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Office Manager / Bookkeeping Assistant Location: Queens, NY Type: Full-Time (Onsite) Overview A confidential, long-standing small business is seeking a highly organized and hands-on Office Manager / Bookkeeping Assistant to support daily administrative operations and core financial workflows. This is a fast-paced, small office environment where the ideal candidate is adaptable, detail-oriented, and comfortable handling a wide range of responsibilities. The role combines office management, administrative coordination, and foundational bookkeeping support. The position requires someone who can operate independently, manage shifting priorities, and support both leadership and day-to-day operational needs. Key Responsibilities Office Management • Oversee daily office operations and ensure smooth workflow, • Handle general administrative coordination and internal communications, • Manage scheduling, filing systems, and office organization, • Maintain office supplies and support vendor coordination as needed Bookkeeping & Financial Support • Process accounts payable (AP) and accounts receivable (AR), • Perform basic bank and account reconciliations, • Assist with invoice tracking and expense documentation, • Support data entry in accounting or ERP systems, • Assist with month-end administrative financial tasks Administrative & Executive Support • Provide direct support to leadership as needed, • Assist with Excel reporting and document preparation, • Manage calendars, scheduling, and follow-ups, • Support general operational and administrative tasks Qualifications • 2+ years of experience in office management, bookkeeping, or administrative support, • Basic understanding of AP/AR and general accounting processes, • Strong proficiency in Microsoft Excel and standard office tools, • Highly organized with strong attention to detail, • Ability to manage multiple responsibilities in a small business environment, • Comfortable working independently in a hands-on role Preferred Traits • Experience in a logistics, operations, or service-based environment is a plus (not required), • Strong communication and problem-solving skills, • Reliable, proactive, and adaptable to changing priorities, • Comfortable wearing multiple hats in a lean office structure

Financial Controller (Distribution logistics) Are you looking to make a career change to a rapidly growing, stable, innovating company? This exciting opportunity as a Financial Controller (Manufacturing) offers a competitive salary plus an excellent benefits package including medical insurance, dental insurance, vision insurance, paid PTO etc. Does this position match your future career goals? Then this Financial Controller (Manufacturing) opportunity could be the right fit for you. Responsibilities: • Lead the monthly close process and deliver accurate, decision‑ready financial statements that support operational and strategic decision‑making., • Transform financial and operational data into actionable insights across margins, shrink, spoilage, and route‑level profitability., • Own inventory accuracy and cost control, including FIFO valuation, landed cost analysis, rebate tracking, and variance management., • Analyze operational performance metrics such as cost per route, labor utilization, productivity, and throughput., • Maintain strong cash flow through effective oversight of AR, AP, forecasting, and banking activities., • Strengthen internal controls, ensure compliance with accounting standards, and maintain audit‑ready documentation., • Drive annual budgeting, rolling forecasts, and KPI development to support organizational planning and performance management., • Lead, mentor, and elevate a high‑performing finance and accounting team with a hands‑on, operationally engaged leadership style. Requirements: • 7–10+ years of progressive accounting experience; distribution or logistics industry experience strongly preferred., • Strong understanding of inventory, gross margin drivers, and cost‑of‑goods workflows., • ERP proficiency (SAP or comparable system) and advanced Excel capability., • Proven ability to excel in fast‑paced, high‑volume, operationally complex environments Benefits: • Medical Insurance, • Dental Insurance, • Vision Insurance, • Paid time off Ask for Jasleen Ajulia Executive Search is a search firm specializing in Manufacturing, Finance, IT, Legal and Pharmaceutical positions. This is a confidential search for one of our preferred clients. It is a direct hire position that includes competitive compensation and full comprehensive benefit package. #ZR

Up to $25-hr / Flexible schedule / Paid Training - As an AP and AR Clerk at Skyline, you will: Process incoming payments and invoices accurately and efficiently; Ensure all payments and invoices are properly coded and entered into the accounting system; Reconcile accounts and resolve any discrepanci

Job Description • Accounts Payable (AP): Review, verify, and enter vendor invoices,, • Accounts Receivable (AR):, • Administrative Support: Manage front desk operations, • Reconcile vendor statements, manage expense reports, and maintain digital/physical filing systems., • Vendor/Client Relations: Act as the primary contact for resolving billing disputes or inquiries.

