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As a Team Coordinator – Audible Content International, you will. Audible is seeking a Team Coordinator to support leadership and team operations across the Studios organisation. This role is designed as a team-assistant-style position with a strong coordination and event-management dimension, rath

hackajob is collaborating with LexisNexis to connect them with exceptional professionals for this role. \n AI Architect \n Excited to uncover insights from complex data and turn them into impactful business decisions? \n Do you enjoy building predictive models, experimenting with advanced analytics, and solving real-world challenges with data? \n About the team - \n LexisNexis Intellectual Property Solutions (LNIP) is the global leader in patent intelligence, bringing clarity to innovation for businesses, law firms, universities, and government agencies worldwide. Our mission is to help the innovation community make better decisions faster, with greater confidence, combining the world’s most trusted patent data with sophisticated analytics, AI-powered insights, and purpose-built workflows. \n Protégé in PatentSight is LNIP’s next-generation agentic AI assistant, purpose-built for strategic patent analysis. Protégé replaces complex filter-based workflows with natural language questions, surfacing structured, decision-ready insights grounded in trusted data and established metrics. \n About the role: \n As an AI Architect you will be the technical authority for the AI systems that power Protégé within PatentSight+. You will work across the full stack, from agentic layer down, ensuring every layer is coherent, scalable, secure, and aligned with RELX Responsible AI standards. \n This is a senior individual-contributor role with broad influence. You will partner closely with Engineering Leads, Product Managers, Data Scientists, and data teams within LNIP. \n Key Responsibilities: \n\n • \n Define and own the AI architecture vision for Protégé in PatentSight+, ensuring technical decisions are coherent, future-proof, and aligned with product strategy. \n • \n Evaluate and recommend AI technologies, modelling approaches, and platform components. \n • \n Stay up to date with advances in agentic AI and domain-specific AI research. Translate emerging capabilities into practical architectural recommendations. \n • \n Author and maintain Architecture Decision Records (ADRs) and system design documentation, providing a clear and durable record of technical choices and their rationale. \n • \n Architect the agentic reasoning systems that enable Protégé to decompose complex patent questions, plan multi-step analyses, and compose insights from multiple data sources. \n • \n Design retrieval and search architectures that deliver accurate, low-latency patent intelligence across both structured analytics and unstructured text corpora. \n • \n Define patterns for AI-driven enrichment and classification of patent data at scale, ensuring results are dependable, auditable, and consistent with established IP metrics. \n • \n Establish prompt engineering standards, evaluation harnesses, and quality frameworks to govern LLM behaviour and maintain output accuracy in production. \n • \n Partner with Product Management to assess technical feasibility and shape the AI roadmap, translating product goals into deliverable system designs. \n • \n Collaborate with Security and Platform teams to ensure AI systems meet enterprise requirements for access control, data privacy, and regulatory compliance. \n • \n Ensure all AI systems comply with RELX Responsible AI Principles. \n • \n Lead AI risk assessment activities, contributing to compliance with applicable regulatory frameworks. \n • \n Communicate complex architectural decisions clearly to senior leadership, engineering teams, and non-technical stakeholders. \n\n Requirements: \n Essential - \n\n • \n Strong professional software engineering expertise, with experience in a dedicated AI/ML architecture, principal engineer, or distinguished engineer role. \n • \n Proven track record delivering production LLM-based systems, including RAG pipelines, agentic/tool-use frameworks, and multi-step reasoning workflows. \n • \n Strong proficiency in Python for AI service development; working knowledge of C# or equivalent compiled language for enterprise microservice integration. \n • \n Hands-on experience with vector databases and semantic search pipeline design. \n • \n Experience with Model Context Protocol (MCP). \n • \n Experience with large-scale data platforms such as Databricks, and search engines such as Elasticsearch, in an analytical or AI feature engineering context. \n • \n Demonstrated ability to design enterprise-grade AI systems with strong non-functional requirements: security, privacy, reliability, cost governance, and observability. \n • \n Experience communicating complex architectural decisions through written documents, diagrams, and presentations to diverse audiences. \n\n Desirable- \n\n • \n Background in the intellectual property, legal technology, or scientific information domain; familiarity with patent data structures and classification systems. \n\n\n • \n Knowledge of Responsible AI Principles. \n\n\n • \n Advanced degree in Computer Science, Artificial Intelligence, Data Science, or a related field. \n\n\n • \n Experience designing event-driven, cloud-native architectures using Kafka (or equivalent streaming platforms), including topic design, schema governance, and consumer patterns. \n\n Why Join Us? \n Join our team and contribute to a culture of innovation, collaboration, and excellence. If you are ready to advance your career and make a significant impact, we encourage you to apply. \n Work in a way that works for you \n We promote a healthy work/life balance across the organization. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance and sabbaticals, we will help you meet your immediate responsibilities and your long-term goals. \n\n • \n Working flexible hours - flexing the times when you work in the day to help you fit everything in and work when you are the most productive. \n\n Working for you \n We know that your well-being and happiness are key to a long and successful career. These are some of the benefits we are delighted to offer: \n\n • \n Generous holiday allowance with the option to buy additional days. \n • \n Health screening, eye care vouchers, and private medical benefits \n • \n Wellbeing programs \n • \n Life assurance \n • \n Access to a competitive contributory pension scheme \n • \n Save As You Earn share option scheme. \n • \n Travel Season ticket loan. \n • \n Electric Vehicle Scheme \n • \n Optional Dental Insurance \n • \n Maternity, paternity, and shared parental leave \n • \n Employee Assistance Programme \n • \n Access to emergency care for both the elderly and children \n • \n RECARES days, giving you time to support the charities and causes that matter to you. \n • \n Access to employee resource groups with dedicated time to volunteer. \n • \n Access to extensive learning and development resources \n • \n Access to employee discounts scheme via Perks at Work \n\n About the business- \n At LexisNexis Intellectual Property (LNIP), we believe that whenever a person works on a patent and understands the future trajectory of a specific technology, that person has the potential to fundamentally change how society operates. We are proud to directly support and serve these innovators in their endeavors to better humankind. We enable innovators to accomplish more by helping them make informed decisions, be more productive, comply with regulations, and ultimately achieve superior results. By harnessing the latest advances in machine learning combined with expert analysis, LexisNexis Intellectual Property is disrupting how actionable insight is extracted from patent data. Information can now be accessed with efficiency, accuracy and at a speed that is just not possible by traditional methods. Our overall success is measured by how well we deliver these results. \n We know your well-being and happiness are key to a long and successful career. We are delighted to offer country specific benefits. Click here to access benefits specific to your location. \n We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form or please contact 1-855-833-5120. \n Criminals may pose as recruiters asking for money or personal information. We never request money or banking details from job applicants. Learn more about spotting and avoiding scams here. \n Please read our Candidate Privacy Policy. \n We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law. \n USA Job Seekers: \n EEO Know Your Rights.

hackajob is collaborating with Conveo.ai to connect them with exceptional professionals for this role. \n What we are building at Conveo \n Conveo is the AI research platform enabling fast, affordable, and high-quality consumer / B2B research. Global brands like Unilever, Google, and Orange use our AI video interviewer to generate insights across marketing and product teams. \n #1 What problem are we solving, and why is this an important problem to solve \n The current/traditional research methods companies rely on are slow, expensive, and superficial. Running great research also requires expertise, which is a blocker to many companies. That directly affects how well companies understand their customers and how well they can serve them. Conveo is the platform that closes this gap by enabling affordable, scaled, and deep insights in days instead of weeks. \n #2 The team you will join \n You will join an extremely talented team of incredibly passionate, high-energy people. We go the extra mile while having the best time of our lives. Our team has the combination of decades of market research knowledge, incredible engineering ability, and experience building companies. \n #3 How we operate \n\n • \n We truly care about our clients and the problem we solve. That means we humbly go the extra mile every time. \n • \n We work hard, and we have fun. \n • \n To keep our quality bar incredibly high, we want to execute with the smallest possible team. \n\n The Role Your Impact \n As our first Executive Assistant & Office Manager, you’ll be a creative problem-solver and trusted partner to the leadership team. Your day-to-day focus will be partnering closely with our founders — Dieter (CEO) and Hendrik (CRO) — while supporting the broader leadership team as needed. \n You’ll help optimize how the company spends its time and attention — bringing clarity, calm, and momentum to a fast-moving environment. \n You’ll build strong, trust-based relationships across the company and with external stakeholders (candidates, customers, investors, partners, and vendors). You’ll act as an informed representative in day-to-day interactions, with great judgment and total discretion. \n This is a role for someone who enjoys owning the details and improving the system: creating high-quality outputs, anticipating what’s needed next, and making sure the team can stay focused on building, selling, and shipping. \n Your Mission Make leadership time work for the whole company \n Your primary day-to-day support is for the founders — Dieter (CEO) and Hendrik (CRO). You own the calendar mechanics, inbox triage, prep, and follow-through that keep decisions crisp and execution unblocked. \n\n • \n Own and protect leadership calendars: protect deep work, batch shallow work, eliminate meetings that shouldn’t happen, and make sure the meetings that do happen have an agenda, a prep doc, and a clear outcome \n • \n Triage inboxes: surface what truly needs attention, draft replies when appropriate, and make sure nothing important falls through the cracks \n • \n Track action items from leadership meetings and make sure they close \n\n Run the office so no one notices the office \n The best office management is invisible. Coffee is good, the wifi works, the new hire has a laptop on day one, and Friday lunch shows up without anyone asking. \n\n • \n Own the Antwerp office end-to-end: vendors, suppliers, snacks, equipment, etc. \n • \n Set up and equip the office, including any future moves or expansions \n • \n Be the first point of contact for visitors, candidates on-site, customers stopping by, and the team itself when something needs sorting \n\n Make travel, offsites, and visits actually work \n We run quarterly team offsites and travel constantly between London, Antwerp, and New York. You make all of that frictionless. \n\n • \n Plan and book founder and leadership travel: flights, hotels, ground transport, dinners, visa logistics \n • \n Own quarterly team offsites end-to-end: venue, agenda support, travel, food, activities, budget \n • \n Coordinate customer visits, investor visits, and recruiting on-site days \n\n Build the culture and moments that keep the team connected \n As we scale across offices, the small moments matter: how we onboard, how we celebrate wins, how we stay aligned, and how we make in-office time feel worth it. \n\n • \n Own team-building and culture moments in the Antwerp office: monthly team events, Friday rituals, celebrations, welcome lunches, and “make it feel like Conveo” touches \n • \n Partner with leadership to run high-quality all-hands, town halls, and internal events (venue/logistics, run-of-show, comms, and follow-ups) \n • \n Create lightweight playbooks and templates so events get easier (and better) every time \n\n What We're Looking For Must-haves \n\n • \n 3-5+ years supporting senior executives, ideally founders or C-suite at a high-growth startup, scale-up, or fast-paced professional services firm \n • \n Demonstrable track record of owning a calendar, inbox, and travel for someone whose time is genuinely scarce \n • \n Experience using AI tools (Claude, ChatGPT, automations) to compound your own output \n • \n Office management experience: vendor relationships, lease and supplier management, onboarding logistics, event planning \n • \n Excellent written communication in English. You can draft a founder-quality email, Slack message, or briefing doc and the recipient won't know it wasn't written by the founder \n • \n Fluent in modern productivity tooling: Google Workspace, Slack, Notion, calendar tools, expense platforms. Comfortable picking up new tools in a day. \n • \n Based in or willing to relocate to Antwerp. This role is in-office. \n\n Mindset \n\n • \n High agency, low ego: you see what needs to happen and you make it happen, without waiting to be asked \n • \n Anticipatory: you're already solving the problem before anyone realizes there is one \n • \n Absolutely discreet: you handle sensitive information the way a good lawyer does — quietly, carefully, and without exception \n • \n Calm under pressure: when the day falls apart at 9am you reset it by 10 \n • \n Taste: you care about the small details — how the meeting room is set up, how the offsite welcome note reads, what's in the fridge on Monday \n • \n Service-minded but never servile: you treat this as a craft, not as a stepping stone, and you have the confidence to push back on the founders when you should \n\n What Success Looks Like After 6-12 months \n\n • \n The founders' calendars are clean, intentional, and protective of their highest-leverage work. They no longer touch logistics. \n • \n The Antwerp office is somewhere the team is excited to come to. New hires are fully set up on day one without exception. \n • \n Quarterly offsites and customer visits run end-to-end without leadership being involved in the logistics \n • \n You are one of the most trusted operational hires in the company, and the leadership team can't imagine how they ran without you \n\n Why Join Conveo? \n At Conveo, you'll join a team that genuinely enjoys working, and spending time, together. We care about building real relationships, not just great products. That's why we run quarterly team offsites where we disconnect, reset, and have fun. \n\n • \n Be the first EA hire at a hyper-growth, YC-backed AI company — define the playbook the next ones will follow \n • \n Direct daily partnership with the founders and leadership team \n • \n Work alongside world-class enterprise clients (Unilever, Google, P&G, Orange, and more) \n • \n Hybrid working model with offices in London, Antwerp, and New York \n • \n Competitive compensation with meaningful equity upside \n • \n A culture built on taste, speed, ownership, and ambition \n

