Admin assistant jobs in Uniondale, New YorkCreate job alerts

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Admin Assistant 2-3 month contract with the possibility to extend $20-22hr Onsite - Hempstead, NY Must Haves: • 1-2+ years of administrative or office experience., • Proficiency in Microsoft Office (Word & Excel primarily), • Strong attention to detail, organization, and communication skills., • Ability to work efficiently in a fast-paced environment., • Experience with scheduling Preferred: • Higher Ed, • Degree, • Experience working with a finance department Admin Assistant We are seeking a temporary Administrative Assistant to support one of our departments for an initial 2–3 month assignment, with the potential for extension. Key Responsibilities • Provide general administrative and clerical support to the department., • Assist with document preparation, filing, and data entry., • Manage incoming emails, schedule meetings, and organize materials., • Support day to day office operations as needed. Qualifications • 1+ years of administrative or office experience., • Proficiency in Microsoft Office., • Strong attention to detail, organization, and communication skills., • Ability to work efficiently in a fast-paced environment.

Mad Science of Long Island brings education and entertainment to thousands of children each year though after-school programs, preschool programs, in-class workshops, camps, parties, shows/assemblies, and special events. Responsibilities: We are looking for an energetic, organized, motivated, and creative person to assist in the day-to-day operations of the best STEM activities provider on Long Island! The ideal candidate takes enthusiastic ownership of wearing multiple hats including office administrator, brand ambassador, event planner, and teaching. This position also plays a key role in the interview and hiring process, orientation training for new employees, and brand marketing strategies. Must Be: • Friendly, assertive and able to work independently., • Self-motivated with exceptional time management skills., • Extremely organized, detailed oriented, and able to focus during hectic and busy times of year., • Able to manage multiple projects simultaneously and switch from one task to another with ease, due to the diversified nature of the position., • Able to work well under pressure with attention to detail., • Comfortable speaking and presenting in front of large and small groups of adults and children alike. Must Have: • Excellent phone voice and customer service ability as the front line for all interactions between potential and current clients and the company., • Strong interpersonal skills with the ability to effectively communicate both verbally and in writing., • Skilled with computers, good Microsoft Office skills including Word and Excel. Knowledge & experience with a CRM a plus., • Strong organizational skills, ability to handle multiple tasks and ability to use good judgment in performing conflicting demands and managing priorities., • Ability to uphold a professional and comfortable atmosphere throughout the office and in all aspects of their role., • Own transportation. Office staff at times may play the role of an instructor as needed, so the ability to transport equipment is necessary for this position. Job Duties: • Answer and direct phone calls, respond to inquiries by text or email., • While answering the telephone, emails and other inquiries during the day it is also their responsibility to maintain the Customer Relationship Manager (CRM) program and all filing systems (physical and digital) within the office., • From time to time, candidate may be given the responsibility for the management and/or supervision of one or more of these areas of business: After School Programs, Summer Camps, Workshops and other special programs., • Maintain collaborative relationships with the schools’ administration, PTAs/PTOs, Public Libraries, Rec. Centers and other agencies as appropriate. Handle relationships with parents as necessary through regular communication., • Maintain flow of paperwork throughout the office., • Confirm new jobs that are starting for the following week., • Maintain reports – provide management with alerts when registration attendance is low., • Assure the quality of programming through job orientation, regular staff supervision, program evaluation, staff training, etc., • Sales Support - answer questions regarding current customer accounts; follow up with sales regarding needed information to ensure contracts are set up accurately and in compliance., • Marketing Support - Develop and maintain social media groups (i.e., Facebook, Instagram); post and maintain content; utilize Constant Contact for all workshop marketing efforts both for e-blasts and registration; create email campaigns., • Coordination – Help organize critical school events, parent coordination, and special projects, • Moderate lifting of portable teaching bins may be required (about 30 pounds) Education and Experience Requirements: • College degree preferred, • 2-3 yrs prior admin or customer service experience, • Teaching experience is a big plus. Salary: • $47,000 to $52,000 starting salary.

