & Marketing Manager to evaluate opportunities and determine appropriate support., • Research existing firm relationships and connections relevant to prospective business opportunities., • Assist in identifying appropriate attorneys and team members for business development pursuits., • Coordinate with other firm departments, including Finance and IT, when necessary., • Support client-development, prospecting, and other business development initiatives.CRM, Experience & Activity Tracking, • Track and maintain records of business development activities and pursuits., • Maintain and update practice descriptions and client/matter experience., • Enter and update key client and prospect contacts within the firm's CRM system., • Help ensure business development and marketing information is current, accurate, and readily accessible.Rankings & Directories, • Assist with legal directory and ranking submissions, including Chambers USA and Legal 500., • Help gather, organize, draft, edit, and track information required for submissions.Additional Responsibilities, • Support additional business development and marketing projects as assigned by the Senior Business Development & Marketing Manager and other members of the department. QUALIFICATIONS • Bachelor's degree required., • Minimum of 2–3 years of relevant marketing and/or business development experience within a law firm., • Working understanding of the business and legal landscape., • Experience supporting pitches, proposals, RFPs, client research, and/or other business development initiatives strongly preferred. SKILLS & COMPETENCIES • Strong analytical and research skills., • Ability to gather information from multiple sources and synthesize findings into concise, useful insights., • Excellent written and verbal communication skills., • Strong grammar, proofreading, and editing capabilities., • Excellent attention to detail., • Strong project-management, organization, and prioritization skills., • Ability to manage multiple assignments and competing deadlines., • Sound judgment and decision-making abilities., • Professional and confident when interacting with attorneys and other sophisticated stakeholders., • Strong client-service orientation, responsiveness, and follow-through., • Excellent interpersonal and relationship-building skills., • Ability to work effectively with attorneys who may have different priorities, expectations, and working styles., • Intellectual curiosity and a strong desire to learn., • Proactive, motivated, and capable of working both independently and collaboratively., • Creative approach to problem-solving., • Proficiency with Microsoft Office, particularly Word, Outlook, and Excel., • Flexibility to work beyond standard business hours when necessary.

Job DescriptionDescription: Job Title: Strategic Advisor and Executive Coordinator to the CEO Supervisor: Chief Executive Officer (CEO) Job Status: Full-Time / Exempt Job Hours: 35 hours per week, On-Site Location: New York, NY (Midtown Manhattan) Compensation: $95,000- $125,000 (commensurate with experience) plus annual performance bonus.* *Candidates must have the required qualifications to be considered for the position. The salary offer will be determined based on the candidate’s relevant experience in the same or a comparable position, as well as their overall qualifications, skills, and additional preferred credentials. Consideration may also be given to the scope and complexity of the candidate’s prior responsibilities and demonstrated expertise. About Encore: Known widely as Broadways longest running act of loving care, Encore’s mission is to improve the quality of life for older New Yorkers so they are not just surviving, but thriving. Through a robust array of programming, Encore takes a “no wrong door approach” to ensure Seniors are able to age in place comfortably for as long as possible. Encore is recognized as one of the most respected and trusted nonprofit organizations providing services for older New Yorkers in New York’s City. Encore is on the cutting edge in the human service field and is a staunch advocate not only for older New Yorkers, but also for the essential human service employees who serve as the City’s safety net. Do not miss this chance to work for a mission-oriented organization, which centers employees as its number one resource. Position Summary: The Strategic Advisor to the CEO (Chief Executive Officer) is a high-leverage, force-multiplier role designed to maximize the effectiveness, strategic reach, and time optimization of Encore’s CEO. Operating as a direct extension of the CEO, this partner acts as a sophisticated liaison, operational strategist, and executive proxy. Crucially, this is a high-impact individual contributor role with no direct reports. It is built for a politically savvy, high-performing professional who can seamlessly navigate relationships with the Executive Team, Board of Directors, private donors, city officials, and community leaders. The ideal candidate ensures flawless operational rhythm and stakeholder alignment without creating an unnecessary organizational barrier or hierarchy between the CEO and his direct reports. Benefits: Encore's comprehensive benefits package includes medical insurance (with employee contributions), employer-paid dental and vision coverage effective on the first day of full-time employment, generous paid time off (vacation, personal, sick, and earned floating holidays), a 403(b) retirement plan with a 3% employer match after one year of eligible service, and access to Flexible Spending Accounts (FSA), Dependent Care, and commuter/transit benefits. Requirements: Executive Support and Strategic Coordination • Serve as a trusted advisor and strategic partner to the CEO;, • Manage and prioritize matters requiring the CEO's attention;, • Prepare the CEO for high-level meetings, presentations, hearings, site visits, and external engagements;, • Draft executive briefings, talking points, correspondence, and follow-up communications;, • Identify issues requiring CEO involvement and recommend appropriate courses of action. Stakeholder and External Relations • Represent the CEO, when appropriate, with Board members, government agencies, donors, community leaders, and external partners;, • Maintain strong relationships with key internal and external stakeholders;, • Coordinate follow-up after meetings, events, funding discussions, and advocacy activities;, • Communicate the CEO's priorities and expectations with professionalism and diplomacy. Board and Executive Team Support • Work with the Executive Team to ensure Board reports and supporting materials provided by the Executive Team are accurate, strategic, and aligned with the CEO's priorities;, • Develop executive level agendas, briefing materials, and recommendations for meetings requiring CEO participation;, • Track key decisions and CEO-directed commitments resulting from the Executive Team and Board meetings to ensure appropriate follow-up. Executive Calendar and Time Management • With the administrative support of the Human Resources Assistant provide oversight for the following;, • Strategically manage and prioritize the CEO's calendar;, • Prioritize meetings and engagements based on organizational priorities and the CEO's strategic objectives;, • Anticipate scheduling conflicts and make adjustments as priorities change;, • Protect time for strategic planning, fundraising, Board engagement, and