Job ID: 94180340224Posted: 2026-07-13Location: London, England, United KingdomCategory: Technology, Applications Development, ProfessionalCompany: CitiCiti’s Markets technology team is growing at lightning speed, and we’re looking for talented technologists to help build the future of global banking. Our teams are creating innovations used across the globe. As the world’s most global bank, Citi provides an opportunity to touch every corner of the globe and deal with incomparable trade volumes, scale and impact. We’re looking for new, innovative ways to push the boundaries of financial technology. Citi’s global technology team spans 84 countries, with almost 30,000 colleagues managing thousands of projects across the globe. Our team is young but rapidly growing. Join an environment with a laser focus on growth and progress and take your career to the next level through the power of Citi’s unmatched globality and vast expertise.This isn't just another Java developer role. As a Lead Java Developer – Vice President within Citi's FX Risk technology team, you'll be at the intersection of high-stakes financial engineering and the next generation of AI-powered software development.At Citi, we are actively redefining how technology drives global finance — every day, $5 trillion crosses our network. You'll architect and deliver the systems that power real-time FX risk management for one of the world's largest financial institutions, working in an environment where AI is not a future ambition — it's how we work today.You'll have hands-on access to Citi's internal GenAI ecosystem: from GitHub Copilot and Devin.AI for agentic code generation, to Citi Squad for automated code reviews, to Stylus Workspaces — Citi's in-house GenAI platform powered by top-tier LLMs including Gemini, OpenAI, Claude, Llama, and local models. You'll use Prompt Engineering, Workflow Design, and GenAI Optimisation techniques as part of your everyday engineering practice.This is the next generation of Lead Java Development — where your engineering instincts are amplified by AI, your decisions shape a strategically critical platform, and your impact is felt across global markets.What You'll DoLead end-to-end delivery of complex, high-performance Java applications supporting FX risk management across global marketsArchitect scalable, low-latency solutions that process real-time risk data at scale — designing for resilience, performance, and security from day oneDrive technical direction and key decisions — from system design and architectural choices to setting engineering standards across the teamTranslate complex business requirements into robust, high-quality code — working closely with quantitative analysts, traders, and business stakeholdersCraft high-quality, scalable software in an agile environment, leveraging AI-powered coding tools to accelerate delivery without compromising standardsShare expertise and raise the bar — act as a technical reference point for the team, influencing engineering quality through example, guidance, and knowledge sharingChampion innovation — actively evaluate, propose, and adopt new technologies and frameworks; this team has the mandate and appetite to bring in better toolsOwn quality — participate in mandatory cross-team code reviews and peer engineers, ensuring adherence to security, quality, and compliance standardsOperate in production — take ownership of L3 production support issues, provide timely resolutions, and deliver long-term remediation fixes that address root causes — not just symptomsSupport testing cycles and post-production deployment — from writing TDD-first code to validating releases in a weekly cadenceContribute to Citi's technology strategy, influencing how the firm approaches risk technology at a global scaleYour AI-Powered ToolkitAt Citi, almost all of our 240,000 staff have access to AI tools — and our engineering teams are at the forefront of that adoption. Our FX Risk team has been actively using Citi's internal AI ecosystem for over a year. These are live, battle-tested tools embedded into our daily engineering workflow — not pilots, not promises:🤖 Coding & Code GenerationGitHub Copilot — multi-model AI coding assistant (GPT, Claude, Gemini) integrated directly into your IDE for code completion, generation, and explanationDevin.AI — agentic code generation for complex, multi-step development tasksPrompt Engineering & GenAI Optimisation — techniques actively used to get the best out of every model in the stack🔍 Code Review & QualityCiti Squad — Citi's internal automated code review platform, catching issues before they reach productionAI-assisted cross-team peer reviews — mandatory, structured, and supported by tooling that flags security risks, missing tests, and policy violations🧠 LLMs & Stylus WorkspacesLarge Language Models: Gemini, OpenAI, Claude, Llama, and Local ModelsStylus Workspaces — Citi's in-house GenAI platform (powered by Gemini), connected to internal systems including Jira, GitHub, Slack, and Teams — enabling agentic AI workflows across the SDLC🚀 Deployment & DevOpsEnterprise DevOps Pipeline — CI/CD with JIRA, Zephyr, GitHub, Harness, ArtifactoryContainer orchestration: Docker, Kubernetes, OpenShiftMonitoring Tooling — production observability built in from day oneThis is what it means to be a next-generation Lead Java Developer at Citi.The Platform You'll Be Building OnThis role is centred around a greenfield application — built from scratch, now 3 years in production, and with a 10+ year strategic commitment from the business. You won't be wrestling with decades of legacy code. Instead, you'll be:Working on a modern, purposefully designed codebase that the team is proud of — with wide exposure to technologies across all aspects of the SDLCContributing to a platform with long-term investment and roadmap certainty — this is not a project, it's a strategic productEmpowered to introduce and champion new technologies — the team has a genuine mandate to evolve the stack, not just maintain itDelivering weekly releases in a structured Scrum environment with daily stand-ups, keeping the team aligned and shipping consistentlyBenefiting from structured learning paths, mentorship, and continuous development — your growth is backed by the team and the wider Citi engineering communityGaining exposure to cloud strategy — contributing to cloud adoption initiatives, deploying Citi APIs on AWS and AzureWorking with event streaming and messaging systems including Kafka, Flink, and Solace at enterprise scaleThis is a rare opportunity in financial services — a stable, well-funded platform with the freedom to keep building it better, backed by one of the world's most ambitious technology organisations.What We're Looking ForCore Technical Skills7+ years of hands-on Java development experience with strong focus on Core Java and multithreading in high-load, high-throughput systemsDeep understanding of JVM performance optimisation — memory profiling, GC tuning, and squeezing performance where it countsSolid grasp of distributed systems architecture and in-memory computing conceptsProven production experience with Apache Ignite — you've used it at scale, not just evaluated itStrong MongoDB skills — CRUD operations, indexing strategies, and performance tuning in production environmentsDeep SQL knowledge and query optimisation in Oracle — you know how to make queries fast and keep them that waySolid experience with messaging technologies — Apache Kafka and/or SolaceProficiency in Linux environments and scripting — comfortable on the command line and automating where it mattersExperience deploying and maintaining applications on cloud platforms (AWS, Azure, or similar)A genuine passion for Test-Driven Development (TDD) — you write tests first and mean itReadiness to engage in L3 production support and own release activities end-to-endEnglish B1 or above — able to communicate clearly with technical and business stakeholdersDomain Knowledge (Highly Valued)Experience in financial services technology, particularly in risk, trading, or capital marketsFamiliarity with FX products — spot, forwards, options, or derivativesUnderstanding of real-time risk calculation systems or market data platformsExposure to low-latency, high-throughput distributed systemsLeadership & CollaborationProven ability to drive technical decisions and influence direction in an Agile/Scrum environment — without needing formal authorityStrong communication skills — able to engage confidently with both technical and non-technical stakeholdersA passion for sharing knowledge and elevating engineering quality across the teamEnthusiasm for cross-team collaboration — including active participation in cross-team code reviewsA mindset of continuous improvement — always looking for smarter, faster, better ways to build, and the confidence to propose itCuriosity about how AI and GenAI tools can enhance engineering practice — eagerness to adopt and optimise AI-assisted workflowsEducation:Bachelor’s degree/University degree or equivalent experienceWhy Citi?Global impact — your code runs in systems that manage risk across trillions in FX transactions dailyGreenfield freedom — work on a modern, strategically committed platform with a 10+ year horizonAI-first engineering culture — live, production-ready AI tools including GitHub Copilot, Devin.AI, Citi Squad, and Stylus Workspaces, used by the team every dayNo legacy shackles — a genuine mandate to bring in and use new technologiesStructured Agile delivery — Scrum, daily stand-ups, weekly releases — real rhythm, real outputContinuous learning — structured learning paths, networking opportunities, mentorship, and development designed to sharpen your technical prowess and business acumenCareer growth — a clear path to Senior VP and beyond, with global mobility across Citi's technology organisationCollaborative teams — work alongside world-class quants, traders, and engineers across global time zonesInclusive culture — Citi champions diversity and is committed to building teams where every voice mattersCompetitive compensation — salary, bonus, and benefits commensurate with VP-level seniority in London's financial sectorWhat we’ll provide youThis is a unique role that will put you in the position to be part of a new venture and actively drive change. Every day there will be new challenges that will help you develop new skills that can drive your career. By joining Citi London, you will not only be part of a business casual workplace with a hybrid working model (up to 2 days working at home per week), but also receive a competitive base salary (which is annually reviewed), and enjoy a whole host of additional benefits such as:27 days annual leave (plus bank holidays)A discretional annual performance related bonusPrivate Medical Care & Life InsuranceEmployee Assistance ProgramPension PlanPaid Parental LeaveSpecial discounts for employees, family, and friends Visit our Global Benefits page to learn more. Alongside these benefits Citi is committed to ensuring our workplace is where everyone feels comfortable coming to work as their whole self, every day. We want the best talent around the world to be energized to join us, motivated to stay and empowered to thrive.#LI-RH4------------------------------------------------------Job Family Group: Technology------------------------------------------------------Job Family:Applications Development------------------------------------------------------Time Type:Full time------------------------------------------------------Most Relevant Skills Please see the requirements listed above.------------------------------------------------------Other Relevant Skills For complementary skills, please see above and/or contact the recruiter.------------------------------------------------------Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.View Citi’s EEO Policy Statement and the Know Your Rights poster.

\n Are you an experienced Kitchen Assistant looking for flexible temporary work across some of London's leading hospitality venues? \n We are currently recruiting reliable and hardworking Kitchen Assistants to support a variety of clients across London, including: \n \n • Corporate & B&I Contract Catering Sites\n, • Restaurants\n, • Hotels\n, • Conference & Event Venues\n, • Private Members Clubs\n, • Hospitality & Event Catering Operations\n, • Pr...\n \n \n\n \n ZIPC1_UKCT

Marketing Assistant \n Award winning London Chambers is seeking a highly organised and proactive Marketing Assistant with a genuine interest in developing a career in marketing and business development within the legal sector. \n What’s On Offer: \n\n • Salary to £35,000\n, • 09:30-17:30 working hours + hybrid working\n, • Applicants must be available to start end of August 2026\n\n Marketing Assistant – What You’ll Be Doing: \n\n • Supporting the delivery of Chambers' marketing and business development strategy across a range of initiatives\n, • Liaising with barristers, practice managers, clients and external suppliers\n, • Producing CRM, business development and financial reports to monitor activity and support management decision-making\n, • Coordinating business development projects, including speaking opportunities, seminars, webinars and email marketing campaigns\n, • Planning and delivering client events, from venue sourcing and invitations to post-event analysis\n, • Assisting with the creation and production of marketing materials, working with external suppliers where required\n, • Supporting Chambers' LinkedIn presence and other digital marketing activities\n, • Assisting with submissions to leading legal directories, including Chambers & Partners and Legal 500\n, • Managing CRM email campaigns, monitoring engagement and producing performance reports\n\n Marketing Assistant – What We’re Looking For: \n\n • Applicants must be available to start immediately or at very short notice\n, • 1 year of relevant Marketing / Business Development experience is preferred\n, • Strong writing skills, editing ability, and excellent knowledge of Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) will be required for this role\n, • Experience with CRM systems or email marketing platforms would be an advantage\n

Key Details:Role: Executive AssistantLocation: LondonHours: Contract Type: Permanent, Full-TimeIndustry: Financial ServicesDays in Office: 5 daysSalary: Up to £100,000 DOECompany Overview:This is an exceptional opportunity for a senior Executive Assistant seeking a role that offers far more than traditional diary and administrative support. Working closely with the Managing Partner, you will become a trusted right-hand partner, playing a key role in supporting both strategic and operational priorities across the business. The position requires a highly capable and commercially minded individual who can operate with confidence, discretion and sound judgement, building strong relationships with senior stakeholders, limited partners and the wider partnership. You will be involved in a broad range of high-profile activities, including investor relations, global fundraising initiatives, partner meetings, event management and cross-functional projects, providing genuine exposure to the inner workings of a leading investment firm. This is a fantastic opportunity to join a collaborative, down-to-earth and highly regarded team, known for its supportive culture and commitment to excellence. The firm offers a beautiful office environment, a professional yet welcoming atmosphere, and the chance to work alongside some of the most respected professionals in the industry. Alongside the scope and visibility of the role, the successful candidate will benefit from a market-leading compensation package and an outstanding range of benefits, making this an incredibly attractive long-term career opportunity for an ambitious EA looking to make a real impact.Responsibilities:\n\n • Act as a trusted right-hand partner to the Managing Partner, providing proactive and strategic support.\n, • Manage a complex and ever-changing diary, ensuring priorities are effectively coordinated.\n, • Prepare briefing packs, presentations, research and meeting materials.\n, • Attend partner meetings, track actions and ensure timely follow-through.\n, • Lead and coordinate cross-functional projects and business initiatives.\n, • Support investor relations activities and maintain key stakeholder relationships.\n, • Assist with global fundraising efforts, including investor meetings and roadshows.\n, • Prepare and review fundraising and investor communication materials.\n, • Plan and deliver high-profile events, including investor and partner gatherings.\n, • Manage relationships with investors, portfolio companies, advisors and external partners.\n, • Coordinate complex international travel and meeting logistics.\n, • Handle confidential information, correspondence and office operations with discretion.\nSkills & Experience:\n\n, • Demonstrated experience in a fast-paced 1:1 EA or similar position\n, • Experience within financial services or professional services is desirable\n, • Prior investor relations experience required \n, • Highly organised, proactive and solutions-focused\n, • Strong communication and stakeholder management skills\n, • Confident working in a fast-paced environment\nRMS Recruitment thanks you for your application and looks forward to speaking to you. However, we regret that we will only be able to respond to successful applicants who fulfil all the criteria.If you are already registered with RMS, please do not hesitate to contact your consultant directly quoting the above reference number.

An exciting opportunity has arisen for an Assistant Commercial Manager to join Transport for London's Piccadilly Line Upgrade Programme, a major infrastructure programme valued at approximately £5 billion. \n Working within the One Person Operation (OPO) Signalling Project, you'll support the commercial management of a significant NEC3 contract currently valued at approximately £105 million. This role offers the chance to work on one of London's flagship rail upgrade programmes, supporting contract administration, compensation event management, commercial governance and contractor performance. \n The successful candidate will work closely with the Commercial Manager and wider project team, taking ownership of day-to-day commercial activities and playing a key role in managing contractor and subcontractor commercial matters. \n Stratford, London (Hybrid Working) £265 PAYE Daily Rate | Up to £400 Umbrella Initial Contract Until December 2026 | Expected 6-12+ Months High Profile Rail Infrastructure Programme Key RequirementsEssential - Must Have\n Strong NEC3 Contract Experience \n\n • Proven practical experience working under NEC3 contracts.\n, • Strong understanding of NEC3 processes and contract administration.\n, • Experience managing compensation events and contractual change.\n\n Commercial Management Experience \n\n • Hands-on experience managing variations, claims and change control.\n, • Experience reviewing contractor submissions and commercial assessments.\n, • Contract administration and contractor relationship management experience.\n, • Experience assessing commercial risks and supporting dispute resolution.\n\n Rail or Major Infrastructure Experience \n\n • Previous experience working on rail, transport or major infrastructure projects.\n, • Experience with organisations such as:\n, • TfL\n, • Network Rail\n, • HS2\n, • Crossrail\n, • London Underground\n, • Major civil engineering or infrastructure programmes\nHighly Desirable\n Previous TfL experience \n SAP knowledge \n NEC target cost contract experience \n Experience working across public sector and private sector environments What You'll Be Doing\n\n • Managing and assessing contractor and subcontractor variations.\n, • Reviewing and administering compensation events under NEC3 contracts.\n, • Supporting contract administration activities across the project.\n, • Monitoring contractor performance against contractual obligations.\n, • Supporting commercial governance and risk management processes.\n, • Attending commercial meetings with contractors and key stakeholders.\n, • Supporting negotiations and resolution of commercial issues.\n, • Reviewing programme submissions and supporting programme narratives.\n, • Assisting with applications for payment and valuation activities.\n, • Verifying claims against contractual rates, forecasts and completed works.\n, • Maintaining robust commercial records and audit trails.\n, • Supporting procurement and supplier management activities where required.\nCandidate Profile\n We're looking for someone with practical, hands-on commercial experience, rather than a candidate whose experience is primarily academic or qualification-based. \n The ideal candidate will demonstrate: \n\n • Proven NEC3 contract experience.\n, • Strong understanding of compensation events and variations.\n, • Experience working directly with contractors on live projects.\n, • Rail or major infrastructure project experience.\n, • Ability to review and challenge commercial submissions.\n, • Strong stakeholder management and communication skills.\n, • Ability to operate confidently within a complex project environment.\nWorking Arrangements\n Stratford Office \n Hybrid Working \n\n • Minimum 2 office days per week\n, • Thursday is the team's preferred office day\n, • Flexibility around the second office day\nWhy Apply?\n\n, • Join TfL's £5bn Piccadilly Line Upgrade Programme.\n, • Work on a major signalling project valued at £105m.\n, • Gain exposure to significant NEC3 commercial management activities.\n, • Excellent opportunity to develop within a high-profile rail infrastructure environment.\n, • Strong likelihood of contract extension beyond the initial term.\n\n Candidates without NEC experience are unlikely to be considered for this position. This is the key requirement for the role.

Assistant General ManagerSalary: Up to £42,000 per annumLocation: IWM LondonContract Type: Full-time, permanent, 5 out of 7 daysWhat can we offer you:A collaborative and inclusive culture, where your ideas are valued, and creativity is encouraged.20 days annual leave (Excluding bank holidays and national holiday days)Free staff meals whilst at work.Access to Compass Group company perks & benefits.Perks for Works discounts and promotionsAccess to training, mentoring and development, with support from our wider Restaurant Associates and Compass Group UK networks.On-site F&B discounts.No shortage of delicious foodAbout the Role:We're seeking a proactive and people-focused Assistant General Manager to support the catering and hospitality operations at Imperial War Museum London, based in Lambeth North (a short walk also from Elephant & Castle). This is an outstanding opportunity to help shape visitor experiences within a historic institution that welcomes guests from across the globe. As Assistant General Manager, you will work closely with the General Manager to ensure the smooth running of our busy cafe, as well as delivering exceptional service standards on the conference & events that take place across the venue. You will also be supporting continual improvement across the operation.Key Responsibilities:Support the General Manager in leading all catering and hospitality operations across café, restaurant, conference, and event spaces.Ensure consistent delivery of high service standards through active floor leadership and team engagement.Build strong working relationships with venue stakeholders, assisting in responding to feedback and ensuring client satisfaction.Help oversee budgets, stock controls, and staffing levels to meet commercial targets and drive operational efficiency.Ensure full compliance with Health & Safety and Food Safety regulations, supporting training and policy implementation.Lead, motivate, and support teams across multiple outlets, assisting with training, scheduling, and performance management.Contribute to strategic initiatives and operational improvements, aligning day-to-day delivery with organisational goals.About You:Experience as an Assistant Manager, Operations Manager, or Deputy General Manager within hospitality, ideally in visitor attractions or multi-outlet venues.Proven ability to support the running of busy environments with high footfall and varied service styles.Strong financial awareness and understanding of budgets, cost control, and labour management.Excellent leadership skills, with experience motivating teams and supporting training and development.Confident communication and stakeholder engagement abilities.A passion for food, service, and delivering memorable visitor experiences.Ability to adapt in a fast-paced environment, supporting both daily operations and longer-term development projects.About Us:Restaurant Associates is a leading premium hospitality provider with an ethos drawn from our history of fine and high-quality dining in London and New York.Within our venues team, we provide catering and hospitality services to some of the most iconic visitor attractions and destinations in the UK including the Imperial War Museum London, Glyndebourne Opera House, Knebworth House, Design Museum, Whipsnade Zoo and many more. Within these amazing venues we operate a host of bespoke cafés and restaurants, as well as delivering private events ranging from small meetings to large-scale ground events of up to 1000 people. You can find a full list of our venues on our website.We pride ourselves on being an inclusive, diverse, fun, and dynamic place to work with opportunities to collaborate with a wide range of teams plus a commitment to putting our people first. Restaurant Associates is an equal opportunity employer and welcomes applications from candidates of all backgrounds. As a business, we are committed to sustainability led practices and are proud to have achieved 3 stars with the Sustainable Restaurant Association's Food Made Good Programme.Job Reference: com/3006/99073001/52803023/SU #RA VenuesCompass Group UK&I is committed to fostering an environment where every individual can truly be themselves at work and has equal opportunities to advance in their careers. We strive to build a culture that respects and celebrates the unique talents, beliefs, backgrounds, and abilities of all our team members. We want our colleagues to feel valued, empowered to reach their full potential, and to thrive - because diversity is our strength!TPBN1_UKTJ

