Logistics coordinator jobs in United Kingdom

London | Hybrid Working (3 days office) up to £60,000 + benefits Are you a People Operations or HR professional who thrives in fast-paced, multi-site environments and loves building efficient, people-focused processes? We’re partnering with a well-known hospitality brand to hire a People Operations Manager into a pivotal role supporting a large, multi-site workforce. This is a fantastic opportunity to join a growing, evolving business where you’ll play a key role in shaping and improving the employee experience across the full colleague lifecycle. This is far more than a traditional HR admin role. You’ll sit at the heart of the People function, driving operational excellence, supporting managers with day-to-day people matters, and ensuring people processes are scalable, compliant, and fit for a fast-paced operational environment. What you’ll be doing: • Owning and improving core people operations processes including contracts, onboarding, payroll inputs, employee changes, and offboarding, • Ensuring employee data, documentation, and HR systems are accurate, compliant, and well maintained, • Acting as a first point of contact for managers and employees on day-to-day HR queries and routine employee relations matters, • Supporting absence, disciplinaries, grievances, probation, and performance processes, • Partnering with payroll, recruitment, operations, and the wider People team to ensure a seamless employee experience, • Driving continuous improvement across people processes, systems, compliance, and reporting What we’re looking for: • Experience in People Operations, HR Operations, HR Advisor, or HR Manager roles, • Background in hospitality, retail, leisure, consumer brands, logistics, or other multi-site/customer-facing businesses, • Strong knowledge of UK employment law and confidence managing routine ER matters, • Experience across onboarding, contracts, payroll support, employee records, compliance, and HR systems, • Highly organised with excellent attention to detail and ability to manage competing priorities, • Comfortable working at pace in operational, high-volume environments Why apply? This is an exciting opportunity to join a recognisable brand with ambitious growth plans and real investment in its people function. You’ll have ownership, visibility, and the chance to improve how a growing business supports its teams. Perfect for candidates currently in: • People Operations Manager / HR Operations Manager roles, • HR Advisor / Senior HR Coordinator looking for progression, • HR professionals from retail, hospitality, leisure, or consumer brands wanting broader exposure Interested? Apply now or get in touch for a confidential conversation.

Recruitment Coordinator Location: London, UK (City of London – London Wall area) Workplace: Onsite 5 days/week Pay: £28-£30/hr. We’re partnering with a large-scale financial services firm to hire a Recruitment Coordinator in London. This is a strong opportunity for someone early in their career who is looking to build within recruitment and gain exposure to a high-performing, fast-paced environment. This role will be heavily focused on interview scheduling and candidate coordination, working closely with a team of recruiters and playing a key role in keeping the hiring process running smoothly. What you’ll be doing: • Coordinate and schedule a high volume of interviews (phone, video and onsite), • Partner closely with recruiters to manage candidate logistics and timelines, • Communicate with candidates and stakeholders across multiple time zones, • Track and maintain candidate pipelines within the ATS, • Support offer processes and pre-onboarding coordination, • Assist with recruitment projects and process improvements What we’re looking for: • ~1–2 years of professional experience (HR, recruitment, or similar preferred), • Degree (or equivalent) required, • Highly organised with strong attention to detail, • Ability to prioritise and manage multiple moving pieces, • Strong sense of urgency and follow-through, • Clear and professional communication skills, • Interest in building a long-term career in recruitment Additional details: • Supporting a team of recruiters in London, • Scheduling-heavy role with exposure to broader recruitment projects over time, • Opportunity to grow within the recruitment function at a top-tier financial firm

We are partnering with a global energy leader to recruit a highly organised Project Coordinator to support senior leadership within their Technology function. This is a fantastic opportunity for someone who thrives in a fast-paced, global environment and enjoys blending project coordination with executive-level support. As Project Coordinator, you will support three senior leaders across a complex international technology landscape. You will play a critical role in ensuring the smooth coordination of projects, leadership schedules, and team activity—acting as the glue that keeps operations aligned, efficient and moving forward. This is a high-impact role offering exposure to senior stakeholders, global teams, and transformation-driven initiatives. Key Responsibilities • Calendar & Scheduling Management, • Coordinate complex, global diaries across three leaders, ensuring meetings align with key milestones and priorities., • Project & Meeting Coordination, • Drive meeting effectiveness by organising agendas, preparing materials, tracking actions, and distributing minutes to maintain accountability., • Stand-Up Management, • Coordinate daily transformation stand-ups, ensuring sessions are scheduled, outcomes tracked, and momentum maintained., • Executive Support, • Provide high-quality administrative support with discretion, managing communications and flagging conflicts proactively., • Stakeholder Liaison, • Act as a central coordination point between internal teams, external stakeholders, and executive assistants., • Team & Event Coordination, • Support team meetings, workshops, and planning sessions—handling logistics, materials, and communications., • Global Travel Management, • Organise complex international travel, including itineraries, visa considerations, and contingency planning., • Expense Management, • Manage expenses end-to-end, ensuring timely submission, reconciliation, and compliance., • Onboarding Support, • Coordinate onboarding for new team members to ensure a seamless experience., • Confidentiality, • Handle all tasks with the utmost professionalism and discretion. Requirements: Proven experience in project coordination, team coordination, or senior administrative roles Background in fast-paced, global organisations preferred Strong organisational skills with the ability to manage multiple priorities and deadlines Experience working with senior stakeholders and confidential information Excellent communication skills (written & verbal) Proactive, solutions-focused mindset with strong attention to detail Proficiency in Outlook and SAP Concur (Microsoft 365 tools including Word & PowerPoint essential; familiarity with Microsoft Copilot advantageous)

About Wild Dose ✨ Wild Dose is the most reviewed and most popular bloating brand in the UK! With over 300,000 customers, 30,000 reviews and growing rapidly. You may have seen us in Sheerluxe, going viral on Tiktok or doing silly things across Instagram. Behind the fun, there is a serious growth engine that needs maintaining and optimising, well supported by a best-in-class team. This year, Wild Dose are taking on new opportunities and challenges as we strive to be the biggest gut health company in the UK. About the Role ✍️ We're looking for an Operations Coordinator who gets stuff done — someone obsessed with how things actually work and driven to make them work better. This role sits at the intersection of supply chain, fulfilment, customer experience, negotiation and finance — keeping the engine running as we scale our DTC supplement brand. You'll be part of the operational backbone of the business — owning the day-to-day across 3PL management, purchase orders across supply chain, CX operations, optimisations and finance/forecasting. You'll work closely with our founder and growth team to make sure orders are scaling without issues, customers are looked after, and the foundations of the business are scaled for growth with constant process improvements. This is not a passive role where you are given the playbook - you're helping write it. It's about staying ahead of the chaos, building systems from scratch, and growing into a serious operator. If you love solving problems, hate inefficiency, and want to see the direct impact of your work with real ownership — this is for you. What You'll Be Doing 👀 📦 Supply Chain & Fulfilment • Managing purchase orders end-to-end — raising POs, tracking shipments, and chasing suppliers so stock lands on time., • Monitoring stock levels and flagging reorder points before they become problems., • Building and maintaining supplier relationships — holding them accountable on lead times, quality, and comms. 🏭 3PL & Warehouse Management • Acting as the day-to-day contact for our 3PL partner — managing inbounds, resolving fulfilment issues, and keeping inventory accurate., • Investigating recurring issues and introducing process improvements, • Conducting regular inventory reconciliations and flagging discrepancies quickly. 💬 Customer Experience Operations • Overseeing CX team, performance and tooling to ensure customers get fast, on-brand, consistent support., • Identifying repeat issues (lost orders, delays, complaints) and fixing the root cause — not just the ticket., • Maintaining and improving macros, response templates, and CX SOPs to keep quality high at speed. 💰 Finance & Cash Flow Admin • Tracking and reconciling invoices, purchase orders, and supplier payments to keep cash flow visibility clean., • Maintaining financial admin processes in collaboration with our finance function or accountant., • Flagging cash flow risks early — especially around stock spend, lead times, and seasonal demand. ⚙️ Building Operational Systems • Documenting processes and building SOPs so that things don't break when the business grows., • Identifying operational inefficiencies and proposing (and implementing) solutions. You Should Apply If…💻 • You have 1–3 years of experience in operations, logistics, supply chain, or a similar role — ideally in DTC, e-commerce, or CPG, • Are comfortable owning demand forecasting and stock planning, • Are familiar with IMS/ERP systems; experience setting one up is even better, • Have retail operations experience, i.e., PO management, invoicing, account admin, • Have some exposure to quality and compliance, e.g., batch testing, certifications, and regulatory requirements, • You're confident in spreadsheets and quick to pick up new tools (Shopify, Gorgias, or similar), • You take ownership — if something's broken, you don't wait to be told to fix it, • You're based in or near London and happy to come in a couple of days per week, • You communicate clearly, flag issues early, and never drop the ball on the details, • You love getting stuff done and building things that didn't exist before Bonus Points For ⭐️ • Experience in supplements, wellness, beauty, or any regulated consumer goods category, • Familiarity with inventory or ops tools like Cin7, Linnworks, or similar, • Exposure to basic demand planning or stock forecasting, • A genuine interest in health, wellness, or performance nutrition — it helps when you actually care about what we make, • Experience in a small, fast-growing team where no two days look the same (and that excites you, not scares you) Salary Range: £32,000–£40,000 DOE Benefits • Hybrid working (3 days in our Clapham South office, 2 days WFH - Monday and Friday), • 25 days holiday plus bank holidays, • Summer Fridays (Half days on Fridays in the summer months), • Pension scheme, • Amazing team culture, • Team Lunches and Socials 📍 London - Clapham South (Hybrid) Right to work: We don't provide visas so please only apply if you have a right to work in the UK.