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This role is ideal for an administrative professional who thrives in a fast-paced office environment and has. Provide administrative support to office and operations teams. Administrative or office support experience preferred.

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Delivery driving or rideshareOnline tutoring or teachingSelling products or crafts onlineVirtual assistant and remote admin rolesSocial media or content creationWhy It Works:?? Set your own hours?? Work from anywhere?? No experience required for many gigs?? Turn hobbies and skills into incomeWhether

Job Description Job Overview We are seeking a highly organized and detail-oriented Bookkeeper/Administrative Assistant to join our team. This role is essential in supporting our daily operations and ensuring the smooth functioning of our office. The ideal candidate will possess strong financial acumen and experience with assisting high-level professionals, making them an invaluable asset to our administrative team. Responsibilities • Provide administrative support to ensure efficient operation of the office., • Manage and organize financial documents, including invoices and receipts., • Assist in preparing financial reports and maintaining accurate records., • Perform general ledger reconciliation and bank reconciliation tasks., • Support public accounting functions by assisting with double entry bookkeeping and financial concepts., • Collaborate with team members to streamline processes and improve efficiency., • Must have prior experience in bookkeeping and admin assistance, • Strong understanding of financial concepts, including double entry bookkeeping and general ledger reconciliation., • Experience in financial report writing and analysis., • Excellent organizational skills with a keen attention to detail., • Ability to manage multiple tasks simultaneously while meeting deadlines., • Strong communication skills, both written and verbal, to effectively interact with team members and clients., • Familiarity with public accounting practices is a plus.

Under the supervision and direction of the program administrative supervisor, the Program Assistant/Biller provides administrative and clerical support to the program staff and functions as the liaison between agency departments and programs. The Program Assistant is responsible for managing client