Operations Manager | Experiential Design and Build Scaleup | London / Hybrid \n \n Harmonic are delighted to be partnering with a fast-growth specialist in the events and structures space in their search for an Operations Manager. This is a fantastic opportunity for an experienced operational leader who thrives under pressure, enjoys real variety, and wants to work with some of the most high-profile events on the global sporting and entertainment calendar. \n \n The Client \n Our client is a specialist business delivering complex structures, builds and logistical programmes for major events across sport and entertainment. With a lean permanent team and a contractor network of around 1,000, they consistently operate at a scale that belies their headcount - running multiple large-format, high-pressure projects simultaneously for some of the world's most recognised brands. \n \n The business is in a period of rapid growth, having recently secured a significant new contract that will meaningfully increase their footprint. \n \n The Role \n \n Reporting to the Director of Business Operations, the Operations Manager will own end-to-end planning and delivery across multiple live projects running simultaneously. In peak season, that means 4-5 major projects in the air at once, up to 200 crew on a single event, and stakeholders ranging from international contractors to director-level clients. You will line manage the Operations Assistant and work in close day-to-day coordination with the Site Operations Manager. \n \n This is a role for someone who finds complexity energising rather than exhausting. No project ever runs without a problem; what the business needs is someone who makes clear decisions fast, builds trust with contractors and crew alike, and is willing to get on site to do it. Regular site visits are expected and genuinely valued. \n \n The role is a 12-month fixed-term contract, perfect for someone looking to work with some of the world's most recognised sporting and entertainment events. \n \n Responsibilities \n\n • Own end-to-end operational and logistical delivery across 4-5 simultaneous live projects in peak season, with up to 200 crew on a single event\n, • Manage crew resource across all projects: who goes where, which crew to move between events, and sourcing local crew internationally\n, • Line manage the Operations Assistant, tracking task completion across every active project and keeping delivery tight\n, • Build and maintain strong relationships with contractors and crew through regular site visits and genuine engagement\n, • Lead supplier management and rapid problem-solving when things go wrong: kit that does not arrive, crew shortfalls, last-minute changes\n, • Coordinate closely with the Site Operations Manager on ground-level operational issues across all projects\n, • Keep every project running to plan and make fast, clear decisions when they do not\n\n \n What our client needs to see (essential): \n\n • A proven track record managing large crews (100+) across multiple simultaneous projects\n, • Background in live events, staging, or temporary structures - large-scale, high-pressure environments essential\n, • Experience delivering for major brand clients, with the confidence to operate at director level and with contractors alike\n, • Strong administration, planning and logistics skills - the ability to hold many complex moving parts at once\n, • Fast and solutions-focused under pressure; someone who finds solutions rather than escalates problems\n, • Direct and confident, with the willingness to get on site and build genuine relationships with contractors and crew\n\n \n What we would like to see (non-essential): \n\n • Experience sourcing and coordinating international crew and local logistics across multiple markets\n, • Background at a large events agency or similarly scaled operation\n, • Line management experience including junior operations or logistics staff\n\n \n Salary: £50,000 - £60,000 (up to £65,000 for an exceptional candidate) \n Location: South West London / Hybrid - minimum 2 days per week in office \n Start Date: Mid to end of October \n Contract: 12-month fixed-term contract \n \n At Harmonic, we are dedicated to fostering an inclusive and equitable workplace. We actively welcome applications from individuals of all backgrounds and assure you that every candidate will be thoughtfully considered for the roles we represent, without regard to race, religion, gender expression, disability, or sexual orientation. \n At Harmonic, we are dedicated to fostering an inclusive and equitable workplace. We actively welcome applications from individuals of all backgrounds and assure you that every candidate will be thoughtfully considered for the roles we represent, without regard to race, religion, gender expression, disability, or sexual orientation.

Title: Retail Sales Assistant Location: London Salary: Up to £26,000 per annum Our client is a retail brand based in London. Due to the rapid business expansion, they are looking to recruit an enthusiastic Retail Sales Assistant to work for their growing team. Job responsibilities : Leading retail event promotions Front line customer services Sign up / register new customers for our clients The ideal candidate will: Excellent communication and negotiation skills Experience in working in a fast-paced environment They are looking for an individual who is highly self-motivated, positive and resilient and who has previous retail experience. A strong communicator with excellent organisational skills, you will have the ability to build and maintain positive working relationships with a variety of people and be able to work well on own initiative. If you feel you have the relevant experience and credentials for this role, then please simply send your CV by hitting APPLY NOW!

Japanese Speaking Administration Assistant \n \n Location: Bank, LondonSalary: £30,000 - £35,000 Working Pattern: Hybrid (3 days office / 2 days home)Hours: Monday to Friday, 9:00am - 5:30pmContract: Permanent, Full-Time \n \n Our client is a leading global shipping and logistics organisation is looking to recruit a Japanese speaking Administrator to join their team! The company is known for its collaborative culture, commitment to sustainability, and investment in employee development and they are looking for someone who enjoys variety, has excellent attention to detail, and thrives in a professional corporate environment. \n \n Supporting a large department, you will provide essential administrative assistance to senior stakeholders and wider business functions, ensuring the smooth day-to-day running of the office. \n \n Key Responsibilities \n\n • Provide comprehensive administrative support across multiple business divisions.\n, • Coordinate UK and international travel arrangements, accommodation bookings and expense processing.\n, • Organise travel logistics for overseas visitors.\n, • Support the planning and administration of training sessions, conferences and corporate events.\n, • Manage meeting arrangements, including scheduling, room bookings, agenda preparation and minute taking.\n, • Assist with diary management for senior leaders.\n, • Provide administrative support to senior management and executive stakeholders.\n, • Organise internal meetings, team events and external functions.\n, • Maintain accurate records, databases and departmental documentation.\n, • Raise purchase orders and process supplier invoices.\n, • Create and maintain supplier records and update banking information.\n, • Book restaurants, meeting venues and event spaces.\n, • Coordinate courier services and incoming post.\n\n \n About You \n\n • Fluent in Japanese at a business level\n, • Previous administrative experience within an office environment.\n, • Excellent written and verbal communication skills.\n, • Strong organisational skills and the ability to manage multiple priorities.\n, • High attention to detail and accuracy.\n, • Confident Microsoft Office skills.\n, • Strong interpersonal skills and the ability to work with stakeholders at all levels.\n\n \n What's on Offer? \n\n • Salary of £30,000 - £35,000.\n, • Hybrid working model (3 days in the office).\n, • Modern offices in the heart of the City\n, • Opportunity to join a highly respected international business.\n, • Supportive and collaborative working environment.\n, • Excellent exposure to senior stakeholders and global operations.\n, • Private Medical, Life Insurance\n, • Discounted Gym, Season ticket loan\n\n \n If you're a highly organised administrator looking to develop your career within a prestigious international organisation, we'd love to hear from you. \n Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. \n Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. \n By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

In 1966, Jack Lockton founded our company with a simple idea: to deliver the best service in the insurance industry. \n Today, we are the largest privately held Insurance brokerage in the world. Our independence empowers our Associates doing business worldwide to focus solely on clients' risk and insurance needs. With expertise that reaches around the globe, we bring the insight, expertise, and dedication needed to accomplish remarkable results. \n As a globally powered and locally driven organization, you're empowered with opportunities to make an impact. We're passionate about helping you achieve your ultimate potential, and at Lockton, we believe you deserve a career that's just as exceptional as you are. \n If you believe in providing excellent client service, supporting community initiatives, and being part of our vibrant culture, then you belong here. \n \n We are looking for a Logistical Support Assistant to join our Facilities Team based in the London office. The role provides operational support to ensure the smooth movement of goods, materials, and equipment. \n Key responsibilities of the role include: \n Postal Services \n\n • Supporting the Logistics Manager to aid in the provision of postal services\n, • Ensure provisions on site are fit for purpose and operational on a daily basis\n, • General internal post collections and deliveries\n, • Ordering of stationery\n\n General Maintenance \n\n • Ensure all desk power is working\n, • General office upkeep and liaison with the Logistical Manager and Facilities Team reporting any problems and resolving issues\n, • General maintenance of soft furnishings\n\n Internal Team Moves \n\n • Movement and construction of desks internally\n, • Movement of core desk IT equipment and ensure everything is working\n\n Meeting Rooms and Client Suites \n\n • Prepare the set-up of meeting rooms in accordance with requests in a timely manner and ensure they are set back to normal following an event\n, • Help internal and external clients with set up of events\n\n Floor Security Integrity \n \n The ideal candidate should have the following: \n\n • Willingness to satisfy internal clients needs\n, • Ensure that work output is satisfactory, consistent and delivered on time\n, • Ability to prioritise and be flexible\n, • Must be able to plan, schedule and monitor own work\n, • Ability to negotiate, influence, feedback and consult with internal colleagues and external clients\n, • Good communicator and can actively build relationships with both the team and internal / external clients\n, • Take responsibility for own work and follows through any job to completion\n, • Ability to use core IT systems in line with job requirements\n, • General knowledge of manual handling and be able to carry out manual tasks\n\n This role operates on a shift pattern working Monday - Friday, 7.5 hours per day. Shifts will start between 7.30am and 9am and is full time in the office. \n A uniform and PPE will be provided. \n

Dynamic creative marketing agency in the heart of central London are currently recruiting an experienced Office Manager/Team Assistant to join their growing team due to expansion. You will support the Executive Assistant/Operations Manager and two Founders who are all friendly, supportive and professional. You will be the backbone of the office operations, ensuring all runs seamlessly. The role is office based 5 days. \n Key duties: \n\n • Office management and operational support\n, • Creating a welcoming culture for guests\n, • Booking and meeting rooms and setting up online meetings\n, • Supporting the EA and Founders with diary management, coordinating meetings\n, • Assisting with travel bookings and preparing itineraries\n, • Preparing meeting materials and presentations\n, • Assisting with event coordination including employee wellbeing events\n, • Ordering stationary and supplies\n, • Assisting with I.T. support with the I.T. team\n, • Support the Chief of Staff with fire safety checks, first aid and compliance\n, • Assisting with onboarding of new hires\n\n Ideal candidate: \n\n • 1-3 years’ experience in office management, administration or operational support\n, • Highly organised, personable and proactive\n, • Strong written and verbal communication skills\n, • Experience of managing multiple priorities in a fast paced environment\n, • Excellent attention to detail\n, • Enjoys being the “go to” person to ensure the office runs smoothly\n\n This is an excellent opportunity to join a dynamic, growing firm in a hands on, autonomous role!! \n ANGELA MORTIMER ACTS AS A RECRUITMENT AGENCY FOR THIS ROLE. IF YOU ARE ALREADY REGISTERED, PLEASE CONTACT YOUR CONSULTANT DIRECTLY TO HIGHLIGHT YOUR INTEREST IN THIS POSITION \n

Reed Further Education are recruiting Learning Support Assistants to support learners across a range of Further Education settings. Join us at our upcoming recruitment event to learn more about the role and interview on the day. \n Job type: The role is for the whole academic year with potential of extension and going permanent. \n RTW: Sponsorship is not offered for this role! \n Recruitment Event Overview (Short Version) \n\n • Presentation: Learn about the Learning Support Assistant role and daily expectations.\n, • Group Interview: Introduce yourself and discuss your experience, including safeguarding knowledge.\n, • Written Task: Complete a short written exercise on the day (optional preparation provided).\n, • Meet the Reed Team: Ask questions about registration, payroll, start dates, and onboarding.\n, • After the Event: Successful candidates will be contacted within a few days and complete registration and a paid induction before starting in September.\n\n Recruitment Event Details \n Date: Tuesday 16th June \n Time: 10am \n Event Location: Walthamstow \n Pay & Working Hours \n\n • Pay: £16.00 per hour\n, • Hours: 08:30 – 16:30 (approximately 7 hours per day)\n, • Working Pattern: Minimum of 4 days per week\n, • Start Date: September (confirmed after onboarding)\n\n All candidates must be available for a minimum of 4 days per week \n Key Responsibilities \n As a Learning Support Assistant, you will: \n\n • Support students on a 1:1 basis or in small groups\n, • Assist learners with integration into classroom and workplace settings\n, • Work collaboratively with Course Tutors and wider support staff\n, • Support learner development, engagement, and wellbeing\n, • Complete termly reviews and maintain accurate progress records\n, • Supervise students during break and lunch times\n\n If you are looking for work for September, get applying today!

At Vacherin , our values are at the heart of everything we do. We are Precise in delivering exceptional food and service, Personal in the way we build genuine relationships and care for others, and Bold in embracing new ideas, creativity and innovation. Together, we create memorable experiences for our clients while supporting each other to grow and succeed.Are you passionate about food, drink and exceptional service? Would you like to join an award-winning hospitality team and still make it home for dinner? We're looking for a Assistant Manager to join our teamat a prestigious workplace site in London.Working Pattern: Monday - Friday, 40 hours per week, 8 hour shifts between 7:30am - 6:30pmLocation: London, EC1A 9HPRate of Pay: £33,000 per annum plus event overtime paid at a premium of 1.5Your key responsibilities will include:Liaising between the team and manager to ensure we continually exceed expectationsManaging a team of 7 FOH & 6 BOH team membersReport directly to the General Manager at siteAssisting the manager with managing inventories, monitoring budgets and implementing action plansManaging the tills and processing paymentsSupporting and training our teams, leading from the front to make sure everyone can excel in their roleAssisting with paperwork when requiredRepresenting Compass Group UK&I and maintaining a positive brand imageOur ideal Assistant Catering Manager will:Be passionate about exceptional customer serviceHave previous experience in a similar roleHave experience managing teamsHave excellent communication and organisational skillsBe an ambitious and motivated individual who is always looking to upskillWhat's in it for you?Working with Vacherin has its perks! People are at the heart of everything we do, so we've developed a range of benefits to keep you happy.Personal Development and Training opportunitiesLife assurance schemePension schemeHoliday allowanceA great wellbeing strategy - including access to our Employee Assistance Programme, salary financeAccess to Healthcare Support App which includes Annual health check, Digital GP, Mental Health Consultations, Nutritional Consultations, Second Medical OpinionFamily friendly supportA holiday purchase schemeRegular social events and communication with our leadersVolunteering daysRecognition schemes and people awardLong service awardsAccess to some great high street discount vouchersTPBN1_UKTJ