Love to work at Lily’s Kitchen? Role: - Logistics Co-Ordinator The leader of your pack is: - Warehouse & Transport Manager Lily’s Headquarters: - Goodge Street, Fitzrovia Equality and Inclusiveness at Lily’s Kitchen: - At Lily’s Kitchen, we want to build and maintain a values-driven culture of trust and inclusion, one that empowers people safely and comfortably to express every characteristic of their personal identity and experience. We’re committed to supporting and encouraging a diverse and inclusive workforce. That means that whatever your ethnic origin, religion, gender, sexual orientation, gender identity, gender expression, age or status as an individual with a disability , you’ll get all the opportunities, respect and support you’d expect from a passionate business that cares about its people (as well as its pets). We strongly encourage people of colour, lesbian, gay, bisexual, transgender, queer and non-binary people, veterans, parents, individuals with disabilities and/or other people from underrepresented groups to apply. Lily’s Kitchen is an equal opportunity employer and welcomes everyone to our team. If you need reasonable accommodation at any point in the application or interview process, please let us know. In your application, please feel free to note which pronouns you use. Location: - This is a hybrid role, with a mix between working 2 days a week (or more if you prefer) in our beautiful central London office (Goodge Street) and working from home. There will also be occasional travel to suppliers and customers, both in the UK and internationally. Your Lily’s Kitchen Promise – Pets, People & Planet:- Every single member of the Lily’s Kitchen team pledges to uphold our B Corp and broader sustainability strategy personally, within their respective departments, and across the entire company. This commitment is demonstrated through actively advancing areas of responsibility within their teams, adhering to sustainability targets set by the company and departments, actively participating in sustainability discussions and decision-making processes, and fostering a team culture that is deeply passionate about the overall wellbeing of people, the planet and of course, pets. Aligned with our commitment to being a force for good and championing ESG initiatives, financial compensation and reward is driven by annual objectives and performance, including the successful achievement of a social and environmental objective. Your place at the Lily’s Kitchen Table: - You will be a part of our Supply Chain team, through analytical detailing you will support overseeing operational projects and own administrative tasks for the Warehouse & Transport Manager, completing important day-to-day functions in our system. You will be the first point of contact for stock related queries, overseeing the stock accuracy across 3PL’s and our systems. In addition, you will be expected to develop logistics processes and reporting, with help and guidance, to improve efficiency and accuracy. How will I make a difference? You will: • Own the stock reconciliation process – using data to ensure our systemic alignment to our 3PL (that includes batch code formats, BBDs, stock pools etc.)., • Support our 3PLs with stock take processes., • Utilise Netsuite (our ERP system) for business reporting, including stock traceability, data errors and write-on/write-off controls., • Manage the Order to Cash purchases for Logistics, raising Purchase Orders, addressing and resolving invoicing issues., • Report and analyse KPI’s across our B2B and B2C businesses to support in constructive decision making., • Manage stock holding of packaging materials for our D2C business., • Manage stock pools to ensure stock is in the right location to service all elements of our business., • Supply analysis & reporting support ahead of key product launches to aid decision making., • Plan the B2C labour during promotional periods to ensure the best balance of cost and service level. Act as a key interface between distribution and customer service, finding the best balance of excellent service at the best costs., • Perform daily analytical reporting tasks for review to support the Warehouse & Transport Manager as required., • Build strong cross-functional relationships within the business, particularly Supply Chain, Quality, Finance and Direct to Consumer stakeholders and with our 3PL Partners., • Facilitate and run operational level review meetings with supplier operational teams to improve/ Capture processes and joint WOWs, • Ensure there is always transparency on our ethical policies and procedures with stakeholders. How will I be successful? • Experience in a Warehouse/Logistics role will be advantageous., • Attention to detail and solutions focused., • Ability to assess situations independently and make sensible decisions., • Demonstrate ownership and accountability for given responsibilities., • Comfortable working independently., • FMCG experience will be advantageous., • Comfortable interacting with all levels of the business and supporting multiple stakeholders., • Proficient in Microsoft Excel and comfortable with data analysis. (VLOOKUP’s, Pivot tables ,etc..), • Comfortable working in a fast-paced environment and adept at adjusting to the demands of a fast-growing business., • Continuous improvement focus., • Passion for personal development, and a drive to improve business processes and systems., • Passion for Lily’s Kitchen brand, product, and philosophy., • It goes without saying that you need to have a PFP (passion for pets). The Team Our Perks At Lily’s Kitchen we believe that everyone should enjoy their time at work. We reward the care our people put into their job, by caring for them in return. Our benefits are designed to make our people smile, save for the future, stay healthy and give back where they can and include: • Dogs at work; what better way to put a smile on your face!, • Flexible Working: flexitime, working from home, part-time working, flexible support, faith based public holidays, • Save for the Future and Protect Loved ones: a pension plan that goes beyond, the option for salary exchange and an option of an ethical pension fund reflecting our team’s attitudes and needs.Plus, a life assurance scheme to look after those that depend on you., • Staying healthy and well: Our team’s health and wellbeing is very important to us and we offer private medical, private dental, employee assistance programme, mental first aiders and a cycle to work scheme (and an electric car salary sacrifice scheme)., • Supporting our community: with a volunteering allowance we can give back to causes we are passionate about.Plus supporting and having fun together as a team., • And more … Lily’s Kitchen Story At Lily’s Kitchen we are pet food pioneers. We are changing the game with our mission to provide proper food for cats and dogs all over the world. Lily’s Kitchen was founded in London in 2009, by Henrietta Morrison who set out to feed her beloved dog, Lily, food she could trust. Lily’s Kitchen is now the No1 Brand in premium natural pet food, still focusing on the mission to inspire pet parents to feed their four-legged friends natural, proper food for pets. Lily’s Kitchen was a founding member of the UK B Corp movement and the first pet food brand in the world to achieve B Corp status. Determined to use business as a force for good, Lily’s Kitchen has recently partnered with Dogs Trust to support dogs in need and are proud to lend a paw to charitable causes. We sell our nutritious natural recipes for cats and dogs in over 1,000 stockists, like Waitrose, Tesco, Ocado, organic food shops, vets, independent pet shops and garden centres all over the UK. We also sell internationally and are now sold in more than 30 countries worldwide. Our Vision. We’re all about warming hearts, feeding souls and enriching lives, for both our customers and employees. Our Values. We recruit to our values at Lily’s Kitchen: Respectful. Dedicated. Audacious. Passionate. Responsible. Our People. We seek out and develop talented people who love to succeed and make a positive difference in everything they do.

A Business, Projects and Operations-focused role within a Tech-focused Private Office PR/030002 Up to £75,000 plus bonus! We are supporting a private office in the search for a Business, Projects & Operations Coordinator to work closely with the Operations Director, supporting a highly successful tech entrepreneur. This is a rare opportunity to step into a high-trust, high-performance environment where you will be given real ownership and visibility from day one. You will sit at the centre of both business and personal operations, helping to drive efficiency, manage complexity and ensure everything runs seamlessly behind the scenes. This is a role for someone who enjoys pace, variety and responsibility, and who is motivated by being relied upon in a lean, ambitious environment. For the right individual, this offers the chance to accelerate your career within a private office that values initiative, accountability and long-term growth. The Role This is a broad and hands-on role, requiring strong judgment, attention to detail and a proactive, solutions-led mindset. Working closely with the Operations Director, you will play a key role in shaping how operations run day to day, while supporting across a wide range of business and personal activities linked to the Principal. This is a role where you will be expected to think ahead, challenge where needed and take full ownership of your remit. Key responsibilities include: • Supporting day-to-day operations across both business and personal activities, • Managing invoices and payments, working closely with accountants, bankers and legal advisors, • Overseeing elements of complex diary and travel coordination, ensuring accuracy and alignment, • Supporting events, projects and VIP guest coordination, including occasional international travel, • Managing logistics for gifting, branded materials and key stakeholder touchpoints, • Acting as a key point of contact for external partners including suppliers, creatives and drivers, • Assisting with office coordination across suppliers, spaces and general logistics, • Supporting occasional liaison with the Principal’s family Benefits & Details • Full-time, Central London office-based with flexibility required, • Up to £75,000 plus bonus, • Comprehensive benefits package reflective of a high-quality private office environment About You This role will suit someone ambitious, entrepreneurial and motivated by being part of a high-performing team. • Highly organised, with exceptional attention to detail, • Proactive and forward-thinking, naturally anticipating what is needed next, • Comfortable managing multiple priorities and adapting quickly, • Strong emotional intelligence with sound judgment, • Discreet, professional and trusted at all times, • Flexible and willing to go above and beyond when required, • Confident working independently while contributing to a close-knit team You will likely have around 4-6 years’ experience and be looking for a step into a more impactful, ownership-led role where you can broaden your scope and operate at a higher level. This is a standout opportunity for someone who wants to be challenged, trusted and exposed to a wide range of responsibilities within a dynamic private office environment. Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.

WHO WE ARE We're In Your Dreams. We design beauty experiences for the brands shaping culture. That's looked like American Express at Coachella, Vodafone at Glastonbury, Sol de Janeiro taking over the O2, and activations for Dyson, YouTube, Sephora, Spotify and Nike. We sit at the intersection of beauty, wellness and considered partnerships — and we hold a 95% repeat client rate because we care about every detail. We're a small, tight team based in Shoreditch. We're scaling. This is one of the most important hires we're making this year. THE ROLE We're hiring an Events & Operations Coordinator to support the Founder and wider team across day-to-day operations, event delivery and client communications. This is a broad, hands-on role. One week you're prepping a pitch deck for a global brand; the next you're on-site at an event running a kit list and managing a team. It suits someone early in their career who is highly organised, takes real ownership of their work, and wants genuine exposure to how a creative agency operates — from the studio to the event floor. We're looking for someone who spots what needs doing and does it, without waiting to be asked. You'll report directly to the Founder, with mentorship and visibility from day one. KEY RESPONSIBILITIES — Support the Founder with scheduling, inbox management and daily logistics — Prepare client-facing decks, reports and documents to a high standard — Maintain internal systems, files and databases — Liaise with venues, suppliers, talent and partners across the full event lifecycle — Manage event materials, kit lists, packing and shipments — Be on-site at key events to support with set-up, delivery and close-down — Support the briefing and coordination of freelance talent on event days — Handle client follow-ups, post-event communications and feedback collation — Serve as a first point of contact for incoming queries, internal and external MINIMUM QUALIFICATIONS — Strong organisational skills with a proven ability to manage competing priorities — Clear and professional communicator, written and verbal — Confident with Google Workspace and Excel — Reliable, proactive and comfortable working in a small, fast-moving team — Genuine interest in beauty, culture or the creative industries — Right to work in the UK DESIRABLE — Previous experience in events, production or administration — Familiarity with beauty, fashion or experiential marketing — Experience coordinating freelancers or teams on-site — Full UK driving licence WHAT WE OFFER — Based at Soho House's coworking space in Shoreditch — free snacks, breakfast and an incredible location — £29,000 per annum, with salary review at six months — Commission and bonus opportunities — 25 days annual leave plus bank holidays — Direct mentorship from the Founder in a growing creative business — On-site at some of the most exciting brand events in the world — Coachella, Glastonbury, BST Hyde Park WORKING PATTERN Full-time, in-office at Soho Works Shoreditch. Start date: ASAP. DIVERSITY & RESPONSE In Your Dreams is committed to building a diverse team and we welcome applications from all backgrounds. We respond to all applications within two weeks. TO APPLY Send your CV and a short note (no formal cover letter — just tell us why this role) to events@inyour-dreams.com. • Subject line: Events & Operations Coordinator — [Your Name]

We’re seeking an Events and Training Coordinator 📍 Hybrid working | UK-based 💷 Up to £30,000 (depending on experience) | Permanent role ⏰ Starting ASAP Are you experienced in running webinars and coordinating events/training for a membership audience? CIRIA is seeking an Events and Training Coordinator to oversee a high-volume programme of online training, webinars, and member events. What you’ll do: • Coordinate 100+ annual training courses & events, • Run webinars end-to-end (setup, live delivery, troubleshooting), • Coordinate hybrid & in-person events, • Process delegate bookings for events and training, • Manage speakers, trainers, stakeholders and all delegate communications, • Support logistics, systems, and delivery quality, • Manage feedback cycles for events and training including internal reporting against KPIs What we need: • Events/webinar coordination experience, • Ideally from a membership organisation or similar environment, • Strong organisation + ability to juggle multiple events weekly, • Confident using Zoom / online platforms and good experience of working with CRM systems, • Strong English language with written and verbal communication skills, • Excellent stakeholder communication To request a full job description and person specification email nipa.patel@ciria.org If you want a role where you can own delivery and directly impact member experience, apply with a CV and a cover letter outlining your suitability for the role. Applications will only be considered if a covering letter is emailed to tam.simmons@ciria.org Due to the volume of applications we are only able to contact successful applicants. Therefore if you have not heard from us within 10 working days please consider your application as unsuccessful on this occasion. Closing date 5 June 2026. Candidates must be UK based and eligible to work in the UK Strictly NO agencies please.

