Edinburgh
Personal Assistant (PA) – Professional Services – Edinburgh Full-Time | Permanent | 33.75 hours | Monday–Friday | Hybrid (after initial office-based period) About the Employer Our client is a well‑established organisation within the professional services sector, known for delivering tailored and discreet support to a wide range of private clients. The firm operates across multiple UK locations and provides comprehensive legal, tax, and advisory services with a strong focus on quality, client care, and teamwork. They foster a collaborative, people‑centred culture where colleagues are supported to perform at their best and contribute to a positive working environment. The Opportunity We are assisting our client in recruiting a Personal Assistant (PA) to join their administrative and office support function in Edinburgh, working closely with a specialist legal team. This is a full‑time, permanent role within a well‑structured support environment. The role will initially be fully office‑based, with hybrid working available once established in the position. The successful candidate will provide comprehensive PA and administrative support to Partners and Solicitors, allowing them to focus fully on client service and legal work by managing all associated operational, organisational and administrative tasks. Key Responsibilities Proactive PA & Executive Support • Deliver a high‑quality PA service supporting senior legal professionals, • Anticipate requirements, preparing information and resources ahead of deadlines, • Take full responsibility for diary and schedule management, • Manage inboxes, prioritise communications, draft responses where appropriate, and ensure timely action on all items, • Oversee full administration of client matters and documentation, • Maintain accurate records, ensure compliance requirements are met, and coordinate with internal support teams during matter opening and closure, • Manage incoming and outgoing correspondence, ensuring it reaches the appropriate recipients promptly, • Arrange internal and external meetings, including logistics, technology setup, room bookings, and hospitality, • Assist with preparation for BD activities, including event materials, meeting support, and maintaining contact information, • Support financial processes including billing, document preparation, payment requests, and related administrative work, • Liaise with finance colleagues to ensure accuracy and timely completion of tasks, • Produce reports from internal systems and prepare draft communications to clients Essential • Previous PA experience, • Strong organisation, planning, and communication skills, • Proficiency in Microsoft Office applications, • Excellent attention to detail, accuracy, and reliability, • Ability to use initiative, manage multiple priorities, and work autonomously, • Experience within legal, financial, or professional services, • Familiarity with case management or document management systems