Birchrose Associates is proud to be representing an award-winning international law firm based in Liverpool Street, City of London, which is seeking an experienced Executive Assistant to join its highly regarded team. \n \n The Firm \n Our client, an award-winning and highly regarded international law firm based in the City of London is looking for an Executive Assistant. \n The Opportunity \n The ideal candidate will be an experienced and highly capable Executive Assistant, delivering first-class, client-focused support to Partners within a fast-paced Intellectual Property, Tech and Data teams. Duties to include: \n\n • Act as a professional ambassador for fee earners, managing complex diaries, travel, meetings, and inboxes to ensure effective prioritisation\n, • Take ownership of billing, WIP, compliance, client onboarding, and financial processes\n, • Build strong relationships with fee earners, clients, and internal teams, understanding key priorities and matters\n, • Support business development and marketing activities, including pitches, client research, and event coordination\n, • Manage communications, draft correspondence, and oversee document and file management in line with firm policies\n\n This Executive Assistant position is a full-time, 12 month FTC role, working Monday to Friday, 9:30am - 5:30pm \n Requirements \n\n • At least 4 years' previous Legal PA / Executive Assistant experience within a law firm (essential)\n, • Experience supporting Partners within a fast-paced legal environment\n, • Extensive billing, diary, inbox and travel management experience (essential)\n\n Vacancy Highlights \n\n • Hybrid working (3 days based in the office and 2 days working from home)\n, • Excellent benefits package (health insurance, private medical care, season ticket loan and more)\n\n To be considered for this Executive Assistant opportunity please contact Birchrose Associates for a confidential discussion. \n Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. \n We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. \n PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Office Manager & Executive Assistant (12-Month FTC)City of LondonMonday to Thursday in office, Friday WFHImmediate start availableAbout the CompanyOur client is a highly respected, fast-paced professional services business operating within the recruitment and talent solutions sector.With an established reputation and ambitious growth plans, they are seeking an experienced Office Manager & Executive Assistant to support senior leadership while ensuring the smooth day-to-day running of a busy, high-performing office.Experience within the recruitment industry is essential - if your profile does not clearly display this, your application will not be taken any further.The OpportunityThis is a varied, hands-on position combining Office Management, Executive Assistant support, and Events Coordination. The role requires someone who thrives in a busy environment, can manage multiple priorities simultaneously, and is confident supporting senior stakeholders while maintaining a professional and welcoming office environment.Key ResponsibilitiesOffice Management\n\n • Oversee the day-to-day running of the office, ensuring a professional, efficient, and well-maintained working environment.\n, • Liaise with landlords, building management, suppliers, and external service providers.\n, • Proactively identify and resolve office maintenance and facilities issues.\n, • Manage office supplies, equipment, stationery, refreshments, and inventory.\n, • Coordinate office moves, workspace changes, and office improvement projects.\n, • Maintain office Health & Safety standards, including Fire Marshal responsibilities and first aid procedures.\n, • Manage incoming and outgoing post, deliveries, and courier services.\n, • Maintain accurate records of company assets and equipment.\nEvents & Engagement\n\n, • Organise and coordinate internal and external events, meetings, networking functions, and company initiatives.\n, • Manage event logistics including venues, catering, suppliers, travel arrangements, and presentation requirements.\n, • Work closely with key internal stakeholders to ensure successful delivery of events.\n, • Support the preparation of presentations, communications, and event materials.\n, • Ensure a seamless attendee experience from planning through to execution.\nExecutive Assistant Support\n\n, • Provide high-level EA support to senior leadership, including C-suite stakeholders.\n, • Manage complex diaries and schedules across multiple time zones.\n, • Coordinate meetings, agendas, meeting packs, and presentation materials.\n, • Arrange domestic and international travel, accommodation, and associated logistics.\n, • Process expenses and maintain accurate records.\n, • Track key actions, deadlines, and follow-ups to ensure timely completion.\n, • Act as a trusted point of contact, handling confidential information with discretion.\nAbout YouTo be successful in this role, you will have operated in a similar Office Manager, Executive Assistant, Operations, or Business Support capacity within a recruitment, staffing, executive search, or talent solutions business.Essential Experience\n\n, • Previous experience within the recruitment industry is essential.\n, • Experience supporting senior leaders within a recruitment agency, executive search firm, or talent consultancy.\n, • Strong understanding of the fast-paced and deadline-driven nature of recruitment businesses.\n, • Proven experience managing office operations and executive support responsibilities concurrently.\nSkills & Attributes\n\n, • Exceptional organisational and multitasking skills.\n, • Strong stakeholder management and communication abilities.\n, • Proactive, solutions-focused approach with excellent attention to detail.\n, • Ability to work independently and adapt to changing priorities.\n, • Highly professional, resilient, and approachable.\n, • Strong Microsoft Office skills, particularly Outlook, Teams, PowerPoint, and Excel.\n, • Ability to manage confidential information with discretion and integrity.\nWorking Hours\n\n, • Monday–Thursday: 09:00–17:30\n, • Friday: 09:00–16:00\n, • Flexibility required to support occasional events and business activities outside normal working hours.\nWhy Apply?This is an excellent opportunity to join a successful and growing business within the recruitment sector, where you'll play a central role in supporting senior leadership and contributing to a high-performing office culture. The successful candidate will be a true ambassador for the business, bringing previous recruitment industry experience and a proactive, hands-on approach.Morgan Spencer – Your Career, Our ExpertiseWe are proud to be one of London’s leading Executive Secretarial & Business Services recruitment consultancies, connecting exceptional talent with outstanding opportunities.Equal Opportunities:Morgan Spencer is committed to equality, diversity, and inclusion. We welcome applications from all suitably qualified candidates regardless of background, identity, or circumstance.Confidentiality & GDPR:All applications are handled with the strictest confidentiality and processed in accordance with UK GDPR and data protection legislation. Your personal information will only be used for recruitment purposes and will never be shared without your consent.Morgan Spencer Limited, registered in England & Wales No: 4254114

Office Assistant \n London \n 8:30 – 5:30 Monday to Friday \n 5 days in office \n Salary: £25,000 - £28,000 (experience dependant) \n About the role: \n Seeking a motivated and organised Office Assistant to provide day-to-day support to the Office Manager and wider team. This is a junior role and an excellent opportunity for someone looking to build a career in office management and business operations. You will gain hands-on experience across a variety of administrative and operational activities while helping to maintain a professional, welcoming and well-organised working environment. \n Key Responsibilities \n\n • Support the Office Manager with telephone calls and incoming and outgoing correspondence, including post, couriers, scanning and filing documents.\n, • Assist with diary coordination and meeting room bookings, welcome guests, offer refreshments and help prepare rooms for meetings.\n, • Help maintain and restock office and kitchen supplies, update recurring orders, and arrange recycling and confidential waste collections when required.\n, • Assist with arranging national and international travel and accommodation for employees and senior staff.\n, • Provide administrative support with Concur expenses, including uploading receipts, helping prepare reports and forwarding invoices to Accounts.\n, • Assist the Office Manager with company mobile phone administration, including ordering devices and contacting Vodafone support to help resolve queries.\n, • Provide general administrative support to the Office Manager and wider team, including research, data collation, Excel reports, PowerPoint presentations and simple event graphics.\n, • Help with internal events, company communications, meeting coordination and initiatives such as the Social and Wellbeing Committee, together with any other reasonable duties requested by the Office Manager.\n\n \n About You: \n We're looking for someone who is personable, naturally organised, proactive, enjoys a varied role and has an appetite to learn and grow with our business. \n\n • Previous experience in an administrative, office support or customer-facing role is desirable but not essential.\n, • Good organisational skills and the ability to manage routine tasks and priorities with guidance when needed.\n, • Clear written and verbal communication skills, with a professional, friendly and helpful manner.\n, • A basic working knowledge of Microsoft Office, including Word, Excel, Outlook and PowerPoint, with a willingness to develop these skills.\n, • A proactive, can-do attitude and a willingness to learn and support across a varied range of tasks.\n, • Good attention to detail and a commitment to completing work accurately.\n\n The ability to work as part of a team, follow instructions and gradually take on more responsibility.

An exciting opportunity has arisen for an IT Support professional to join the head office of a global FMCG organisation on an immediate 3-month temporary assignment. \n Temporary IT Operations Technician \n £200 - £250 per day \n 5 days office based \n West End \n Supporting a busy IT team, you will provide day-to-day IT support while assisting with a range of business-critical projects. This is a hands-on role suited to someone who enjoys working in a fast-paced, dynamic environment. \n Candidates must be available to start immediately - applicants with a notice period cannot be considered. \n Key Responsibilities: \n\n • Organise and provide day-to-day IT support across the business\n, • Support the Laptop Upgrade Programme\n, • Support the iPad Upgrade Programme\n, • Support the Company Phone Upgrade Project\n, • Provide user engagement and migration support\n, • Conduct laptop audits and condition assessments\n, • Assist with mobile device disposal reviews\n, • Support Asset Management inventory reviews and clearance\n, • Assist with the IT equipment recycling project\n, • Provide meeting and event IT support where required\n, • Ensure professional and timely communication with end users\n, • Deliver IT security and end-user IT service training where required\n, • Administer user accounts, permissions and access within relevant systems\n, • Support local infrastructure components alongside second-level support teams\n, • Identify opportunities to improve IT services, processes and tools\n\n Required Skills & Experience: \n\n • Previous experience providing hands-on IT support\n, • Excellent troubleshooting and problem-solving skills\n, • Strong communication and customer service skills\n, • Ability to manage multiple priorities within a fast-paced environment\n, • A proactive, organised and collaborative approach\n, • Immediate availability is essential\n\n If you're an experienced IT Support professional looking for your next temporary opportunity and can start immediately, we'd love to hear from you. \n \n \n \n \n Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs.At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all.Love Success is proud to serve as an Employment Agency for this vacancy.

Operations Assistant£25000 + 10% bonusPutney, London Hybrid, 3 days per week in the officeAt Clarion, our people are at the absolute heart of what we do. We’re proud that our core values of PASSION, CARE, IMAGINATION, and TRUST define the way we carry out our work across all of our teams. If you share our values and want to be a part of a successful, dynamic, and creative global business then we want to hear from you. The Opportunity: We are looking for an Event Operations Assistant to support our Operations team in delivering ICE – a world class, industry-leading trade exhibitions. This role is ideal for a highly organised and methodical individual who enjoys variety in their work and thrives in a fast-paced environment. You will collaborate closely with internal teams and external stakeholders while also having the autonomy to take ownership of your responsibilities. With our events experiencing exciting growth and change, this is a fantastic opportunity for someone eager to accelerate their career in event operations. You’ll be joining a brilliant team of professionals who foster a fun, supportive, and learning-driven environment—helping you grow your skills, confidence, and expertise in the exhibitions industry. If you love tackling challenges and making an impact, we’d love to hear from you!\n Key Responsibilities: • Assist the wider Operations team to ensure that our events are ran to the highest standards.• Proactively share event operational information with other departments and stakeholders.• Communicate show requirements/orders to suppliers and venues accurately, timely and to the allocated budget.• Audit our floorplan and exhibitor lists to ensure our records are accurate.• Liaise with our clients and partners to ensure their participation requirements are met.• Undertake supplier or venue research.• Coordinate team meetings.• Coordinate travel and accommodation for the team, partners and speakers.• Set-up and distribute onsite resources.• Coordinate the delivery and collection of show freight.• Register suppliers in our financial system (Workday), update budgets and raise purchase orders.• Promote a positive H&S culture amongst suppliers and venue.• Collate sustainability data and contribute to sustainability goals.• Support the Operations Managers by collecting H&S policies, insurance and risk assessments.• Maintain a tidy stockroom and ensure accurate inventory tracking.• Oversee our special events and feature areas on-site to ensure seamless execution.• Complete ad-hoc tasks assigned to you by the wider Operations team.• Complete general office management tasks.• Coordinate team social activities and training.• Produce an individual post show report of issues that arose, lessons learnt and proposed improvements for future shows. ...Knowledge, Skills & Behaviours:• Strong time management and organisational skills, showcasing an ability to prioritise and complete tasks ahead of deadlines.• Excellent communication skills.• Ability to work effectively both independently and within a team.• Willingness to learn.• Highly adaptable to changes.• Readiness to travel both domestically and internationally.• Proficient in Microsoft Suite and comfortable learning new software systems.About Clarion Events \n Clarion Events is one of the world’s leading event organisers, producing and delivering innovative and market-leading events since 1947. ( \n \n Clarion Events embrace diversity and equal opportunities in all that we do. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be. \n \n Clarion is private equity backed and owned by Blackstone. Blackstone is one of the world’s leading global investment funds, investing capital for the long term in order to build successful, resilient businesses. ( \n \n Our purpose is to deliver exceptional customer outcomes and experiences, by making every connection count. \n \n Our vision is we want every one of our products to be a market leader in customer satisfaction and delight. Benefits \n\n \n • 25 days’ holiday plus bank holidays\n, • End of year wellbeing shutdown (closed for the last week of the year)\n, • Employees on a permanent or fixed-term contract are gifted an extra day of leave that can be used for a celebration of your choosing, e.g. birthday, Eid, Diwali, etc.\n, • Summer Hours in August (3pm finish on Fridays)\n, • Helping Our World (HOW) Days – one paid day per quarter to carry out charity work\n, • Pension Scheme\n, • Private Medical Insurance\n, • Health Cash Plan\n, • Wellbeing Library (MYNDUP)\n, • Mentoring Programme\n, • Season Ticket Loan\n, • Cycle to Work Schemes\n, • Free on-site gym and shower facilities\n, • Free eyesight tests\n, • Free flu vaccination – offered on site once a year for all employees\n \n\n\n Our Values \n PASSIONWe deliver all our events with passion for people, the...

Legal Executive Assistant \n\n • Annual Salary: £48k\n, • Location: London\n, • Job Type: Full-time offering hybrid working after initial training period \n\n We are seeking a highly organised and proactive Legal Executive Assistant to join a dynamic law firm in Central London. This is an excellent opportunity to provide comprehensive support to senior professionals, working in a fast-paced environment where no two days are the same. The successful candidate will thrive on managing multiple priorities and building strong relationships across the business. \n Day-to-day responsibilities \n\n • Deliver outstanding Executive Assistant support, including managing diaries, meetings, travel arrangements, event planning, and expenses.\n, • Support business development activities, including networking and updating client communications.\n, • Provide exceptional client service and proactively progress tasks.\n, • Assist with finance and billing activities, including preparing invoices and liaising with finance teams.\n, • Coordinate workflow, delegate tasks where appropriate, and communicate effectively with stakeholders.\n, • Draft correspondence, amend documents, and maintain client and business records.\n\n Required Skills & Qualifications \n\n • Previous experience in a legal or professional services environment, ideally supporting senior professionals or fee earners.\n, • Strong organisational skills with the ability to manage multiple priorities and coordinate competing deadlines.\n, • Excellent written and verbal communication skills.\n, • High attention to detail and the ability to build and maintain effective working relationships with colleagues and clients.\n, • Resilient, proactive approach with a willingness to take on new responsibilities and challenges.\n\n Benefits \n\n • Competitive salary and comprehensive benefits package.\n, • Opportunities for professional development and career progression.\n, • A collaborative and supportive working environment.\n, • Flexible working options and support for workplace adjustments.\n, • The opportunity to work within a highly regarded and successful professional services organisation.\n\n If you have at least 2-3 years experience as a PA/EA in a law firm or other professional services environment then I look forward to receiving your application. \n

We are pleased to invite enthusiastic and compassionate individuals to attend our Recruitment Event for the role of Learning Support Assistant, starting this September. \n This event is a great opportunity to learn more about the role, meet the team, and demonstrate your skills and suitability. \n Role Overview \n Position: Learning Support Assistant \n Pay Rate: £16.69 per hour (inclusive of holiday pay), paid weekly \n Hours: 08:30 – 16:30 (approx. 7 hours per day) \n Working Pattern: Minimum of 4 days per week \n Start Date: September (confirmed after onboarding) \n Location: Uxbridge \n Mandatory Training \n To be eligible for this role, you must complete: \n Team Teach – 2 Days \n Dates to be confirmed \n This training will be fully funded by Reed. \n Key Responsibilities \n As a Learning Support Assistant, you will: \n\n • Support students on a 1:1 basis or in small groups\n, • Assist learners with integration into classroom and workplace settings\n, • Work collaboratively with Course Tutors and staff to support student development\n, • Complete termly reviews and maintain accurate progress records\n, • Administer medication (following training and procedures)\n, • Supervise students during breaks and lunch times\n\n What to Expect at the Recruitment Event \n Event dates: Thursday 9 July & Friday 10 July (AM) \n The recruitment event will include: \n Presentation \n College managers will provide an overview of the Learning Support Assistant role and daily expectations. \n Group Interview \n You will have the opportunity to introduce yourself, discuss your experience, and demonstrate your knowledge of supporting young people and safeguarding. \n Written Task \n You will complete a short written exercise on the day. The task will be provided beforehand for preparation (optional). \n Meet the Reed Team \n Ask us any questions about registration, payroll, start dates, or the onboarding process. \n After the Event \n If you are successful, a Reed consultant will contact you within a few days. \n All successful applicants will complete the full registration process and take part in a paid induction day prior to starting in September. \n If this role sounds of interest, Apply Today!

Job Title: Executive Assistant \n Duration: 12 months, potential for extension \n Location: London/Hybrid (twice per week in the office) \n Salary: £53589 per annum \n Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. \n Are you ready to step into an exciting role that supports innovative leaders in the financial services sector? Our client, a prominent financial institution and insurance provider, is seeking a dedicated and proactive Executive Assistant to join their dynamic team. \n As the Executive Assistant to the Chief Data, Intelligence and Technology Officer (CDITO), you will play a pivotal role in ensuring seamless operations and effective communication across the organisation. This position is ideal for someone who thrives in fast-paced environments and is passionate about delivering exceptional administrative support. \n Key Responsibilities: \n\n • Provide comprehensive administrative support to the CDITO and the Leadership Team.\n, • Maintain and manage the CDITO's calendar, coordinating meetings and events with precision.\n, • Prepare presentations, documentation, and reports to facilitate informed decision-making.\n, • Ensure the timely flow of information and analysis, both internally and externally.\n, • Act as a formal secretariat for key projects and meetings, ensuring all actions are tracked and followed up.\n, • Process travel, expense, and timesheet transactions for multiple departments efficiently.\n, • Undertake ad hoc projects and collaborate with the Executive PA support team as needed.\n\n What You Bring: \n\n • Extensive experience providing executive administrative services to senior executives.\n, • Exceptional organisational skills and the ability to manage multiple priorities effectively.\n, • Strong interpersonal skills, with the ability to build relationships with stakeholders at all levels.\n, • Proven ability to handle confidential information with discretion and professionalism.\n, • Proficient in executive diary management, office management, and event coordination.\n, • A proactive approach to problem-solving, with strong decision-making capabilities.\n, • A clear commitment to the values and vision of the organisation.\n\n Why Join Us? \n Our client values their employees and offers a range of perks to enhance your work-life balance, including: \n\n • Hybrid Working: Embrace flexibility with a blend of remote and in-office work.\n, • Health Insurance: Comprehensive health coverage to support your well-being.\n, • Life Insurance: Financial peace of mind for you and your loved ones.\n\n What's Next? \n If you are a highly organised, proactive individual with a passion for supporting leaders in the financial services industry, we want to hear from you! This is a fantastic opportunity to make a significant impact in a supportive and energetic environment. \n How to Apply: \n To apply for this opportunity, please apply with an up-to-date CV. Candidates should ideally demonstrate evidence of the above responsibilities in their CV to be considered. \n Please note that if you haven't heard from us within 48 hours, your application may not have been successful on this occasion. However, we may keep your details on file for future vacancies and contact you accordingly. \n We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention. \n

Australasian Recruitment Company works across multiple media companies within London. We are looking for experienced media PA’s, EA’s and Team Assistants who could be interested in future roles that become available.Potential opportunities man includes\n\n • Team Assistant\n, • Personal Assistant\n, • Executive Assistant\n These roles usually involve supporting the Director, Head of and Managers, at times, supporting a busy team. These roles require high-level administrative support, including diary management, meeting coordination, presentation creation, reporting, expenses, travel management, event management and general ad hoc duties. ASSISTANT ROLE:\n\n, • Managing back-to-back diaries for a head of department\n, • Managing inboxes, flagging priority emails, and responding on behalf of stakeholders\n, • Managing expenses and invoicing processes accurately and efficiently\n, • Maintaining internal filing systems and documentation\n, • Managing and updating internal CRM systems\n, • Communicating clearly and effectively in both written and verbal formats within a diverse working environment\n ASSISTANT ESSENTIALS:\n\n, • Having a minimum of 12 months of Assistant experience in a head office\n, • No more than a 1-week notice period\n, • Having experience within the media or entertainment sector as an assistant or within the creative industries\n, • Demonstrating strong Microsoft Suite skills, including Outlook, Excel, Word, and PowerPoint\n\n If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information.At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.

