Ar ap jobs in Garden City, New YorkCreate job alerts

Office Manager / Bookkeeping Assistant Location: Queens, NY Type: Full-Time (Onsite) Overview A confidential, long-standing small business is seeking a highly organized and hands-on Office Manager / Bookkeeping Assistant to support daily administrative operations and core financial workflows. This is a fast-paced, small office environment where the ideal candidate is adaptable, detail-oriented, and comfortable handling a wide range of responsibilities. The role combines office management, administrative coordination, and foundational bookkeeping support. The position requires someone who can operate independently, manage shifting priorities, and support both leadership and day-to-day operational needs. Key Responsibilities Office Management • Oversee daily office operations and ensure smooth workflow, • Handle general administrative coordination and internal communications, • Manage scheduling, filing systems, and office organization, • Maintain office supplies and support vendor coordination as needed Bookkeeping & Financial Support • Process accounts payable (AP) and accounts receivable (AR), • Perform basic bank and account reconciliations, • Assist with invoice tracking and expense documentation, • Support data entry in accounting or ERP systems, • Assist with month-end administrative financial tasks Administrative & Executive Support • Provide direct support to leadership as needed, • Assist with Excel reporting and document preparation, • Manage calendars, scheduling, and follow-ups, • Support general operational and administrative tasks Qualifications • 2+ years of experience in office management, bookkeeping, or administrative support, • Basic understanding of AP/AR and general accounting processes, • Strong proficiency in Microsoft Excel and standard office tools, • Highly organized with strong attention to detail, • Ability to manage multiple responsibilities in a small business environment, • Comfortable working independently in a hands-on role Preferred Traits • Experience in a logistics, operations, or service-based environment is a plus (not required), • Strong communication and problem-solving skills, • Reliable, proactive, and adaptable to changing priorities, • Comfortable wearing multiple hats in a lean office structure

Financial Controller (Distribution logistics) Are you looking to make a career change to a rapidly growing, stable, innovating company? This exciting opportunity as a Financial Controller (Manufacturing) offers a competitive salary plus an excellent benefits package including medical insurance, dental insurance, vision insurance, paid PTO etc. Does this position match your future career goals? Then this Financial Controller (Manufacturing) opportunity could be the right fit for you. Responsibilities: • Lead the monthly close process and deliver accurate, decision‑ready financial statements that support operational and strategic decision‑making., • Transform financial and operational data into actionable insights across margins, shrink, spoilage, and route‑level profitability., • Own inventory accuracy and cost control, including FIFO valuation, landed cost analysis, rebate tracking, and variance management., • Analyze operational performance metrics such as cost per route, labor utilization, productivity, and throughput., • Maintain strong cash flow through effective oversight of AR, AP, forecasting, and banking activities., • Strengthen internal controls, ensure compliance with accounting standards, and maintain audit‑ready documentation., • Drive annual budgeting, rolling forecasts, and KPI development to support organizational planning and performance management., • Lead, mentor, and elevate a high‑performing finance and accounting team with a hands‑on, operationally engaged leadership style. Requirements: • 7–10+ years of progressive accounting experience; distribution or logistics industry experience strongly preferred., • Strong understanding of inventory, gross margin drivers, and cost‑of‑goods workflows., • ERP proficiency (SAP or comparable system) and advanced Excel capability., • Proven ability to excel in fast‑paced, high‑volume, operationally complex environments Benefits: • Medical Insurance, • Dental Insurance, • Vision Insurance, • Paid time off Ask for Jasleen Ajulia Executive Search is a search firm specializing in Manufacturing, Finance, IT, Legal and Pharmaceutical positions. This is a confidential search for one of our preferred clients. It is a direct hire position that includes competitive compensation and full comprehensive benefit package. #ZR

Up to $25-hr / Flexible schedule / Paid Training - As an AP and AR Clerk at Skyline, you will: Process incoming payments and invoices accurately and efficiently; Ensure all payments and invoices are properly coded and entered into the accounting system; Reconcile accounts and resolve any discrepanci