other high-priority activities. Project and Accountability Management • Track commitments and deadlines assigned by the CEO to members of the Executive Team and other leaders;, • Follow up on outstanding assignments and identify potential delays or barriers;, • Maintain project trackers and ensure important deadlines remain on schedule;, • Coordinate cross-departmental initiatives requiring executive oversight. Research and Executive Intelligence • Research government agencies, funders, community partners, elected officials, and other stakeholders;, • Prepare concise background briefs and recommendations for the CEO;, • Monitor relevant developments affecting Encore's programs, funding, partnerships, and strategic priorities;, • Identify opportunities, risks, and emerging issues requiring executive attention. Issue Management • Serve as a first point of contact for complex matters requiring executive review;, • Assess issues, gather relevant information, and recommend potential solutions;, • Resolve matters independently when appropriate and escalate significant issues to the CEO with appropriate context and recommendations;, • Maintain confidentiality and exercise sound judgment when handling sensitive matters. Illustrative Examples · Provide the CEO with context, recommendations, and strategic considerations before high-priority meetings or decisions so the CEO can engage effectively with internal and external stakeholders. · Review incoming requests and operational issues, determine which matters require CEO involvement, and redirect routine matters to the appropriate Executive Team member. · Prepare a concise executive brief before a meeting with a City agency, including relevant contract information, historical issues, key attendees, and the CEO's objectives for the meeting. · Develop talking points that balance technical information for a government meeting with mission- and impact-focused messaging for a donor or community engagement. · Evaluate a complex client or staff concern, gather relevant information, identify potential solutions, and elevate the matter to the CEO only when executive intervention is necessary. · Attend a high-level coalition meeting on behalf of the CEO and communicate Encore's position and priorities when the CEO is unable to attend. · Research and maintain knowledge of key stakeholders' priorities, relationships, and areas of alignment with Encore's programs and strategic initiatives. · Draft a tailored follow-up communication from the CEO after a site visit that references specific information about Encore's programs and the community served. · Communicate the CEO's expectations to internal or external stakeholders while maintaining diplomacy and preserving strong working relationships. · Review a draft financial presentation to ensure the information is appropriately contextualized within the CEO's strategic priorities rather than presented only as raw financial data. · Transform a general Executive Team update into a focused, time-bound agenda centered on resolving a specific organizational or budgetary issue. · Document commitments and deadlines from a high-level meeting and enter them into a project tracker so responsible leaders can be followed up with before deadlines are missed. · Periodically review the CEO's calendar to ensure sufficient time is dedicated to high-value activities such as donor cultivation, strategic planning, Board engagement, and other organizational priorities. · Redirect a routine operational matter to the appropriate Executive Team leader so the CEO can remain focused on a critical strategic priority. · Reorganize the CEO's schedule on short notice when an urgent government hearing or other high-priority engagement arises, while ensuring the CEO has the necessary preparation. · Protect dedicated blocks of time for strategic planning and donor cultivation rather than allowing the calendar to become dominated by routine operational meetings. · Follow up with a department head on a grant proposal due to the CEO, identify missing information, and help resolve barriers before the deadline. · Check in with responsible leaders before a CEO-directed deadline, identify missing information or resources, and escalate significant barriers when necessary. · Maintain a shared tracker for commitments from major projects, including compliance deadlines and deliverables agreed upon with external partners. · Coordinate follow-through among multiple departments on a strategic initiative, ensuring responsibilities, timelines, and deliverables remain aligned with the CEO's expectations. · Research a prospective foundation trustee's philanthropic history and public statements to identify potential alignment with Encore's strategic priorities before a CEO meeting. · Prepare a two-page background brief for a meeting with a government agency leader, including current performance information, historical challenges, and specific objectives for the discussion. · Monitor developments in New York City government funding and social services that may affect Encore's programs, contracts, advocacy priorities, or partnerships. · Identify potential political, financial, operational, or stakeholder risks and provide the CEO with context and recommended next steps. · Screen complex stakeholder requests, client concerns, or operational bottlenecks and determine whether they can be resolved at the appropriate leadership level or require CEO involvement. · Gather information from relevant departments regarding a complex concern, assess the available options, and present the CEO with a concise summary and recommended course of action. · Resolve routine high-level stakeholder or operational issues independently while escalating matters with significant reputational, financial, political, or organizational implications to the CEO. · Handle sensitive personnel, client, Board, donor, and stakeholder matters discreetly and share information only with those who have a legitimate need to know. Qualifications: • Bachelor's degree required., • At least three (3) years of experience supporting a CEO, Senior Executive, Board, government agency, or nonprofit leadership team required;, • Experience in a nonprofit, government, social services, or similarly complex organization preferred;, • Exceptional written and verbal communication skills required;, • Strong project management and organizational skills;, • Excellent judgment, discretion, and emotional intelligence;, • Ability to manage competing priorities and work effectively under pressure;, • Strong relationship-building and interpersonal skills;, • Ability to synthesize complex information into concise, executive-ready materials;, • Familiarity with New York City government agencies, nonprofit organizations, philanthropy, or social services required; Key Competencies • Executive judgment, • Strategic thinking, • Political awareness and diplomacy, • Written and verbal communication, • Project management, • Relationship management, • Organization and follow-through, • Problem-solving, • Conflict Management, • Confidentiality and discretion, • Ability to work independently