Personal Assistant – Global Investment Firm (London)\n Location: London (Hybrid, 4 days in office / 1 day remote) \n Salary: £65,000 per annum \n Core Hours: 9:00am – 6:00pm About the Firm\n Our client is a leading global private investment firm with a significant presence across North America and Europe. Managing approximately $70 billion of equity capital, the firm invests across multiple asset classes, including private equity, credit and lending, growth equity, real estate, and life sciences. The London office continues to expand its European footprint, supporting a range of investment strategies and funds. The Opportunity\n An exciting opportunity has arisen for an experienced and highly capable Personal Assistant to join the firm’s London office. This role provides comprehensive administrative support to investment professionals at all levels, ensuring seamless operations in a fast-paced, professional environment. \n Reporting to the Office & Admin Team Manager, the successful candidate will be proactive, polished, and process-driven, with exceptional organisational and communication skills. This is a key support role that requires high levels of professionalism, attention to detail, and discretion. Key Responsibilities\n\n • Proactively manage multiple complex diaries across global time zones, anticipating needs and resolving scheduling conflicts efficiently.\n, • Coordinate extensive domestic and international travel arrangements, including visas, in line with company policy.\n, • Handle all incoming calls and messages with professionalism and discretion.\n, • Process bi-weekly expense reports accurately and promptly, ensuring compliance with firm policy.\n, • Prepare and collate documents, presentations, and meeting packs as required.\n, • Provide seamless absence cover for colleagues within the assistant team when needed.\n, • Support occasional event coordination, including offsites, dinners, and internal meetings.\n, • Carry out general administrative duties, including scanning, printing, binding, and filing.\nSkills & Attributes\n\n, • Proven experience managing multiple priorities and deadlines in a fast-paced, professional environment.\n, • Strong organisational, communication, and problem-solving skills.\n, • Proactive, resourceful, and able to anticipate needs before they arise.\n, • Calm, adaptable, and able to work effectively under pressure.\n, • High attention to detail and accuracy in all work.\n, • Excellent interpersonal skills with the ability to build trusted relationships at all levels.\n, • Maintains confidentiality and demonstrates sound judgment.\n, • Confident user of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).\n, • Experience with Concur and Workday systems is advantageous.\n, • Professional, polished demeanour with a positive, can-do attitude.\nQualifications & Experience\n\n, • Minimum of 5 years’ experience in a Personal Assistant or Executive Assistant role, ideally within financial services or another blue-chip corporate environment.\n, • Experience supporting multiple senior stakeholders or a large team.\n, • Advanced proficiency in Microsoft Office applications.\n, • Familiarity with Concur and Workday preferred.\nWhy Join?\n This is an exceptional opportunity to join a world-class investment firm known for its collaborative culture, professional excellence, and global reach. The firm offers competitive compensation, a supportive team environment, and the chance to work alongside highly respected professionals in the industry.

Main PurposeTrafigura is undergoing an exciting Digital Transformation, developing innovative AI technologies to change the way we work in Commodities Trading. The Document AI team is a key pillar of this initiative, unlocking data-rich proprietary documents to enable high-value process optimisation and data science use cases.We are seeking a Senior Product Engineer to work closely with our AI team to build the applications and systems that bring AI capabilities to our trading operations. You will be building robust AI/LLM applications that directly impacts trading operations.This is a hands-on Individual Contributor role.Required Qualifications5-8+ years of experience building production backend systems and APIsFunctional frontend skills - comfortable with React, TypeScript, and building user interfaces when neededExpert-level modern Python proficiency with deep knowledge of the ecosystem (Pydantic, FastAPI, asyncio, type hints)Strong experience with REST APIs, microservices architecture, and database design (SQL, NoSQL)Experience with modern AI frameworks (we currently favour Pydantic AI) and LLM integrationProduction experience with monitoring, observability, and system reliabilityStrong fundamentals in software testing, evaluation frameworks, and quality assuranceIn-depth understanding of modern software design principles (microservices, event-driven architectures, domain driven design, object oriented programming, test driven development)In-depth understanding of modern software development lifecycle (CI/CD, IaC, Containerisation)Practical experience with cloud engineering (preference for AWS)Preferred QualificationsPrior experience in Commodities, Fixed Income, Equities, Asset Management is a plusKey ResponsibilitiesDevelop and maintain Python-based backend services and APIsBuild document processing pipelines using LLMs and traditional ML techniquesBuild functional frontend interfaces and integrate them with backend systemsDebug performance issues, handle edge cases, and optimize system reliabilityWrite comprehensive tests and implement monitoring for backend systemsRapidly prototype new features, evaluate them, and implement to productionParticipate in code reviews, technical design discussions, and architecture decisionsCommunicate effectively with both technical and non-technical stakeholders to understand and translate business requirements into production codeExample projects you might own in the first 6 months include:Define and build agent-user interactions to integrate AI agents into applications that our 5,000+ employees use every dayExtend our in-house intelligent document management system with additional AI-powered features with intuitive human-centred UXIntegrate our firmwide AI Assistant with internal data sources using MCPAttributes for successEngineering mindset focused on delivering practical solutions that solve real business problemsSelf-directed and comfortable working autonomously with minimal supervisionPragmatic approach to technology choices - you pick the right tool for the job rather than chasing trendsDeep appreciation for SRE principles and mindset for scaling with a small and lean teamIntellectually curious and desire to work in Applied AIStrong desire to help people solve problemsKey RelationshipsYou will work closely with the Digital Transformation Team to understand business requirements and rollout production-grade applications to solve them.You will support the Data Science & Engineering teams as a primary user segment, providing ad-hoc support and understanding user problems.Department OverviewThe Digital Transformation Team is a joint venture between Trading Technology and the Data Science and Engineering Team, driving Trafigura's AI-powered evolution in commodities trading. As a Centre of Excellence for Agentic AI, we develop scalable applications that impact over 5,000 employees daily, supporting both immediate business needs and broader data science initiatives across Trafigura's global operationsReporting StructureYou will report directly to the Document AI Lead.Equal Opportunity EmployerWe are an Equal Opportunity Employer and take pride in a diverse workforce. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, colour, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or handicap, disability, or any other legally protected status.Please make sure that you submit your CV in English.SummaryLocation: London, United KingdomType: Full time

We have an exciting opportunity for an Executive Assistant supporting the CFO and Marketing Director on a fully remote basis with some occasional travel to London. In this role, you will be responsible for providing executive assistance to the CFO, including the coordination of a confidential calendar, managing requests for attendance, travel arrangements, meeting and event coordination, and ensuring the effective use of CFO's time. You will bring extensive experience as a Personal Assistant / Executive Assistant, particularly in supporting senior staff and working within a large organisation. The role is home-based, though you will be required to attend meetings in person, so an ability and willingness to travel occasionally to London is expected. About You • Experience in supporting directors: Demonstrable experience providing high-level administrative support to senior executives, effectively managing their needs and priorities., • Highly organised, with the ability to manage multiple tasks and responsibilities seamlessly., • Complex diary management with the proven ability to manage intricate and demanding diaries, coordinating meetings, travel, and events efficiently., • Strong interpersonal skills with the ability to build effective relationships with a range of internal and external stakeholders., • Meticulous in managing itineraries and all related logistics, ensuring everything is in order., • Collaborative and flexible, always ready to support colleagues and contribute to team success. Person Specification • Proactive and able to take initiative, with a strong ability to work independently while also thriving in a team environment., • Tact and diplomacy - Diplomatic and professional, with the ability to navigate sensitive situations with care and discretion., • Managing complex workloads, consistently delivering quality results within tight deadlines., • Anticipates needs and plans ahead to ensure smooth operations and the successful delivery of tasks. Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates

We are seeking a proactive and reliable Facilities Assistant to support the smooth day-to-day operation of our facilities. The successful candidate will help maintain a safe, clean, and efficient working environment for staff, visitors, and contractors. \n This is a hands-on role that requires excellent organisational skills, attention to detail, and a positive attitude. \n Key Responsibilities\n\n • Carry out routine building inspections and report any maintenance issues.\n, • Assist with basic repairs, maintenance tasks, and office moves.\n, • Support health and safety compliance across the site.\n, • Coordinate with external contractors and service providers.\n, • Set up meeting rooms and event spaces as required.\n, • Monitor and replenish facility supplies and stock levels.\n, • Assist with security procedures, including access control and key management.\n, • Ensure communal areas are clean, tidy, and well-presented.\n, • Handle deliveries, post distribution, and courier arrangements.\n, • Respond promptly to facilities-related requests from staff and visitors.\n, • \n\n Apply today for immediate consideration!

Administrator / Executive Assistant \n \n • Initial 2 month contract with possible option of permanent thereafter \n • Based in the Stanmore/Harrow area of North West London \n • Hourly rate of £21 \n • 35 hour week (Monday to Friday office based and Fridays from home) \n • Planned start date: 1st September \n \n An established and successful charity are looking for an experienced Administrator to join their inhouse team. This is a varied role that will be supporting a senior team within the charity sector so someone professional and reliable is required. Duties will include: \n • General office administration \n • Managing building supplies and cleaning \n • Managing meeting rooms and bookings \n • Greeting visitors \n • Liaising with regulatory bodies \n • Database management and reporting \n • Maintaining records \n • Managing events calendar \n • Supporting event management and arranging meetings \n • Taking minutes during meetings \n \n To be considered suitable you will need the following skills and experience: \n • Strong administration or EA support background \n • Excellent verbal and written communication skills \n • Good knowledge of MS Office, including Excel databases \n • Previous experience of organising meetings and events \n • Ability to produce reports \n • Knowledge of SharePoint \n • Ideally a good understanding of AI technology \n

Administrative Assistant \n £17.76 \n 21 hours (3 days) per week - the exact pattern is to be agreed with the line manager. There are dates when events take place and support is required (see dates below). The majority of time (at least 60% of working time) is worked in the office. The rest of the time can be worked from home. The role holder will be required to work in some evenings to support events. General office hours are 9.30am - 5.30pm. \n Start date is flexible - either up to two days (14 hours) during the week 1 - 4 September or start on Monday 7 September. \n End date around 18 December 2026 subject to needs and with the possibility of extension \n Specific dates required: \n 7 - 10 September 2026 - ideally all or most of these four dates. Hours are roughly \n 7 September - start 9.30am (or later) and finish about 5.45pm \n 8 September - 9am - about 5.45pm \n 9 September - 9am - about 5.45pm \n 10 September - 9am - about 2.30pm \n 16 September 2026 - 8am - 6.15pm \n 17 September pm - 6.15pm 24 September 2026 - 10.30am - 6.30pm \n 12 November 2026 evening until around 8.30pm \n 13 November 2026 - 8am - 6.30pm \n Duties: \n The role is responsible for providing comprehensive administrative support in the Financial Markets Group (FMG) and the Initiative in Sustainable Finance within the Global School of Sustainability (GSoS) under the direction of the FMG Centre Manager. The postholder will work in a team on a variety of activities, including communications and event organisation and office support. \n Office coordination: \n\n • Provide administrative support to Centre staff or projects, including arranging meetings, travel arrangements, document processing, and other tasks as required\n, • Provide a point of co-ordination and information for students, staff and visitors to the Centre\n, • Support the process of publication of working papers, special papers and conference proceedings, and ensure that the outputs meet the editorial requirements and are published in a timely manner\n, • Process expenses claims, invoices, purchase orders and related tasks\n, • Ensure that the Centre environment is monitored and maintained to a high standard\n, • Maintain and order office supplies and equipment in a timely and efficient manner\n\n \n Communications: \n\n • Work with academics and professional services to develop and disseminate contents, using a range of channels and online tools\n, • Develop and maintain webpages for the Centre and projects\n\n \n Events Coordination: \n\n • Support conferences, seminars, workshops, and public events, including planning, promotion, delivery and follow-up\n\n Communications and DTS and external suppliers to ensure successful delivery of events \n\n • Book and organise accommodation and travel for speakers and participants\n, • Train and supervise events assistants and stewards wherever required\n, • Keep accurate records for events, including attendance lists, press interests, costs, invoices, and evaluation records, etc.\n, • Attend events and play an active role on the day\n, • Maintain the database of attendees of all events and conduct analyses where required\n, • Some evening and weekend work may be required\n\n Candidates should have: \n\n • Excellent written and verbal communication skills; Ability to communicate clearly, concisely and accurately to a wide variety of people and appropriate to the situations\n, • Ability to work to deadlines and to prioritise multiple tasks whilst maintaining attention to detail\n, • Excellent skills in common tools, such as Microsoft Word, Excel, Outlook\n, • Ability to learn proprietary tools, e.g. bespoke finance systems, estates portals, IT portals, etc. to process financial paperwork and make requests such as travel bookings, etc.\n, • Ability to plan and organise own workload and use initiative with limited supervision\n, • Ability to use initiative and a proactive and creative approach to tackle tasks\n\n Experience of events management/support, web editing or using web content management systems, and using social media is desirable. \n Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. \n By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

We have an exciting opportunity for an enthusiastic and organised Events Production Assistant to join the Events Team at The Birley Clubs. \n \n The Birley Clubs operate some of the world's most iconic private members' clubs, including Annabel's, Mark's Club, George, Harry's Bar and Bath & Racquets Club. Renowned for delivering exceptional hospitality and unforgettable experiences, our events range from intimate member dinners and exclusive private celebrations to spectacular themed parties and large-scale productions. \n \n As Junior Events Producer, you will play an integral role in supporting the Events Production team with the planning, preparation and delivery of world-class events across The Birley Clubs. This is a varied, hands-on role where no two days are the same. From assisting with production schedules and supplier coordination to collecting materials, managing event logistics and supporting live event delivery, you'll gain invaluable experience while working alongside some of the industry's most experienced event professionals. \n \n Success in this role comes from being a true team player with a positive, can-do attitude and a willingness to get stuck in wherever needed. While you'll have the opportunity to work on some of London's most spectacular events, you'll also be involved in the behind-the-scenes work that makes them happen—from steaming linens and organising props to carrying equipment, managing storage and supporting event set-ups. No task is too big or too small, and everyone works together to deliver exceptional experiences for our Members \n \n \n Key Responsibilities: \n\n • Support the Events Producers with the planning, coordination and delivery of events across The Birley Clubs.\n, • Assist with preparing production schedules, event documentation, supplier information and event specifications.\n, • Collect, transport and organise event materials, props, costumes and equipment between Head Office, the Clubs, storage facilities and external suppliers.\n, • Maintain and organise event storage areas, ensuring equipment and inventory are accurately recorded and kept in excellent condition.\n, • Assist with deliveries, collections, post office runs and other logistical tasks required to support the Events Team.\n, • Liaise with suppliers and internal departments to help coordinate event requirements and timelines.\n, • Attend events to assist with set-up, operation and breakdown, ensuring events run smoothly and efficiently.\n, • Update internal systems, budgets and event documentation, ensuring information remains accurate and up to date.\n, • Support with administrative tasks, including preparing presentations, processing invoices and maintaining event records.\n, • Work collaboratively with Club Operations, Private Events, Member Events and external suppliers to ensure seamless event delivery.\n, • Be flexible in supporting the wider Events Team with operational tasks across all Clubs as business needs require.\n, • Undertake any additional operational, logistical or administrative duties as reasonably requested. Please note that the responsibilities listed above are not exhaustive and may vary to meet the needs of the business.\n\n \n We are ideally looking for candidates who: \n\n • Have a genuine passion for events and hospitality and are looking to build a career within luxury events.\n, • Have previous experience within events, hospitality, administration or a customer-focused environment (desirable but not essential).\n, • Are highly organised with excellent attention to detail.\n, • Enjoy a hands-on role and are happy to assist wherever required, whether that's preparing event paperwork or collecting props from storage.\n, • Have excellent communication and interpersonal skills.\n, • Can effectively prioritise multiple tasks in a fast-paced environment.\n, • Have good working knowledge of Microsoft Office\n, • Are flexible to work evenings, weekends and occasional overnight shifts in line with event requirements.\n, • Demonstrate a positive, proactive attitude and are eager to learn from an experienced Events team.\n\n \n If you're looking to start your career in luxury events and want to gain hands-on experience delivering some of London's most prestigious member events, we'd love to hear from you.

