Administrative Assistant
3 days ago
Tres Cantos
Durante casi 75 años, los empleados de Charles River han trabajado juntos para ayudar en el descubrimiento, el desarrollo y la fabricación segura de nuevas terapias con fármacos. Cuando se une a nuestra familia, tendrá un impacto significativo en la salud y el bienestar de las personas en todo el mundo. Ya sea que su experiencia sea en ciencias de la vida, finanzas, TI, ventas u otra área, sus habilidades desempeñarán un papel importante en el trabajo que realizamos. A cambio, te ayudaremos a construir una carrera que puedas sentirte apasionada. La descripción completa del puesto cubre todas las habilidades asociadas, la experiencia previa y cualquier cualificación que se espera que tengan los solicitantes. Job Overview Knowledge/ Education / Previous Experience Required • A degree or equivalent experience required., • Has professional written and verbal communication skills in English and Spanish., • Advance/expert level in various software programs including but not limited to Teams, Outlook, Word, Excel. Other Job-Related Skills/Background • Excellent prioritization and problem-solving skills., • Experience dealing with highly confidential information; manage confidential information with absolute discretion and respect., • Good communication and organizational skills with ability to interact well with all levels of management and staff (internal and external)., • Demonstrated proficiency, confidence, and discretion in interpersonal and team skills to interface internally and externally with personnel from all levels and geographies of a global company with flexibility in working style., • Organized with strong attention to details., • Professional oral and written communication skills., • Accountability for own actions., • Able to work independently as well as in a team., • Conscientious and high-quality delivery of work even when under pressure. Additional Info • Part time - 20 hours per week. Flexible start between 8-9am to 12-13pm., • Remote work on Mondays and Fridays., • The candidate will support the organization of the Governing Board on a full time basis (2 days per year). A compensatory day off will be granted for each 8 hours/day., • Accountability for own actions., • At least 15 calendar days of vacation must be taken during July–August., • The service has no defined end date; therefore, the position can initially be presented as permanent, although the employment contract will include the applicable probation period. Job Description Key Responsibilities • Provide administrative and organizational support to the Open Lab Team., • Arrange TCOLF Governing Board F2F meetings logistic (average 2/year) including: outlook invitations, booking meeting room, restaurant, taxis, coffees, etc., • Coordinate Open Lab fellows’ arrivals and leavings with Relocation Spain, as well as welcoming tasks (bank account, Town Hall registration, etc.). Manage issues related to TCOLF pool of flats., • Coordinate Open Lab fellows’ customer incorporation activities: laptop picking up from IT, arrange documentation for the access cards, arrange access to shared areas, Spanish lessons, locker keys, etc., • Arrange customer internal requirements when Open Lab fellows leave: update IT laptop stock (ticket) in coordination with IT Dept., give back access cards to Security Dpt., give back locker keys, etc., • Request to the Home Institution Principal Investigators and Open Lab fellows 3 times/year the Four Monthly Reports and follow up to receive them on time., • Upload Open Lab final report to the long-term repository., • Upload job advertising, publications, etc. in TCOLF LinkedIn., • Update content in TCOLF Webpage., • Arrange Open Lab Seminars (four/year): including outlook invitations, booking Auditorium, request title, abstract and bios from speakers., • Arrange Monthly scientific seminar: outlook invitations, booking meeting rooms, etc., • Organize scientific and operational closing meetings for Open Lab projects., • Inform Global Health Medicines R&D unit admin support regarding Open Lab newcomers and leavings to have Open Lab distribution lists updated. En Charles River Laboratories, reconocemos y contratamos a todos los talentos. Somos una empresa comprometida con el principio de la diversidad y la inclusión y trabajamos diariamente en esta dirección. xcskxlj Charles River España está comprometido con una política a favor de la integración y el empleo continuo de las personas con discapacidad. 234004 #J-18808-Ljbffr
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