Location: Unit 2, Sovereign House, Coronation Road, London, NW10 7QP *Full time *£45,000 – £50,000 DOE We’re looking for an experienced, people‑focused Transport Manager / Service Coordinator to lead transport operations at our Park Royal site. This is a hands‑on leadership role, managing a team of up to 25 drivers, ensuring full compliance with transport and waste legislation, and delivering a safe, reliable, customer‑focused service in a fast‑paced environment. Working pattern: *Monday – Friday | 10:00 – 19:00 (45 hrs per week) *On‑call: Alternate weekends What you’ll be responsible for: • Leading Health & Safety and promoting a strong safety‑first culture, • Ensuring compliance with transport, waste and H&S legislation, • Planning and optimising routes, resources, and driver schedules, • Managing KPIs, performance data, payroll, overtime and WTD compliance, • Working closely with Fleet, Operations, Customer Service & Commercial teams, • Recruiting, developing and engaging operational teams, • Delivering excellent customer service across installs, repairs and removals About you: • Proven experience in transport, logistics or operational leadership, • Strong working knowledge of transport legislation and compliance, • Confident people manager who can motivate and hold teams accountable, • Data‑driven with strong organisational and IT skills (Excel, Word, PowerPoint), • Calm, proactive problem solver in a fast‑moving environment Desirable: • CPC (Transport Manager) or willingness to obtain, • IOSH qualification, • LGV and/or ADR licence What we offer: • A salary of £45,000 – £50,000 (DOE), • Annual pay review, • 5 weeks’ holiday, • Life insurance, • Contributory pension scheme, • Cycle to Work scheme, • SteriCares employee support fund, • Learning & development through the Stericycle Learning Journey, • Flu & eye test vouchers — plus more If you’re a strong transport leader who thrives in a people‑focused, safety‑led operation, we’d love to hear from you.

The Tenth is a premium postnatal care and retreat business built for a moment in women's health that has been almost entirely overlooked. We offer immersive retreat experiences at Mandarin Oriental Hyde Park, at-home postnatal programmes across London, and clinical partnerships with some of the country's leading maternity institutions. We are a small, high-performing team operating at pace. Every detail of the guest experience is intentional. The standard is high and non-negotiable. We are growing fast, and this hire is pivotal to our ability to scale without losing what makes us exceptional. The Role This is not a traditional coordinator role. You will be the operational engine that keeps our retreats running seamlessly, our practitioners well-supported, and our guests cared for at every stage of their journey. You will own the full guest journey from booking confirmation to checkout, manage our retreat logistics end to end, keep our physical operations in order, and support the practitioner team and governance infrastructure that underpins everything we do. You will work closely with one of the most detail-driven operators in the business and will be expected to match that standard from day one. Over time, this role carries genuine growth potential for the right person. We want someone who is not just here to execute tasks but to notice inefficiencies, propose solutions, and help build the infrastructure that scales with us. The role is 3-days per week to begin. What You Will Do Retreat Operations and Guest Experience (approximately 55%) This is the core of the role. You will own the operational delivery of every retreat, ensuring every guest arrives to a seamless and beautifully considered experience. • Own the full guest journey post-booking: itinerary creation, scheduling, dietary coordination, pre-arrival communications, • Be the primary liaison with Mandarin Oriental Hyde Park and other venue partners on all day to day operational matters, • Coordinate and schedule the practitioner team for each stay, managing availability, briefings, and any last-minute changes, • Manage retreat set-up and breakdown: arranging rooms, preparing treatment spaces, ensuring all items are in place before a guest arrives, • Manage our storage unit: maintaining an organised and accurate inventory, pulling items for each stay, and returning and restocking post-retreat, • Order new supplies and consumables as needed, managing relationships with relevant suppliers, • Build and maintain templated build sheets and run-of-show documents so retreats can be executed consistently and efficiently, • Conduct post-retreat wrap-ups, ensuring feedback is captured and any issues are logged and resolved, • Collect practitioner aftercare notes, format and share them with the guest in a timely and polished way, and distribute post-programme feedback forms, • Work within the agreed budget for each stay, managing spend and resource allocation thoughtfully while maintaining the standard of care our guests expect Practitioner Administration and Governance (approximately 30%) We work with an exceptional team of practitioners. Keeping that team well-managed, compliant, and connected to The Tenth is a meaningful piece of operational work. • Support with practitioner onboarding: documentation, compliance checks, contracts, and system set-up, • Maintain the practitioner database, keeping records current and flagging anything that needs renewal or attention, • Coordinate quarterly check-ins and practitioner community communications, • Keep governance documents, policies, and training records updated in line with regulatory requirements and internal standards, • Support the SVP in building a practitioner community that feels engaged, informed, and proud to work with The Tenth Executive and Operational Support (approximately 15%) You will help protect the SVP's time and ensure nothing falls through the gaps in a fast-moving operation. • Track open actions across projects and chase completion without being asked, • Turn voice notes, WhatsApp threads, and meeting outcomes into structured next-step plans, • Document processes as you go, building an operational manual that means knowledge does not leave with a person, • Trial and onboard new tools where they would genuinely improve efficiency: you will have the autonomy to test, evaluate, and implement Who You Are We are looking for someone specific. Not a generalist who can turn their hand to most things, but someone who is genuinely exceptional in a particular way. You will be the right fit if you: • Have a background in luxury hospitality, boutique retreat operations, private EA, or a family/personal office environment where standards were exacting, • Are obsessively detail-oriented: you catch errors others miss and you feel uncomfortable when things are not quite right, • Can operate at pace without sacrificing quality: you manage multiple priorities simultaneously and know instinctively what needs to move first, • Write and communicate with precision and polish: your emails are clear, well-structured, and correct first time, • Have a calm, professional, warm manner with clients and external partners: you can represent The Tenth with confidence, • Are curious about systems and tools: you think about how things could work better and you are willing to test new approaches, • Are comfortable with physical operational work alongside the desk-based side of the role: room set-up, storage runs, manual coordination, • Are energised by variety and do not mind that no two weeks will look the same, • Have around two to four years of relevant experience and are looking for a role with real ownership and growth potential A Note on the Environment The Tenth is a small team doing something genuinely new. We move quickly, we think on our feet, and we hold ourselves to a high standard. This is an environment where you will be trusted and given real ownership early, and where your work has a visible impact. If you thrive with variety, enjoy solving problems without always having all the information, and find satisfaction in getting the details exactly right, you will love it here. We will invest in you and we will support you: we just will not be able to carry you through a checklist step by step. The expectation is that you bring your own initiative and judgment to the role from the start.

Our client, a luxury fabric and cloth brand, is seeking an experienced and highly organised Operations Coordinator to join their London head office on a permanent basis. This is an exciting opportunity for someone with experience within textiles, interiors, luxury goods, or a product-led business who thrives in a fast-paced environment and enjoys working across operations, logistics, systems, customer service, and commercial support. The successful candidate will play a key role in ensuring the smooth day-to-day running of the business, working closely with internal teams, international partners, suppliers, customers, and external stakeholders across the UK, Europe, and the US. Key Responsibilities • Coordinate and support operational processes across the business, ensuring workflows are managed efficiently and proactively., • Act as a key liaison between internal departments, external partners, suppliers, and global stakeholders., • Develop a strong understanding of business systems, operational procedures, and internal processes to support effective day-to-day operations and decision-making., • Produce regular sales, operational, and performance reports for senior management., • Prepare royalty reporting and support relationships with external design partners., • Monitor and track annual targets across territories and showroom locations., • Analyse collection performance, sales trends, and order conversion data to support commercial decision-making., • Support and maintain integrations between the company website, ERP system, and third-party platforms., • Liaise with developers and external service providers to troubleshoot issues and support operational improvements., • Manage inbound stock deliveries and oversee allocation against outstanding customer orders., • Monitor stock levels across products and sampling inventory to ensure availability and operational efficiency., • Implement pricing updates across collections while maintaining margin consistency., • Oversee order processing across the UK, Europe, the US, and selected international regions, ensuring accuracy, efficiency, and a high level of customer service., • Provide exceptional customer service support to UK, European, and US customers, responding to enquiries professionally and efficiently across orders, deliveries, product information, and operational queries., • Build strong relationships with customers, suppliers, and trade partners, ensuring a premium client experience at all times., • Support trade account setup and approval processes., • Coordinate internal scheduling, including holidays, remote working, and team calendars., • Provide cross-functional support across departments during periods of absence or peak trading periods., • Assist accounts and operational teams with administrative support where required., • Identify opportunities to improve operational processes, customer experience, and internal efficiencies. Candidate Profile • Previous experience within operations, customer service, logistics, sales support, or business administration, ideally within luxury, textiles, interiors, fashion, or a creative product-led business., • Proven experience supporting UK and international customers, ideally across European and US markets., • Exceptional organisational skills with strong attention to detail and the ability to manage multiple priorities simultaneously., • Strong Microsoft Office skills, particularly Excel, with confidence working across reporting and operational systems., • Experience using ERP systems, ecommerce platforms, or integrated business systems would be highly advantageous., • Excellent communication and interpersonal skills, with the ability to build strong relationships internally and externally., • A proactive, solutions-focused, and adaptable approach to work., • Strong problem-solving skills and the ability to work effectively under pressure in a fast-paced environment., • Commercially aware with a customer-first mindset and a passion for delivering a high standard of service., • Able to work independently while collaborating effectively within a team environment., • A background or qualification in textiles, design, merchandising, business, or a related field would be advantageous.