Job Description Location: New York, NY preferred; Connecticut and Florida also considered Reports to: Leadership Compensation: Base $185k-$205k (DOE) + annual bonus Who We Are Waste Solution Services (WSS) helps multifamily and commercial portfolios lower and stabilize waste spend. We do not haul trash; we sit between clients and haulers to audit invoices, optimize contracts, right-size service, centralize billing, and manage service issues. Our work is built around cost predictability, operational clarity, and strong execution. The Role (What You’ll Do) We are hiring a VP of Finance to own the financial health of WSS and oversee all finance operations. This leader will manage AP, AR, Collections, FP&A, and bookkeeping while providing strategic guidance on budgeting, forecasting, accruals, and price increases. The role is approximately 80% management and oversight, with 20% direct involvement in budgeting and financial understanding to support the company’s growth and decision-making. • Oversee all WSS finance functions, including AP, AR, Collections, FP&A, and bookkeeping., • Build and manage a team for financial reporting, budgeting, forecasting, and accrual-based accounting., • Lead the company’s budgeting process and support pricing and price increase decisions., • Build clear financial visibility for leadership and ensure accuracy across reporting., • Maintain accountability for finance processes, controls, and deadlines., • Partner with leadership to understand business performance and guide financial strategy., • Translate financial data into actionable insights that support company planning., • Ensure finance operations are organized, reliable, and scalable as WSS grows., • Provide trusted guidance on financial decisions that affect operations and revenue., • Finance operations run accurately, consistently, and on time., • Leadership has clear visibility into performance, forecasts, and budgeting., • Price increases and budgeting decisions are supported by solid financial analysis., • AP, AR, Collections, bookkeeping, and FP&A are managed with strong accountability., • A strong financial leader with experience managing full finance operations., • Comfortable balancing management oversight with hands-on financial work., • Highly trustworthy, organized, and detail-oriented., • Able to understand the broader business and connect finance to company vision., • A clear communicator who can work well with leadership and cross-functional teams., • Experience leading finance operations in a growing business., • Strong background in AP, AR, FP&A, bookkeeping, budgeting, and forecasting., • Accrual accounting experience required., • Experience supporting pricing strategy and price increases., • Waste management, multifamily, commercial services, or related industry experience is a plus., • Bachelor's in Finance or Accounting, • 10+ years of relevant experience, • 5+ years senior management experience, • Based in New York preferred; Connecticut and Florida will also be considered., • Ability to manage the full finance function with minimal oversight., • Strong understanding of how finance supports company growth and vision., • Proven ability to earn trust through sound judgment, accuracy, and discretion., • High-impact leadership role with visibility across the company., • Opportunity to shape financial strategy as the business grows., • Direct influence on budgeting, forecasting, and pricing decisions. Notice: WSS does not accept unsolicited contact from recruiters, agencies, or third-party vendors. Applicants must complete the official application to be considered. Direct emails or phone calls to the Company will not be accepted and may result in disqualification from consideration. Powered by JazzHR KU1sDQay03