Job DescriptionAbout This Position The Automotive Accounts Payable & Receivable Clerk is responsible for processing dealership financial transactions, including vendor payments, customer receivables, and reconciliation of accounts. This role supports accurate financial reporting and works closely with management, sales, service, and accounting teams in a fast-paced automotive dealership environment. Key Responsibilities Accounts Payable (AP): • Process vendor invoices and ensure proper approval and coding, • Match invoices to purchase orders and repair orders, • Prepare and issue checks or electronic payments in a timely manner, • Reconcile vendor statements and resolve discrepancies, • Post customer payments, including cash, checks, and electronic payments, • Reconcile daily cash receipts and deposits, • Manage customer accounts and follow up on outstanding balances, • Process refunds, charge-backs, and credits as needed, • Assist with dealer receivables, warranty, and wholesale billing General Duties: • Maintain accurate accounting records in dealership management systems, • Assist with month-end closing and account reconciliations, • Ensure compliance with dealership policies and accounting procedures, • Communicate with vendors, customers, and internal departments, • Support audits and financial reviews as requested, • Assist in other areas of the accounting office as needed, • Cross train to other positions within the office Qualifications: • High school diploma or equivalent (required), • Previous automotive dealership accounting experience preferred, • Knowledge of dealership accounting software (CDK) a plus, • Strong attention to detail and organizational skills, • Basic accounting and math skills, • Proficiency in Microsoft Office, especially Excel Skills & Abilities: • Ability to manage multiple priorities and deadlines, • Strong communication and problem-solving skills, • Ability to work independently and as part of a team, • Comfortable working in a fast-paced dealership environment Benefits: • Competitive Wages, • Paid sick days and vacation, • Medical, dental and vision,, • 401(k), • Employee discounts

Job Description • Accounts Payable (AP): Review, verify, and enter vendor invoices,, • Accounts Receivable (AR):, • Administrative Support: Manage front desk operations, • Reconcile vendor statements, manage expense reports, and maintain digital/physical filing systems., • Vendor/Client Relations: Act as the primary contact for resolving billing disputes or inquiries.

Job Description Location: New York, NY preferred; Connecticut and Florida also considered Reports to: Leadership Compensation: Base $185k-$205k (DOE) + annual bonus Who We Are Waste Solution Services (WSS) helps multifamily and commercial portfolios lower and stabilize waste spend. We do not haul trash; we sit between clients and haulers to audit invoices, optimize contracts, right-size service, centralize billing, and manage service issues. Our work is built around cost predictability, operational clarity, and strong execution. The Role (What You’ll Do) We are hiring a VP of Finance to own the financial health of WSS and oversee all finance operations. This leader will manage AP, AR, Collections, FP&A, and bookkeeping while providing strategic guidance on budgeting, forecasting, accruals, and price increases. The role is approximately 80% management and oversight, with 20% direct involvement in budgeting and financial understanding to support the company’s growth and decision-making. • Oversee all WSS finance functions, including AP, AR, Collections, FP&A, and bookkeeping., • Build and manage a team for financial reporting, budgeting, forecasting, and accrual-based accounting., • Lead the company’s budgeting process and support pricing and price increase decisions., • Build clear financial visibility for leadership and ensure accuracy across reporting., • Maintain accountability for finance processes, controls, and deadlines., • Partner with leadership to understand business performance and guide financial strategy., • Translate financial data into actionable insights that support company planning., • Ensure finance operations are organized, reliable, and scalable as WSS grows., • Provide trusted guidance on financial decisions that affect operations and revenue., • Finance operations run accurately, consistently, and on time., • Leadership has clear visibility into performance, forecasts, and budgeting., • Price increases and budgeting decisions are supported by solid financial analysis., • AP, AR, Collections, bookkeeping, and FP&A are managed with strong accountability., • A strong financial leader with experience managing full finance operations., • Comfortable balancing management oversight with hands-on financial work., • Highly trustworthy, organized, and detail-oriented., • Able to understand the broader business and connect finance to company vision., • A clear communicator who can work well with leadership and cross-functional teams., • Experience leading finance operations in a growing business., • Strong background in AP, AR, FP&A, bookkeeping, budgeting, and forecasting., • Accrual accounting experience required., • Experience supporting pricing strategy and price increases., • Waste management, multifamily, commercial services, or related industry experience is a plus., • Bachelor's in Finance or Accounting, • 10+ years of relevant experience, • 5+ years senior management experience, • Based in New York preferred; Connecticut and Florida will also be considered., • Ability to manage the full finance function with minimal oversight., • Strong understanding of how finance supports company growth and vision., • Proven ability to earn trust through sound judgment, accuracy, and discretion., • High-impact leadership role with visibility across the company., • Opportunity to shape financial strategy as the business grows., • Direct influence on budgeting, forecasting, and pricing decisions. Notice: WSS does not accept unsolicited contact from recruiters, agencies, or third-party vendors. Applicants must complete the official application to be considered. Direct emails or phone calls to the Company will not be accepted and may result in disqualification from consideration. Powered by JazzHR KU1sDQay03