Logistics Coordinator Office based in Finsbury, London with site travel required (UK driving licence essential) TGRC is hiring a Logistics Supervisor to support our client’s solar and renewable energy projects across the UK. The role involves managing all aspects of project logistics, ensuring materials and equipment are procured, stored, and delivered efficiently to support on-site construction. Key Responsibilities: • Oversee project logistics, including material handling, storage, and transportation., • Coordinate on-site procurement with suppliers to ensure timely availability of materials., • Work closely with construction and procurement teams to plan and schedule deliveries., • Monitor inventory levels, track shipments, and maintain accurate records., • Ensure compliance with health, safety, and environmental standards in all logistics operations., • Identify and resolve potential delays or logistical issues proactively., • Manage relationships with transport providers, suppliers, and subcontractors. Requirements: • Proven experience in logistics, supply chain, or materials management, ideally within construction or renewable energy projects., • Experience in solar, wind, or large-scale construction projects preferred., • Strong organisational and planning skills, with the ability to manage multiple tasks simultaneously., • Excellent communication and coordination skills., • Knowledge of health and safety regulations relevant to construction sites., • Proficient in Microsoft Office and logistics management systems., • Ability to travel between project sites as required.

Two office days + Two WFH days + 1-2 weekday evenings Salary: £28,000-£31,000 pro rata (includes evening work) Our office is in Brixton, London About the Company Seed Talks is a talks platform connecting top thinkers from the UK and Ireland with audiences around each country. Our talks are centred around our ethos of making public education as accessible as possible and touch on mental health and wellbeing, self improvement and self discovery. Seed Talks events range from science, psychology, history, current affairs, philosophy, neurodiversity, neuroscience and more. We also program a growing range of online workshops & courses and also have a growing on-demand platform. About the Role Seed Talks is looking for a highly organised, people-focused Event Operations Assistant to help us run live events across the UK and Ireland. Based in London, you'll support the Operations team across the full events calendar, assisting with admin, communications and logistics that keep our events running smoothly, whilst getting up to speed with how we operate on the ground in London. As you develop your knowledge of our events and ways of working, you'll take on increasing responsibility in London, with the goal of becoming our dedicated London City Coordinator. This is a real opportunity to grow into a meaningful role with genuine ownership. This is a practical, hands-on role for someone who loves live events, thrives on organisation, and is confident managing people and lots of moving parts. A keen interest in Audio-Visual standards would help you stand apart, but is not essential. You may be required to assist at events in other cities at short notice and an overnight stay and expenses will be provided, if needed. Responsibilities Here is a list of the key areas of responsibility that you’ll need to cover during a working week. As a small and rapidly growing company, responsibilities may evolve and we'll need you to be open to taking on new tasks as we scale. UK & Ireland – Event Operations ● Send advance emails to speakers, staff and venues across all locations ● Arrange travel and accommodation for speakers ● Upload events to ticketing platforms and maintain the events calendar ● Prepare introduction slides for events (Google Slides) ● Reply to customer enquiries and escalate serious issues where appropriate ● Track and manage communications with speakers, venues and staff ● Research new venues and speakers across the UK and Ireland ● Data entry and reporting (Google Sheets) ● Brainstorm content and speaker ideas London Events Coordinator ● Support the running of London events, learning our operational standards with a view to leading them independently as your role develops ● Assist with managing as well as training and development of London event staff ● Use these skills to level up our event hosts nationwide ● Handle guest queries with professionalism and warmth ● Represent Seed Talks with a calm, confident and friendly demeanor ● Provide post-event feedback to the Operations Team ● Help create bespoke event schedules and briefing documents for larger events About You First and foremost, we're looking for someone with a genuine passion for live events and the topics we programme. You'll be adept at problem-solving, able to work independently in a methodical and meticulous way, with a high attention to detail. You should be comfortable managing multiple projects without dropping the ball; be highly adept at communicating issues and task progress within the Operations Team; as well as liaising with other departments to sustain and grow our portfolio of events. You'll be a strong fit if you: ● Are London-based and available for regular evening event work (1-2 per week) ● Have experience in events, theatre, live production, hospitality or a similar field ● Have public speaking experience and have hosted events of a similar nature ● Are highly organised, reliable and accurate under pressure ● Communicate clearly and confidently with multiple stakeholders ● Enjoy leading small teams and building rapport quickly ● Can conduct research efficiently and effectively ● Are caring and considerate in representing us to our speakers and attendees alike ● Have a decent working knowledge of Google Workspace ● Are interested in implementing AI workflows to your working day to improve efficiency ● A keen interest in Audio-Visual standards would help you to stand apart in your application, but is not essential for the right candidate. Event creation or business development experience is a big plus. Don't worry if you don't tick every box - full training will be provided and we're genuinely invested in your development. What We Offer ● 4.5-day workweeks (this role can evolve into a full-time position after probation) ● Basic health insurance, cycle to work scheme ● Free tickets to our events and Seed Talks merch ● A clear and open progression path — we want you to grow with us ● Backing to design and grow your own event verticals ● Quarterly staff socials (recent ones include go-karting, an art exhibition, a board games café and a pottery workshop) To apply for the role, send an application including covering letter and your resume, directly to our Operations Manager, Lee: lee@seedtalks.co.uk

Logistics Coordinator 🚀 One of the fastest growing brands in the UK 📍Central London onsite (5 days in the office) 💰£35,000 - £40,000 + EMI shares Ignite are delighted to be working with one of the fastest growing challenger brands we’ve ever partnered with. You will have seen this brand all over the news and socials recently, particularly for the awards they’ve been winning. They’re now looking to hire a Logistics Coordinator to take full ownership of their outbound logistics with a strong customs focus. This role will see you managing export documentation, declarations, and compliance to ensure finished goods move legally and efficiently around the world. You will also be responsible for managing relationships with warehouses and hauliers, acting as the main point of contact and leading quarterly reviews to ensure service levels and performance remain high. Alongside this, you will process all orders and build strong relationships with key customers to ensure they receive an excellent end to end service experience. This is a brand new role created as part of the company’s growth, making it a great time to join. The ideal candidate will be excited to grow alongside the business, take real ownership, and play a key role in shaping outbound logistics as the brand scales. You will have a solid understanding of declarations, Incoterms, VAT, and Rules of Origin to avoid delays, unexpected costs, and service failures. What skills do you need to have to be considered? ⭐️You have experience with customs compliance ⭐️Someone who takes the initiative ⭐️A team player with strong communication skills ⭐️Entrepreneurial mindset. In return for everything you can bring, the business can offer you 🚀: ⭐️ Salary between £35k - £40k, depending upon experience ⭐️ EMI Shares ⭐️ Chance to join an unbelievable brand which is backed by celebrities ⭐ Progress quickly and diversity your skills ⭐️ Extremely sociable business with regular socials & get-togethers What happens next? 🎬 Now: Apply today with your CV which will be reviewed by our Ignite team. First Stage: Teams call with the hiring manager Second Stage: Face to face interview in the office 🤝 People are at the heart of everything we do. We embrace diversity and are committed to creating an inclusive recruitment process that means people can be their best authentic self. ❤️ We would love to reply to all applications, regrettably we are unable to do so due to the high volumes we receive, so if you do not hear back within 14 days unfortunately on this role it won’t be progressing. It is possible that the position could be in the process of closing, so chalk it up to bad timing. But, have no fear! There will be more opportunities. Follow us so you don’t miss them. 👀

About Refined Networks Refined Networks offers the technology, logistics and ecommerce expertise to enable brands to launch and scale on the world’s biggest online marketplaces. Since 2021, we've partnered with 100+ brands to launch on leading online platforms like Nordstrom, Macy’s, John Lewis, Next and Zalando. Our global 3PLs also provide direct-to-consumer and wholesale fulfilment capabilities, offering a holistic cross-border solution for improved customer experiences and reduced operational costs. Headquartered in London with a global team, we have grown rapidly in the past 12 months, and we’re now looking for a Ecommerce Coordinator to support the delivery of best‑in‑class brand execution on marketplaces. About the role Our new Ecommerce Coordinator will help coordinate and create marketing assets and content, manage seasonal and trading updates on key marketplaces, and support reporting and insight to drive performance for our brand partners. Marketing support • Create and maintain slide decks to communicate minimum requirements and ecommerce best practices for brands onboarding to new platforms, • Coordinate with internal teams and external partners to gather and organise brand assets, ensuring they are delivered on time to support new launches, campaigns and seasonal moments, • Support creation and adaptation of assets and content (copy, imagery, banners, size guides) to meet marketplace requirements and brand guidelines, • Present paid media opportunities to brands and manage account set-up and coordination as required, • Oversee seasonal changes for brand pages on key marketplaces, ensuring new collections are correctly represented, • Align with internal team on brand launch timelines to support B2B marketing campaigns Digital trading support • Monitor brand launches for new brands going live on marketplaces and conduct digital launch summaries, • Manage and share brand product nominations for on-site placements, tracking deadlines and ensuring timely follow‑up with marketplace contacts, • Conduct site walks to proactively identify optimisation and organic marketing opportunities to share with internal teams and brands, • Prepare and input data into site walk assessments for onboarding new brands Performance, optimisation & reporting • Maintain a central digital site walk document, tracking each platform’s focus areas and shared metrics, to keep internal teams up to date, • Download and organise digital performance metrics from marketplace platforms to support brand success teams in their reporting and inform strategic actions, • Coordinate timelines, trackers and basic documentation for marketing and digital initiatives, • Monitor performance marketing metrics where relevant and contribute to reporting Your skills & experience • 1–3 years’ experience in ecommerce, digital merchandising, or a similar coordination role, • Experience working with online marketplaces or ecommerce platforms is strongly preferred, • Good understanding of marketing and ecommerce metric basics: ROAS, conversion rate, impressions, CTR, • Strong organisational skills, able to manage multiple brands, platforms and deadlines at once, • High attention to detail when checking pages, content, data and reports, • Confident using Excel/Sheets and PowerPoint/Slides for data and reporting, • Clear communicator, comfortable working with internal stakeholders and external marketplace/brand contacts, • Proactive, hands-on and happy to get into the detail of sites, pages and reports Nice to have • Experience with design tools (e.g. Canva, Photoshop, Illustrator), • Exposure to performance marketing or onsite marketing on marketplaces, • Agency management experience (briefing, chasing deliverables, checking outputs) Location: Victoria, London (3 days in office)

Job : Office & Administration Coordinator Location : Central London Type : Full time / Permanent / Hybrid (3 / 4 days on site ) Salary : Max £ 35,000 pa Sector : Media / Tech We’re partnering with a leading global brand in the media space to find a highly organised Office & Administrative Assistant to join their busy London team. This is a dynamic, hands-on position sitting at the heart of the business and is perfect for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in creating a seamless and professional workplace. You’ll play a key role in ensuring the smooth day-to-day running of the office while providing high-quality administrative support to senior stakeholders and leadership teams. • Oversee the day-to-day management of a busy London office, • Act as the first point of contact for visitors and incoming calls, • Coordinate office logistics including suppliers, facilities, meeting rooms, and catering, • Liaise with building management, security, and external vendors, • Support leadership with meeting coordination, expenses, and administrative tasks, • Organise internal meetings, events, and company-wide initiatives, • Arrange Board-level meetings, including venues and logistics, • Provide ad hoc EA support, including diary and travel coordination, • Take ownership of office Health & Safety processes and compliance, • Proven experience in office coordination and administrative support, • Highly organised, proactive, and able to juggle multiple priorities, • Professional, personable, and confident dealing with senior stakeholders, • Strong attention to detail with a high level of discretion, • Confident using Microsoft Office 365 (Word, Excel, PowerPoint), • Experience with tools such as DocuSign, Adobe, or Canva is a bonus, • A collaborative team player who takes pride in delivering a great environment Apply today !