Job Description Location: Farmingdale, NY Summer 2026 | Part-Time, 20 hrs/week | Monday–Thursday, 8:00 AM – 1:00 PM About Enzo Life Sciences Enzo Life Sciences is a leading provider of research-use-only (RUO) life science products and services, supporting researchers and diagnostics professionals globally. With operations across North America and Europe, our Finance team plays a central role in driving financial discipline, operational efficiency, and strategic decision-making across all business units. Position Summary We are seeking a motivated and detail-oriented Finance Summer Intern to join our team for the summer of 2026. This is a hands-on role for a student pursuing a degree in Finance, Accounting, Business Administration, or a related field. The intern will contribute directly to two high-priority initiatives: transitioning our finance document archive to a fully digital system and supporting vendor spend analytics and procurement negotiations. Key Responsibilities Document Digitization & Archive Organization (Primary — approx. 70% of time) • Scan, index, and upload legacy paper-based finance documents (invoices, contracts, approvals, bank statements, tax filings, etc.) into our digital document management system., • Develop and apply a consistent filing taxonomy that supports rapid retrieval during internal and external audits., • Verify scan quality, resolve naming inconsistencies, and flag incomplete or damaged source documents for review., • Build and maintain a master document index (Excel or SharePoint-based) so any file can be located within minutes., • Coordinate with AP, AR, and Accounting team members to ensure all document categories are captured and properly classified., • Document the digitization process and filing standards so the system is maintainable after the internship concludes. Vendor Spend Analysis & Procurement Support (Secondary — approx. 30% of time) • Pull and analyze vendor spend data from our ERP system to identify our highest-volume and highest-cost supplier relationships., • Build summary reports showing spend by vendor, category, and frequency to support negotiation priorities., • Research industry benchmarks for payment terms (Net 30/45/60/90) and typical discount structures for recurring purchases., • Assist the CFO and AP team in preparing vendor outreach materials and tracking responses from discount or terms negotiation conversations., • Maintain a tracker of vendor commitments, follow-up dates, and estimated savings to measure progress. Qualifications Required • Currently enrolled in an undergraduate program in Finance, Accounting, Business Administration, or a related field (rising sophomore, junior, or senior preferred)., • Strong attention to detail — accuracy in document handling and data entry is essential., • Proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, basic formatting)., • Organized and self-directed; comfortable working independently on structured, multi-week projects., • Professional communication skills, both written and verbal. Preferred • Familiarity with document management systems, SharePoint, or similar platforms., • Prior experience in an office, finance, or administrative role (including campus jobs or internships)., • Basic understanding of accounts payable, accounts receivable, or general ledger concepts., • Interest in procurement, vendor relations, or supply chain finance. Schedule & Compensation Schedule: Monday – Thursday, 8:00 AM – 1:00 PM Hours: 20 hours per week Duration: Summer 2026 (approximately 10–12 weeks; exact dates TBD) Location: On-site, Farmingdale, NY Compensation: Paid internship — $17-$18 rate commensurate with experience What You Will Gain • Direct exposure to the Finance function of a global life sciences company., • Hands-on experience with financial document governance — a skill valued across audit, compliance, and FP&A careers., • Real-world procurement and negotiation experience with active vendors., • Mentorship from the CFO and Finance team members., • A tangible, completed project to highlight on your resume: a fully digitized and auditable finance archive. Please send your application including your salary expectations directly to Human Resources (). If you have any further questions, please do not hesitate to contact us.

Job DescriptionJob description We are seeking a successful, detailed-oriented AR Coordinator with Sage & QuickBooks experience, to join our dynamic team. The ideal candidate will have strong and versatile accounting and financial management skills and experience interacting effectively with customers. We are leaders in the development of various construction "service" area protocols and offer a great opportunity for the right candidate to join our staff. Responsibilities for A/R Coordinator: • Coordinate the preparation of the budget and financial forecasts and report variances, • Review and ensure all billing is as per each individual final signed proposal, • Create invoicing for multiple entities with similar services, • Prepare various weekly and monthly billing and reports, • Monitor accounts and take appropriate actions with customers to arrange for payments, issue monthly statements and billing items as per proposals, • Apply payments accurately and timely as received, • Review and ensure accuracy of vendor/ subcontractor invoices and ensure all get billed to clients timely and accurately, • Work with audit staff to ensure every billable cost is accounted for and billed, • Execute timely and accurate processing of client requisitions and subcontractor payments/coordinate with project manager and controller on items as per proposal, • Ensure that client billings and subcontractors’ payments coincide with the project construction schedule in addition to maintaining accurate job cost books, • Prepare and publish timely monthly financial statements and job reports, • Support month-end and year-end close process, • Ensure quality control over financial transactions and financial reporting, • Fully responsible for all project-based accounting including AP, AR, GL WIP Scheduling/Reporting, and P&L tracking · Bachelor’s degree in accounting or equivalent experience preferred. · Experience in construction industry preferred · Must have at least three (3) years of experience in a staff accountant position · Possess proven solid verbal and written communication skills. · Complete knowledge of all banking regulatory requirements. · Experience in the use of various applications Microsoft Office Products, including Windows, Word, Excel, Sage & Quick books. · Solid decision-making skills - Able to resolve complex accounting issues. We offer an excellent benefits package that includes comprehensive medical/dental & vision, 401(k). We are an equal opportunity employer. Job Type: Full-time

