Operations Coordinator
3 hours ago
Manhattan, New York
ENTRY-LEVEL SUPPORT ROLE AVAILABLE FOR 26-27 SCHOOL YEAR - NO PRIOR EXPERIENCE NEEDED About the Role Basic Office Support: ⢠Greet and check-in visitors following school security protocols, ensuring all guests are properly signed in and receive visitor badges., ⢠Coordinate with teachers and staff to deliver requested supplies from the main office to classrooms or workrooms as needed., ⢠Monitor and restock frequently used office supplies, such as paper, pens, and forms (i.e. MAFs), to maintain a functional work environment., ⢠Assist with digital filing and organizing important documents, ensuring that records are easily accessible and kept in the proper locations. Supporting Attendance Tracking: ⢠Assist with daily attendance processes, ensuring accurate record-keeping and reporting as directed by the BOM., ⢠Ensure arrival is set up each day (i.e.: stanchions, CAASS machines in place)., ⢠Support at arrival by monitoring our CAASS scholar attendance scan-in system and escalating issues as needed. Assisting with Technology, Supply, and Inventory Management: ⢠Check supply levels in the Teacher Work Room (TWR) daily and restock essential items (e.g., paper, pens, markers, snacks) to ensure teachers have the materials needed., ⢠Carry and deliver scholar snacks throughout the school building as scheduled., ⢠Monitor and document inventory levels regularly, noting when supplies are running low and informing the BOM to reorder as needed., ⢠Respond promptly to teacher requests for specific supplies, ⢠Troubleshoot basic scholar Chromebook issues and understand the system for distributing new technology, escalating more complex issues to the BOM or IT support. Facilities Support: ⢠Conduct routine facility checks of the school building as directed by the BOM. (Building Operations Manager), ⢠Ensure rapid acknowledgment of facilities slackbot issues and escalate them to the appropriate personnel (BOM or facilities team) according to established protocols., ⢠Walk through hallways, classrooms, restrooms, and common areas, ensuring they are clean, safe, and free of hazards. General Support During Arrival & Dismissal: ⢠Serve as extra support by being present and observant during arrival and dismissal times, while adhering to the guideline of not assuming any leadership and/or scholar management responsibilities., ⢠Aid in recording tardy arrivals or early dismissals, ensuring that accurate records are kept and communicating any issues to the BOM., ⢠Direct students, families, and staff to designated areas, helping manage foot traffic to keep arrival and dismissal processes efficient. Qualifications ⢠0-2 years of professional experience in an administrative or support role preferred., ⢠High school diploma or equivalent required; Associate's or Bachelor's degree preferred., ⢠Adaptable and flexible to a fast-paced environment., ⢠Positive and proactive attitude with a strong work ethic., ⢠Strong organizational skills and attention to detail., ⢠Ability to follow instructions and complete tasks efficiently., ⢠Basic computer skills and comfort with technology., ⢠Good verbal communication skills., ⢠Ability to work independently and as part of a team., ⢠Eagerness to learn and contribute to the smooth operation of the school. Please submit your application if you are interested.
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