Learning & Development Coordinator A fantastic opportunity for a Learning & Development Coordinator to join a powerhouse US law firm based in stunning City offices – we’re looking for a confident and highly organised individual with excellent communication skills who can build strong relationships with lawyers and staff at all levels. • Competitive salary, • Market-leading employee benefits, • Free in-office meals, • Hybrid working – 4 days in the office / 1 day remote, • City / Liverpool Street Learning & Development Coordinator Key Responsibilities: • Coordinate Practice Group training sessions – managing logistics, issuing invitations, updating attendance and training trackers, • Book external courses, secure approvals, and track spend, • Process invoices and expenses for the department, • Assist with mentoring programme administration, • Monitor visa expiry dates and manage the full verification and renewal process with attorneys, • Support England & Wales regulatory requirements for our international offices i.e. bulk renewals, continuing competence monitoring, drafting required applications, • Collaborate with US counterparts and Knowledge Partners to manage LMS content, including e-learning conversions and ongoing enhancements, • Help deliver the Associate Review process across our European offices Learning & Development Coordinator Skills & Requirements: • Proven experience within a professional services training and development environment, ideally within a law firm, • A proactive, solutions-driven approach with the ability to anticipate needs and navigate challenges with a positive attitude, • Ability to juggle multiple workstreams and respond quickly to shifting priorities, • Excellent presentation and record-keeping skills with strong attention to detail

The Role This is an exciting opportunity to join our growing operations team at a pivotal moment in our growth. An integral part of the MG&Co. team, you will be responsible for ensuring seamless logistics across our global supply chain. Contract type: Full Time Contract length: Permanent Salary: £35,000 - £39,000 Location: MG&Co. Studio, London W10 Hybrid: 4 days in studio, 1 day remote About Us MG&Co. is at an exciting point in its growth journey, with ambitious plans to scale our business over the next few years. We are committed to creating thoughtfully crafted, high-quality homewares that bring joy and originality to everyday spaces. As we grow, we’re expanding our passionate team of innovators who are eager to make a lasting impact on the design industry, contributing to a brand that prioritises creativity, quality, and sustainability. We are looking for individuals who thrive in a dynamic, entrepreneurial environment. Joining MG&Co. means gaining an opportunity to grow professionally and take on meaningful challenges as part of a high-energy team dedicated to delivering beautiful, functional, and responsibly made products. Key Responsibilities • Oversee all inbound supply chain operations, managing relationships with suppliers, freight forwarders and logistics partners to improve product availability and optimise costs., • Plan and coordinate all inbound freight in line with production schedules, shipping timelines, and key launch dates, consolidating shipments and minimising air freight where possible., • Maintain POs and shipping updates within stock management systems, communicating any changes to relevant teams., • Manage customs and international freight documentation, ensuring accurate HS code classification and full compliance with global trade regulations., • Proactively identify and mitigate supply chain risks, including supplier constraints, tariffs, and transportation delays., • Own inventory management processes, reconciling intake and ensuring accurate inventory reporting., • Manage relationships with third-party logistics (3PL) partners, monitoring fulfilment KPIs and overseeing the setup of 3PL operations in the USA and any future international locations., • Collaborate closely with external suppliers to uphold quality and delivery standards, identify and resolve issues in coordination with suppliers, warehouses, and internal teams., • Support reporting requirements, including cost analysis, B-Corp reporting, and compliance with international regulatory obligations. Skills Required • 2+ years’ experience in an operations, logistics or supply chain role within retail e-commerce. Complementary business a plus., • Experience managing inbound freight across an international supply chain., • Understanding of MG&Co. brand and enthusiasm to be part of our growth., • Highly organised, detail driven and commercially minded., • Ability to work independently and manage multiple priorities in a fast-paced environment., • Highly proficient in excel with strong analytical skills., • Exceptional verbal and written communication skills., • Experience using ERP and inventory management software. Benefits of working at MG&Co. • A creative working environment and supportive team culture, • Workplace pension offered through NEST, • 25 day holiday allowance plus bank holidays, • Birthday day off, • Long service holiday entitlement, • Flexible working hours, wfh 1 day/week, • Employee discount, • Free access to well stocked kitchen, • Monthly team yoga, • Quarterly team volunteering days Inclusion statement We recognise the lack of diversity in interior design, and we particularly encourage applications from candidates from black, Asian, ethnic minority and socio-economically disadvantaged backgrounds which are particularly underrepresented in our industry. We are an equal opportunities employer and all applicants will be considered without attention to ethnicity, religion, sexual orientation, gender identity, family or parental status, national origin, veteran, neurodiversity status or disability status. Role is not suitable for applicants based outside of UK. Applications to be made via email to careers@matildagoad.com. Please include CV and cover letter and quote “Logistics and Supply Chain Coordinator” in email subject.

Events Executive Blue Legal is partnering with a leading professional services firm to recruit an Events Executive for its London office. The successful candidate will support the planning and delivery of a wide range of in-person, virtual and hybrid events, working closely with the Marketing and Business Development teams. This role is suited to an organised and proactive individual with strong project management skills and excellent attention to detail. The Responsibilities: · Manage and maintain the firmwide events calendar, ensuring all activity is effectively planned and delivered. · Lead the end-to-end coordination of client events, seminars, conferences, sponsorships, receptions and networking events. · Deliver professional in-person, virtual and hybrid events on time and within budget, managing timelines and key deliverables throughout. · Work closely with Marketing and Business Development colleagues on event communications, invitations, attendee management and promotional activity. · Coordinate targeted mailing lists and event communications, ensuring GDPR compliance at all times. · Liaise with venues, suppliers and internal stakeholders to oversee logistics, catering, branded materials and event administration. · Monitor and evaluate event performance, providing reporting and insights to support future business development opportunities and continuous improvement. The Candidate: · Previous experience within a Marketing or Business Development environment at Executive or Coordinator level, ideally within professional services and with a strong focus on events. · Excellent organisational, stakeholder management and communication skills, with the ability to manage competing priorities effectively. · Proactive and adaptable approach, with strong attention to detail and a willingness to travel and support events outside of standard office hours where required. Please e-mail your CV and covering letter in the strictest confidence to gavin.coleman@bluelegal.com Please note: Due to the specific sectors we work in, only candidates with valid work experience in a Law Firm, Accountancy Firm, Management Consultancy, Property/Construction Firm, Financial Services Firm or a high profile relevant Association or Agency will be considered. We regret that our clients will not accept applicati

7-IROC/MK Investor Relations Operations Coordinator Permanent, full-time Mayfair Up to £90k depending on experience Private Equity About the Company: A leading international private equity firm with a strong track record of investing in and growing businesses across a number of core sectors. With c.50 people in the London office and a broader global presence, the firm offers a highly collaborative, high-performance and collegiate environment. About the Role: This is a highly trusted Investor Relations Operations Coordinator role, sitting within a growing London-based IR team and supporting global investor engagement. This is a fast-paced, operationally focused role where you will take ownership of the coordination and execution of investor meetings, due diligence processes and large-scale events, working closely with senior stakeholders across multiple international offices. Key responsibilities include (but are not limited to): • Coordinating complex investor meetings and due diligence processes across multiple time zones., • Planning and delivering key investor events (including annual meetings, roadshows and live events)., • Managing logistics including venues, travel, suppliers and technical setup., • Liaising with senior stakeholders, internal teams and external partners globally., • Maintaining CRM systems and investor data accuracy., • Supporting the development and improvement of operational processes and workflows., • Anticipating challenges and ensuring seamless execution across all activities. Candidate Specification: • Significant previous experience in operations coordination, executive support, IR support or event delivery within a fast-paced, corporate environment., • Experience within private equity, financial services or professional services is highly advantageous., • Strong organisational and project coordination skills, with the ability to manage multiple priorities., • High attention to detail, with a proactive and solutions-focused approach., • Confident working with senior stakeholders in a high-performance environment., • Strong communication skills and the ability to work collaboratively across teams., • Flexible and willing to occasionally travel as needed. Additional Information: • Salary up to £90k + discretionary bonus., • Core hours are 9:00am – 5:30pm, with flexibility required during busy periods., • Hybrid working – typically 1 day per week from home (flexible depending on business needs)., • Excellent benefits package., • Offices based in Mayfair., • Some international travel may be required. If this sounds like the Operations Coordinator role for you, please apply today!