Job DescriptionDirector of FP&A Nassau County, NY Are you looking for an amazing opportunity to join an established, but also rapidly growing startup? Guess what, I have a client looking for someone to do just that!!! They are a successful, growing company that is ready to take the next step. This role is responsible for ensuring the integrity of financial reporting while also providing forward-looking insights to support decision-making across the business. The ideal candidate is analytically strong, commercially savvy, and able to operate effectively in a fast-paced, high-growth environment. This individual should be a self-starter who can think independently, take initiative, and adapt quickly as the business evolves. It is a terrific opportunity to get into a company on the verge of substantial growth. This is a permanent position offering a salary of $150,000 to $170,000 plus bonus and an equity stake! Key Responsibilities: Accounting & Controllership • Own the monthly, quarterly, and annual close process, ensuring accuracy, completeness, and timeliness, • Oversee general ledger, account reconciliations, and financial reporting in accordance with GAAP, • Manage audit process, including coordination with external auditors and preparation of supporting schedules, • Enforce internal controls, policies, and procedures, • Oversee AR, AP, and transactional accounting functions, including evaluation and implementation of automation tools, • Ensure all balance sheet accounts are fully supported and reconciled on a timely basis, • Support daily/weekly cash flow forecasting and liquidity management, • Assist in managing borrowing base, lender reporting, and compliance requirements FP&A & Business Analytics, • Lead budgeting, forecasting, and long-range planning processes, • Develop and maintain financial models, including cash flow forecasting and scenario analysis, • Provide monthly variance analysis (actuals vs. budget/forecast) with clear, actionable insights, • Partner with Sales and Operations to translate commercial activity into financial impact, • Support pricing, margin analysis, and cost optimization initiatives, • Build and enhance reporting dashboards to improve visibility into key performance drivers, • Drive process improvements across finance and accounting to increase efficiency and scalability, • Lead evaluation and implementation of systems (e.g., ERP enhancements, AR/AP automation tools), • Build repeatable, scalable processes to support company growth Qualifications:, • 10+ years of experience in finance/accounting, preferably within CPG, manufacturing, or distribution, • Blend of public accounting and industry experience preferred, • Strong technical accounting foundation (GAAP) combined with FP&A expertise, • Advanced Excel and financial modeling skills; experience with ERP systems (NetSuite preferred), • Proven ability to operate both strategically and tactically in a fast-paced environment Pay Details: $150,000.00 to $170,000.00 per year Search managed by: Erik Hansen Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

My client is a construction company that specializes in managing and delivering residential, commercial, and infrastructure projects from initial planning through completion. Oversee AP/AR functions, including invoicing, collections, and vendor cost entry for timely payment processing Conduct detail

Job Description Our client, a leading healthcare organization in Nassau County, is seeking an experienced Controller to oversee all aspects of the accounting function. This individual will manage a small team, lead the month-end close process, prepare financial statements, and ensure the integrity and accuracy of financial reporting. The ideal candidate brings a strong accounting foundation, hands-on leadership experience, and proficiency with Workday. Key Responsibilities: * Oversee day-to-day accounting operations, including general ledger, AP/AR, and payroll * Manage and mentor a team of accounting professionals * Lead the month-end, quarter-end, and year-end close processes * Prepare and review internal and external financial statements * Ensure compliance with GAAP and internal controls * Partner with senior leadership to provide financial insights and support decision-making * Coordinate with auditors and manage annual audit process * Drive process improvements and efficiencies across the accounting function * Utilize Workday ERP for reporting, reconciliations, and data analysis Qualifications: * Bachelor's degree in Accounting, Finance, or related field (CPA preferred) * 7+ years of progressive accounting experience, with at least 2+ years in a management or controllership capacity * Prior experience in the healthcare industry strongly preferred * Proficiency with Workday is required * Strong technical accounting skills and attention to detail * Excellent communication and leadership abilities

Job Description Job Title: AP Vendor Onboarding Specialist Location: New York (Full-Time, In-Office / Remote) Pay range: $29-$34/ hr Who We Are Waste Solution Services (WSS) helps multifamily and commercial portfolios lower and stabilize waste spend. We do not haul trash; we sit between clients and haulers to audit invoices, optimize contracts, right-size service, centralize billing, and manage service issues. Our work is built around cost predictability, operational clarity, and strong execution. Overview Join our Accounts Payable team as an AP Vendor Onboarding Specialist. You will own the critical early-stage setup and validation of new vendor accounts, ensuring billing accuracy from day one. If you have a keen eye for detail and expertise in vendor portals, reconciliation, and resolving billing discrepancies, this essential role is for you. Full-time position in New York (Remote/Hybrid options available). Key Responsibilities New Account Setup & AP Oversight • Own the Accounts Payable setup process for all new customer accounts during the initial service period, • Ensure proper WSS access is established in all vendor portals for internal visibility and control, • Review and validate first-month (and early-stage) vendor invoices to ensure accuracy before passing information to AR for customer billing, • Reconcile whether initial invoices were paid by the customer or internally, and clearly document billing responsibility and timing, • Identify vendor billing discrepancies early and take ownership of escalating and disputing them, • Track escalated issues to ensure timely resolution and proper follow-through, • Partner with Accounts Receivable (AR) by relaying accurate, validated billing information for customer invoicing, • Maintain detailed records of account setup, billing validations, discrepancies, and dispute outcomes, • Track exception cases and ensure all issues are resolved and documented before transitioning accounts out of the initial phase, • 2+ years of experience in Accounts Payable, billing operations, or vendor coordination, • Strong attention to detail with the ability to audit invoices and account setups, • Experience working with vendor portals, invoices, and discrepancy resolution, • Proficiency in Excel or Google Sheets; CRM experience is a plus, • Strong problem-solving skills and the ability to investigate and escalate issues, • Clear communication skills and ability to coordinate across teams Powered by JazzHR aL2DJRwtzp

Job Description We are seeking a highly organized and experienced Full-Charge Bookkeeper to join our team in Plainview, NY. This is a dynamic, multi-functional role that combines bookkeeping, human resources, and office management. The ideal candidate is detail-oriented, proactive, and comfortable managing financial operations while supporting day-to-day office functions. Key Responsibilities • Oversee all daily bookkeeping activities, maintaining accurate and up-to-date financial records, • Manage accounts payable and receivable, ensuring timely payments and collections, • Perform regular bank and credit card reconciliations, • Utilize QuickBooks Desktop to track, analyze, and report financial data, • Process payroll through ADP and maintain payroll records, • Administer employee benefits and assist with HR-related tasks, • Support budgeting processes and perform monthly revenue reconciliations, • Serve as a point of contact for internal staff and client inquiries, • Collaborate with leadership and other departments to provide financial insights and operational support, • Work with IT department to troubleshoot and maintain workstations, • Liaison with CPA firm, • Proven experience as a Full-Charge Bookkeeper or in a similar role, • Strong proficiency in QuickBooks Desktop (3+ years), Microsoft Excel, and Microsoft Office Suite, • Solid understanding of accounting principles, including AP/AR and reconciliations, • Experience with payroll processing (ADP preferred) and employee benefits administration, • Excellent organizational skills with strong attention to detail, • Ability to work both independently and collaboratively in a team environment · · 401 (k) matching · Paid time-off Schedule · 8-hour on-site position Experience: • Bookkeeping: 3 years (Required), • QuickBooks: 3 years (Required) Location: • Plainview, NY 11803 (Required) Ability to Commute: • Plainview, NY 11803 (Required) Work Location: In person

Job Description Full-Cycle Accounting: Manage AP/AR, process vendor bills and customer invoices daily. Inventory: Perform vendor inventory receiving and ensure data integrity between our ECI RockSolid POS and QuickBooks Desktop. Tax & Compliance: File and pay Sales Tax and Highway Use Tax (HUT) for our small fleet of trucks. Payroll & HR: Execute weekly payroll and manage the annual renewal of company insurance policies. General Ledger: Prepare journal entries and maintain a clean set of books for monthly CPA reviews. Required Skills & Experience QuickBooks Desktop Pro: You must be highly fluent in the Desktop version. Tech Savvy: You are quick and comfortable navigating integrated POS systems (RockSolid experience is a massive plus). Retail Accounting Knowledge: You understand the flow of inventory, COGS, and retail sales tax. Industry Compliance: Familiarity with (or the ability to quickly learn) Highway Use Tax and fleet-related documentation. Thick Skin & High Energy: Our office is fast and high energy. We need someone who can stay focused and accurate in this type of environment. Company DescriptionPhoenix Building Products is a long-standing, family-owned and operated supplier of building and mason materials located in New Hyde Park, NY. Having served the Long Island and New York area for over 60 years, the company has established itself as a "one-stop shop" for both professional contractors and homeowners.Phoenix Building Products is a long-standing, family-owned and operated supplier of building and mason materials located in New Hyde Park, NY. Having served the Long Island and New York area for over 60 years, the company has established itself as a "one-stop shop" for both professional contractors and homeowners.

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Cassena care is seeking a hardworking, highly motivated individual to join our team of professionals as a Accounts Payable Clerk. Minimum one year payroll department experience preferred. Knowledge of Smartlinx software a plus.

Maintains and updates AP regularly to ensure accurate information for reporting. Processes accounts payable from invoice to payment including coding invoices to appropriate job number, cost code, GL account, and distributing invoices for approval. Barrett Industries Corporation, provides advanced pa

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Greet all visitors to the practice; greet clients and patients by name as they arrive for appointments and notify technical staff when they arrive. Maintain hospital appointment calendar including scheduling appointments from callers or visitors and reviewing on-line bookings. Job duties are to be c

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