Job DescriptionJob description We are seeking a successful, detailed-oriented AR Coordinator with Sage & QuickBooks experience, to join our dynamic team. The ideal candidate will have strong and versatile accounting and financial management skills and experience interacting effectively with customers. We are leaders in the development of various construction "service" area protocols and offer a great opportunity for the right candidate to join our staff. Responsibilities for A/R Coordinator: • Coordinate the preparation of the budget and financial forecasts and report variances, • Review and ensure all billing is as per each individual final signed proposal, • Create invoicing for multiple entities with similar services, • Prepare various weekly and monthly billing and reports, • Monitor accounts and take appropriate actions with customers to arrange for payments, issue monthly statements and billing items as per proposals, • Apply payments accurately and timely as received, • Review and ensure accuracy of vendor/ subcontractor invoices and ensure all get billed to clients timely and accurately, • Work with audit staff to ensure every billable cost is accounted for and billed, • Execute timely and accurate processing of client requisitions and subcontractor payments/coordinate with project manager and controller on items as per proposal, • Ensure that client billings and subcontractors’ payments coincide with the project construction schedule in addition to maintaining accurate job cost books, • Prepare and publish timely monthly financial statements and job reports, • Support month-end and year-end close process, • Ensure quality control over financial transactions and financial reporting, • Fully responsible for all project-based accounting including AP, AR, GL WIP Scheduling/Reporting, and P&L tracking · Bachelor’s degree in accounting or equivalent experience preferred. · Experience in construction industry preferred · Must have at least three (3) years of experience in a staff accountant position · Possess proven solid verbal and written communication skills. · Complete knowledge of all banking regulatory requirements. · Experience in the use of various applications Microsoft Office Products, including Windows, Word, Excel, Sage & Quick books. · Solid decision-making skills - Able to resolve complex accounting issues. We offer an excellent benefits package that includes comprehensive medical/dental & vision, 401(k). We are an equal opportunity employer. Job Type: Full-time