The Company The Outform Group is an award‑winning global innovation agency. We partner with some of the world’s most recognisable brands and retailers to transform customer experience through insight, technology, and creativity. Our ambition is to be revered as the agency shaping the Future of Retail, and in EMEA we continue to grow with pace and purpose. The Opportunity We are seeking a highly organised and proactive Fulfilment & Portal Coordinator to join our team. This role is essential to ensuring the smooth operation of our spare parts fulfilment ecosystem, supporting retail display programmes across EMEA. You will be the guardian of our fulfilment portal, ensuring accuracy, efficiency, and exceptional service for our clients and retail partners. The Role This role is responsible for monitoring, maintaining, and optimising Outform’s spare parts and fulfilment portal. You will manage stock levels, process maintenance tickets, coordinate replacement parts, and ensure timely fulfilment to stores or installation engineers. A detail‑driven coordinator with strong communication skills, you will act as the operational backbone of our after‑sales support function. Job Title: Fulfilment & Portal Coordinator- Beauty Reporting to: Beauty Services PM Location: London or Fleet, UK Hours of Work: 9am – 5.30pm, 37.5 hours per week Key Responsibilities Portal & Stock Management Portal oversight — Monitor and maintain the spare parts fulfilment portal, ensuring all data is accurate, up to date, and aligned with live retail display programmes. Stock level management — Track inventory levels across all spare parts, identifying replenishment needs and coordinating with internal teams to maintain optimal stock. Data accuracy — Ensure product codes, descriptions, imagery, and technical information are correctly maintained within the portal. Reporting — Generate regular reports on stock usage, ticket volumes, fulfilment timelines, and recurring issues. Maintenance Ticket Handling Ticket triage — Receive and assess maintenance tickets submitted by clients or retailers, identifying the issue and determining the appropriate response. Replacement coordination — Arrange dispatch of spare parts either directly to stores or via an installation engineer, depending on the complexity of the issue. Issue resolution — Liaise with internal teams (production, engineering, logistics) to resolve technical or fulfilment‑related queries. Client communication — Provide clear updates to clients and retailers on ticket status, expected delivery times, and next steps. Operational Coordination Process optimisation — Continuously review fulfilment workflows to improve speed, accuracy, and customer experience. Cross‑functional collaboration — Work closely with logistics, warehouse, engineering, and client services teams to ensure seamless fulfilment operations. Quality assurance — Ensure all dispatched parts meet Outform’s quality standards and are packaged appropriately for safe delivery. Engineer scheduling — Coordinate with installation partners when on‑site support is required. Client & Retailer Support Relationship management — Build strong working relationships with clients and retail partners, ensuring a high‑quality after‑sales experience. Guideline adherence — Ensure all fulfilment activity aligns with retailer requirements, store processes, and visual merchandising standards. Service excellence — Act as a trusted point of contact for all spare‑parts‑related queries, ensuring timely and professional communication. Key Skills and Experience Proven experience in retail operations, after‑sales support, logistics coordination, or fulfilment management. Strong understanding of inventory systems, ticketing platforms, or portal‑based workflows. Excellent communication and stakeholder‑management skills. High level of accuracy, organisation, and attention to detail. Ability to multitask and prioritise in a fast‑paced environment. Proficient in Microsoft Office Suite and comfortable learning new digital tools. Analytical mindset with strong problem‑solving abilities. Proactive, self‑motivated, and committed to delivering exceptional service. Package Salary: Competitive, depending on background and experience Benefits: 5% company pension contribution Private healthcare and Medicash plan Death in Service (DIS) insurance 27 days holiday EMEA Bonus

Our elite US law firm client is hiring a new Legal Events Specialist in their London office to work directly with their client base of professional membership organisations wihtin the Life Sciences sector. • Salary up to £65,000, • Hybrid working - 3 days office & 2 remote (Some flex required dependent on events calendar, • Fantastic benefits and culture The Legal Events Specialist will work closely with the Events Manager and serve as a liaison and coordinator of the legal networks for the firm’s clients. The legal networks are membership-based benchmarking and networking groups for in-house regulatory counsel, working on specific areas of regulatory law. Alongside the Legal Networks Manager, the Legal Events Specialist will work directly with Partners and other stakeholders and assist in coordinating the legal networks membership groups. Duties as a Legal Events Specialist: • Function as a primary liaison between the legal networks and its members. This includes answering queries, providing information, preparing regular communication activities, maintaining membership records, and assisting with the annual renewals process., • Direct engagement with the firm’s colleagues to promote the legal networks through a variety of channels, including drafting tailored emails for lawyer outreach to clients, and presenting the benefits of the networks on internal calls and at practice group meetings., • Cross-sell other legal networks to the existing networks membership base when the opportunity arises., • Annually review and contact paying members who are not actively using their membership for feedback., • Undertake research within the legal networks extranet site for topics covered at past meetings or within previous benchmarking reports to assist the firm’s lawyers with billable matters. Curate and summarize research into clear and concise reports and communicate findings to the lawyers promptly., • Chair regular planning calls with the planning teams for each legal network to ensure the network meetings are making adequate progress., • Draft and coordinate all related internal and external communications., • Work closely with the planning teams, the Events Manager, regional and relevant Business Development and Marketing colleagues, and IT on event logistics, including invitations, strategic development of guest lists, nametags, handout materials, site management, multimedia, speakers, visual presentations, and follow-up. Skills as a Legal Events Specialist: • Experience planning and leading events in a corporate environment, working directly with professional membership organisations., • On-site event management., • A Bachelor’s degree, preferably in event management, marketing, business, or related field, • Experience of using CRM software (i.e., Salesforce, InterAction)., • Advanced knowledge of internal marketing databases and technologies to track, maintain, and disseminate content, including Vuture and InterAction.

Crane Worldwide Logistics is a leader in supply chain solutions with over 130 locations across 30 countries providing individual services that address our client's logistics challenges. The warehouse operative processes orders, accepts deliveries, and keeps the warehouse organised, which includes everything from physically moving product around the warehouse space and recording these movements to properly maintaining all shipping and receiving record. General Duties • Operates a forklift and preferable reach truck licensed., • Must meet quality and productivity metrics., • Receiving and Put away., • Picking and Packing, • Loading and Unloading, • Complete paperwork thoroughly and promptly., • Accurately and courteously load client merchandise., • Escalate all issues with a shipment immediately to the account coordinator to insure prompt resolution., • Manage all task requests and follows up to ensure that client needs are met., • Responsible for accurate inventory and locations in warehouse and the WMS system Footprint, • Organising Inbound and Outbound freight and staging them in their designated areas, • Reports to warehouse team leader or management to alert them of any issues with shipping or receiving., • Keeps warehouse area clean and organised, • Follow Health & Safety guidance., • Other duties as assigned. Experience Requirements • Warehouse: 1-2 years (Required) Other Skills & Abilities • Ability to add, subtract, multiply and divide in all units of measure using whole numbers, fractions and decimals., • Ability to read, comprehend and complete basic checklists, forms or other related documents., • Identifies and resolves problems in a timely manner., • Balances individual responsibilities., • Consistently at work and on time. Physical Requirements • Stand or sit for long periods of time., • Reach with hands and arms and stoop, kneel, crouch and frequently required to climb or balance., • Regularly lift and/or move 25 kilo and occasionally lift and/or move 25 kilos by hand, • Warehouse temperatures are variable and often uncontrolled, unless the product being stored requires that the maintenance of a specific temperature., • Ability to drive a forklift- and/or Reach truck and become certified by Crane Worldwide WHY SHOULD YOU WORK FOR CRANE? At Crane, we believe in providing our employees with excellent benefits at a Great Place to Work. We offer: • Quarterly Incentive Bonus, • Employee Referral Bonuses, • Employee Recognition and Rewards Program, • Employee Discounts, • Bike to work Scheme., • Pension, • healthcare Come join the leader in logistics and take your career in the right direction. Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Recruitment Agency Policy At Crane Worldwide Logistics we manage all hiring directly and do not accept unsolicited CVs or candidate profiles from recruitment agencies or search firms. Agencies must not contact our employees or managers directly with candidate details. Where recruitment support is required, we will engage trusted partners through a formal written agreement. We will not be liable for be liable for any associated placement fees for any CVs received without such an agreement. We appreciate your cooperation in respecting this policy.

Company Description House of Decant is a destination for discerning drink lovers — offering a carefully curated selection of premium spirits, wines, and other exceptional drinks through our e-commerce platform. We believe that discovering and enjoying great drinks should feel effortless, elevated, and personal The Operations Coordinator / Buyer’s Assistant supports the day-to-day operational execution of House of Decant’s inventory, product listings, and supplier activity. This role focuses on accurate execution, coordination, and follow-through across inventory, systems, and logistics. The role works closely with buying, warehouse, and customer service teams to ensure products are correctly set up, stock is in the right place, and operational issues are resolved quickly. Key ResponsibilitiesInventory & Stock Support • Maintain accurate inventory levels across multiple locations, • Assist with inter-location stock transfers to meet demand and reduce stock imbalances, • Monitor stock levels and flag shortages, overstocks, or discrepancies Product Setup & Maintenance • Set up and maintain product listings across systems, • Upload product data, images, SKUs, and pricing updates, • Ensure listings are accurate and live on time for launches and promotions Supplier & Purchase Order Support • Assist with purchase order creation and tracking, • Follow up with suppliers on delivery timelines and discrepancies, • Maintain accurate records of orders, deliveries, and invoices Logistics & Fulfilment Coordination • Coordinate inbound shipments with suppliers and warehouses, • Support stock transfers between locations, • Work with warehouse teams to resolve fulfilment or stock issues Reporting & Admin • Track basic sales, stock movement, and inventory performance, • Prepare regular reports to support reordering and planning decisions, • Keep operational documentation and systems up to date Launch & Promotion Support • Support new product launches and promotional campaigns, • Ensure stock availability, correct pricing, and accurate listings, • Coordinate with internal teams to ensure operational readiness Cross-Team Collaboration • Act as a point of contact between buying, warehouse, and customer service teams, • Escalate issues clearly and early when problems arise, • Support process improvements to reduce errors and improve efficiency Skills & Experience • 2–5 years’ experience in operations, inventory, buying support, or e-commerce, • Strong attention to detail and comfort working with data and systems, • Organised, reliable, and able to manage multiple tasks simultaneously, • Confident communicator with suppliers and internal teams, • Proactive mindset — spots problems before they escalate Free WSET programme Salary 35,000

Crane Worldwide Logistics is a leader in supply chain solutions with over 130 locations across 30 countries providing individual services that address our client's logistics challenges. The Operations Coordinator position is responsible quoting, routing, rating, monitoring and coordinating international shipments (air/ocean import/export) from pick-up through to delivery. Essential Job Functions • Deals directly with clients, customs and agents to ensure the quickest and best movement of cargo throughout the world., • Prepares documents necessary to complete export, import and customs clearance process, • Track and trace cargo as necessary to insure proper movement and delivery., • Proper and correct billing and cost information populated in TMF for accurate invoicing and job costing, • Communicate with customers regarding disposition of Freight (i.e. tracking & tracing, routing & dispatching, and rate quotations)., • Communicate & correspond with other Company branches and agents for customer satisfaction, and ensure excellent service execution., • Seek the most profitable mode of shipment yet meet customer’s requirement for the movement of freight., • KPI adherence – DNI / LNR / Cost accuracy / ROTP, • Ensure Compliance in line with company standers., • Other Duties as assigned. Education & Experience: • 2 years experience in freight operations, logistics, or a related field. Physical Duties & Requirements • Talking, hearing and using hands to operate a computer keyboard, mouse and other computer components, • Sitting for extended periods of time, • Walking within the warehouse and inspecting freight Other Skills & Abilities • Must possess strong working knowledge of all rules, regulations, governance and documentation preparations, as it pertains to both Imports and Exports., • Must have strong verbal and written communication skills., • The ability to work in a fast-paced environment., • Strong organizational skills are required, due to the high volume and demands of the position., • Strong knowledge of Microsoft word and excel., • Other duties as assigned. Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Recruitment Agency Policy At Crane Worldwide Logistics we manage all hiring directly and do not accept unsolicited CVs or candidate profiles from recruitment agencies or search firms. Agencies must not contact our employees or managers directly with candidate details. Where recruitment support is required, we will engage trusted partners through a formal written agreement. Any CVs received without such an agreement will be treated as direct applications, and Crane Worldwide Logistics will not be liable for any associated placement fees. We appreciate your cooperation in respecting this policy.