Job Description Market Segments: • Corporate Negotiated & Entertainment., • Group (SMERF) Position Purpose: We are seeking an experienced, tenacious and highly motivated individual to join our team as Sales Manager. The Sales Manager is responsible for driving revenue growth and achieving sales targets. This role involves developing sales strategies, building client relationships, and overseeing the sales process from prospecting to closing. Experience: • Minimum of 2/4 years hotel sales experience – luxury brand preferred. Works Closely with: • Cipriani 10 South Street (event venue) to handle all group and corporate leads funneled through., • Membership team to leverage and share leads back and forth., • Reservations/Revenue. Essential Functions & Duties: • Conduct site inspections, client entertainment, sales trips and trade shows as required., • Monthly target of proactive phone calls and site inspections/client entertainment., • Manage and direct the on-property multi-segment sales efforts to achieve hotel revenue goals by proactively targeting current and prospecting new targeted accounts in these markets to grow Casa Cipriani New Yorks business., • Create quarterly and yearly action plans., • Must be well versed and effective in selling high rated, luxury suites with a keen understanding of the ultra-luxury market., • Ability to be well versed on current trends in various markets and maintain confidentiality of information., • Attend hotel clients and local community business events to network and maintain high visibility, • Update management and relevant departments on VIP arrivals, meet and greet accordingly, • Perform monthly review account profile on room nights production and average rate and utilize Agency 360 & Demand 360 and relevant business intelligence tools to maximize ROI, • Ensure that all accounts profile, all sales reports and any other relevant information are updated in the CRM system, • Identify and communicate ideas, customer expectations from assigned segments and territory, • Must be well versed and effective in selling high rated, luxury suites with a keen understanding of the ultra-luxury market. General Skills • Perform job functions with attention to detail, speed and accuracy, • Prioritize, organize and follow-up on all actions, • Be a clear thinker, remaining calm and resolving problems using good judgment, • Understand guest service needs, • Work with minimal supervision, • Maintain confidentiality of guest and client information and pertinent hotel data., • Exceptional interpersonal skills - able to represent the property in the community, • Ability to prioritize and organize work assignments, • Ability to meet deadlines, • Business acumen Technology • Experience with technology such as, • Delphi.fdc (sales force), • Opera Cloud, • Alliants, • Microsoft Office Suites, • Hoteligence/Demand 360 This role does not need to action anything Food & Beverage or Events related. Travel Perhaps 1 week per quarter. Day to Day duties: • Attend 9am, morning meeting for sales representative. Share this responsibility with Sales & Marketing Coordinator., • Occasionally create delphi reports as and when needed., • Refine existing and create new SOP’s where necessary. SOP's are a critical part of achieving success., • Ensure all previous week’s sales activity is in Delphi by EOD each Monday and generate report., • Ability to work independently and without close supervision. Qualify any reactive leads., • Solicit new business., • Work with reservations team to ensure we are feeding opera the most relevant information, so the operations team are well prepared. Market Segment: Group and Corporate Negotiated/Entertainment Estimated at 2.5 million in net room revenue for 2025. GROUP • Take group lead inquiries, work with Revenue team to get rates, prepare a proposal in Delphia and share with client within 24 hours., • Ballroom events, set up booking in Delphi and unique booking link. Offer tours as needed., • Presidential Suite events are considered group revenue., • Prepare and issue group contracts and ensure payments collect initial and final deposits., • Create Group Resumes for all contracted groups. 8+ rooms on peak. CORPORATE NEGIOTIATED • Use Hoteligence/demand 360 to solicit new corporate negotiated accounts., • Solicit new business from the Financial District neighborhood., • Work with the membership team to potential uncover new leads for corporate accounts., • Ensure all accounts are maintained in delphi and daily reports scheduled., • Use the ‘reservations entered yesterday opera report’ to uncover potential new corporate accounts., • Work with the revenue/distribution team to set up new accounts in GDS and systems. ENTERTAINMENT • Establish relationships with large entertainment accounts such as but not isolated to TAG/Ascot/Altour etc and increase production for entertainment business from them., • Establish relationships with Studios and relevant accounts on the West Coast to increase production in the entertainment segment., • Keep on top of award shows, concerts, fashion shows and all entertainment related activities in NY and penetrate our share of the business. Powered by JazzHR IKhBzVrKJ7

Job Description Summary: The Coordinator Individual & Community Engagement is an important member of the Development and Communications team, specifically focused on individual, corporate, and community fundraising. The Coordinator will provide administrative, project management, event logistics and donor research support. They will serve as a knowledgeable generalist on the Development team, with an ability to efficiently, professionally, and impactfully navigate high-level assignments and complex fundraising-related projects. This is a fantastic opportunity for a rising professional who is eager to learn about fundraising at an advanced level. The Coordinator Individual & Community Engagement will report to the VP Individual & Community Engagement and will work closely with all members of the Development and Communications team, as well as a wide variety of colleagues across the organization. Key Responsibilities: • Work closely with the VP Individual and Community Engagement on comprehensive account management for major and principal donors, ensuring that individuals have a meaningful and high-quality donor experience. Key tasks will include but are not limited to: timely data entry and maintenance (meeting/call notes, task tracking, updating proposal/moves management records, donor information and research updates, etc.); coordinating stewardship reports (narrative and financial); and supporting on portfolio and prospect analytics., • Serve as primary support for the weekly CEO meeting, ensuring that the Individual and Community Engagement team is coordinated on action items to review., • Provide administrative support to the Individual and Community Engagement team on various Salesforce reports and needs., • Serve as lead Development contact on select cross-departmental projects, as assigned by the VP, including but not limited to: annual shelter holiday party needs; corporate engagement events; and donor stewardship activities., • General event logistics support, with heavy focus (e.g. 50-80% time) in the spring for the annual gala., • Work closely with other members of the department on in-kind donations logistics and needs., • Support discrete projects related to major gifts, prospect research and corporate giving., • Liaise with Development Operations team to ensure accurate gift recording and timely acknowledgement letter management. Qualifications: • Genuine appreciation for Safe Horizon’s mission., • 1 year of relevant nonprofit experience, with a preference for experience on a Development team., • Ability to manage multi-stakeholder projects., • Demonstrated commitment to anti-racism and experience engaging diverse demographic groups., • Creative, entrepreneurial spirit., • Strong relationship building skills., • Exceptional judgment and integrity., • Understanding of CRMs or data management systems, with a preference for experience with Salesforce. If hired, I agree to abide by all of Safe Horizon’s rules and regulations, and understand that, if employed, my employment may be terminated with or without cause, and with or without notice, at any time, at the option of either the company or me. I further understand that no representation, whether oral or written by any representative or agent of the organization, at any time, constitutes a contract of employment. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply. Technology Statement: Applicants may be responsible for providing the equipment and tools they need to work remotely as required, such as access to a computer, internet service, and phone service. Safe Horizon will discuss potential solutions with candidates and may assist where needed and agreed to in advance. Please follow this link to view complete EEO Law and complaint filing information: https://www.eeoc.gov/sites/default/files/2023-06/22-088EEOCKnowYourRights6.12ScreenRdr.pdf Know Your Rights: Workplace discrimination is illegal. Hiring Range: $27.75 - $32.97 Hourly Full-time Hours: 35 Hours per week Full-time Benefits: Vacation Time, Paid Sick Time, Holidays, Medical, Dental, Vision, 403(b) Retirement Plan, Company Life Insurance, Medical/Dependent Care Flexible Spending Accounts, Tuition Assistance Program, Commuter Benefits Program, Gym Reimbursement, Parental Leave, Employee Learning Center This is a hybrid position requiring 2 days per week onsite in NYC with the flexibility to work remotely 3 days per week, subject to change. Safe Horizon was named one of City & State New York Top Workplaces of 2025 and recognized for Great Employee Benefits!

Job Description BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and are guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. Across our 60+ locations, we provide programs in a variety of service areas, including workforce development, children, youth, families, seniors and homeless prevention. BronxWorks provides permanent supportive housing with an array of social services to more than 400 formerly chronically unhoused individuals and families throughout the Bronx. We strive to break the cycle of homelessness with personalized, wraparound support, empowering individuals and families to rebuild their lives with stability, dignity, and hope. Program Description BronxWorks is seeking one Program Coordinator/Quality Assurance Specialist/Continuous Quality Improvement Specialist to join a supportive and empathetic team at Bronx Point, a supportive housing program located in the Bronx, NY. Bronx Point provides services and permanent housing to 82 formerly homeless households, consisting of both individuals and families with children. The ideal candidate is passionate about teamwork, improving the quality of services provided by the program, and will create innovative ways to increase program metrics. Qualifications (education, professional certifications or licenses, experience, proficiencies) • Bachelor's Degree, • Proficiency in modern business communications including personal computers, electronic mail, voicemail, cloud-based software (Office 365), copier equipment, virtual meeting platforms (Teams, Zoom, WebEx etc.), • One year of relevant program assessment and program evaluation experience in professional setting, • Strong oral and written communication, time management and organizational skills are necessary Essential Duties and Responsibilities • Collect and report statistical information from AWARDS, TMS and other required databases to write and complete reports, • Extract data from data sources to identify important trends, problems or patterns, • Prepare monthly reports on performance requirements, • Present data findings to inter-agency and external agency meetings and funding source, • Submit written reports and analysis that accompany data reporting and presentations, • Document progress notes for all encounters and services provided to clients, • Participate in regular meetings and trainings with supervisor and other support staff, • Train new staff on database usage and assist in onboarding process Program-specific Responsibilities • Create and maintain logs and sign in sheets for all pans of the Representative Payee service, Metro Card services and use of Petty Cash, • Manage and assist in directing all walk-in clients, • Maintain and ensure accuracy of records and documentation of all client interactions, • Collaborate with Continuous Quality Improvement (CQI) staff, case management and clinical staff to support program needs, • Attend CQI meetings with other agency employees, • Write initial policies for Bronx Point program based on DOHMH and Bronxworks' standards, rules and regulations, • Implement policies and protocols to Bronx Point to continuously be in compliance with all requirements, • Facilitate trainings on new policies or standards when appropriate, • Assist with preparing for meetings, prepping agendas and training materials, • Maintain expert level knowledge and familiarity with DOHMH funding requirements and standards, • Complete monthly on-site chart audits and communicate results to supervisory team, • Assist in proposal or grant needed as needed for program and department, • Administer client satisfaction survey annually and provide survey results to Program Director, • Maintain a list of all client grievances, • Request rent ledgers from property management to create a rent report for program staff, documenting who is/is not current with rent, • Maintain a tracking record of all program incidents and ensure that Incident Reporting Policy is up to date and in compliance with DOHMH requirements, • Become SOAR Certified in a timely manner, • Ensure all staff are up to date with required trainings through record keeping, • Complete Medication Monitoring Training and become certified to assist with audits Skills/Abilities • Strong writing and oral communication skills, • Strong presentation skills and ability to represent the agency at functions and meetings, • Ability to collect and analyze client demographics and outcome, • Excellent organizational and teambuilding skills, • Ability to use a computer for prolonged periods, • Ability to occasionally lift and/or move up to 10 pounds, • Ability to stand, walk, or sit for long periods of time, • Ability to climb five flights of stairs, if required to conduct home visits and/or fieldwork, • Ability to bend and retrieve objects and/or documents, • Ability to travel in the boroughs of New York City and its adjacent counties via public transportation, • Ability to travel for a minimum of 1 mile within a reasonable amount of time and in all types of weather, including inclement weather, if required to conduct home visits and/or field work BronxWorks is an equal opportunity employer committed to an inclusive workplace. We consider qualified applicants without regard to any characteristics protected by applicable federal, state, or local law. Reasonable accommodations are available to applicants with disabilities and other legally protected needs. To request an accommodation during the application process, please contact hrbenefits@bronxworks.org