WE ARE \n HIRING \n \n EVENTS MANAGER \n \n We are a catering events business that incorporates several different brands within it. The Fendale Group comprises Caiger & Co, Spoilt for Choice, The Pie Man, Sophie Wright Catering and Archies. We deliver a diverse range of events, from private weddings and bespoke dinner parties for high-end corporate clients to workplace catering and more cost-conscious options. \n We create food and hospitality experiences that bring people together. Built on founder energy and purposeful brands, we craft exceptional food with heart and intention. As we move towards our B-Corp certification, we are committed to creating impact beyond the plate - championing sustainability, looking after our people, and cultivating meaningful connections with our clients and communities. \n \n About You \n \n We are seeking an experienced, proactive, and creative Events Manager to join our team in Battersea. You will take ownership of events from initial client enquiry through to on-site execution and post-event analysis. Working closely with our directors, kitchen team, event planners, and suppliers, you will ensure every event is delivered with precision, flair, and high operational excellence. If this sounds like you, we would love to hear from you. Please email us at: patrice@thefendalegroup.co.uk \n \n Key Responsibilities \n Reports to: Operations Manager \n \n Event Planning & Client Relations \n \n\n • End-to-End Management: Lead the end-to-end planning and delivery of a wide range of events, including high-end corporate dinners, private weddings, and major annual fixtures.\n, • Client Consultation: Serve as the primary point of contact for clients, taking detailed briefs, preparing bespoke proposals, and leading menu tastings.\n, • Relationship Management: Build and maintain strong ongoing relationships with private clients, corporate partners, key venues, and suppliers.\n\n \n Operations & Logistics \n \n\n • On-Site Execution: Oversee setup, live event execution, floor management, and breakdown, maintaining high service standards throughout.\n, • Kitchen & Service Coordination: Work closely with our head chefs and kitchen operations team to ensure seamless food service and menu delivery.\n, • Logistics & Supplier Management: Source and manage external vendors, including equipment hire, florist partners, AV technicians, and transport logistics.\n\n \n Team Leadership & Administration \n \n\n • Staffing: Oversee event staffing requirements, briefing and leading front-of-house teams and floor supervisors during events.\n, • Mentorship: Support and delegate administrative tasks to the Events Assistant.\n, • Financial Management: Build event budgets, track expenditure, generate client invoices, and conduct post-event financial reviews to ensure profit targets are met.\n\n \n About You & Key Requirements \n \n\n • Experience: 3+ years of event management experience, ideally within high-end catering, hospitality, or luxury events.\n, • Hospitality Background: Hands-on experience in high-volume, premium food and beverage environments or private client events.\n, • Organisational Skills: Meticulous attention to detail, razor-sharp time management, and the ability to multitask across multiple live projects.\n, • Communication & Leadership: Strong interpersonal skills with the confidence to lead on-site teams, negotiate with suppliers, and present to high-profile clients.\n, • Problem-Solving: Calm under pressure, highly adaptable, and a practical approach to on-site troubleshooting.\n, • Tech Literacy: Proficiency in event management software, Microsoft Office Suite, and basic financial tracking toolsets.\n, • Flexibility: Willingness to work flexible hours, including evenings and weekends, based on event schedules.\n\n \n Join a Force for Good \n \n At The Fendale Group, we are more than just a workplace; we are a community committed to the B Corp movement—balancing profit with purpose. We believe that a diverse team is a stronger team, and we are dedicated to building an inclusive environment where every voice is heard, valued, and empowered. \n \n Our Equity Pledge: \n \n\n • Inclusive Hiring: We look for "culture adds," not just "culture fits." Your unique background and perspective are your greatest strengths.\n, • Accountability: We hold ourselves to rigorous social and environmental standards, ensuring our growth benefits our people and the planet.\n, • Radical Transparency: From pay equity to professional development, we believe in being open, honest, and fair.\n\n \n Come as you are. We welcome applications from all identities and backgrounds and are happy to provide accommodations to ensure an equitable interview experience. \n \n Benefits \n \n\n • £35,000 to £40,000 per annum, depending on experience\n, • Hybrid working model - one day WFH\n, • Comprehensive training and support from an experienced team\n, • Opportunities to develop skills and progress within the company\n, • Coaching and mental-health support\n, • Daily fresh lunches prepared by our chefs prepared by our chefs where we get to all spend time together\n

Part-Time Executive Assistant & Office Manager \n London | Office-Based | Part-Time \n \n Are you a highly organised, proactive, and polished support professional looking for a varied role within a fast-growing and innovative business? Do you have a genuine interest in Ai? \n \n Working for an innovative AI company transforming how organisations work with information and make decisions. \n \n We are seeking a Part-Time Executive Assistant & Office Manager to join this fast growth Ai business, to become the backbone of a busy London office, ensuring everything runs seamlessly while providing dedicated support to two senior executives. This is a fantastic opportunity for someone who enjoys balancing operational responsibilities with high-level executive support in a dynamic and collaborative environment. \n \n The Role \n This is a broad and varied position, combining office management, event coordination, and executive support. You will be responsible for creating an exceptional office experience for employees and visitors while managing a range of EA duties for senior leadership. \n \n Key Responsibilities \n Office Management \n\n • Oversee the day-to-day running of the London office.\n, • Manage relationships with vendors, suppliers, and service providers.\n, • Liaise with building management regarding facilities and office requirements.\n, • Coordinate meeting room bookings, set-up, and hospitality arrangements.\n, • Organise office events, team socials, and company gatherings.\n, • Plan and coordinate team offsites, including venue sourcing and logistics.\n, • Support the planning and execution of a forthcoming office move.\n, • Ensure the office environment is well-maintained, organised, and fully operational.\n\n \n Executive Assistant Support \n\n • Provide dedicated support to the VP of Sales and Head of AI Strategy.\n, • Manage complex and ever-changing diaries across multiple time zones.\n, • Coordinate global travel arrangements, including flights, accommodation, and itineraries.\n, • Manage and prioritise inboxes, ensuring timely responses and follow-up actions.\n, • Prepare meeting agendas, presentations, and supporting documentation.\n, • Attend and minute weekly leadership meetings, tracking actions and deadlines.\n, • Coordinate meetings with internal and external stakeholders.\n, • Act as a key point of contact between the London, San Francisco, and New York offices.\n\n \n About You \n\n • Previous experience as an Executive Assistant, Office Manager, Team Assistant, or similar support professional.\n, • Strong experience managing busy diaries and international travel.\n, • Exceptional organisational skills with excellent attention to detail.\n, • Confident working with senior stakeholders.\n, • A proactive, solutions-focused approach and the ability to anticipate needs.\n, • Excellent written and verbal communication skills.\n, • Comfortable working in a fast-paced, high-growth environment.\n, • Strong Microsoft Office and/or Google Workspace skills.\n\n What's on Offer? \n\n • A varied and autonomous role with significant responsibility.\n, • Exposure to senior leadership and business operations.\n, • A collaborative and innovative working environment.\n, • The opportunity to play a key role within a rapidly growing business at an exciting stage of its journey.\n\n \n Location: London, Office-Based \n \n \n Hours: Part-Time

Location: London - Holborn \n Type: Full-Time | Mid-Senior Level \n Department: Operations \n Title: Senior Luxury Experience Designer \n Compensation: Starting from GBP 34,000 to 38,000 \n \n We are Queen of Clubs \n \n We don’t just design trips, we create lifestyles. \n \n Leaders in the B2B Luxury Travel Industry and multi-award-winning, Europe’s most innovative on-site Lifestyle Travel Solutions Creator, Queen of Clubs Group, has been operating since 2009 and has expanded to five different countries with prime location offices in London, Paris, Madrid, Ibiza, Chiasso (CH), Milan. From private aviation and rare access to global events to bespoke journeys, experiences, and beyond, we are the invisible hand behind the world’s wealthiest travelers and their most memorable moments. \n \n We are looking for an Senior Luxury Experience Designer to join our fast-paced, international, and stylish London office in Holborn \n \n YOU WILL \n \n\n • Manage and coordinate LuxuryTravel Requests from A to Z, reporting to the Team Leader\n, • Handle full itineraries, ground operations, hotels, villas, logistics, and exclusive experiences\n, • Communicate daily with luxury suppliers, travel agencies, and international experienced advisors\n, • Design tailor-made itineraries and proposals for elite clientele\n, • Maintain close contact with suppliers and clients to ensure total satisfaction\n, • Use BeConcierge CRM to create and track bookings\n, • Apply strategic sales techniques to close deals and exceed goals\n, • Collaborate with your team to resolve any client concerns swiftly and gracefully\n, • Gather and report client feedback to constantly elevate service\n, • With the right seniority, lead and supervise assistant bookers\n\n \n YOU ARE \n \n\n • Fluent in English (Other languages are a plus)\n, • Deeply passionate about Luxury travel, lifestyle, and service\n, • Based in London – this is an in-office position only\n, • Skilled at working under pressure with flawless attention to detail\n, • Comfortable with quick math, pricing, and costing\n, • Experienced in the travel or hospitality industry, ideally from:\n, • Travel agencies / Tour operators\n, • Concierge companies / Luxury hotels\n, • Wedding or event planning\n, • Family offices or luxury sales roles\n, • Positive, proactive, and client-focused\n, • Motivated, stylish, and ready to grow in a fast-moving environment\n\n \n WE OFFER \n \n\n • A starting salary of £34,000 to 38,00 gross/year, plus great performance-based incentives\n, • MacBook and iPhone provided\n, • A key position within a leading international B2B travel brand\n, • A dynamic, multicultural team of travel experts\n, • An inspiring work environment in the heart of London\n, • Constant learning, innovation, and the chance to shape unforgettable experiences\n, • Real opportunities for growth and leadership\n\n \n YOU LIVE \n Already in London or the surroundings. Please do not apply if this isn't the case.

Manpower are currently seeking an interim Executive Team Assistant to work with our global FMCG client, Elida Beauty, renowned for brands such as TIGI, VO5, Toni & Guy, and Brylcreem, and become an integral part of their fast-paced FMCG environment. \n \n The position is based in Holborn, London. This is a full-time temporary role to last until the end of December 2026, requiring 37.5 hours per week, Monday to Friday. Compensation for this role is competitive, paying up to £50,000 per annum, pro rata, depending upon experience. \n \n The role currently offers a mix of remote and onsite working, subject to adjustment based on business requirements. \n \n Reporting to the President and General Manager Europe & ROW, the Executive/Team Assistant supports them and the other Leadership Team members based in London. This role encompasses a wide range of duties, combining high-level executive assistance, team support, and office management responsibilities. \n \n Key Responsibilities \n\n • Calendar Management: Coordinate and manage the complex schedules of the CEO and SLT members, ensuring smooth communication and prioritization of meetings and events.\n, • Travel Management: Organize domestic and international travel arrangements, including flights, accommodation, transfers, and itineraries, ensuring all logistics are seamless.\n, • Stakeholder Visits: Organize and coordinate visits from key stakeholders, including scheduling meetings, preparing necessary materials, arranging logistics, and ensuring the CEO and SLT are fully prepared for their engagements.\n, • General Administrative Support: Provide support to the broader London-based team (50 people), including coordinating meetings, arranging internal events, and handling ad-hoc administrative tasks.\n, • Office Operations: Oversee the day-to-day operations of the London office ensuring a tidy, efficient, and welcoming environment. Handle office supplies, equipment, and inventory management.\n, • Vendor Management: Liaise with our office provider Labs (e.g., catering, cleaning, maintenance) to ensure the smooth running of office services and facilities.\n, • Visitor Coordination: Manage office visitor logistics, including guest arrivals, meeting room bookings, and catering needs.\n, • Ad-hoc Support: Assist with any other administrative tasks such as Purchase Orders, or office management duties as required by leadership or team members.\n\n \n Key Requirements \n\n • Proven experience in an executive assistant, team assistant for senior leadership, or office management role within a fast-paced environment (ideally FMCG)\n, • Excellent organisational skills and the ability to manage multiple priorities.\n, • Strong communication skills, both written and verbal.\n, • Ability to work independently, anticipate needs, and exercise discretion and confidentiality.\n, • Positive, can-do attitude with a focus on problem-solving and teamwork.\n, • Self-motivated and adaptable to change in a dynamic environment.\n, • High level of professionalism and confidentiality.\n, • Strong interpersonal skills with the ability to work with a diverse range of people.\n, • Attention to detail and proactive approach to problem-solving.\n, • Experience with travel arrangements, event coordination, and managing office supplies and vendor relationships is a plus.\n\n \n Additional Information \n Holborn working environment: \n\n • Bike Storage\n, • Café\n, • Kitchen & Communal Areas\n, • Complimentary Tea & Coffee\n, • Complimentary Fruit & Biscuits\n, • Gym Facilities\n

Production Manager – Bring World-Class Luxury Events to Life \n North London \n Salary up to £50k \n Are you a technically minded live event producer ready to take on high-net-worth international productions? Step up into a role where precision engineering meets high-end luxury, delivering extraordinary, trend-setting experiences across the globe. \n What’s Different About This Role? \n\n • Dual-Track Ownership: Take full end-to-end ownership of smaller, high-end events while co-piloting complex, large-scale international productions alongside senior leaders.\n, • Creative & Technical Integration: Translate ambitious creative concepts into seamless technical setups—from lighting, audio, and video to bespoke staging and temporary structures.\n, • Global Footprint: Based out of London, your work will take you across the UK and internationally to execute spectacular celebrations for HNW clients and global brands.\n\n What You’ll Bring: \n\n • 3+ Years in Live Events/Production: Proven hands-on experience managing production for small-to-medium live events.\n, • Solid Technical Literacy: Confident understanding of AV, lighting, audio, video, staging, and temporary structures.\n, • On-Site & Logistical Acumen: Experience running builds, de-rigs, supplier crews, site surveys, and H&S regulations.\n, • Composure & Mobility: Calm under pressure, a full UK driving licence, and total flexibility for international travel and weekend delivery.\n\n What You’ll Do: \n\n • Production Planning: Build detailed technical schedules, documentation, and site surveys to bring designs to life.\n, • Project & Budget Management: Lead event delivery, manage suppliers/freelancers, and track project budgets and costs.\n, • On-Site Operations: Direct builds and de-rigs, coordinate transport and crew logistics, and solve issues on the fly.\n, • Collaboration & Support: Work with creative teams, input technical specs into client pitches, and support junior coordinators.\n\n Why You’ll Love It: \n\n • High-Profile Portfolio: Work on some of the world's most creative, high-budget luxury private events and brand activations.\n, • Clear Progression: Receive mentoring from senior leaders with a clear pathway to step up into larger roles.\n, • Supportive Environment: Join a collaborative, high-energy production team with a legacy of pioneering event delivery.\n\n The Ideal Fit: \n You are an organised, proactive, and solutions-focused production professional who thrives in live events. You combine meticulous preparation with strong communication skills and a hands-on approach to ensure flawless execution on event day. \n Ready to take your career to the next level? Apply now and let’s chat about how this opportunity could be the perfect fit for you! \n This position would suit: \n\n • Production Manager, Event Production Manager, Technical Production Manager, Senior Event Coordinator, Assistant Production Manager, Senior Production Coordinator, Technical Project Manager, Live Events Operations Manager, or candidates with live event agency or technical production experience ready for the next step in a high-profile luxury brand role.\n\n

We are looking for a proactive and highly organised Personal Assistant to provide day-to-day support to a senior team. This is a varied role that requires excellent organisational skills, discretion, and the ability to prioritise effectively in a fast-paced environment. \n \n Key Responsibilities \n\n • Diary & Scheduling Management – Organise and manage complex calendars, prioritise meetings, and ensure efficient use of time.\n, • Meeting Coordination – Arrange and prepare for meetings, including agendas, minutes, presentations, and follow-ups.\n, • Correspondence Handling – Draft, proofread, and manage emails, letters, and other communications on behalf of the executive.\n, • Document & Report Preparation – Prepare presentations, briefing documents, and reports to a high standard.\n, • Point of Contact – Act as a liaison between the executive and internal teams, clients, and external stakeholders.\n, • Event & Project Support – Assist with planning and coordination of events, business projects, and ad-hoc initiatives.\n, • Office & Administrative Support – Maintain accurate filing systems, expense management, and other administrative duties.\n, • Confidential Support – Handle sensitive information with the utmost discretion and professionalism.\n, • Personal Assistance – Provide occasional lifestyle support, such as managing appointments, reservations, and personal errands.\n\n \n What We’re Looking For \n\n • Proven experience as a PA, EA, or senior administrator\n, • Excellent time management and multitasking abilities\n, • Strong written and verbal communication skills\n, • High level of discretion and professionalism\n, • Confident with MS Office and/or Google Workspace\n\n \n This is a great opportunity for someone who thrives on keeping things organised, enjoys supporting senior stakeholders, and can adapt quickly to changing priorities.