Crane Worldwide Logistics is a leader in supply chain solutions with over 130 locations across 30 countries providing individual services that address our client's logistics challenges. The Operations Coordinator manages all aspects of domestic and cross-border shipments, including documentation, routing, and carrier coordination. It requires negotiating competitive freight rates, auditing invoices, and ensuring compliance with regulatory standards. Daily responsibilities include collaborating with customs brokers, supporting sales with accurate quotes, and resolving shipping issues to maintain high customer satisfaction. Building strong relationships with carriers, internal teams, and clients is essential, along with contributing to cost-saving and process improvement initiatives. This role Schedule will be : 4 days on, 4 days off, working from 7 AM to 7 PM. Key Responsibilities: Documentation & Compliance: • Generate and review airline bills, motor carrier bills of lading (BOL), export/import declarations, NAFTA/USMCA forms, and other domestic paperwork., • Maintain accurate records to meet corporate standards and regulatory requirements. Shipment Routing & Optimisation: • Select the optimal mode of transport (ground, air, courier) for all U.S. and cross-border Canadian shipments., • Analyse cost-time trade-offs to balance service levels with budget objectives. Rate Negotiation & Carrier Management: • Negotiate competitive rates and service agreements with motor carriers, freight forwarders, and couriers (e.g., UPS, DHL, FedEx)., • Monitor carrier performance and recommend partnerships that drive cost savings and reliability. Brokerage Coordination: • Liaise daily with customs brokers to provide import documentation, track entries, and expedite clearance for inbound shipments., • Troubleshoot and resolve brokerage issues to avoid delays or penalties. Sales Support & Quoting: • Partner with domestic sales to gather weight/dimension data, prepare accurate freight quotes, and recommend the most economical carriers., • Empower sales teams with timely shipping insights and potential cost-saving strategies. Freight Bill Auditing: • Audit domestic freight invoices for accuracy, identify billing discrepancies, and liaise with carriers to dispute or adjust charges., • Track audit outcomes and contribute to ongoing cost-control initiatives. Customer Service & Issue Resolution: • Act as the primary point of contact for client inquiries and shipment status updates., • Investigate service failures or complaints, propose corrective actions, and follow through to client satisfaction. Relationship Management: • Build and maintain strong, trust-based relationships with internal teams and external partners., • Consistently deliver exceptional service to strengthen customer loyalty. Other Duties: • Undertake special projects and continuous-improvement initiatives as assigned by management. Skills & Abilities: • Excellent verbal and written communication skills; intuitive listening and problem-solving abilities., • Proven capacity to work under pressure in fast-paced environments and manage multiple priorities., • Strong analytical mind with meticulous attention to detail., • Proficient in TMS/ERP systems and the Microsoft Office suite., • Client-focused, proactive attitude with a proven record of delivering service excellence., • Quick learner with excellent memory recall of operational data, rates, and carrier guidelines. Education & Experience: • 2 years experience in freight operations, logistics, or a related field., • Practical experience with motor carriers, freight forwarders, or express couriers. Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Recruitment Agency Policy At Crane Worldwide3 Logistics we manage all hiring directly and do not accept unsolicited CVs or candidate profiles from recruitment agencies or search firms. Agencies must not contact our employees or managers directly with candidate details. Where recruitment support is required, we will engage trusted partners from our PSL through a formal written agreement. Any CVs received without such an agreement will not be liable for any associated placement fees. We appreciate your cooperation in respecting this policy.

Wholesale Operations Coordinator 📍 London (Hybrid) 🕒 Contract to Permanent 🌊 Oceanus the Label Oceanus is a fast-growing premium luxury fashion brand operating globally across swimwear, resortwear and accessories. As the business continues to scale internationally, we are looking for a highly organised and driven Operations & Wholesale Coordinator to join the team. This role is perfect for someone who loves the operational side of fashion and enjoys keeping everything running smoothly behind the scenes. You will work closely across wholesale, production, logistics and agency coordination, helping manage the day-to-day backend operations of the brand. We are looking for someone ambitious, detail-oriented and eager to grow within the luxury fashion space. This is initially a contractor/self-employed position with the opportunity to transition into a permanent role as the business continues to expand. Key Responsibilities • Managing wholesale and operational admin across the business, • Processing orders, invoices and purchase orders, • Supporting production timelines and factory communications, • Coordinating shipping, logistics, labelling and compliance, • Managing stock and inventory updates within ERP systems, • Working closely with agencies, suppliers and internal teams, • Ensuring operational processes run efficiently across departments, • Assisting with general backend operations as the company scales Requirements • Strong organisational and administrative skills, • Excellent attention to detail, • Ability to work in a fast-paced environment, • Experience with ERP systems or operational platforms preferred, • Experience using Zedonk would be highly advantageous, • Previous experience within fashion, wholesale, logistics or production is a strong advantage, • Strong communication skills, • Self-motivated and proactive mindset, • Passion for fashion, luxury brands and business growth What We’re Looking For We’re looking for someone who is hungry to learn, highly reliable and excited to become part of the Oceanus world long term. Someone who enjoys solving problems, keeping operations flowing and wants to grow within an ambitious luxury fashion brand. Role Details • Hybrid role based in London (2 days in office), • Monday–Friday, • Contractor / self-employed to start, • Temp-to-perm opportunity, • Opportunity for progression within a rapidly growing international brand, • To apply, please send your CV along with a short introduction about yourself and why you’d be a great fit for Oceanus..

We are a prestigious and fast-growing financial services firm seeking a highly professional, polished, and service-oriented Receptionist / Office Coordinator to become the face of our business and play a key role in ensuring the smooth running of our London office. This is an exciting opportunity for someone who thrives in a fast-paced, client-facing environment and takes pride in delivering exceptional service standards while supporting a high-performing professional team. The Role As the first point of contact for clients, visitors, and external stakeholders, you will represent the business with professionalism, warmth, and discretion at all times. You will oversee front-of-house operations, coordinate office administration, support internal teams, and ensure the office environment consistently reflects the highest professional standards. This role would suit someone with experience in financial services, professional services, luxury hospitality, or a corporate office environment. Key Responsibilities · Welcome clients and visitors in a professional and polished manner · Manage reception and maintain a pristine front-of-house environment · Coordinate meeting rooms, hospitality, and office operations · Provide administrative support to senior management and wider teams · Arrange domestic and international travel, itineraries, and logistics · Coordinate office supplies, catering, and facilities management · Liaise with suppliers, contractors, and building management · Maintain confidentiality and deliver exceptional client service standards Skills & Experience Required · Previous experience in a Receptionist, Front of House, Office Coordinator, or Administrative role · Experience within financial services, corporate, hospitality, or professional services environments is advantageous · Excellent verbal and written communication skills · Strong organisational skills with excellent attention to detail · Ability to prioritise tasks and manage multiple responsibilities simultaneously · High level of professionalism, discretion, and confidentiality · Proficiency in Microsoft Office Suite including Outlook, Word, and Excel Language Requirement Fluency in English is essential. Candidates MUST also be fluent in at least ONE of the following languages: · French · Italian · Spanish Personal Attributes · Friendly, approachable, and professional · Calm under pressure with a positive attitude · Reliable, flexible, and adaptable · Strong sense of ownership and accountability · Team-oriented with a willingness to support colleagues across the business · Passionate about delivering an exceptional client and employee experience What We Offer · Competitive salary package · Private medical insurance · Supportive and professional working environment · Opportunity to work within a prestigious financial services firm · Career development and progression opportunities Apply Now If you are an organised, service-driven professional looking to join a respected financial services business in a dynamic front-of-house role, we would love to hear from you. • Apply today with your CV.

CONSTRUCTION PROJECT COORDINATOR - LUXURY RETAIL ML Projects is hiring a Project Coordinator to support the delivery of luxury fashion retail fit-outs across the UK and Europe. You'll work alongside our Project Managers, helping move projects through tender, procurement, site delivery, and handover, taking design information from our internal team and keeping it on track as it lands on site. Project values range from £350,000 to £2M+. Our PMs run several concurrent fit-outs at any one time, each with tight programmes, demanding landlord and centre management requirements, and clients who expect flagship-standard execution. Your job is to give those PMs the bandwidth and reliable information they need to deliver — tracking actions, chasing responses, maintaining trackers and registers, and keeping site, design, and client conversations joined up. This role is pitched at someone who has spent a year or two on active fit-out sites or in a contractor's PM team. You should already know how a site really runs: how RFIs get answered (or don't), what a valuation looks like, how snags get closed out, and why programmes slip. KEY RESPONSIBILITIES Project Administration & Coordination ● Coordinate project activities across multiple concurrent retail fit-out projects. ● Maintain project schedules, milestones, and critical path activities using Smartsheet. ● Prepare and distribute project communications, meeting minutes, and progress reports ● Manage project documentation systems including drawings registers, RFI logs, and variation orders. ● Coordinate site surveys and pre-construction assessments across UK and European locations. ● Support BOQ preparation, tender analysis, and subcontractor procurement processes. Construction Documentation & Compliance ● Maintain construction drawings registers and ensure latest revisions are distributed. ● Coordinate submittal schedules and track approvals from consultants and clients. ● Support method statement reviews and RAMS documentation. ● Assist with building control submissions and statutory compliance documentation. ● Maintain health and safety documentation and coordinate CDM2015 requirements. ● Track and manage variation orders, change requests, and contract amendments. Stakeholder Communication & Management ● Serve as the primary coordination point between main contractors, subcontractors, and supply chain. ● Coordinate between clients, architects, MEP consultants, and construction teams. ● Schedule and organize site meetings, progress reviews, and coordination meetings. ● Maintain regular communication with international project teams and local contractors. ● Manage RFI processes and ensure timely technical query resolution. Site Operations Support • Coordinate site access arrangements, deliveries, and logistics planning, • Support site setup activities including welfare facilities, security, and utilities, • Assist with material procurement tracking and delivery schedules, • Coordinate specialist subcontractor activities and interface management, • Support quality control processes and snagging list management, • Coordinate handover documentation including O&M manuals and warranties, • Commercial & Financial Coordination, • Support cost tracking and budget monitoring processes, • Assist with subcontractor payment applications and valuations, • Maintain contract registers and key date schedules, • Support variation pricing and change order administration, • Coordinate insurance documentation and performance bonds, • Assist with final account preparation and project close-out processes Systems & Process Support • Maintain project tracking systems (Smartsheet) and construction programming, • Update project coding systems., • Support financial tracking and CAPEX reporting processes, • Maintain project filing systems including contract documentation, • Assist with compliance documentation and regulatory submissions, • 2-4 years experience in construction project coordination or site administration roles, • Experience working with general contractors on commercial or retail fit-out projects, • Knowledge of construction processes, terminology, and standard practices, • Understanding of construction contracts (JCT Design & Build, JCT Minor Works preferred), • Experience with construction documentation and drawing management systems \tTechnical Construction Knowledge • Understanding of construction sequences and critical path dependencies, • Familiarity with building control processes and statutory approvals, • Understanding of CDM regulations and health & safety requirements, • Knowledge of construction materials, specifications, and installation methods, • Software & Systems Proficiency, • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Project), • Experience with project management software (Smartsheet preferred, or similar platforms), • Understanding of drawing management systems and version control, • Basic knowledge of construction estimating and cost control principles \tCommunication & Coordination Skills • Excellent written and verbal communication skills with construction teams, • Professional approach to contractor and subcontractor relationship management, • Ability to communicate technical information clearly to non-technical stakeholders, • Cultural sensitivity for international project coordination, • Strong attention to detail in contract administration and documentation \tPersonal Attributes • Proactive approach with strong problem-solving abilities in construction environments, • Flexibility to adapt to changing site conditions and project requirements, • Professional attitude with understanding of construction industry practices, • Ability to work under pressure and manage multiple competing priorities, • Willingness to visit construction sites and understand on-site challenges To apply, send your CV and a short note on the construction project you are most proud of, and why, to careers@ml-projects.uk.