Job DescriptionWhat to know Help us land our dream clients — and yours. We're hiring a Business Development Manager to join our Partnerships team. You'll support our new business engine: helping track and maintain the pipeline, project-managing proposals and pitches from RFP to signed contract, and getting the best thinking out of our strategists, creatives, and technologists on tight deadlines. You'll play a key role in helping organizations choose Blue State as their agency partner. When nonprofits, causes, and brands go looking for support with fundraising, marketing, and communications, they often send out RFPs. You'll support our response: figuring out what they need, bringing the right people together, and making sure every proposal shows we understand their world. The work is consultative and collaborative. It's about listening closely, connecting a prospect's goals to the right solutions, and keeping a talented team moving toward a strong, on-time pitch. The ideal candidate is an excellent project manager and writer who understands how nonprofits raise money, whether from the inside or as a partner. They're also curious about how marketing, communications, and digital strategy help organizations grow. You don't need to be a marketer yet. You do need to want to learn how we solve problems for clients and enjoy helping tell that story. The company Blue State is a purpose-driven agency. We partner with leading causes, brands, and campaigns and create real change. From AARP and Doctors Without Borders to Amnesty International and Oxfam, we transform how brands and causes raise money, influence policy, build platforms, and grow communities of supporters. Led by the most creative and analytical minds from the political, nonprofit, and brand worlds, Blue State is an independent agency in the US and London. A day in the life Support the new business process • Coordinate RFP responses, proposals, pitches, and scopes of work from start to finish: build timelines, track owners and deliverables, run kickoffs and check-ins, and keep contributors across strategy, creative, technology, and leadership on schedule, • Review RFPs and help turn them into a plan: what the client is asking for, who needs to be involved, and what a winning response looks like, • Help draft and edit memos, proposals, pitch decks, and collateral for executive directors, chief development officers, CMOs, and other C-suite leaders, • Manage logistics and process throughout the sales lifecycle, from first conversation through contracting, • Join qualifying calls alongside VPs and SVPs, asking smart questions to understand a prospect's goals, constraints, and definition of success Help partners find the right solution • Learn how Blue State's services in fundraising, advocacy, brand, and digital fit together, and contribute to consultative recommendations based on what a prospect actually needs, • Apply your familiarity with nonprofit fundraising (donor programs, membership, campaign moments, development team priorities) so we speak our clients' language, • Support agency thought leadership internally and externally Grow our pipeline and our presence • Work with senior Partnerships leaders to help identify potential partners and support research across target verticals, including monitoring RFP opportunities, • Research prospects and clients and share clear, useful findings with senior leadership, • Support agency marketing that brings in new business, including case studies, newsletters, website updates, and social content that show off our work and expertise, • Help coordinate logistics for Blue State's presence at industry conferences and events, and support industry awards submissions, • Help turn our team's expertise into thought leadership, such as articles, webinars, and points of view that start conversations with prospectsThe team The Partnerships team drives Blue State's growth and agency brand. We are the face of Blue State to prospective clients. We build new and deepen existing client relationships. We help prospects see opportunities more clearly, and we help Blue State understand the challenges our prospects face. We find solutions to complex business challenges. And we work with our colleagues to persuasively articulate creative, strategic, and technical solutions to executives and practitioners alike. What we offer • Unlimited time-off (inclusive of sick, personal, and vacation days), • $1,250 annually in professional development funds, • Competitive health, dental, and vision insurance, • Flexible and health savings accounts, • 401K & employer match, • Generous paid holiday schedule, • 12-week fully-paid parental leave for all parents-to-be, • Short-term and long-term disability insurance, • Pre-tax commuter benefits, • Remote work flexibility We approach in-office working with a hybrid model. On-site presence is welcome for US staff who are within commuting distance of the NY or DC office. Managers retain discretion to require in-person attendance for folks on their discipline or client teams as necessary, including for those whose roles require them to be in person. The salary range for this position is $74,750 - $80,000; compensation will be commensurate with experience. Some things we're looking for • 3–5 years managing complex, deadline-driven projects with many contributors, for example as an agency account or project manager, a proposal or new business coordinator, or in operations at a nonprofit or consultancy, • Familiarity with nonprofit fundraising: you've worked on or alongside a development, digital fundraising, or membership team, or supported nonprofit clients at an agency or vendor, • A real interest in marketing, communications, and digital strategy, and in how they help organizations grow. Experience is a plus; curiosity is a must., • A track record of getting great work out of busy people you don't manage: clear asks, firm but friendly follow-up, and calm under deadline pressure, • Clear, concise, persuasive business writing and strong editing instincts, • Comfort with a high volume of internal and client interaction, in person and over phone, email, and Zoom, • Experience with Google Workspace or CRMs is a plus, • Impeccable ethical standards and professionalism You might be a great fit if you've been: an account manager at a fundraising or digital agency, a proposal manager at a consulting or communications firm, or a development or digital fundraising operations person at a nonprofit who wants to move to the agency side. At Blue State, diversity is a necessity, not a nice-to-have. We encourage those from underrepresented communities — women, people of color, LGBTQIA+, immigrants, those with disabilities and people at all the intersections in between — to apply. Even if you don't think your current skill set checks every box, but this role seems to align with your strengths, we want to hear from you. Blue State is committed to creating an inclusive and accessible application and interview process. If you would like to request a reasonable accommodation for a disability, including the use of AI tools throughout the hiring process, please contact us at recruiting@bluestate.co with the subject line: Accommodation Request to get started. Your privacy is important to us. You can find out more information on how we handle your data for recruiting purposes in our Privacy Policy for Recruitment.