Kickstart Your Career with Edge Ltd ! \n London, SE1 (In-Person Role) \n Start Date: ASAP \n \n Available Opportunities: \n\n • Full-Time: Monday – Friday\n, • Part-Time: Minimum 3 Full Weekdays\n\n \n Ready to launch your career in a fast-paced, energetic environment where no two days are the same? At Edge Ltd, we’re growing and looking for ambitious, outgoing, and motivated individuals to join our team as Event Sales Assistants! This is the perfect opportunity for individuals looking to gain hands-on experience in events, sales, and customer engagement, all while working alongside a supportive and vibrant team. \n \n The Role \n As a Event Sales Assistant, you’ll be the face of exciting client campaigns at pop-up events, promotional venues, and busy city-centre locations. You’ll engage with customers, create memorable experiences, and help bring brands to life through positive, face-to-face interactions. \n Working closely with our energetic events team, you’ll support event setup, deliver engaging promotions, and develop valuable communication and leadership skills along the way. No two days are the same, making this the ideal role for someone who enjoys variety, people, and a lively atmosphere. \n \n What You’ll Be Doing: \n\n • Representing exciting client campaigns at live events and pop-up venues\n, • Creating memorable customer experiences through face-to-face interactions\n, • Bringing energy, enthusiasm, and confidence to every event\n, • Promoting client services and offers in a fun and engaging way\n, • Supporting event setup and helping deliver smooth, successful campaigns\n, • Building valuable communication and people skills every day\n, • Working collaboratively within a supportive, ambitious team\n, • Generate a long-term customer base for our clients whilst developing your sales techniques\n\n \n What We’re Looking For: \n\n • A confident and positive attitude\n, • Strong communication and interpersonal skills\n, • Someone who thrives in social, fast-moving environments\n, • A proactive team player eager to learn and grow\n, • Graduates or career starters looking for hands-on experience\n, • Ideally a background in customer service, sales or retail - This is not essential though as full training will be provided.\n\n \n What You’ll Gain: \n\n • Practical experience in events, sales, marketing, and customer service\n, • Ongoing coaching and structured training\n, • Clear progression opportunities within the company\n, • A lively, ambitious, and supportive team culture\n, • The chance to build confidence, connections, and transferable career skills\n\n \n Why Join Edge Ltd? \n At Edge Ltd, we believe work should be exciting, rewarding, and full of opportunity. We’re passionate about helping ambitious individuals develop professionally while being part of a fun, high-energy team environment. At Edge Ltd, you’ll gain hands-on skills, work with an ambitious and supportive team, and kickstart your career in a fast-paced environment where your growth matters from day one. \n \n Apply now and start building a future you’ll be excited about with Edge Ltd! \n

If you need support in completing the application or if you require a different format of this document, please get in touch with at UKI.recruitment@tcs.com or call TCS London Office number 02031552100 with the subject line: “Application Support Request”. \n \n Role: Personal Assistant/Executive Assistant \n Job Type: Permanent \n Location: London - UK \n Number of hours: 40 hours per week – full time \n \n \n Ready to utilize your experience and expertise in Personal Assistance or Executive Assistance? \n \n We have an exciting role for you – Executive Assistant! \n \n Careers at TCS: It means more \n \n TCS is a purpose-led transformation company, built on belief. We do not just help businesses to transform through technology. We support them in making a meaningful difference to the people and communities they serve - our clients include some of the biggest brands in the UK and worldwide. For you, it means more to make an impact that matters, through challenging projects which demand ambitious innovation and thought leadership. \n \n\n • Build strong relationships with a diverse range of stakeholders.\n, • Gain access to endless learning opportunities.\n, • Work closely with the range of teams within the business to bring products to life.\n\n \n The Role \n \n As a Executive Assistant, you will be expected to provide administrative, organizational, and operational support to subunit head and Global Client Director, ensuring seamless day-to-day functioning. You should manage diary schedules, communications, travel, meetings, documentation, and priorities with professionalism and strict confidentiality. This role requires proactive planning and the ability to handle sensitive information and shifting demands. \n \n Key responsibilities: \n \n\n • Executive and Calendar Management.\n, • Meeting and events coordination.\n, • Travel and Expenses, and General planning and monitoring.\n, • Handling of contract documents and signatures process.\n, • Excellent organisational, planning and interpersonal skills.\n, • Comfortable building relationships with stakeholders at all levels, both within and out with the organization.\n, • Ability to adapt to fast-moving deadlines and prioritise requests from multiple sources.\n, • Professional demeanour, excellent interpersonal and communication skills, both written and verbal.\n, • Confident user of Office 365 programs and quick learner of new systems.\n, • Comfortable working autonomously and proactively within remit of the role, as well as part of a team, both remotely and in person with minimal supervision.\n, • Ability to work to tight timescales and budget limits.\n\n \n Your Profile \n \n Essential skills/knowledge/experience: \n \n\n • Strong background in event coordination and on‑site support.\n, • Skilled in organizing meetings, agendas, and scheduling logistics.\n, • Experienced in managing complex travel plans and itineraries.\n, • Competent in financial administration, including invoice and expense processing.\n, • Trusted to handle confidential and sensitive information with discretion.\n, • Proficient in data collation, analysis, and reporting.\n, • Effective in overseeing office operations and maintaining smooth day‑to‑day workflows.\n\n \n \n Desirable skills/knowledge/experience: \n \n\n • Previous work experience as a Personal Assistant or Executive Assistant for senior management.\n\n \n \n Rewards & Benefits \n \n TCS is consistently voted a Top Employer in the UK and globally. Our competitive salary packages feature pension, health care, life assurance, laptop, phone, access to extensive training resources and discounts within the larger Tata network. \n \n Diversity, Inclusion and Wellbeing \n \n Tata Consultancy Services UK&I is committed to meeting the accessibility needs of all individuals in accordance with the UK Equality Act 2010 and the UK Human Rights Act 1998. \n We believe in building and sustaining a culture of equity and belonging where everyone can thrive. Our diversity and inclusion motto is ‘Inclusion without Exception’. Our continued commitment to Culture and Diversity is reflected across our workforce implemented through equitable workplace policies and processes. \n \n You’ll find a welcoming culture and many internal volunteering and social networks to join (these are optional). Our diversity, inclusion and social activities include 12 employee networks such as gender diversity, LGBTQIA+ & Allies, mental health, disability & neurodiversity inclusion and many more, as well as health & wellness initiatives and sports events and we sponsor the London Marathon. \n \n We welcome and embrace diversity in race, nationality, ethnicity, disability, neurodiversity, gender identity, age, physical ability, gender reassignment, sexual orientation. We are a disability inclusive employer and encourage disabled people to apply for this role. \n \n If you are an applicant who needs any adjustments to the application process or interview, please contact us at UKI.recruitment@tcs.com with the subject line: “Adjustment Request” or call TCS London Office 02031552100 to request an adjustment. We welcome requests prior to you completing the application and at any stage of the recruitment process. \n \n Next Steps \n \n Due to a high volume of applications, we will be unable to contact each applicant individually on the status of their application. If you have not received a direct response within 30 days, then it should be deemed unsuccessful on this occasion. \n \n Join us and do more of what matters. Apply online now.

Full-time \n £25,000-£30,000 \n Based on Experience \n London \n \n Elephant Music Global, the home of Elephant Music, Split Music Publishing, and Subtle Energy, is seeking a brilliant Team Assistant. We specialise in scoring trailers for film, TV and gaming industries. We have a growing music catalogue and a busy custom shop producing bespoke compositions. We work on a lot of fun, global projects, and no two days are the same. Our Founder is always on the go, running multiple businesses and travelling to see clients all over the world. We are looking for a resourceful, dynamic and organised Team Assistant to keep things running smoothly in and out of the office. \n \n This is a junior role, and every person who has come through our doors at this level has gone on to build a real career here. We're not looking to fill a seat; we're looking for someone who wants to grow with us. \n \n Key Responsibilities \n\n • Manage the Founder's diary across multiple companies\n, • Coordinate travel, accommodation and itineraries\n, • Handle correspondence and meeting preparation\n, • Organise team meetings and manage shared calendars\n, • Book restaurants, venues and event logistics\n, • Manage social media posting, client and team gifting\n, • Oversee day-to-day basic office management\n, • Track music production deliverables and project timelines\n, • Coordinate between the creative team and external partners\n, • Support general admin across Elephant Music \n\n \n Requirements \n\n • Previous Office Assistant / Personal Assistant / Production Coordination experience\n, • University degree or an equivalent\n, • Based in London (hybrid working)\n, • Genuine love for music and the arts\n, • Familiarity with task management systems like Notion / Monday\n, • Familiarity with G Suite: Google Sheets, Google Cal, Google Drive \n, • Comfortable picking up new processes quickly, real interest in learning from a fast-paced team is essential.\n\n \n What’s in it for you? \n\n • Competitive salary, dependent on experience\n, • Monthly wellbeing days\n, • 28 days of annual leave\n, • Travel, attending events, gigs, and award shows\n, • Hybrid working\n, • Private medical insurance after one year\n, • Working with world-class talent and super inspiring teams every day\n\n \n How to Apply? \n Send a CV with a 300-word cover letter demonstrating why you're perfect for this role to assist@elephantmusic.net with 'Team Assistant' in the subject line by 7th August 2026, 11:59 pm. \n \n Elephant Music is committed to creating an inclusive and supportive working environment and welcomes applications from candidates of all backgrounds. \n

About Guild Capital \n Guild Capital is an early-stage venture capital firm. We typically back founders in the US, UK, and India as their first institutional investor. Having delivered industry-leading returns over the last decade, we strive to become the trusted partner of our portfolio companies by actively supporting them in developing high-growth strategies, architecting high-performance teams, and raising capital for future growth. \n \n The Executive Assistant role and responsibilities \n We are seeking an exceptional Executive Assistant who will be an integral part of Guild Capital’s global administrative support team, providing essential support to Guild’s Chairman and contributing to the firm's internal operations. The Executive Assistant will handle a wide variety of administrative and logistical tasks for the Chairman and other executives, including but not limited to: \n \n\n • Calendar Management: Manage complex, ever-changing calendars for multiple partners. Coordinate internal and external meetings, investor sessions, board meetings, and travel arrangements.\n, • Travel Coordination: Arrange comprehensive domestic and international travel itineraries including flights, accommodations, ground transportation, and detailed agendas.\n, • Meeting Preparation: Prepare materials for meetings, coordinate logistics, and ensure partners have all necessary information and resources.\n, • Communication Management: Filter and prioritize emails, calls, and correspondence. Draft responses on behalf of partners when appropriate.\n, • Investor Relations Support: Assist with LP communications, coordinate investor meetings, and help prepare materials for fundraising activities.\n, • Event Planning: Organize firm events, partner dinners, portfolio company gatherings, and annual LP meetings.\n, • Documentation: Maintain organized digital and physical filing systems for important documents, contracts, and correspondence.\n, • Expense Management: Process expense reports, maintain receipts, and ensure timely reimbursements.\n, • Special Projects: Support various strategic initiatives and ad-hoc projects as needed.\n\n \n Requirements \n\n • Bachelor’s Degree required\n, • 3+ years of demonstrated experience supporting senior executives or family offices in finance, real estate, or similar corporate sectors, with a proven ability to operate in fast-paced environments.\n, • Exceptional organizational, interpersonal, and communication skills\n, • Professional, polished, and highly responsive (emails, calls, and texts addressed promptly)\n, • Self-starter with a “can-do” mindset and solution-oriented approach\n, • Calm, resourceful, and able to solve problems independently under pressure\n, • Adaptable to shifting priorities and willing to work outside standard business hours (including evenings and weekends)\n, • Solid knowledge of Google Workspace and Microsoft applications\n, • Ability to handle sensitive information with discretion\n, • Ability to travel domestically and internationally as needed\n\n

Job Title: Team PA \n Location: Central London – 4 days office \n Job Type: Full Time \n \n (Looking specifically for a real estate background) \n \n Our client is a team of property advisors focused on the office, living, industrial, and portfolio investment markets. We’re looking for a proactive and detail-oriented Team Personal Assistant to support senior managers and equity partners across the business. \n \n This is a varied, fast-paced role that combines high-level PA and administrative support with front-of-house, compliance, and office management responsibilities. You’ll work closely with a team of experienced PAs, supporting the wider business across Asset Management \n \n Key Responsibilities \n \n Diary & Travel Coordination \n\n • Manage complex diaries and coordinate meetings, conference calls, and travel arrangements.\n, • Provide full administrative support to senior stakeholders and equity partners.\n\n Meeting & Event Support \n\n • Cover the Office & Living Team PA role on Fridays.\n, • Format and circulate the fortnightly team meeting presentation.\n, • Organise internal and external meetings, agendas, catering, and socials.\n\n Correspondence & Documentation \n\n • Draft and format emails, reports, and presentations.\n, • Assist in researching living property transactions (e.g., Rightmove data).\n, • Maintain accurate filing systems and ensure documents are professionally presented.\n\n Office Administration \n\n • Manage meeting rooms, greet guests, and provide refreshments.\n, • Handle incoming and outgoing post, couriers, subscriptions, and office supplies.\n, • Process expenses and raise invoice paperwork as required.\n, • Take ownership of around five key office subscriptions.\n\n Compliance Support \n\n • Help maintain accurate records to meet regulatory requirements.\n\n Facilities Support \n\n • Liaise with contractors and suppliers to maintain a high standard office environment.\n, • Oversee building access, lighting, cleanliness, and day-to-day workplace standards.\n\n Health & Safety \n\n • Support fire safety and first aid compliance including inductions, logs, and maintenance checks.\n\n Projects & Ad Hoc Support \n\n • Lead or assist on small projects, workplace initiatives, and internal communications.\n, • Update the company website’s media wall and assist with marketing materials.\n\n \n What We’re Looking For \n \n Essential: \n\n • Proven experience in a PA, Team Assistant, or business support role.\n, • Excellent organisational skills and ability to manage multiple priorities.\n, • High attention to detail and accuracy in all tasks.\n, • Confident communicator with a proactive, flexible, and positive attitude.\n, • Strong Microsoft Office skills, particularly PowerPoint.\n, • Comfortable working in a busy, team-oriented environment.\n\n Desirable: \n\n • Experience within property, real estate, or professional services.\n, • Knowledge of facilities, compliance, or front-of-house operations.\n\n The Person \n\n • Professional, approachable, and a genuine team player.\n, • Enjoys a varied role and can switch between tasks with ease.\n, • Calm under pressure, with a sense of humour and a “can-do” attitude.\n\n

Looking for a role where you'll be trusted, challenged and surrounded by high-performing colleagues? \n \n We are supporting the search for an Executive Assistant to join a leading US headquartered, global alternative investment firm in London. \n \n This is a temp-to-perm opportunity supporting a team of c.8 senior investment professionals within a fast-paced, highly collaborative environment. The business has built an exceptional reputation within the investment industry and is known for attracting and retaining outstanding talent across both its investment and business support functions. \n \n The successful candidate will join an established Executive Assistant team that operates as a true partnership to the business. This is an environment where EAs are highly regarded, work closely together and take collective ownership of ensuring the office runs seamlessly. \n \n Responsibilities \n\n • Complex and ever-changing diary management\n, • Extensive global travel coordination\n, • Meeting scheduling across multiple time zones\n, • Expense management and reporting\n, • Liaising with senior internal and external stakeholders\n, • Preparation and coordination of meetings and materials\n, • Event and project support as required\n, • Working closely with the wider EA team to provide seamless support across the business\n\n About You \n\n • Significant Executive Assistant experience gained within alternative investments, private equity, private credit, hedge funds, infrastructure, real estate or a comparable investment environment\n, • Demonstrable career stability and strong professional references\n, • Experience supporting senior stakeholders in a fast-moving, demanding environment\n, • Excellent judgement, discretion and attention to detail\n, • A naturally proactive approach and the ability to anticipate needs\n, • Strong interpersonal skills and a team-first mindset\n\n This is a collaborative culture where everyone contributes beyond their immediate responsibilities. Executive Assistants work as a team, supporting one another and the wider office when required, including occasional front-of-house and reception responsibilities. We're therefore looking for someone who is hands-on, adaptable and enjoys being part of a collective team effort. \n \n What's on Offer \n\n • £28-£32 per hour\n, • Temp-to-perm opportunity\n, • Hybrid working model (4 days in office, 1 day from home)\n, • Work from Anywhere during August\n, • Complimentary daily lunch\n, • On-site gym and wellness facilities\n, • Exceptional contemporary office space in central London\n, • Comprehensive permanent benefits package\n, • The opportunity to join one of the most respected firms in its sector\n\n This role is likely to appeal to an experienced Executive Assistant seeking a long-term opportunity within a high-performing investment environment where excellence, teamwork and professionalism are genuinely valued.

