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  • Receptionist / Administrator
    Receptionist / Administrator
    26 days ago
    $16–$21 hourly
    Part-time
    Manhasset

    Position: Dance Studio Receptionist About Starry Ballroom Starry Ballroom is a premier dance studio in Manhasset, NY, dedicated to providing exceptional dance instruction and a welcoming environment for our clients. We offer a variety of private and group classes, and we host special events and parties. We are looking for a highly organized and detail-oriented individual to join our team and help ensure the smooth daily operations of our studio. Position Summary The Studio Operations & Administrative Assistant is a dynamic, hands-on role responsible for the day-to-day business operations of the studio. This position requires a proactive individual who can manage a variety of tasks, including opening and closing the studio, handling administrative duties, and ensuring our space is clean and inviting for all clients and instructors. The ability to work in English and Mandarin Chinese is a key requirement for this role Key Responsibilities/Daily Studio Operations: • Arrive early to open the studio, adjusting temperature, turning on lights, and setting up all necessary equipment (projector, sound system)., • Prepare the studio space for clients and instructors, including arranging refreshments and ensuring all areas are clean and well-maintained., • Manage end-of-day tasks, including cleaning common areas and bathrooms, turning off all electronics, and securely locking the studio., • Serve as the primary point of contact for clients and instructors, • Coordinate class schedules using Wechat, iMessage, and OpenPhone, confirming availability and updating the studio calendar on iCalendar and Wix., • Accurately track and document client class sessions, payments (cash, check, and card), and parking lot rentals using Excel and the Wix platform, • Manage client subscriptions and resolve any discrepancies in class counts, • Assist with the setup and cleanup of studio parties and events, including arranging food and beverages., • Create promotional graphics for events using Canva and manage communications with clients and instructors regarding attendance., • Proven experience in an administrative, operations, or customer service role, • Strong organizational skills and exceptional attention to detail, • Proficiency with Microsoft Excel and a willingness to learn new platforms (e.g., Wix, iCalendar, Wechat), • Excellent communication and interpersonal skills, • Ability to work independently and manage multiple tasks effectively

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  • Full Time Administrative Assistant
    Full Time Administrative Assistant
    1 month ago
    $19–$21 hourly
    Full-time
    East Norwich

    Pay: $19.00 - $21.00 per hour Job description: Administrative Assistant - Full Time Monday- Friday 9am-5pm. A Prominent Real Estate Office, Laffey Real Estate is one of the largest family owned Real Estate firms on Long Island and Queens with 10 locations. Administrative assistant role includes many parts of the Real Estate Industry. This candidate will work with other leaders and team members in each of the business departments. About the Role Are you a highly organized and motivated individual with excellent administrative skills? Join Laffey Real Estate, one of the largest and most prominent family-owned real estate firms on Long Island and in Queens. With 10 locations, we are seeking a full-time Administrative Assistant to become a vital part of our team. In this role, you will be a key player, collaborating with leaders and team members across all business departments to help our firm operate smoothly and efficiently. What You'll Do: Act as the first point of contact for our office, managing phones and professional email correspondence. Maintain accurate records through meticulous data entry. Master our CRM system to support our client relations. Apply your strong decision-making and time management skills to a variety of administrative tasks. Who We're Looking For: The ideal candidate is a proficient professional with a solid command of technology and communication. Must be proficient in: Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Publisher), Microsoft 365, and Canva. Adept at using: Instagram and Facebook for business. Skills: Exceptional time management, organizational, and decision-making skills. Communication: Strong verbal and written communication is essential. Real estate experience is a plus, but not required—we will provide comprehensive training! Job Type: Full-time Benefits: Paid time off Work Location: In person

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