Select Management Group is an equal opportunity employer and does not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, or status as an individual with a disability. Job Description Select Management Group is hiring a Talent Coordinator to support an exclusive roster of top digital talent and the Talent Managers who work with them. Must have an interest in pursuing Talent Management as a career. The role includes identifying rising stars, supporting existing clients, executing deal flow, managing and finding new revenue generating partnerships. You will be assisting with business development and project management for the roster of talent including endorsements, appearances, licensing, book deals, and more. Talent Coordinators report to Talent Manager(s) and Partners of the company. Salary is commensurate with experience. Responsibilities • Identify potential new Talent, • Support, build, and maintain positive relationships with Select talent, • Cover relevant brand agencies, entertainment studios and ad buyers, • Coordinate day-to-day business relationships with third-parties (agencies, publicists, brands) and identify growth opportunities for Talent, • Coordinate and help execute deliverables for talent brand campaigns, • Help develop strategies, proposal materials and deal structures based on Select Management Group business objectives and Talent's interest and goals, • Assist with other business ventures including original production,.coms, merchandise, and more as needed. Qualifications • 2+ years of talent management, agency, PR, digital, or production/casting experience, • Experience and understanding of creator economy strongly preferred, • Strong passion for YouTube and digital content, • Proven ability to develop and effectively manage strong working relationships with young, emerging talent, • Strategic and creative thinker able to align department with overall company business goals, • Excellent interpersonal, organizational, communication (both written and verbal), and presentation skills, • Must be proactive, resourceful and efficient, • Ability to thrive in a dynamic, fast-paced environment with tight deadlines, • Huge plus to have experience in casting (submitting for auditions, calling casting offices, working with client's agents) and established relationships with casting offices. Salary: $60,000 - $65,000 (commensurate with experience) Benefits Select Management Group is proud to offer a competitive benefits package including a hybrid work environment, health and dental insurance, 401k, wellness programs, open vacation policy, cell phone/internet reimbursement, best-in-class family leave, a range of philanthropic opportunities, among many other benefits and perks.

Location: New York City (Primary), Denver, Chicago, Singapore (APAC), London, San Francisco, Austin, Los Angeles Commitment: 5 Days In-Person We're looking for someone who catches the details that keep a strong deal from getting over the line. In Deal Operations at Endex, you'll coordinate the operational steps between an agreed commercial proposal and a clean handoff after signature. You'll partner with sales, legal and customer success to keep deals moving. Run Deal Intake: Check quotes, order forms, approved pricing and nonstandard terms before they reach a customer or internal approver. Coordinate Approvals: Keep sales, legal and commercial decision makers aligned on exceptions, obligations and signature readiness. Manage Exceptions: Route nonstandard requests to the right decision-makers and follow up. Maintain Accurate Deal Records: Translate signed terms into complete booking and handoff records, flagging discrepancies before they affect downstream teams. Build Better Workflows: Document recurring issues and improve the path to signature. Deal Experience: You've supported complex commercial transactions or enterprise sales processes. Detail-Oriented: You spot inconsistencies across proposals, contracts and CRM records. Strong Coordinator: You can keep multiple owners moving against a deadline. Sound Judgment: You know which issues need legal or commercial review. Commercial Precision: You understand how a quote, contract and customer record connect, and can spot inconsistencies without slowing a deal unnecessarily. Experience with contract or order-management systems Enterprise procurement familiarity Experience with CPQ, order management or enterprise deal-desk workflows Health & Dental Insurance Monthly Wellness Stipend 401K Matching

The Client Development Coordinator is responsible for supporting the Client Development & Engagement team by implementing specific marketing and development strategies through research and analysis, reporting, marketing communications, content administration, events and presentations. This role provides research and analysis about clients, competitors, markets and industries, and supports the Firm's client development and branding initiatives, ensuring the Firm's high standard of excellence is met. • Distribute Firm memoranda; maintain and communicate professional and community services and related client alerts, • Maintain website content, Partner biographies and other client development and communications materials across multiple channels, • Maintain deal and case experience and help manage engagement database and related databases, • Assist with the preparation of directory submissions and survey responses for various legal and business directories and publications, • Support the Client Development & Engagement team with development and maintenance of promotional marketing materials in support of the Firm's client development initiatives, • Prepare and maintain promotional materials, such as brochures, practice area descriptions, rankings and quotes, varied advertising, posters, flyers and other promotional materials, in conjunction with the Graphic Designer and outside vendors where appropriate, • Assist with distribution of varied marketing materials and Firm communications, such as event invitations, ranking submissions, presentation notifications, press releases, summaries and web-related content, • Manage data for the Firm's contact database, • Provide competitive intelligence reports and analysis; conduct additional research through database searches, industry resources, and networking as directed, • Assist with Firm-sponsored events and presentations, • Collaborate with team on draft pitches, proposal materials and presentations when required, • Work with stakeholders in other departments and in other offices as needed, • Support Client Development projects and other Firm initiatives as needed, • Perform additional duties as needed, • Must be able to work independently and collaboratively in a highly competitive and demanding environment, • Strong attention to detail and self-motivated to produce accurate, timely and complete work product, • Strong written and verbal communication skills and excellent research and analytical skills, • Strong project management skills, initiative and the ability to manage multiple projects concurrently, • Ability to begin to leverage institutional knowledge in own work, • Demonstrated introductory knowledge of full range of client development skill set, • Proficiency in MS Office programs such as Outlook, Word, and Excel, • Must be flexible and willing to work overtime as needed, • Some familiarity with Content Pilot's suite of products or other experience database preferred, • Experience updating/maintaining a website preferred, • Demonstrated experience using a Client Relationship Management (CRM) system preferred, • 2-4 years of relevant business experience, • Previous experience in a law firm, marketing or professional services field preferred, • Bachelor's degree required, • Major in Advertising, Marketing, Communications, Public relations or related field preferred Salary Information NY Only: The estimated base salary range for this position is $65,000 to $80,000 at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible. Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran's status or any other legally protected status. This Policy pertains to every aspect of an individual's relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.

