Data Entry Clerk
5 days ago
Altamonte Springs
Job Summary The Data Entry Clerk is responsible for accurately entering, updating, organizing, and maintaining information in company databases, spreadsheets, and computer systems. This position requires strong attention to detail, accuracy, organization, and the ability to handle confidential information. The ideal candidate can work efficiently while maintaining high data-quality standards and meeting deadlines. Key Responsibilities • Enter, update, and maintain data accurately in databases, spreadsheets, and internal computer systems., • Review documents and source information for completeness, accuracy, and consistency., • Verify entered data and identify and correct errors or discrepancies., • Organize and maintain electronic and physical records and files., • Process invoices, forms, reports, applications, customer records, or other business documents as assigned., • Transfer information from paper documents, emails, PDFs, forms, and other sources into company systems., • Perform regular data quality checks and resolve missing, duplicate, or incorrect information., • Maintain accurate records and ensure information is properly categorized and stored., • Retrieve and provide information from databases and files when requested by authorized employees., • Handle confidential and sensitive company, customer, employee, or financial information appropriately., • Follow company procedures and data-entry standards to maintain consistency and accuracy., • Assist with scanning, filing, document management, and record retention., • Prepare basic reports, spreadsheets, lists, and summaries using collected data., • Communicate with supervisors, coworkers, customers, vendors, or other departments when clarification of information is required., • Meet established productivity, accuracy, and turnaround-time goals., • Assist with administrative and clerical tasks as needed., • Perform routine data cleanup, database updates, and record reconciliation., • Follow all company policies regarding privacy, confidentiality, security, and proper handling of information. Required Qualifications • High school diploma or equivalent preferred., • Previous data entry, administrative, clerical, office, or customer service experience preferred., • Strong computer and keyboarding skills., • Good knowledge of Microsoft Office, particularly Excel and Word., • Ability to accurately enter information at a consistent speed., • Strong attention to detail and ability to identify errors., • Excellent organizational and time-management skills., • Ability to work independently and as part of a team., • Ability to follow written and verbal instructions., • Strong written and verbal communication skills., • Ability to maintain confidentiality when handling sensitive information., • Ability to meet deadlines and manage multiple tasks. Preferred Qualifications • Experience with database management systems or enterprise software., • Experience with CRM, ERP, electronic medical records, accounting, inventory, or other specialized systems, depending on the industry., • Experience working with large spreadsheets or high-volume data., • Familiarity with data verification and quality-control procedures., • Experience with document scanning and electronic filing systems., • Strong Excel skills, including sorting, filtering, formatting, and basic formulas. Technical Skills A Data Entry Clerk may be expected to use: • Microsoft Excel, • Microsoft Word, • Google Sheets and Google Docs, • Email and calendar applications, • Database management systems, • Customer relationship management (CRM) software, • Enterprise resource planning (ERP) systems, • Document management and electronic filing systems, • Scanners and multifunction printers, • Basic office equipment Key Skills • Data accuracy, • Attention to detail, • Fast and accurate typing, • Organization, • Time management, • Computer literacy, • Data verification, • Record keeping, • Problem solving, • Confidentiality, • Communication, • Multitasking, • Reliability, • Ability to meet deadlines Work Environment The Data Entry Clerk typically works in an office or administrative environment. Depending on the employer, the position may be onsite, hybrid, or remote. The role generally involves extended periods of computer use, repetitive data-entry tasks, reviewing documents, and communicating with other employees or departments. Physical Requirements • Ability to sit and work at a computer for extended periods., • Ability to perform repetitive keyboard and mouse movements., • Ability to read information displayed on computer monitors and documents., • Ability to handle and organize paper files and documents., • Ability to communicate effectively in person, by phone, or electronically. Performance Expectations Success in this position is generally measured by: • Accuracy of entered information, • Data quality and completeness, • Productivity and processing volume, • Ability to meet deadlines, • Proper handling of confidential information, • Organization and record maintenance, • Compliance with company procedures, • Responsiveness to internal requests Typical Daily Duties A typical day may include reviewing documents, entering information into databases or spreadsheets, checking previously entered data for errors, updating customer or company records, organizing files, responding to information requests, preparing reports, and completing administrative tasks. Salary and Employment Compensation, benefits, working hours, and employment status vary by employer, location, experience, and industry. Data Entry Clerk positions may be offered as full-time, part-time, temporary, contract, onsite, hybrid, or remote positions. Equal Employment Opportunity The employer should provide an equal employment opportunity statement consistent with applicable federal, state, and local laws and its own employment policies.
