Executive Secretary and Administrative Assistant
4 days ago
Albany
Job Description JOB-19458 Executive Sec. and Admin Assistant - T66 Job Description - This Administrative Assistant position will be required to perform daily administrative and clerical functions such as preparing letters, labels, and information folders for program activities and training. Data entry functions would include entering and updating information into program databases and assisting with review of operations materials. Other duties include answering bureau phones, arranging conference calls, processing mail, along with preparing large mailings and aiding program staff. Strong computer skills and experience with SharePoint and Microsoft Office Programs are necessary for monitoring the bureau mail log, scheduling meetings, maintaining calendars and managing faxes. This position requires work schedule consistency and reliability due to providing bureau phone coverage, good organizational and time management skills and a professional approach to working with program staff and the public. This position will not supervise; travel is not required. Roles & Responsibilities Responsible for preparing various forms of written correspondence. Responsible for answering bureau phones, arranging conference calls, processing mail, along with preparing large mailings and aiding program staff. Responsible for monitoring a bureau mail log (BML), scheduling meetings, maintaining calendars and managing faxes. Responsible for data entry functions including entering, updating and maintaining databases, documents and spreadsheet information. Daily administrative assignments require strong computer skills and experience using Microsoft Office programs, including Outlook, Word and SharePoint. Experience working in an office setting requiring a combination of strong communication, organization and time management skills. Company DescriptionEstablished in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey. Our extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country. We are dedicated to recruiting candidates who consistently exceed our customers’ expectations. We provide equal employment opportunity for all applicants and employees regardless of race, color, sex, gender identity, gender expression, religion, age, national origin, citizenship, disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military/veteran status, or any other protected basis.Established in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey.\r\n\r\nOur extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country.\r\n\r\nWe are dedicated to recruiting candidates who consistently exceed our customers’ expectations.\r\n\r\nWe provide equal employment opportunity for all applicants and employees regardless of race, color, sex, gender identity, gender expression, religion, age, national origin, citizenship, disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military/veteran status, or any other protected basis.