Remote Director of Operations
11 days ago
Newark
Position Summary: ACCESS REPRODUCTIVE JUSTICE (ACCESS) seeks a Director of Operations with a deep commitment to reproductive justice. This position will work to further ACCESS’ mission, vision and values by overseeing the day-to-day financial management of the organization, managing and further developing our human resources and benefits programs, and spearheading the organization’s various operations activities. About the Role, Reporting Relationships, and Overview: The Director of Operations is joining a team that has grown from a staff of 2 to 15 since January 2021. The role is expected to provide direction, strategy and oversight of ACCESS’ infrastructure, financial and administrative systems, continuing to scale the organization’s operations systems and procedures for long-term sustainability. This position will supervise the Finance and Grants Manager and any future Operations and Administration team members.They will work collaboratively with all members of the Staff, Board, as well as various consultants. This role would be ideal for a systems thinker who is experienced in scaling infrastructure and systems with values alignment at the center. What You’ll Do and What Success Will Look Like Finance • Monitor accounts payable and receivable, review monthly statements and ensure ACCESS maintains accurate financial records that are in line with organizational procedures., • Supervise the banking activities and relationships currently held by the Finance & Grants Manager., • Support the implementation of the organization’s budget, including making recommendations on internal and operations costs., • Evaluate the financial position and health of the organization through routine reviews of financial statements., • Ensure ACCESS is in compliance with annual tax filing, state filings, and/or audit. Human Resources and Employee Relations • Manage employee recruitment, onboarding, compensation program and benefits while ensuring operations are aligned with the organization’s mission, vision and values., • Ensure payroll is processed and paid out according to the payroll schedule and liaison with our payroll company as needed., • Advise Executive Director and Board of Directors in matters related to employment practices and HR programs., • Manage a staff development and performance evaluation system that drives high employee engagement and performance, rooted in ACCESS’ mission, vision and values., • Assess staff development needs related to training, mentorship, and professional development programs., • Report to the Executive Director (and Board of Directors when needed) on HR metrics and provide any necessary support., • Maintain employee files; ensure minimum requirements for employment and compliance with relevant laws, etc., • Implement HR policies and practices that foster a positive, compliant working environment aligned with ACCESS RJ’s mission and values., • Respond to grievances according to ACCESS’ grievance policy and procedures., • Support productive management and employee relations by helping resolve workplace challenges., • Ensure conflict resolution and grievance procedures reflect equity and anti-oppression principles., • Root all decision making, policy development, compensation and benefit plan design within ACCESS’ mission, vision, and values., • Facilitate management training and policies, practices, and procedures with a lens towards equity and inclusion to meet organizational and strategic plan goals. Compliance • In partnership with outside legal counsel, oversee:, • risk management and contracts, including: business and property insurance, contracts, leases and other legal documents and agreements, • development and adherence to vendor (consultants included) relationship best practices and contractual management, • ensuring legal and regulatory compliance regarding all financial functions., • Ensure compliance with relevant federal, state, and local regulations throughout human resource management What We Are Looking For As ACCESS attempts to practice anti-racist and values-aligned hiring practices, we do not require a college degree or an explicit number of years experience with certain skills. We acknowledge that individuals develop skills in a variety of ways and that many folks, particularly women, trans, non-binary folks, and Black, Indigenous, and People of Color will only apply for positions in which they meet all “qualifications.” To that end, ACCESS acknowledges that experience and qualifications can be developed through personal and professional experiences, paid and non-paid opportunities, and, of course, through lived experience. • Belief in, commitment to, and deep understanding of the reproductive justice framework, and familiarity and comfort with sexual and reproductive health issues, particularly abortion., • Relevant experience in nonprofit financial management, human resources and/or Operations., • Experience managing and or supervising other individuals., • Proven track record as a self-starter who can thrive with minimal supervision, solve problems creatively and independently., • Superior organizational skills, able to maintain a high level of confidentiality, attention to detail, and accuracy while also balancing competing projects and timelines., • Demonstrated good judgment and emotional intelligence with colleagues, Board of Directors, funders, donors, and allies., • Strong and effective communication skills., • Tech savvy, comfortable interacting with many different systems including cloud-based services and smartphone apps. Google Suite and/or Microsoft Suite, BambooHR, Salesforce, Dialpad, Slack and/or Box experience is a plus., • A deep commitment to personal wellness with a strong level of self-awareness for self-care., • Commitment to working in a People of Color-led, community-based, non-profit organization, and invested in fostering a trauma-informed model of community care within ACCESS. Bonus Qualifications: • Personal experience with abortion, adoption, and/or parenting., • Experience with ACCESS’ programs, as a volunteer, intern, or caller., • Experience in abortion funding, mutual aid, and/or practical support organizations. Hours and Location: This position is full-time and fully remote within the State of California. ACCESS RJ currently operates on a staggered 4-Day workweek. All staff work a M-TH or T-F schedule, which will be established upon hire. All ACCESS RJ employees are required to be based in the state of California. ACCESS RJ meets twice annually for in-person staff retreats and attendance is required. Other local or national travel opportunities are available pending staff’s interest and availability. Flexibility to work some nights or weekends required. Compensation: ACCESS RJ is committed to pay transparency. In 2025, we implemented a Fixed Salary Policy. This policy, implemented to foster transparency, equity, and non-hierarchical leadership, sets predetermined salaries based solely on job titles and the work expected within each role. This approach ensures fair and consistent compensation across our organization. The Director of Operations position is an exempt, full-time position with a salary of $105,060. ACCESS RJ offers a generous benefits package including health, vision, dental and life insurance with no share-of-cost for the employee, a 401(k) plan with 5% employer match, 15 days of paid vacation in the first 2 years of employment and 20 days of paid vacation after the first 2 years of employment, paid sick/wellness time, family and medical leave, a wellness stipend, and opportunities for professional development and growth. Timeline Applications are due by Wednesday, September 30th. Early applications are encouraged. Interviews will likely begin in mid-September. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Must be able to clearly communicate with others to understand them and to be understood., • Must be able to read and compose documents so that their intent is easily understood., • Must be able to lift at least ten pounds (i.e. a box of printed materials) from the floor to four (4) feet above the floor (i.e. table-height)., • Must be able to effectively use a computer and telephone to conduct business. ACCESS is an equal opportunity employer. We seek to build and maintain a diverse staff with regard to race, culture, ethnicity, class, religion, physical ability, age, gender, and sexual orientation. As a Reproductive Justice organization, ACCESS is committed to fostering the leadership and elevating the voices of women, young people, people of color, Native people, immigrants and refugees, low-income people, LGBQ+ and trans people, people who have had abortions, people with disabilities, young parents, people who were formerly imprisoned, people who have received funding for abortions, and people living in the many intersections of these experiences. We strongly encourage people from these communities to apply. About ACCESS: Mission ACCESS removes barriers to sexual and reproductive health care and builds the power of Californians to demand health, justice, and dignity. Vision At ACCESS REPRODUCTIVE JUSTICE, we are building towards a future where all people in California have the freedom and resources necessary to make empowered and dignified decisions about their sexual and reproductive health, including the decision to have an abortion, without shame or stigma and regardless of their race, religion, immigration or economic status. A future where Black, Indigenous, People of Color (BIPOC) and queer communities trust themselves; are trusted; and have the social, political, and economic power to sustain their communities and to build the families they desire, chosen and biological. Join us in the fight for Reproductive Justice! Values This set of values makes up ACCESS’ cultural container. These are the values we intentionally uphold internally and externally. While we do not prioritize any of these values over one another, we explicitly want to name that Anti-Racism is at the center of all actions the organization takes. • ANTI-RACISM - We commit to a culture grounded in anti-racism and challenging anti-blackness. This will require us to be bold and brave, and we expect and welcome discomfort, understanding this to be a necessary part of the process which will lead to an expansion of thinking and organizational growth. This commitment must be followed up with actions to ensure we are aligning to our values through all levels. • ACCOUNTABILITY - We believe in accountability where we take responsibility for our actions and that when harm occurs, it is addressed in a timely manner. We understand that accountability is a key component of growth and building trust. • CLARITY and SPECIFICITY - We seek a culture of clarity where we all have a clear understanding of roles, responsibilities and other organizational processes. If we aren’t sure, we commit to asking for clarity. We also commit to being more specific, explicit and inclusive in our language and to avoid vagueness which can lead to misalignment. We commit to defining the key terms most important to us. • COLLABORATION - We commit to a culture of collaboration that brings us together to contribute our expertise in service of our mission and vision. We believe that collaboration helps us find better solutions to problems and learn from each other. • COMPASSION - We commit to compassion towards one another and to ourselves. When mistakes are made, because they will be, we will remain open-minded and be compassionate to ourselves and each other as a way towards growth. • LEARNING - We commit to a culture of continuous learning. This includes creating an environment where it’s okay to make mistakes as long as we are learning from past patterns and actions so that we can be better for the future., • RESPECT - We have a shared goal and while there may be a difference in how we get there, we are open to learning. This means respecting all voices, perspectives, lived experiences, work styles and communication styles. • TRUST - We believe in trust that is not situational and/or conditional. Trust in each other's individual gifts and in other’s ability to own their work and responsibilities.
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