This role partners with Proposal Managers to support active pursuits and works under the guidance of the Proposal Coordinator Lead to ensure proposal systems, standards, and processes are consistently followed. Collaborates with Proposal Managers, Proposal Coordinator Lead, Business Development, Com

Job DescriptionAdministrative and Marketing Coordinator (Bilingual EN/SPAN) Drive Operations and Brand Growth for High-End Construction Job Overview Company: The J. Thomas Company. Salary/Pay Rate: $22 – $28 per hour (based on experience). Location: Brooklyn, NY (Onsite). Job/Employment Type: Full-Time. Schedule: Monday – Friday, 8:00 AM – 4:30 PM (Paid Lunch Break). Project Scope: High-end residential construction and custom fabrication. Mandatory Licenses & Certifications: None Required. The Opportunity You will serve as the operational and creative backbone of a growing construction and fabrication firm. This role goes beyond traditional support, placing you at the intersection of financial workflows, subcontractor coordination, and brand development. You will have the unique opportunity to drive internal efficiency while elevating our external visibility. This is the ideal position for a bilingual professional who wants to shape the marketing and administrative standards of a high-end brand. How You Will Make an Impact • Operations & Administrative Support Monitor business expenses and collaborate with the bookkeeper to track payments and financial updates Execute financial tasks including preparing 1099 payroll checks and handling deposits Maintain organized project documentation, binders, and receipts for all active jobs Coordinate with expeditors to secure permits and ensure compliance with NYC regulations Manage subcontractor documentation including contracts, insurance certificates, and payment coordination Support HR functions including onboarding, tracking employee time off, and assisting with payroll • Project & Bid Support Assist in creating and maintaining bid templates and proposal documents Support project managers with documentation, scheduling, and communication Help track project timelines and ensure proper documentation for bids and ongoing jobs • Marketing, Branding & Social Media Manage and maintain the company’s social media presence (Instagram, LinkedIn, etc.) Create and schedule content showcasing projects, progress, and company culture Collaborate with leadership to develop branding strategies and marketing initiatives Assist in designing and ordering company swag, uniforms, and promotional materials Work with website developers to update project portfolios and company information • Technology & Communication Coordinate with IT and website teams to resolve technical issues Serve as a central communication point between field teams, subcontractors, and office staff Required Qualifications & Experience Previous experience in an administrative, office management, or operations support role. Strong proficiency in QuickBooks Online and financial tracking. Advanced skills in Microsoft Office Suite (Excel, Word, and Outlook). Experience managing or supporting professional social media or marketing efforts. Must be bilingual in English and Spanish. Preferred Qualifications & Experience Experience in the construction or general contracting industry. Familiarity with NYC permitting and subcontractor coordination. Basic design experience using tools like Canva or Adobe for branded materials. Proven ability to create professional proposals or construction bids. Compensation & Benefits Competitive hourly pay with a stable full-time schedule. Paid lunch break included in the daily shift. Clear opportunities for career growth and expanded responsibilities. Exposure to high-end, architect-driven residential projects. Collaborative team environment focused on craftsmanship and innovation. About Us The J. Thomas Company is a progressive construction firm dedicated to the art of craft and the pursuit of excellence in the NYC residential market. We specialize in delivering architect-driven, high-end interiors with precision and care. Learn more at https://www.thejthomasco.com The J. Thomas Company is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.

Job DescriptionBenefits: • 401(k), • Competitive salary, • Dental insurance, • Flexible schedule, • Health insurance, • Opportunity for advancement, • Paid time off, • Training & development, • Tuition assistance, • Vision insurance Job Summary We are seeking a motivated and outgoing an Administrative Operations Coordinator to join our team in our Queens, NY location. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. You will support day-to-day administrative operations. Responsibilities • Scheduling, meeting preparation, calendar management, filing, scanning, and office coordination., • Assist internal departments with document tracking, organization, and deadline management., • Support onboarding tasks, administrative forms, and internal documentation needs., • AP/AR and office operations coordination., • Project documentation and compliance support., • Help create content for internal and external communicators., • Ensure compliance with brand guidelines, writing standards, and submission., • Assist with preparation of RFIs, RFQs, and RFP submissions., • Coordinate proposal components across departments (Estimating, PMs, subcontractors)., • Draft, review, and update project sheets, resumes, capability statements, and forms., • Help prepare materials needed for business development outreach.Qualifications, • Bachelor Degree or administrative training is preferred., • 3 to 5 years experience as an Office Coordinator or in construction setting., • Adobe Creative Suite (InDesign, Illustrator, and Photoshop)., • Familiarity and knowledge with AEC terminology and proposal processes is a plus., • Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint, • Highly organized with excellent time management skills and the ability to prioritize projectsBenefits:, • 401(k), • Bonus based on performance, • Competitive salary, • Dental insurance, • Flexible schedule, • Health insurance, • Paid time off, • Training & development, • Tuition assistance, • Vision insuranceBenefits/Perks, • Competitive Compensation, • Paid Time Off, • Career Growth Opportunities

In the role of Marketing Coordinator, we'll count on you to:. Write and edit marketing proposal documents, as well as develop and coordinate graphics and layout. Support client development teams with marketing activity planning, research, and data management.