Job DescriptionDirector of FP&A Nassau County, NY Are you looking for an amazing opportunity to join an established, but also rapidly growing startup? Guess what, I have a client looking for someone to do just that!!! They are a successful, growing company that is ready to take the next step. This role is responsible for ensuring the integrity of financial reporting while also providing forward-looking insights to support decision-making across the business. The ideal candidate is analytically strong, commercially savvy, and able to operate effectively in a fast-paced, high-growth environment. This individual should be a self-starter who can think independently, take initiative, and adapt quickly as the business evolves. It is a terrific opportunity to get into a company on the verge of substantial growth. This is a permanent position offering a salary of $150,000 to $170,000 plus bonus and an equity stake! Key Responsibilities: Accounting & Controllership • Own the monthly, quarterly, and annual close process, ensuring accuracy, completeness, and timeliness, • Oversee general ledger, account reconciliations, and financial reporting in accordance with GAAP, • Manage audit process, including coordination with external auditors and preparation of supporting schedules, • Enforce internal controls, policies, and procedures, • Oversee AR, AP, and transactional accounting functions, including evaluation and implementation of automation tools, • Ensure all balance sheet accounts are fully supported and reconciled on a timely basis, • Support daily/weekly cash flow forecasting and liquidity management, • Assist in managing borrowing base, lender reporting, and compliance requirements FP&A & Business Analytics, • Lead budgeting, forecasting, and long-range planning processes, • Develop and maintain financial models, including cash flow forecasting and scenario analysis, • Provide monthly variance analysis (actuals vs. budget/forecast) with clear, actionable insights, • Partner with Sales and Operations to translate commercial activity into financial impact, • Support pricing, margin analysis, and cost optimization initiatives, • Build and enhance reporting dashboards to improve visibility into key performance drivers, • Drive process improvements across finance and accounting to increase efficiency and scalability, • Lead evaluation and implementation of systems (e.g., ERP enhancements, AR/AP automation tools), • Build repeatable, scalable processes to support company growth Qualifications:, • 10+ years of experience in finance/accounting, preferably within CPG, manufacturing, or distribution, • Blend of public accounting and industry experience preferred, • Strong technical accounting foundation (GAAP) combined with FP&A expertise, • Advanced Excel and financial modeling skills; experience with ERP systems (NetSuite preferred), • Proven ability to operate both strategically and tactically in a fast-paced environment Pay Details: $150,000.00 to $170,000.00 per year Search managed by: Erik Hansen Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

My client is a construction company that specializes in managing and delivering residential, commercial, and infrastructure projects from initial planning through completion. Oversee AP/AR functions, including invoicing, collections, and vendor cost entry for timely payment processing Conduct detail

Job Description Job Title: AP Vendor Onboarding Specialist Location: New York (Full-Time, In-Office / Remote) Pay range: $29-$34/ hr Who We Are Waste Solution Services (WSS) helps multifamily and commercial portfolios lower and stabilize waste spend. We do not haul trash; we sit between clients and haulers to audit invoices, optimize contracts, right-size service, centralize billing, and manage service issues. Our work is built around cost predictability, operational clarity, and strong execution. Overview Join our Accounts Payable team as an AP Vendor Onboarding Specialist. You will own the critical early-stage setup and validation of new vendor accounts, ensuring billing accuracy from day one. If you have a keen eye for detail and expertise in vendor portals, reconciliation, and resolving billing discrepancies, this essential role is for you. Full-time position in New York (Remote/Hybrid options available). Key Responsibilities New Account Setup & AP Oversight • Own the Accounts Payable setup process for all new customer accounts during the initial service period, • Ensure proper WSS access is established in all vendor portals for internal visibility and control, • Review and validate first-month (and early-stage) vendor invoices to ensure accuracy before passing information to AR for customer billing, • Reconcile whether initial invoices were paid by the customer or internally, and clearly document billing responsibility and timing, • Identify vendor billing discrepancies early and take ownership of escalating and disputing them, • Track escalated issues to ensure timely resolution and proper follow-through, • Partner with Accounts Receivable (AR) by relaying accurate, validated billing information for customer invoicing, • Maintain detailed records of account setup, billing validations, discrepancies, and dispute outcomes, • Track exception cases and ensure all issues are resolved and documented before transitioning accounts out of the initial phase, • 2+ years of experience in Accounts Payable, billing operations, or vendor coordination, • Strong attention to detail with the ability to audit invoices and account setups, • Experience working with vendor portals, invoices, and discrepancy resolution, • Proficiency in Excel or Google Sheets; CRM experience is a plus, • Strong problem-solving skills and the ability to investigate and escalate issues, • Clear communication skills and ability to coordinate across teams Powered by JazzHR aL2DJRwtzp