Founded in 1948, Karadeniz Holding is a visionary industry leader that focuses on innovation while supporting growth with an emphasis on economic and environmental sustainability in a wide range of industries, primarily energy and shipbuilding. Operating in more than 20 countries with more than 3.000 employees from 30 different nationalities and having an installed capacity of more than 8,000 MW, the Group generates reliable and clean electricity on 4 continents with its fleet of 45 Powerships™ and 11 LNG vessels provides employment for more than 10 thousand people worldwide. Karadeniz Holding manages the Powership™ fleet under its international brand Karpowership, meets 10%-100% of the electricity needs of the countries it operates in Europe, Africa, America and Asia. With its high-capacity energy solutions, including Powership™, land-based plants and floating LNG infrastructure, Karpowership assists countries and companies in their energy transition processes. We are looking for a “Paralegal / Office Administrator ” to be assigned to our “Legal” located in “London, UK.” Reporting to: Legal Manager (day-to-day) and General Manager (administrative) About the Role: We are looking for a highly organised and proactive Paralegal / Office Coordinator to support both the legal function and the general management of our growing UK office. This role is ideal for someone who enjoys being at the centre of operations acting as the office manager while bringing solid paralegal experience to support day-to-day legal work. You will work closely with the Legal Manager on standard documents, processes, and legal administration, while also supporting the General Manager and wider team in ensuring the smooth running of the London office. The position requires a hands-on, detail-oriented individual who is comfortable balancing legal support with broader organisational responsibilities, and who can take ownership of processes, coordination, and office management in a small but growing team. WHAT DO WE EXPECT? • 3–6 years’ experience as a paralegal or in a similar legal support or office management role, • Proficiency in written and spoken English is a must., • Experience in a law firm or in-house legal team preferred, • Strong organisational skills with experience in document management and process building, • Comfortable taking ownership in a small office environment, • Excellent communication and coordination skills across teams and locations, • High attention to detail and ability to manage multiple priorities, • Proficiency in Microsoft Office and document management systems Eligibility: Candidates must have the right to work in the UK. Please note that visa sponsorship is not available for this position. WHAT AWAITS YOU? Key Responsibilities: Legal Support & Processes • Assist the Legal Manager with handling standard legal documents, agreements, and correspondence, • Support and track contract lifecycle processes, including version control and execution, • Coordinate and follow up on document execution and signing processes across UK and HQ stakeholders, • Maintain, organise, and continuously improve legal document systems and records, • Drive document organisation and systematisation across legal and related business workstreams, • Support compliance-related tasks and internal legal processes Coordination & Administration • Coordinate with PAs, senior stakeholders, and HQ teams to ensure smooth workflows and timely approvals, • Organise and manage internal and external meetings, including scheduling, materials, and follow-ups, • Support the UK General Manager with meeting arrangements and ongoing administrative coordination, • Track, organise, and file invoices; follow up on approvals and support payment processes, • Assist with travel planning and logistics for team members where required Office Operations & Management • Take ownership of the day-to-day running of the London office, ensuring smooth and efficient operations, • Oversee office setup, maintenance, and ongoing office services (suppliers, facilities, and general workplace needs), • Coordinate logistics and operational matters between the London office and Istanbul headquarters, • Manage incoming and outgoing post and courier deliveries (including DHL), with tracking and proper distribution, • Arrange meeting rooms and manage on-site logistics for office activities and visitors, • Support team organisation and general office coordination, • Liaise with vendors, service providers, and building management as needed, • Support onboarding logistics and ensure office readiness for new joiners WHAT DO WE OFFER? • A high-ownership role at the centre of a growing UK office, working closely with both legal and senior management, • Direct exposure to in-house legal work, including contracts, processes, and cross-border coordination with headquarters, • The opportunity to build, organize, and improve legal and operational systems from the ground up, • A collaborative and international working environment, • Competitive salary and benefits package, • Hybrid working opportunity, • One day off on your birthday, • Professional and personal training & development opportunities, In line with our "One World" philosophy, we are adding success to our achievements with our colleagues, candidates, and all stakeholders. We are committed to providing equal opportunities for all applicants, regardless of race, religion, language or gender and we crown our success with our diversity. In accordance with the Law No. 6698 on the Protection of Personal Data, please review the Personal Data Protection Notice for detailed information regarding the processing of your personal data.

Title of the position: Medical Administrator Reports to: Medical Operations & Excellence Manager Purpose of the job: The Medical Administrator provides comprehensive administrative and operational support to the Global Medical Organization, reporting into the Medical Operations & Excellence Manager. This role plays a critical part in enabling efficient execution of medical activities, with a strong focus on scientific events, training administration, contract management, invoicing and cross-functional coordination with Finance and other stakeholders. The position requires a high level of organizational skill, attention to detail, and the ability to manage multiple priorities in a regulated environment. Main missions and responsibilities + expected results: Accountability 1: Scientific Event (internal and external) Administration Expected result: • Under the oversight of the Medical Event Coordinator and Compliance Lead, coordinate end-to-end administrative support for scientific and medical events, including flight, hotel, restaurant, and ground transportation bookings., • Ensure all event-related arrangements comply with internal policies and applicable compliance requirements., • Maintain accurate records and documentation related to scientific events. Accountability 2: Contract and Vendor Administration Expected result: • Draft and manage contracts for the entire Global Medical Organization, including service agreements, consulting contracts, vendor agreements etc., • Liaise with Legal, and other relevant teams as required to ensure timely review and approval., • Track contract status, renewals, and documentation. Accountability 3: Invoicing Coordination Expected result: • Coordinate invoicing processes in close collaboration with the MedOp Manager, Finance and Accounting teams., • Ensure accurate and timely processing of invoices, POPs, and expense documentation., • Support the MedOp Manager in budget tracking and reconciliation activities related to medical organizational initiatives, events, projects etc. Accountability 4: Training Administration Expected result: • Provide comprehensive administrative support for medical training programs, including planning, scheduling, enrollment, and documentation., • Manage training logistics, materials distribution, material update, attendance tracking, and certification records., • Support onboarding and ongoing training initiatives for Global Medical team members., • Maintain training records in relevant systems and ensure audit readiness with specific attention to GxP related materials., • Support the maintenance of the BH Core Training Portal in collaboration with IT. Accountability 5: Onboarding and Organizational Support Expected result: • Support the onboarding of new Global Medical team members by coordinating system access, training requirements, and administrative setup., • Act as a key point of contact for administrative queries within the department., • Maintain departmental trackers, calendars, and documentation. Accountability 6: Systems and Project Support Expected Result: • Provide administrative support for system implementation and optimization projects (e.g. MI systems, PromoMats, learning platforms etc.)., • Assist with user access management, documentation, training coordination, and data maintenance., • Support change management activities related to new tools and processes. Expected competencies: • Previous experience in an administrative or operations role, preferably within the pharmaceutical, biotech, or life sciences industry., • Experience supporting medical, scientific event and training-related activities., • Familiarity with regulated environments and compliance-driven processes., • Strong coordination experience with Finance, Legal, and cross-functional stakeholders., • Excellent organizational and time-management skills with strong attention to detail., • Ability to manage multiple priorities and deadlines in a fast-paced, global environment., • Strong written and verbal communication skills., • Proficiency in MS Office and experience with enterprise systems (e.g. MI tools, content management or learning systems) is an advantage., • Professional, discreet, and service-oriented mindset

We are a small London startup with the ambition to change education with ML-powered tutoring. Our flagship product is a mobile application for teaching English to intermediate and advanced learners. We’re on the verge of solving one of the biggest challenges in education – making high-quality, personalised learning accessible to everyone. What was once technologically impossible is now within our grasp. We’re looking for a People & Operations Coordinator to support recruitment, HR, office management, and help build a strong team culture. This would be well-suited to someone early in their career, looking to get broad experience in an exciting tech startup! What you will do 🚀 • Recruitment: As we grow, you'll be a key part of building our team - coordinating with recruitment agencies, managing applications and interviews, and sourcing candidates., • Events: We run a regular AI & Education tech meetup in London and a fortnightly Conversation Club for English learners. You'll help organise both and ensure they run smoothly., • Conferences: We regularly attend conferences worldwide covering AI, education, and software development. You'll help identify the right events, handle the logistics, and attend some of them yourself., • Culture & Office Management: You'll keep the office running day-to-day and be the driving force behind our social events and team culture., • …and more! This is a generalist role in a small team, so no two weeks will look the same. Essential skills 🙏 • A natural people person - you thrive on building relationships and bringing energy to a team, • Highly organised, with strong attention to detail, • Experience in a technical environment - you may have a STEM degree or work experience at a tech company, • Ability to juggle multiple tasks and priorities at once, • Strong written and verbal communication skills, • Proactive and self-directed - you can spot what needs doing without being asked, • Comfortable with technology and keen to use AI tools to work smarter Desirable Skills 👌 • HR and/or recruitment experience, • Experience managing events, • Understanding of employment law What we can offer ✨ • Flexible hours and hybrid working - 4 days per week from our Central London office, • A real-deal startup adventure: you'll be hopping on a major project while it's still in the works!, • Company-provided lunch, • 25 days annual leave, • Competitive salary, • Unlimited learning & development budget - courses, books, conferences etc.

Job Description We are currently recruiting for an experienced Fine Art EU Shipping Coordinator to join a well-established and growing fine art logistics company based in Hounslow.

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