Job DescriptionDescription: Position: Proposal Coordinator/Marketing Assistant Reports to: Proposal Manager Work Location: On-site position at one of the firm’s office locations: Newark, NJ (Headquarters Office) ; New York City, NY; Rocky Hill, CT ; Philadelphia, PA ; Mount Laurel, NJ KSE is a mid-size construction management and engineering firm ranking in the ENR Top 100 for CM and ENR Top 500 for design services. With seven offices across four states (NY, NJ, PA and CT), the firm has been providing transportation and public infrastructure construction services for more than three and half decades. KSE offers a full range of employee benefits, including medical, dental and vision insurances, a 401(k) plan, paid time off, Flexible Spending Accounts (FSAs), long- and short-term disabilities, and term life insurance. KSE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Technical Responsibilities: • Preparing and analyzing of RFP documents, • Create designs and use graphics for A/E/C marketing documents, • Make effective proposal presentation, • Work with Project Managers to strategize and execute requests for proposals and qualifications., • Work with the team on interview preparation process., • Be responsive to requests, promptly coordinate assignments and understand the market types/projects., • Review, research, and strategize components and experienced with SF 254, SF 255, SF 330, and other forms., • Coordinate proposal schedules and action plans as part of the proposals process., • Develop proposal structure and creative content to meet requirements, • Utilize proposal management tools., • Ensure proposals follow all RFP criteria and requirements., • Coordinate graphics and images to help illustrate the proposal message., • Develop, write, and maintain marketing information systems and records. Requirements: Certifications /Professional Experience Required: • 3-6+ months experience in similar field is required, • BA or BS degree in technical writing, English, marketing, communications, or similar field is preferred, • Experience with Adobe CC (InDesign, Photoshop, and Acrobat) preferred General Qualities: • Has excellent Microsoft Word and Excel. Ability to navigate through company internet-based systems., • Good time management skills and ability to multi-task, • Proficient in MS Word, Excel, and PowerPoint, • Knowledge and experienced in graphic designing software’s Physical Requirements: • Ability to sit at a desk for extended periods (often 6–8 hours a day)., • Maintaining posture while working at a computer., • Short periods of standing or walking within the office (to printers, meeting rooms, etc.). KS Engineers, P.C. is an EOE/AA/VEV/Disabled Employer. KSE will not discriminate based on race, color, religion, creed, sex, national origin, marital status, age, disability, veteran status, citizenship status, or other status protected by law.

Job Description At Viral Nation, we specialize in building social-first ecosystems for brands to connect with the modern consumer journey. Our integrated solutions align strategy, talent, media, and technology with culturally relevant creativity to scale the world's fastest-growing digital brands. Viral Nation offers a fluid, creative, and growth-oriented environment that will support your ambitions to apply your talents in an open, collaborative, and fast-paced culture. Our ability to stay at the forefront of the industry has fuelled our success and will guide us in paving the path forward. We're driven to push boundaries and think beyond today to deliver strategies, and we're just getting started. While we continuously exceed our goals, we need your help – our success is only as great as our people. Strong performance leads to high expectations, and we must keep raising the bar! The Account Manager plays a pivotal role in the day-to-day execution of client programs, working in partnership with the Client Services teams and our COE (Center of Excellence) to execute social-first marketing strategies built to deliver on client goals. Account Managers are stewards of the VN process and proactively manage the campaign execution. They display exceptional time management and organizational skills and thrive on adaptability, assignments, and tight deadlines. The Account Manager is responsible for successful project delivery and oversees Account Coordinator(s) and Account Executive(s) from project initiation to successful campaign execution and delivery. Responsibilities: • Proactively build strong relationships with internal and external stakeholders;, • Demonstrate a good understanding of influencer and social media marketing and keeps up to date with current trends;, • Develop a clear understanding of clients goals and objectives and can translate that into actionable tasks and manage the outcome;, • Demonstrate tactical proficiency in influencer management, content direction, content scheduling, ongoing tracking and reporting on results;, • Execute and oversee strategies including - influencer marketing, content/social strategy, community management etc.;, • Develop content overview documents for influencers outlining program details and content expectations with oversight from the senior leadership team;, • Exhibit effective project management working closely with team to prepare status reports for client;, • Be a master of process and care about the minutiae of how work is done to ensure efficiencies and practicalities;, • Effectively work within account budget parameters and assist with budget management;, • Participate in presentation process including research, audits and proposal development;, • Contribute towards team development and growth to meet the demands and expectations of clients;, • Oversee your teams influencer marketing campaigns through VN's proprietary platform. Qualifications and Skills: • At least 3 years of experience in advertising services, influencer marketing, social media etc., • Proven experience working with international creators, with a strong understanding of the Indian creator ecosystem., • Experience working as a part of an IAT (inter-agency team)., • Experience in developing and executing successful client programs., • Direct experience with social media tools and platforms, • Passion and understanding for influencer marketing, • Experience with effectively delegating and/or executing many tactical assignments and accurately elevating and reviewing the work of junior staff., • Proactive and unafraid to manage up. This role has a compensation range of $30 to $35 per hour. Where an offer falls within this range is determined through the interview process. Candidates are benchmarked by the hiring team based on role scope, relevant experience, skill alignment, and expected impact, using consistent and objective criteria. Compensation Philosophy: At Viral Nation, compensation is structured, performance-led, and market-aligned. Pay decisions are intentional, based on role requirements, performance, and market alignment by country, and are set to maintain internal pay equity across comparable roles and levels. Compensation progression is tied to demonstrated performance, expanded scope, and sustained contribution over time, not tenure alone. Employee compensation is reviewed regularly through formal performance reviews and check-ins to ensure alignment with role expectations and impact. AI in Recruitment: Viral Nation does not use AI-enabled tools to screen, assess, rank, or select candidates – our hiring teams make all hiring decisions. AI note-taking tools may be used during interviews. DEI Commitment: Viral Nation is committed to diversity, equity and inclusion in our agency. Viral Nation welcomes applications from people with visible and non-visible disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruiting and selection process.