Job Description Full-Cycle Accounting: Manage AP/AR, process vendor bills and customer invoices daily. Inventory: Perform vendor inventory receiving and ensure data integrity between our ECI RockSolid POS and QuickBooks Desktop. Tax & Compliance: File and pay Sales Tax and Highway Use Tax (HUT) for our small fleet of trucks. Payroll & HR: Execute weekly payroll and manage the annual renewal of company insurance policies. General Ledger: Prepare journal entries and maintain a clean set of books for monthly CPA reviews. Required Skills & Experience QuickBooks Desktop Pro: You must be highly fluent in the Desktop version. Tech Savvy: You are quick and comfortable navigating integrated POS systems (RockSolid experience is a massive plus). Retail Accounting Knowledge: You understand the flow of inventory, COGS, and retail sales tax. Industry Compliance: Familiarity with (or the ability to quickly learn) Highway Use Tax and fleet-related documentation. Thick Skin & High Energy: Our office is fast and high energy. We need someone who can stay focused and accurate in this type of environment. Company DescriptionPhoenix Building Products is a long-standing, family-owned and operated supplier of building and mason materials located in New Hyde Park, NY. Having served the Long Island and New York area for over 60 years, the company has established itself as a "one-stop shop" for both professional contractors and homeowners.Phoenix Building Products is a long-standing, family-owned and operated supplier of building and mason materials located in New Hyde Park, NY. Having served the Long Island and New York area for over 60 years, the company has established itself as a "one-stop shop" for both professional contractors and homeowners.

If the idea of getting paid to voice your opinions, test products, and contribute to market innovation appeals to you - and you're looking for flexible, work at home part-time opportunities — this is your chance!. Most research studies are conducted remotely at home, though some may be in-person.

Check patient eligibility and be familiar with in NY insurance carriers including commercial, governmental, Medicare, Medicaid, HMO, etc. Competitive starting salary and benefits package come with this part-time (possible future full-time) opportunity. For Premier Private Ophthalmology Office in Min

Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Seeking participants for Focus Group and market research studies. Qual

Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Seeking participants for Focus Group and market research studies. Qual

Job duties include, but are not limited to: Maintain the visual appeal or the hospital reception area, greet and welcome clients and patients, answer questions and triage client concerns, answer calls or emails and direct to the appropriate party for resolution, schedule appointments to maximize eff

Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Seeking participants for Focus Group and market research studies. Qual

Pay Rate: $18/hour - $20/hour We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other charact

Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Qualifications: * Must have either a smartphone with working camera o

Gulfstream Staffing has partnered with a Long-Island based Bariatric Organization that is experiencing a rapid growth phase. We are currently seeking candidates for a full-time Accounts Payable Supervisor opportunity near Roselyn Heights, NY. The Accounts Payable Supervisor will ensure that the depa

Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Seeking participants for Focus Group and market research studies. Qual

We are an equal opportunity employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, domestic status, civil union status, pregnancy, employee's or

Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Seeking participants for Focus Group and market research studies. Qual

Review employee expense reports, obtain approvals and ensure expenses are paid in accordance with company policy. Microsoft Office, project management software, etc. On-site short term contract opportunity in the healthcare insurance industry.

Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Qualifications: * Must have either a smartphone with working camera o

Utilize accounting software such as QuickBooks, Onesite or similar platforms for data entry and reporting. Location: New Hyde Park 100% on site Contract to Hire Experience: 2-5 years. Collaborate with internal departments to ensure smooth financial operations.

Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Seeking participants for Focus Group and market research studies. Qual

Today, we're the nation's largest network of outpatient vein, fibroid, vascular, and prostate centerswith 170+ clinics nationwide. Rapid career advancement Competitive compensation package Fully Paid Clinical Training Work with cutting-edge technology Make a real impact on patients' lives Join a fas

Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Seeking participants for Focus Group and market research studies. Qual

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal,

If you are a self-starter who communicates well with others and who takes pride in a careful and accurate work style, we want you as part of our team!. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic