Administrative Secretary
3 days ago
Schenectady
Job Description Administrative Secretary – Employment Services FLSA: Non-Exempt Reports To: Director of Employment Services and Industrial Operations Physical Requirements: Normal office environment Hours of Work: Full Time, 40 hours a week. Monday – Friday Pay Range: $16.81- $22.92 Job Summary: Administrative Secretary performs a variety of administrative and clerical duties to support to the Director of Employment Services, our departmental managers and employees while assisting in daily needs of the employment service department regarding general administrative activities. Ensures submission of and tracks all supporting documentation of billing documents, communicating any concerns to the Director. This position also covers the agency's main switchboard mornings from 8 a.m. – 12 p.m. Job Qualifications: • High school diploma/GED with 2 years clerical experience or Associates degree, • Experience and proficiency with MS Office (Word, Excel, Outlook, PowerPoint), • Excellent organizational and communication skills, • Must be able to read, write and speak the English language. Major Responsibilities: • Complete necessary administrative duties for the Directors of Employment Services & Industrial Operations such as maintaining electronic calendars, establishing/monitoring appointments, preparing meeting agendas, taking meeting minutes., • Monitor and reconciling timecards within Kronos as requested for department managers, • Responsible for tracking, cross checking and distribution of billing documents. Maintains billing tracking system and follows up as required., • Generate and monitor E-reqs and work orders as needed or requested, • Process and distribute mailings, assist with filing and record keeping., • Act as Liberty Receptionist as requested. Job Posted by ApplicantPro