Job Description JOB SUMMARY: Under the supervision and direction of the program administrative supervisor, the Program Assistant/Biller provides administrative and clerical support to the program staff and functions as the liaison between agency departments and programs. The Program Assistant is responsible for managing client records, operating and coordinating the management information system, maintaining accounting and budget records for recipient and program expenditures and performing reception activities such as triaging calls and coordinating communication between the program and recipients. This work is carried out under varying conditions of direction and availability of guidelines and by the skilled use of various kinds of equipment, such as computers with a variety of software packages (e.g. CORE, Anasazi, Microsoft Office) and other automated systems. ESSENTIAL TASKS: • Responsible for overall office management: keeps the staff office area organized and operating efficiently, including all filing, keeping the office equipment in good working order, maintains a supply of all forms and updates bulletin boards in a timely manner., • Responsible for Purchase Order management: monitors the inventory of program and office supplies and prepares purchase orders as needed. Follows through with the purchasing process by placing orders, confirming deliveries and providing documentation to and from the Finance department., • Responsible for development of program monitoring systems, such as client chart tracking systems to ensure that chart forms that need updating are completed on time by the staff. Ensure that all monthly reports are typed, submitted and routed on time to the appropriate person., • Provides reception services: receives phone calls and visitors with courtesy and professionalism, takes accurate phone messages, directs incoming and outgoing calls and faxes in a timely and accurate manner., • Cleans and maintains equipment and resolves routine problems with equipment and systems., • Develops and revises work methods as needed., • Maintains inventory and requisitions office supplies., • May be required to take minutes at meetings and produce a final typed copy for distribution to appropriate individuals either by hard-copy or electronically., • Designs, sets up and maintains electronic and hard-copy files of correspondence/documents, codes and files material, searches for requested material and periodically purges obsolete material for storage in records center or for appropriate disposal., • Types and distributes meeting notes, correspondence and reports. Organizes the flow of paper in the office., • Greets visitors, recipients, answers telephones, responds to standard inquiries concerning program activities and procedures, and refers more technical questions to appropriate staff., • Develops, maintains and updates program manuals and information., • Transmits instructions from supervisor to appropriate staff orally, in writing or electronically and follows-up to see that instructions are followed and deadlines are met., • Review and update Medicaid information in CORE for monthly billing., • Reviews and confirms that appropriate billing documentation has been obtained., • Secures medical documentation required by program for billing ex. Physician authorization., • Runs assigned daily billing reports to determine account needs and updates files with current billing information., • Maintains knowledge of Medicaid and Medicare guidelines and applies that knowledge to billing as required by individual programs., • Understands Medicaid/Medicare and Insurance billing including coordination of benefits., • Works collaboratively with clinical staff and other staff to ensure that correct diagnosis/procedures are reported to Medicaid/Medicare and third party insurance carriers., • Monitors electronic transmission of claims to avoid delay in processing. Check and balance all claims/services were loaded and file was received., • Identifies monitors and corrects errors made on electronic and paper claims and follows up until service is properly documented and resubmit claims., • Works with Supervisor to maintain accuracy of reference materials and implementation of new billing codes and fee schedules., • Multi-tasks in various computer applications to gather billing and collection information., • Works unbilled revenue reports to verify pending claims and bring them closure., • Ability to become proficient with EHR software., • Knowledge of Medicare, Medicaid and Managed Care guidelines., • Ability to establish effective working relationships with a variety of people at all levels of the organization., • Knowledge of office and secretarial practices and procedures., • Knowledge of proper grammatical usage, punctuation and spelling., • Knowledge of agency policies and program policies, procedures and functions., • Ability to use office equipment (e.g. computer, fax, copy machine, scanner, etc.)., • Ability to organize office operations., • Ability to produce letters, tables, documents, etc., using an alphanumeric keyboard., • Ability to design and maintain filing systems., • Ability to resign forms for the collection of information., • Ability to determine priorities., • Ability to maintain program accounts., • Ability to interact with consumers in a respectful and professional manner., • Knowledge of agency procedures, formats and guidelines for the receipt, processing and distribution of correspondence, forms, memoranda, documents and other material., • Ability to use and maintain office equipment and systems., • Ability to manipulate an alphanumeric keyboard (computer and typewriter) to produce documents, such as letters, memos, reports, charts and forms, with a high degree of accuracy and within required time frames., • Ability to format, use and prepare forms, charts, tabular listings and other documents., • Ability to organize materials to establish and maintain electronic and hard-copy files., • Ability to understand and use basic office reference material, such as equipment manuals, procedure manuals and dictionaries., • Ability to proofread and correct errors., • Ability to communicate basic information clearly and politely by telephone or in person., • Ability to report for work as scheduled on a consistent basis., • Ability to understand and adhere to internal and external laws, rules and policies. High School Diploma or GED plus at least two years of clerical or secretarial experience, or graduate of secretarial school. Preferably education should include coursework in bookkeeping/business. AA degree preferred but not required. Post-high school courses in Medicare/Medicaid billing, data processing, medical terminology or Accounting highly desirable. At least one year of Medical Billing or other insurance billing preferred. Must be able to satisfactorily use computer work processing equipment and programs (Microsoft Word) and type letters, reports, forms and other documents.

Trains other administrative staff and provides administrative direction for other admin assistants. Under the direction/supervision of the General Manager, the Executive Administrative Assistant is responsible for administrative support for the Executive office. Executive Administrative Assistant.

HR Admin Assistant Job Duties: Supports human resources department by screening, testing, and interviewing applicants. Administers employee benefit program including student loan, medical insurance, savings bond, and disability programs by advising employees of eligibility, providing application inf

HR Admin Assistant Job Duties: Supports human resources department by screening, testing, and interviewing applicants. Administers employee benefit program including student loan, medical insurance, sa

Your primary responsibilities will include: -Calendar Management -Communications and problem solving with insurance companies and clients(aka: patient), -Account receivables/payables -Handling of payments in cash or credit card -various other Senior Executive Administrative duties.

Temporary Admin Assistant In Frankfort.