Full-time 9-5PM MONDAY - FRIDAY | Full Training Provided | In South London Office \n \n River is entering an exciting new chapter. \n With our move into a brand-new South London office, we're growing our sales team and looking for ambitious, confident individuals who are ready to build a career in sales through live events and face-to-face customer engagement. \n At River, we specialise in face-to-face sales and customer acquisition, representing leading UK brands through high-footfall promotional events, pop-up campaigns, exhibitions and retail activations. We help our clients grow their customer base while giving our team the opportunity to develop valuable commercial skills in a supportive, fast-paced environment. \n This is not a door-to-door role. All campaigns take place at organised event locations. \n No previous sales experience is required. We provide full training from day one and promote based on performance, attitude and development. The Role\n As a Sales & Events Assistant, you'll be at the forefront of our live campaigns, speaking directly with customers, representing well-known brands and generating new customer acquisitions. \n Your primary focus will be sales, building rapport with customers, identifying their needs, explaining products and services, and helping them sign up with confidence. \n As you develop within the business, you'll also gain exposure to the operational side of events, including campaign planning, event logistics, team coordination and event set-up, providing a clear pathway into leadership and management. What You'll Be Doing\n\n • Representing leading UK brands at promotional events and customer acquisition campaigns\n, • Speaking confidently with members of the public and generating new customers\n, • Delivering engaging product and campaign presentations\n, • Building strong customer relationships and creating positive brand experiences\n, • Achieving individual and team sales targets\n, • Working alongside experienced sales professionals and mentors\n, • Participating in daily sales coaching and ongoing development\n, • Learning sales psychology, objection handling and customer communication techniques\n, • Supporting event operations and campaign organisation as you progress\n, • Assisting with event planning, logistics and set-up when moving into leadership responsibilities\n, • Developing commercial skills across sales, marketing, client management and business operations\nWhat We're Looking For\n We're far more interested in mindset than previous experience. \n You could be a great fit if you are: \n\n • Confident and enjoy speaking with new people\n, • Motivated by targets and personal achievement\n, • Competitive with a positive attitude\n, • Resilient and eager to learn\n, • Professional and reliable\n, • Comfortable working in a fast-paced environment\n, • A strong communicator with excellent interpersonal skills\n, • Looking for long-term career progression\n, • Willing to take ownership of your development\n\n Previous experience in sales, retail, hospitality, customer service, events, promotions or marketing is beneficial but not essential. What River Offers\n\n • Base pay plus uncapped performance-based commission\n, • Full sales training from day one\n, • Daily coaching and one-to-one mentorship\n, • Clear progression into Team Leader, Assistant Manager and Management positions\n, • Leadership development programme\n, • Experience across sales, customer acquisition, event marketing and campaign management\n, • Opportunities to learn event planning, campaign coordination and operational management as you progress\n, • Modern South London office\n, • Supportive, ambitious team culture\n, • Team incentives, recognition programmes and travel opportunities\nCareer Progression\n At River, we promote from within. \n Many of our managers began in this role before progressing into leadership positions where they now: \n\n • Lead and develop sales teams\n, • Manage live event campaigns\n, • Organise event logistics and set-up\n, • Coordinate campaign performance\n, • Recruit and train new team members\n, • Build client relationships\n, • Support business growth and expansion\n\n Your progression is based on your performance, development and commitment—not simply how long you've been with the business. Why Join River?\n We're building more than a sales team—we're building future leaders. \n If you're looking for a career where you'll develop confidence, communication skills, commercial awareness and leadership experience while earning through your performance, River offers genuine progression and continuous support. \n You'll join an ambitious team that values professionalism, accountability, development and results. Role Details\n Location: Vauxhall, South London \n Hours: Full-time | Monday–Friday | 9:00am–5:00pm \n Work Style: Office-based with daily event campaigns \n Experience: No previous experience required \n Training: Full training provided \n Pay: Base pay plus uncapped commission Apply Today\n If you're motivated, ambitious and ready to start building a career in sales through live events, we'd love to hear from you. \n Apply today and become part of River's next chapter. \n Your future starts with action. \n \n Apply Today \n \n Ready to be part of River’s next chapter? \n \n Apply today and join us on the flow to success ! \n \n Your future starts with action.

Executive Assistant to the Founders \n \n Location: London \n Employment type: Full-time, permanent - 5 days per week in the office. \n Salary: £40K-£55K Basic \n \n The Opportunity \n My Client is a prestigious, privately owned art gallery based in the heart of London. With an established international reputation and a discerning global clientele, the gallery presents exceptional works of art and objects of historical significance. \n \n My Client is seeking an exceptionally organised, discreet and proactive Executive Assistant to provide comprehensive support to the gallery’s Founders while assisting with the smooth day-to-day running of the gallery. \n \n This is a varied and trusted position combining high-level executive assistance, diary and travel management, gallery administration and general office coordination. The successful candidate will be comfortable working in a fast-paced, highly professional environment where priorities can change quickly and attention to detail is essential. \n \n Key Responsibilities \n \n Executive Support \n\n • Provide comprehensive day-to-day administrative and organisational support to the Founders.\n, • Manage complex and frequently changing diaries, appointments and meeting schedules.\n, • Coordinate international and domestic travel, including flights, accommodation, transfers, itineraries and restaurant reservations.\n, • Prepare the Founders for meetings by compiling relevant documents, schedules, background information and briefing notes.\n, • Manage correspondence and communications, responding or redirecting enquiries as appropriate.\n, • Act as a professional and discreet point of contact for clients, collectors, advisers, institutions and other external stakeholders.\n, • Coordinate personal and business appointments where required.\n, • Monitor deadlines, follow up on actions and ensure the Founders are kept informed of important commitments.\n, • Assist with expense management, invoice processing and the maintenance of accurate administrative records.\n, • Handle confidential and commercially sensitive information with complete discretion.\n\n \n Gallery Administration \n\n • Support the efficient day-to-day operation of the gallery and ensure the space is maintained to an exceptional standard.\n, • Coordinate gallery maintenance, repairs, cleaning, security and other external service providers.\n, • Maintain relationships with contractors, suppliers and building management.\n, • Monitor office and gallery supplies, arranging replacements and deliveries as required.\n, • Assist with the preparation of the gallery for client appointments, private viewings, exhibitions and events.\n, • Welcome visitors and ensure clients receive a polished, professional and attentive experience.\n, • Manage incoming telephone calls, emails, post, couriers and deliveries.\n, • Maintain organised digital and physical filing systems, databases and contact records.\n, • Assist with artwork-related administration, including coordinating photography, condition reports, documentation, packing, shipping and insurance information.\n, • Liaise with specialist shippers, conservators, photographers, framers and other art-industry suppliers.\n, • Support arrangements for art fairs, exhibitions and off-site events, including travel, accommodation, passes, schedules and supporting documentation.\n, • Assist with event invitations, guest lists, RSVPs and post-event follow-up.\n, • Support the preparation of presentations, client materials and gallery documentation.\n, • Identify opportunities to improve administrative processes and introduce more efficient working practices.\n\n \n About You \n The successful candidate will be polished, resourceful and highly dependable, with the confidence to manage competing priorities and anticipate the needs of busy Founders. \n You will have: \n\n • Previous experience as an Executive Assistant, Personal Assistant, Gallery Assistant or in a similarly varied administrative role with a stable career history showing longevity in positions.\n, • Exceptional organisational, diary-management and time-management skills.\n, • The ability to remain calm, flexible and solutions-focused when priorities change.\n, • Excellent written and verbal communication skills.\n, • Strong attention to detail and consistently high standards of accuracy.\n, • A professional, warm and confident manner when dealing with high-profile and international contacts.\n, • Excellent discretion and sound judgement when handling confidential information.\n, • Strong Microsoft Office and general digital-administration skills.\n, • Experience coordinating complex travel arrangements and detailed itineraries.\n, • The ability to work independently while contributing positively to a close-knit team.\n, • A genuine interest in art, antiquities, cultural heritage or the wider luxury sector.\n\n \n Previous experience within an art gallery, auction house, museum, private collection, family office or luxury business would be advantageous but is not essential. \n \n The Ideal Candidate \n This position would suit someone who enjoys being at the centre of a business and takes pride in ensuring that everything runs smoothly behind the scenes. You will be naturally proactive, willing to take ownership and comfortable handling responsibilities ranging from complex international travel to practical gallery maintenance. \n \n No two days will be the same, so adaptability, discretion and a hands-on approach are essential. \n

Job Title: Executive Assistant & Operations Coordinator \n Location: Bromley, United Kingdom \n Setup: 5 days in office \n \n Hi – we're SUMO – the UK's leading creator economy and talent management recruitment agency. \n \n We work with many of the UK's top social media businesses, as well as talent agencies that represent some of the world's best-known celebrities, YouTubers, and influencers. We also own and publish The Talent Times, our own industry publication covering the creator economy. \n \n We're looking for a highly organised, polished and proactive Executive Assistant & Operations Coordinator to become a key member of our growing team. \n \n This is a unique opportunity for someone who enjoys variety and thrives on keeping people, projects and the business moving forward. You'll work closely with the Directors, supporting them with diary management, meetings and day-to-day priorities, while also taking ownership of many of the operational functions that keep the business running smoothly. \n \n No two days are the same. One day you might be coordinating interviews, managing our social media or producing company reports, and the next you'll be organising an event, supporting a recruiter on a key hire or helping improve one of our internal processes. \n \n We're open-minded about experience. You may already have experience as an Executive Assistant, Personal Assistant, Operations Coordinator or Office Manager, or you could be a bright graduate or someone at the start of their career with exceptional organisational skills, strong computer literacy and a genuine desire to learn. For us, attitude, professionalism and attention to detail are just as important as experience. \n \n == \n \n What you'll be doing \n\n • Providing day-to-day Executive Assistant support to the Directors, including diary management, coordinating meetings, arranging calls and helping manage priorities.\n, • Managing company email inboxes and ensuring enquiries are responded to or directed to the appropriate person.\n, • Managing job adverts across multiple job boards and platforms.\n, • Producing client invoices.\n, • Preparing contracts and handling general company administration.\n, • Managing our LinkedIn company page and SUMO Instagram account.\n, • Supporting our internal hiring process.\n, • Providing recruitment administration across multiple recruitment teams.\n, • Supporting The Talent Times, our industry news platform.\n, • Producing weekly and monthly business performance reports.\n, • Maintaining and improving the quality of our CRM and database.\n, • Answering incoming telephone calls and responding to enquiries.\n, • Managing suppliers and external vendors.\n, • Organising company meetings, team socials and company events.\n, • Taking notes during company meetings and sharing agreed actions.\n, • Helping identify ways to improve our internal processes and overall efficiency.\n\n \n == \n \n About you \n \n We're looking for someone who: \n \n\n • Is exceptionally organised and has outstanding attention to detail.\n, • Is polished, professional and represents the business to a high standard.\n, • Takes pride in staying one step ahead and enjoys making things happen.\n, • Is proactive, resourceful and enjoys taking ownership.\n, • Can confidently manage multiple priorities in a fast-paced environment.\n, • Has excellent written and verbal communication skills.\n, • Is highly computer literate and confident using Microsoft Office, particularly Excel.\n, • Enjoys solving problems and improving the way things are done.\n, • Is dependable, positive and takes pride in producing high-quality work.\n, • Wants to build a long-term career within a growing business.\n\n \n Previous experience in administration, executive support, operations, recruitment or marketing would be advantageous, but isn't essential. We're just as interested in meeting ambitious graduates or early-career candidates who have the right mindset, exceptional organisational skills and a willingness to learn. \n \n If you're someone who loves organisation, enjoys supporting others, takes pride in doing things properly and wants to play an important role in a growing business, we'd love to hear from you. \n \n == \n \n SUMO are an equal opportunities employer. We encourage applications regardless of race, religion, ethnicity, sexual orientation, age, disability or gender. As an employment agency, SUMO are fully committed to providing an inclusive and accessible recruitment process for all (both internally and on behalf of our clients). \n \n Thank you for your interest in the above vacancy. Please note - due to the high volume of CVs & applications we receive, we can't always get back to everyone, although we will try our best! If you do not hear from us within 14 days of the date of your application, please consider your application unsuccessful. \n

Role Details \n\n • Role: Executive Assistant & Office Coordinator\n, • Location: London (Hybrid: 4 days in-office, 1 day working from home)\n, • Working Hours: 9:00 AM – 6:00 PM\n\n \n About the job \n Our mission is to cultivate and spread ideas about intelligence, and make sure the world benefits from AI. We conduct advanced scientific research into the fundamentals of artificial intelligence, and hold in-person and online conferences to share significant discoveries and findings. Our research arm has backgrounds in computer science, machine learning, psychology, neuroscience, and physics. We are a small team that runs with high autonomy, low ego, and everyone improvising off one another to make the whole team better. \n \n We are hiring an Executive Assistant & Office Coordinator to support our founders, Dr Ruairidh Battleday and Dr James Whittington, and keep our team running seamlessly. This is not a classic secretary role. It is the operating system behind two of the busiest people in AI and the foundation of our physical and operational environment. Done well, it makes the founders 10x more effective and our lab a place where brilliant research happens effortlessly. \n \n What this role really is \n A founder’s time is the team’s scarcest asset, and an environment free of friction is our researchers' best tool. Your job is to protect and multiply the founders' time, manage our day-to-day workplace, and handle the crucial admin that keeps our team compliant, organized, and focused on discovery. You run complex logistics, build automated systems with AI tools, and own the physical and operational health of our office. \n \n What you will do \n\n • Executive Support & Calendar Strategy: Own the founders’ calendars and triage incoming requests by priority. Manage emails, draft responses, handle payments, and protect deep-work time so speed and focus remain competitive advantages.\n, • Lab & Office Operations: Ensure the office remains welcoming, organized, and fully operational—managing vendor relationships, office supplies, utilities, and building management.\n, • People & Compliance Support: Manage HR administration, keep track of team contracts, oversee basic HR compliance, and coordinate visa sponsorship/payments for incoming international researchers.\n, • Systemize & Automate: Turn repeatable work into scalable systems using Claude, ChatGPT, Google Workspace, and Notion. Automate the rote tasks so you can operate at a higher level of leverage.\n, • Event Logistics: Provide administrative support for our community events, research gatherings, and in-person/online conferences.\n\n \n What you bring \n\n • Proven EA & Office Operations Experience: Prior experience as an Executive Assistant, with a track record that includes managing office management or workplace operations.\n, • Complex Calendar & Task Management: Extensive experience managing high-volume, multi-time-zone calendars and executing a wide variety of tasks across varying levels of complexity.\n, • Tech & Tooling Proficiency: Practical experience with modern productivity stacks (Google Workspace, Notion) and an interest in using AI tools (Claude, ChatGPT) and automation (Zapier, GAS) to optimize work.\n\n \n Who you are \n\n • Adaptable & Low-Ego: You happily move between high-level calendar strategy and making sure the physical office environment looks great. No task is too big or too small.\n, • AI & Tech Literate: You learn new tools fast and genuinely enjoy automating repetitive tasks with AI and software to build better workflows.\n, • Resourceful & Strategic: Handed a vague ask, you figure out what is actually needed and execute a step ahead without needing hand-holding.\n, • Detail-Oriented & Reliable: You stay calm in high-tempo environments, pair accuracy with speed, and take pride in managing sensitive HR, contract, and visa details correctly.\n, • Mission Driven: You care about AI research and take pride in being the engine behind the scenes that powers world-changing discoveries.\n\n \n Why this role \n\n • You sit at the operational center of a cutting-edge UK AI lab, working directly with both founders.\n, • It offers rare breadth: you operate as an executive partner, operations builder, and workplace designer all at once.\n, • As the lab expands, this role offers a clear path to scale into a specialized Operations Lead, People Ops Specialist, or Senior EA role as team functions split out.\n\n \n How to apply \n To apply, please send your CV and a short note covering why you want to join us, your general area in London, and your most relevant experience to hiring@thinkingaboutthinking.org with “EA position” in the title.